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KERR COUNTY COMMISSIONERS COURT
Workshop
Wednesday, August 1, 2007
4:30 p.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
Facilities Use Policy/Procedure Worksho
PRESENT: PAT TINLEY, Kerr County Judge
H A."BUSTER" BALDWIN, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
JONATHAN LETZ, Commissioner Pct. 3
BRUCE OEHLER, Commissioner Pct. 4
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I N D E X
August 1, 2007
Participate in workshop to discuss the new policies
and procedures for the use and rental of Hill Country
Youth Exhibition Center (Ag Barn) and Union Church
--- Adjourned
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On Wednesday, August 1, 2007, at 4:30 p.m., a workshop
of the Kerr County Commissioners Court was held in the
Commissioners' Courtroom, Kerr County Courthouse, Kerrville,
Texas, and the following proceedings were had in open court:
P R O C E E D I N G S
JUDGE TINLEY: Okay. Let me call to order a
workshop that was scheduled for this date at 2 p.m.,
Wednesday, August 1, '07. And, of course, it's after that
now, deferred because of our budget workshop. This particular
workshop is to discuss new policies and procedures for use and
rental of the Hill Country Youth Exhibit Center and Union
Church.
COMMISSIONER LETZ: Can I get rid of all my other
copies?
MS. HYDE: Yes, sir.
COMMISSIONER LETZ: This was the same day and the --
MS. HYDE: I just went ahead and added that hot dog
vendor fee, but I didn't call it hot dog vendor. Food vendor
fee.
JUDGE TINLEY: Mm-hmm.
MS. HYDE: We went ahead and added it.
COMMISSIONER WILLIAMS: This supersedes the one we
had in our --
MS. HYDE: Yes, sir.
JUDGE TINLEY: Okay. Who's taking the lead on this
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thing? Commissioner Oehler?
COMMISSIONER OEHLER: Not necessarily.
JUDGE TINLEY: Not necessarily, okay.
COMMISSIONER OEHLER: I was looking over the latest
part of this.
MS. HYDE: I think I'm just asking -- I don't think
I'm asking. The front page, the receiving and receipt
procedure, was that -- have we approved that? Are we okay
with -- we're not okay?
JUDGE TINLEY: I don't think we've --
COMMISSIONER LETZ: Haven't approved anything.
JUDGE TINLEY: Number one, we can't approve anything
today. We can discuss it, but --
MS. HYDE: Well, I meant approved to be put on the
agenda for final approval.
COMMISSIONER WILLIAMS: That's what was supposed to.
come out of this meeting, right?
COMMISSIONER OEHLER: Right.
MS. HYDE: Okay.
JUDGE TINLEY: Have we tried to get a reasonable
input from the various stakeholders involved in this entire
process over a period of time? I know -- what was it, about a
year, two years ago, somewhere in there, there was a
considerable amount of discussion concerning some of the
procedures that --
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MS. HYDE: I think the procedures, really, from the
-- from that discussion related to the roping and all that
kind of stuff, those are kind of incorporated in here. I
don't think we've changed the intent of all that, of our old
rules on how it's done and rollover of bookings and all that.
I think it's pretty much still in place. I think the
procedures have -- the actual internal procedures have changed
greatly, and that's part of the whole checks and balances
control, whatever you want to call that system, that we didn't
have any control on who paid what or how much was paid, where
it went, how sometimes we got cash and sometimes we didn't,
how we give them back sometimes. We don't know what happened,
and we've really tightened up on that, and those are reflected
in here, so there's a lot, you know, better control system on
the financial side, so we can get much better reporting into
the future.
But the -- from the public standpoint, I don't think
there's much of a change to speak of, other than, obviously,
the rate structure side there is. And on getting the public
input, I don't -- I mean, I think -- I know Bruce met once
with the Stock Show Association, but I think that was more
related to some other, you know, stuff. So, I have not gone
out and made a great effort to talk to organizations. That's
really kind of the intent of this meeting today, was to get
feedback. We do have feedback from the Agility Dog Show
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that -- you know, my gut feeling is that no one really has
paid attention to it. We've been talking about this for quite
a while and haven't done anything. I suspect the impact will
come next time people go around to start booking and they
start getting actually charged under a new rate structure. I
suspect there will be some, actually, angst in the community.
