ORDER NO.30294 REPLACEMENT OF EMERGENCY UPS SYSTEM FOR SHERIFF'S OFFICE Came to be heard this the 29th day of May, 2007, with a motion made by Commissioner Letz, seconded by Commissioner Williams. The Court unanimously approved by vote of 3-0-0 to: Approve the new UPS system for the Communications Center at the Jail, to go with the Dailey Wells Communications' proposal of $17,313.65, with the Sheriff to come back with a Budget Amendment to locate those funds prior to the end of the day. 3 0 a-9 ~/ ~' y~ 3 a zq7 e_ COMNIISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: W.R. Hierholzer OFFICE: Kerr County Sheriff s Office MEETING DATE: Mav 29, 2007 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action regarding approval to replace the emergency UPS system to run the communications center. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Sheriff Hierholzer\\~~Z~ ESTIMATED LENGTH OF PRESENTATION: ]0 minutes `` `"'~~\\ IF PERSONNEL MATTER -NAME OF EMPLOYEE: Thee for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: °"` Meeting scheduled for Mondays: S:QO P.M, previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to detennine if adequate information has been prepared for the Court's formal consideration and action ai time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. May 29, 2007 TO: Kerr County Judge Pat Tinley and Kerr County Commissioners' Court FROM: Sheriff W.R. Hierholzer RE: Emergency UPS System Consider, discuss and take appropriate action regarding approval to replace the emergency UPS system to run the communications center. V~-ILEY-WELLS C~M~~NICAT14N5 3840 E. Houston SL, San Anton , To: Kerr County Sheriff's DRlea~ Michael EameY -- ~~~m 893-6701 NOTE: Quota dpea not include installation but Liebe "startup" after install tea' pares end labor warrantY~ at gystem includes a 2 Y rlod the UPS system wiI! be tha end of the warranty Pa covered under the radios system maintanace conh'ac Ken Counly has with DWC' price Valid until June 90, 2007' Terms: Nat 30 Days. and add to invoice. Shipping: FOB Sin most S350Y00 Estimated shipP 9 Electronics ~p_CaM Page 1 5(2312007 Confidential ~ • Electrical SERVICE AGREEMENT `~~'VOICE TO: (CUSTOMER) INSTALL SITE: (CUSTOMER) PROPOSAL # 050807 Company Company Name: Name: KERR COUNTY SHERRIFFS OFFICE street: Street: 400 CLEARWATER PASEO city: city: KERRVILLE State: Zip: State: TX Zip: 78028 Contact: Contact: MICHAEL EARNEY PH: PH: 830-896-1216 EXT 212 Fax/E-Mail: Faz/E-Mail: MREARNEY@GO.KERR.TX.US CONTRACT TERM SELECTED: XSINGLE YEAR ~ MULTI-YEAR Start Date: 10/01!07 End Date: 9130108 PAYMENT CYCLE: X ANNUAL ~ MULTI-YEAR PREPAY ~ ARREARS (GOV'T. ONLY) OTHER PURCHASE ORDER NUMBER: LJ Tax Ezempt Certification Attached LIST OF COVERED EOUfPMENS I-I MVS Item Product Line Model S!N# Service Choice*' CPM Qty Unit Annual Total Annual Price Price 1 Powerware PLUS 12 BL492A0421 UPS PROACTIVE PLAN 7 X 24 1 $ 2,200.00 $ 2,200.00 2 ONE UPS PM 7 X 24 1 INCLUDED INCLUDED 3 EMERGENCY SERVICE 7 X 24 -- INCLUDED INCLUDED ~ CALLS (INCLUDES " UPS PARTSILABOR SEMI-ANNUAL 7 X 24 2 $ 1,650.00 $1,650.00 BATTERY PM SEE ATTACHED TERMS AND CONDITIONS: Eaton Electrical Terms and Conditions, T-O SEE ATTACHED SCOPE(S) OF WORK: R2, R5, R6 & RS. Ticket 111304637 must be closed out and unit NET TOTAL* $3,850.00 aired riot to u din to the full covers a service lan. - 1 h14 Agreement, together WIID me terms antl rates on the attaGhetl snee[s mad6 part !N this Agreement COnsIltUtes [he enure Agreement between Ne parties and shall exclusively control the relationship of the parties, with regard to this Agreement. Printed, preprinted or other terms on the face or reverse side of Customer's Purchase Order shall not be bindin . CUSTOMER /PURCHASER EATON ELECTRICAL, INC. Company Name Signature: Signature: Date: Date: Printed Name: Printed Name: Title: Title: sERVtcE INNOVATIVE ELECTRICAL TECHNOLOGY COORDINATOR: MICHELLE PERNICICA Signature: Date : 5/08/07 REFERENCE QUOTE #050$07 on PO o,~ Phone Number. 