ORDER NO. 30297 REPLACEMENT OF EMERGENCY UPS SYSTEM FOR SHERIFF'S OFFICE Came to be heard this the 29th day of May, 2007, with a motion made by Commissioner Letz, seconded by Commissioner Williams. The Court unanimously approved by vote of 3-0-0 to: Amend Court Order No. 30294 that the new emergency UPS system for the Communications Center at the jail is not to exceed $18,000. 30~-9~ ~, y~ 3a3q~ ~_ COMNIISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: W.R. Hierholzer OFFICE: Kerr County Sheriffs Office MEETING DATE: Mav 29. 2007 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action regarding approval to replace the emergency UPS system to run the communications center. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: SheriffHierholzei\~~ ESTIMATED LENGTH OF PRESENTATION: 10 minutes IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Govemmen[ Code, is as follows: '~` Meeting scheduled for Mondays: 5:00 P.M, previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Yotn' cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rues Adopted by Commissioners' Court. May 29, 2007 TO: Kerr County Judge Pat Tinley and Kerr County Commissioners' Court FROM: Sheriff W.R. Hierholzer RE: Emergency UPS System Consider, discuss and take appropriate action regarding approval to replace the emergency UPS system to run the communications center. ~ LLS CONINIUNICAT~ONS V,~1L.EY WE' 78219 3gd0 E. Houston St., San Antonio,' Michael EameY • _ ..,,.,nnr Sheriffs Otflce, NOTE: quota does not Include installation but Liebe ..startup" after install leer cpg~ and labor warran~11 be System includes a 2 Y riod the UPS system ~ end of the v,+arcanty Pe malntenace eontract covered under the radiOS system Ken County has with 1]WC• Priee Valid Untll.lune 30, 2007• and add to invoice. Terms: Net 30 OaYs• ShipPinO: FOB 3 nureeost 3 53 Oy00 Estimated shiPP 9 t~ Electron+cs M/q.COM Page 1 512312007 Confidential _ ~ Electrical SERVICE AGREEMENT -'VOICE TO• (CUSTOMER) INSTALL SITE: (CUSTOMER) PROPOSAL # 050807 Company Company Name: Name: KERR COUNTY SHERRIFFS OFFICE Street: Street: 400 CLEARWATER PASEO City; city: KERRVILLE State: zip: State: TX Zip: 78028 Contact: Contact: M{CHAEL EARNEY PH: Fax/E-Mail: CONTRACT TERM SELECTED: XSINGLE YEAR ~. _{ MULTI-YEAR PH: 830-896-1216 EXT 212 Fax/E-Mail: MREARNEY@CO.KERR.TX.US Start Date: 10/01/07 End Date: 9130108 PAYMENT CYCLE: X ANNUAL { ~ MULTI-YEAR PREPAY { {ARREARS (GOV'T. ONLY) U OTHER PURCHASE ORDER NUMBER: U Tax Exempt Certification Attached LIST OF COVERED EQUIPMENT I I MVS Item Product Line Model S!N# Service Choice** CPM Qty Unit Annual Total Annual Price Price 1 Powerware PLUS 12 BL492A0421 UPS PROACTIVE PLAN 7 X 24 1 $ 2,200.00 $ 2,200.00 2 ONE UPS PM 7 X 24 1 INCLUDED INCLUDED 3 EMERGENCY SERVICE 7 X 24 - INCLUDED INCLUDED CALLS (INCLUDES UPS PARTSILABOR SEMI-ANNUAL 7 X 24 2 $ 1,650.00 $1,650.00 BATTERY PM SEE ATTACHED TERMS AND CONDITIONS: Eaton Electrical Terms and Conditions, T-O SEE ATTACHED SCOPE(S) OF WORK: R2, R5, R6 8r R8. Ticket At304637 must be closed out and unit NET TOTAL* $3,850.00 sued rior to u din to the full covers a service lan. between the parties and shall exclusively conhol the relationship of the parties, with regard to this Agreement. Printed, preprinted or other terms on the face or reverse side of Customer's Purchase Order shall not be bindin . CUSTOMER /PURCHASER EATON ELECTRICAL, INC, Company Name: Signature: Signature: Date: Dale: Printed Name: Printed Name: Title: TiOe: Fax / E-Mail: Fax FFICE USE ONL SERVICE INNOVATIVE ELECTRICAL TECHNOLOGY Request ID: COOROtNATOR: MICHELLE PERNICKA Customer Signature: Number: Site Number Date : 5/06/07 REFERENCE QUOTE #050607 on PO Bill To Number: ,-,,,. Phone Number. 