COMMISSIONER BALDWIN: Yeah. And I kind of wanted
to go over some of those things today, if I could, because of
David and Caroline Hanson being here with the Hill Country
Agility Group. And they've -- they sent us all an e-mail with
some very good questions, I think. And I think most of their
questions, if we can answer them, will clear a lot of air for
all of us, and -- and me included. So, if y'all want to get
into this now --
COMMISSIONER OEHLER: Sure.
COMMISSIONER BALDWIN: Just take off on it?
COMMISSIONER OEHLER: Might as well.
COMMISSIONER BALDWIN: I'm just going to read -- I'm
just going to read one of the questions that she had -- they
had, and then we'll go from there. And I have this strange
feeling that she may want to respond and have some follow-up
questions. I'm not sure of that, but it's just this thing --
MRS. HANSON: I can almost assure it.
COMMISSIONER BALDWIN: Just this thing that comes
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over me. Let's see, her first question here, will the current
policy for reservations stay in effect? She's referring to
the reoccurring issue. That -- that -- and I think it's,
like, Number 8 on your procedure list here, I believe -- yeah.
MRS. HANSON: Buster, may I clarify?
COMMISSIONER BALDWIN: Do you have something to say?
Go ahead. Go ahead.
JUDGE TINLEY: Ms. Hanson, why don't you come on up
here so that we can hear you better and the reporter can get
you down, please.
MRS. HANSON: The policy to which I am referring is
the one that is on -- currently on your web site, called Kerr
County Facilities Booking and Rental Policy. It's on the web
site. It's the one that was developed and was adopted
September 26th, 2005.
COMMISSIONER BALDWIN: Okay.
MRS. HANSON: And that's a very -- you guys worked
very hard on that. I was a part of some of the background of.
helping to develop it, and had a lot of communication with
different ones of you about it, and this was done when Glenn .
Holekamp was here. This is the policy that I was referring to
in that number one, which I think does -- there's a little bit
that is said in this other one. This one's much more
comprehensive than this one.
25 ~ COMMISSIONER BALDWIN: Is the current policy that's
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on the web site still in effect?
COMMISSIONER LETZ: Yes.
COMMISSIONER BALDWIN: Yes, it is?
COMMISSIONER OEHLER: Whatever's there is in effect.
COMMISSIONER BALDWIN: Okay. Can I go to question
I two now?
MR. HANSON: What about question one?
MRS. HANSON: The question was, will it stay in
I effect?
COMMISSIONER WILLIAMS: Will it stay?
COMMISSIONER BALDWIN: No, I don't think so.
Unless -- I really -- I never have sat down and put them
side-by-side and looked at what changes and what doesn't
change, but it's basically the same.
COMMISSIONER LETZ: It's basically the same, as I
see it. The main differences are deposit calculations a
little bit, refunding deposits is different. I'm going to try
-- we didn't intend to change the -- being able to book two
years in advance, some of that stuff. We didn't even talk
about that stuff. This is more -- this is really more a
financial -- how we track money and money comes through the
system and how -- this is more internal.
COMMISSIONER BALDWIN: Yeah. Now, the issue of $500
is due at the time of booking, and then the remainder is --
within 21 days of the event, that $500 deposit rolls to the
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next event. That's always been there, hasn't it?
COMMISSIONER LETZ: Yes.
COMMISSIONER WILLIAMS: Mm-hmm.
COMMISSIONER LETZ: But what it says, though, to get
it to roll, they have to pay them, then, the full amount. The
idea is to get the full payment before the event starts.
COMMISSIONER BALDWIN: Right.
COMMISSIONER LETZ: So, then, to get the $500 to
roll, they have to put 100 percent of the amount down 21 days
before, and then that $500 then will roll.
COMMISSIONER BALDWIN: Now, is that a new -- that
something new?
MS. HYDE: I think that was y'all's intent from the
original, but I don't think it was ever --
COMMISSIONER WILLIAMS: That was the intent.