21Q-804-2262 OR 1-866-042-0798 Request lD: Customer Number: Site Number: Bill To Number; Date Processed Eaton Electrical. Inc. 1 5/2312007 'Important tax notice: Tax is not included in the above purchase price. In order to comply with tax regulations, salesluse tax will be added and itemized separately when you are invoiced. If you are not liable for this tax, please provide an executed taz exemption or resale certitlcate with this signed Agreement. PURCHASE ORDER MUST BE MADE OUT TO EATON ELECTRICAL, INC AND REFERENCE THE PROPOSAL NUMBER 050807. FAX COMPLETED AGREEMENT TO: 210-804-2278 OR 1-866-272-8412. Eaton Electrical, Inc. 2 5(07107 EATON ELECTRICAL, INC. Innovative Electrical Technology `" May 18, 2007 Proposal # 051807 Mr. Michael Eamey Kerr County Sheriff 400 Clearwater Paseo Kerrville, TX 78028 Phone 830-896-1216 RE: Proposal for Replacement Batteries: Thank you for the opportunity to submit our proposal for Battery Installation for your consideration. Product UPS Model Serial number Battery Oty Enersys PLUS 12 BL492A0421 153302029 40 Includes: New batteries and freight, installation of new batteries, removal and E.P.A. approved disposal of old lead acid batteries. Sales tax is not included in this price. If you are tax exempt please fax certificate with this proposal. WE NEED TO KNOW IF YOU HAVE A LOADING DOCK. If not necessary arrangements must be made prior to delivery of the batteries, otherwise you may incur additional -- costs. New Batteries are delivered Dock to Dock. Inside delivery is additional. Prices are valid for thirty (30) days from the date of this proposal. Terms are Net 30. Eaton's standard terms and conditions apply to this proposal. Please make Purchase Order Payable To: Eaton Electrical, Inc. Cf0 IET also reference this quote using the Proposal Number above. Should you have any questions, or require further information, please feel free to call me at: 210-804-2262. Upon arrival of batteries it is important to note any damage or missing batteries on the courier's delivery receipt in order to avoid additional costs to your company. Lead Time: Stock - 2 - 3 Day Shipment INSTALLATION OPTIONS i. 5 x 8 Monday -Friday 8AM to 5 PM Labor and Battery........$ 2,500.00 ii. 7 x 24 Weekdays and Weekends 24 Hours ...........................$ 2,740.00 (Please place a check mark next to dewed installation). Innovative Electrica- Technology 900 NE Loop 410, Suite D313 San Antonio, TX 78209 Phone: 210.80A-2262 Fas:210-804-2278 EATON ELECTRICAL, INC. Innovative EleMrical Technology Do you have a Loading Dock????? Batteries are delivered Dock to Dock "Prices above reflect dock-to-dock delivery. Any special delivery may require additional costs. Please advise immediately if you require special delivery. Best Regards, ~Ilic&eCCe 1'ernicka Michelle Pernicka Innovative Elechical Technology (210)804-2262 (Phone) (210) 804-2278 (Fax) mailto: michelleCa~ietamerica.com (e-mail) Please silYn and fax to: 210-804-2278 Approved Bv: Signature: Date: PO#: Bill To: IF CHARGING PLEASE COMPLETE THE FOLLOWING: ~- Charge Card Info: TYPE: NAME ON CARD: EXPIRATION DATE: Please advise ship to address: Ship to: Attn: Phone: Fax: (Use "same" if same as address at top of letter.) Desired Date of Service Innovative Electrical Technology 900 NE Loop 410, Suite D313 San Mtonio, TX 78209 Phone: 210-804-2262 Faa:210-804-2278 .WELLS COMMUNICATIONS pAILEY Tx ~s2 3440E yiou$#on St., San Antonio, 70: Kerr County Sheri fl83~701 iVtiehael EamaY From: Jim SaWYar (210) pate: 22•May07 NOTE: not include installation but Liebert Giuote does r foetal! is included. rranty, at "startup efts ear parts and labor wa m will be System includes a 2 Y eriod the UPS syste ~ and of ~ vrarranty P Stem malntenace contract covered under the radlp8 sy Kerr County has MAth DWG. price Yalid Until dune 30, 2047• rce, prepay and add to invoic®. Terms: Ne FOE Sou Shlpping~ ngcost5350.00 Estimated shipPl _~~ .j~,,,:. J,,a.. _: ~~,- Page 1 512312007 Confidential