210.804-2262 OR 1-866.442-4798 Date Processed Eaton Electrical. Inc. 1 5!23!2007 'Important tax notice: Tax is not included in the above purchase price. In order to comply with tax regulations, salesluse tax will be added and Itemized separately when you are invoiced. fl you are not liable for this tax, please provide an executed tax exemption or resale certiflcate with this signed Agreement. PURCHASE ORDER MUST BE MADE OUT TO EATON ELECTRICAL, INC AND REFERENCE THE PROPOSAL NUMBER 050807. FAX COMPLETED AGREEMENT TO: 210-804-2278 OR 1-866-272-8412. Eaton Electrical, Inc. 2 5107107 EATON ELECTRICAL, INC. Innovative Electrical Technology May 18, 2007 Proposal # 051807 Mr. Michael Earney Kerr County Sheriff 400 Clearwater Paseo Kerrville, TX 78028 Phone 830-896-1216 RE: Proposal for Replacement Batteries: Thank you for the opportunity to submit our proposal for Battery Installation for your consideration. Product UPS Model Serial number Battery Otv Enersys PLUS 12 BL492A0421 153302029 40 Includes: New batteries and freight, installation of new batteries, removal and E.P.A, agproved disposal of old lead acid batteries. Sales tax is not included in this price. If you are tax exempt please fax certificate with this proposal. WE NEED TO KNOW IF YOU HAVE A LOADING DOCK. if not necessary arrangements must be made prior to delivery of the batteries, otherwise you may incur additional -- costs. New Batteries are delivered Dock to Dock. Inside delivery is additional. Prices are valid for thirty (30) days from the date of this proposal. Terms are Net 30. Eaton's standard terms and conditions apply to this proposal. Please make Purchase Order Payable To: Eaton Electrical, Inc. C!O IET also reference this quote using the Proposal Number above. Should you have any questions, or require further information, please feel free to call me at: 210-804-2262. Upon arzival of batteries it is important to note any damage or missing batteries on the courier's delivery receipt in order to avoid additional costs to your company. Lead Time: Stock - 2 - 3 Day Shipment INSTALLATION OPTIONS i. 5 x 8 Monday -Friday 8AM to 5 PM Labor and Battery........$ 2,500.00 ii. 7 x 24 Weekdays and Weekends 24 Hours ...........................$ 2,740.00 (Please place a check mark next to desired installation). Innovative Electrical Technology 900 NE Loop 410, Snite D313 San Antonio, TX 78209 Phone: 210.804-2262 Fax: 210-804-2278 EATON ELECTRICAL, INC. Innovative Electrical Technology Do you have a Loading Dock????? Batteries are delivered Dock to Dock "Prices above reflect dock-to-dock delivery. Any special delivery may require additional costs. Please advise immediately if you require special delivery. Best Regards, T2ic&eCCe 1~'emicka Michelle Pernicka Irmovative Electrical Technology (210) 804-2262 (Phone) (210) 804-2278 (Fax) mailto: michelle(a,ietamerica.com (e-mail) Please sign and fax to: 2I0-804-2278 Approved Bv: SiQttature: Date: PO#: Bill To: IF CHARGING PLEASE COMPLETE THE FOLLOWING: -- Charge Card Info: TYPE: NAME ON CARD: EXPIRATION DATE: Please advise ship to address: Ship to: Attn: Phone: Fax: (Use "same" if same as address at top of letter.) Desired Date of Service Innovative Electrical Technology 900 NE Loop 410, Suite D313 San Antonio, TX 782D9 Phone: 210-804-2262 Faa:210-804-2278 DAILEY-WELLS CON~MUNICATI4NS 340.0 E.1{ouaton St., San Anton ~ 1 Eamey NOTE: Quote does not include installation but Liebe "startup" after install ieaT cam and labarwartanty, at gystem includes a 2 Y erlod the UPS system will be the end of the warrenty p stem malntenace contract covered under the rad-~ sy Kerr County has vtlth DwC• Price Valid Until June 39, 2907• Terms: Net 30 Days. re a and add to invoice. Shipping: FO8 S nurcost S3 0.99 Estimated shipp g ~,v,.,r,,,,,, ~_ ~~- Page i 512312007 ConNdential To: Kerr County ShertfPs pftice, Michae ____. um SavNer (219) 883.6781