COMMISSIONER LETZ: That was the intent, but it
wasn't working like that.
MR. HANSON: That wasn't done.
MS. HYDE: Right.
MR. HANSON: So, in effect, the County gets to hold
the 50 percent for what -- if it's -- if it's a long -- if
it's twice a year, let's say that, so they're holding
50 percent of the cost for six months in your account
before --
COMMISSIONER LETZ: Right. And then, when -- prior
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to that first time that year, you've got to pay 100 percent,
and then you -- that 50 percent holds your next date.
MR. HANSON: So, it's kind of like your discussion
on your salaries. Somehow, someone's out 50 percent, or
you're holding 50 percent of our money for whatever that
interim period is.
COMMISSIONER OEHLER: I think the intent is to hold
a check and not put it in the bank, would be what I would say.
You hold -- you hold the deposit check.
MS. HYDE: For example, if you --
MR. HANSON: No, I -- no, I think the money goes
get --
COMMISSIONER OEHLER: Six months is too long.
JUDGE TINLEY: In the simplest form, if you want to
roll over a deposit, 21 days before -- at least 21 days before
the event, you must have paid the entire cost of the event,
excluding any consideration of deposit. When you do that,
that automatically kicks your deposit forward to the next
event that you have -- that you want to reserve.
COMMISSIONER WILLIAMS: That's right. The reality
is, you always have one and a half times the number you're
rolling.
MR. HANSON: I understand that. I'm just saying
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that if it's -- that's fine if it's a monthly event. You
know, short-term rollover. I see that as being pretty valid.
But if it's -- if you're holding 50 percent of it for, let's
say, a semiannual event, what -- what period of time actually
defines a rollover? If you wanted to do it annually, would
you hold that 50 percent through -- through the whole year?
COMMISSIONER WILLIAMS: Well, absent that, there's
no deposit down. If you don't, you just haven't put a deposit
down.
MR. HANSON: But if you -- in here, doesn't it say
you have to put a deposit down at least 10 days in advance
unless authorized? That's Number 1.
COMMISSIONER LETZ: Yeah. You have to have -- I
mean, to hold a date, there's got to be a deposit.
MR. HANSON: But it just says 30 days in advance in•
Number 1. It doesn't --
MS. HYDE: It says to book.
MR. HANSON: It doesn't say you're going to hold it
for six months or a year.
COMMISSIONER OEHLER: It also says unless
authorized. To be authorized, maybe on semiannual events, to
not make those deposits to be able to hold the dates.
MR. HANSON: I'm just asking for clarification.
COMMISSIONER LETZ: I look at -- the way I read that
25 ~ first one -- 'cause I talked to Ms. Hyde. She was -- I look
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they're at least 30 days out, that's when it applies. That
deposit has to come in then. If someone calls, you know, like
two weeks before an event, well, then a lot of this doesn't
make any sense. You got to pay the full amount right then.
MR. HANSON: Okay.
MS. HYDE: But also, like, yours -- like you were
saying, when -- excuse me -- the Number 1 was, for example,
Eva Hyde calls 'cause she wants -- she's going to have a fish
fry at the Ag Barn, and she wants to have it the 24th of
December of 2008, so she calls and she says, "I want to
I reserve it the 24th of December." I can call and do that, but
these -- the rest of these rules start going into effect. I
can reserve it, but -- and they get the right of first
refusal, just like they had before. If -- if, Commissioner
Letz, you call and say, "I want it. I'm sure I want it, and
I'm willing to pay right now," --
COMMISSIONER WILLIAMS: That's right. And he gets
it.
MS. HYDE: -- then he gets it. I would get the
right, you know, to be called and say, "Ms. Hyde, do you .want
it on the 24th?" "Well, I can't really tell you; it might be
the 25th or it might be the 30th or whatever." Then
Commissioner Letz would get it, 'cause he's going to pay for
it and he wants to reserve that date.
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JUDGE TINLEY: You had a question, Ms. Hanson?
MRS. HANSON: Yes, sir. In your policy that's on
the web site, Number 2 says consecutive multiple-day events
requiring long-term notice, such as conventions, livestock
shows, horse or cattle shows, trade shows, rodeos or other
events that may be sponsored by a national organization may
receive contracts up to three years in advance.
JUDGE TINLEY: Mm-hmm.
MRS. HANSON: And, you know, that -- that's one of
the things that helps us greatly, because I do a lot of the
liaison with our national organization, and they have -- they
have a four-year calendar, and we're assigned a date, and so
we're not real negotiable. But we actually -- should I say
that?
MR. HANSON: Say what?
MRS. HANSON: About the contracts.
MR. HANSON: Yeah, you can tell them.
COMMISSIONER LETZ: I think --
MRS. HANSON: Do you know that we already -- we, as
Hill Country Agility, already have contracts through 2009, and
as soon as we had completed our December event in 2007, I was
going to book the 2010.
COMMISSIONER LETZ: Right.
MRS. HANSON: Now, does that mean that this deposit•
has to be in place for all of those?
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COMMISSIONER LETZ: No. It's one -- you have one
deposit up, and you'll hold all your dates, but then 21 days
prior to the event, you've got to pay for that full event.
MR. HANSON: That's no problem.
COMMISSIONER LETZ: You have to have -- one deposit
MR. HANSON: But when you say -- when you say that
really all the changes are based on the cash issue and who
handles what, where it gets paid, how it gets paid, the Number
1, "The lessee calls to book the facility at least 30 days in
advance", no longer mentions anything to do with conventions,
reoccurring events. It's dealing with -- it's a one-off type
issue, as I read it.
COMMISSIONER OEHLER: Okay. Well, that might be.
COMMISSIONER LETZ: We need to look at it. But
MR. HANSON: Change -- changes the whole context of
what's available now to what's here. And that's --
COMMISSIONER LETZ: We can meld the two together
better.
MR. HANSON: Yeah.
COMMISSIONER LETZ: That's good. It's not the
intent to change that issue. It's just more how to track the
money through the system.
MR. HANSON: And if it's tracking the money, that's
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fine.
COMMISSIONER LETZ: And it does contemplate the
rates will change.
COMMISSIONER OEHLER: Well, Number 8 kind of says
I that .
MS. HYDE: But I thought that's what -- right. I
thought that's what you had me work on with you, was the
Number 8. So that --
COMMISSIONER OEHLER: Okay.
MS. HYDE: It was the same thing that we had in the
I current --
COMMISSIONER LETZ: Right.
MS. HYDE: -- policy.
COMMISSIONER OEHLER: Number 8, I think, covers it.
Regular reoccurring events may be paid for on an event basis
within five days -- five working days in a month to maintain a
current payment schedule. The deposit may be rolled
month-to-month. For example, an event with a total cost of
$1,000, $500 is due at the time of booking.
JUDGE TINLEY: What may be confusing, it says
month-to-month. Month-to-month or year-to-year.
MR. HANSON: Or is it from event to event? Because
that was my -- one of the other questions.
COMMISSIONER OEHLER: Maybe event to event is
better.
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MR. HANSON: What do you consider is a rolling
event? Is it just monthly, or is it semiannually?
MS. HYDE: What do you want me to put in there? I'm
COMMISSIONER LETZ: Event to event.
MRS. HANSON: That might make more sense.
COMMISSIONER BALDWIN: So, this question, "How will
this affect contracts that are already in force and signed,"
that covers it right there.
COMMISSIONER LETZ: It won't --
COMMISSIONER	BALDWIN:	Now,	the	new pay structure
will come into play as	soon as -	- as	soon	as we adopt this
thing. So --
JUDGE TINLEY: And the rates are and have been
always subject to change. So, whatever the effective date of
the rates are, the folks that have dates beyond that effective
date, even though they've already, quote, reserved them,
they're going to be subject to the new rate structure.
COMMISSIONER LETZ: And I'll make a comment. The
rates aren't changing that much; it's just that we're charging
for a lot more that wasn't charged before, such as tables,
chairs, concession stand. I mean, the actual indoor facility
or indoor arena I don't think is changed at all. It's $500
fixed cost, and it was $500 under the nongovernment local
I before.
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MR. HANSON: Went from 400 to 600.
COMMISSIONER BALDWIN: Let me ask the next question.
We're going to get down to some of this stuff that Letz is
talking about. With the rate increases, will there be Kerr
County staff on duty at a site during the event to assist with
supplies, restroom, trash, and emergencies? We used to have
someone on duty; now we have only a phone number. And I
believe most of that staff resides in Harper. So --
COMMISSIONER LETZ: That must be --
MR. BOLLIER: We're there -- since I got the Ag Barn
back, I have somebody there for every event.
COMMISSIONER BALDWIN: Okay, that answers that.
MR. BOLLIER: There is somebody there from the time
that event starts till the time that event ends, and then they
shut that -- they're there to open up and shut the barn down,
and they're there all day long.
COMMISSIONER BALDWIN: Okay. That answers that
question. If you will be charging for tables and chairs, will
they be new? The current --
MR. HANSON: Or refurbished.
COMMISSIONER BALDWIN: The current ones are not
worth renting.
JUDGE TINLEY: Don't rent them.
COMMISSIONER LETZ: Because we don't ever get any
money for them. I think that goes -- I think -- yeah, I think
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they need to be fixed. I'm not sure the status of them. Tim?
MR. HANSON: There's some pretty rough ones.
COMMISSIONER OEHLER: They're not all rough, 'cause
I sit in them a lot of times during the year.
MR. BOLLIER: I would like to see where we did --
COMMISSIONER OEHLER: They're not all that way.
MR. BOLLIER: No, there's -- but I would like to see
some new tables and chairs.
COMMISSIONER BALDWIN: Did we not just get through
with his budget? Did you see tables and chairs in there? .
MR. BOLLIER: No.
COMMISSIONER WILLIAMS: I know where we can get some
new chairs, though. Free.
COMMISSIONER LETZ: But I think the -- one of the
problems has been that we haven't been getting money in for
the rental, so then we can't afford to fix them.
COMMISSIONER BALDWIN: Yeah.
COMMISSIONER LETZ: It's kind of a -- you know, I
think we need to -- if we charge, they have to be in decent,
rentable condition.
MR. HANSON: Right.
COMMISSIONER LETZ: But I think we need to charge,
'cause we shouldn't have -- if they're not in rentable
condition, we shouldn't have them out there, period. We ought
to throw them away or repair them.
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COMMISSIONER BALDWIN: I agree with you.
COMMISSIONER WILLIAMS: If they're not in rentable
condition, someone's going to get injured using them.
COMMISSIONER BALDWIN: And they have.
MR. BOLLIER: For years, when the tables are
destroyed or tore up, we've been going and buying
three-quarter inch plyboard and we have been making tables,
and we have done that in most -- a lot of those tables have
been reconstructed.
COMMISSIONER LETZ: Right.
MR. BOLLIER: But there are still those that -- I
mean, there's not a whole bunch of them, but I think there's
still a few.
COMMISSIONER LETZ: But the answer to your question
is yes, they should -- they need to be in proper condition.
JUDGE TINLEY: Serviceable.
MS. HYDE: Serviceable.
MR. HANSON: Say, for example, a stack of tables
were left for whoever's going to be there. You can cull out
the bad ones that you feel are bad?
COMMISSIONER LETZ: Within reason.
MR. HANSON: Within reason.
25 ~ COMMISSIONER LETZ: Okay.
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COMMISSIONER BALDWIN: Hopefully we'll fix that as
MR. HANSON: Yeah.
COMMISSIONER BALDWIN: Are the hookups guaranteed to
work? It is embarrassing to rent a hookup that does not work.
JUDGE TINLEY: Have you ever rented an R.V. hookup
that didn't work?
MRS. HANSON: Yes.
JUDGE TINLEY: Okay.
MRS. HANSON: But they -- we were lucky enough to be
able to get the -- the electrician to get out there and fix it
before our person got there. May I share with you the way
that I do the R.V. rentals? Because I think there has
frequently been slippage in that, and I'm kind of the
secretary for our trial; I do all the organization and the
paperwork stuff. And if a person wants to come to our dog
show and use one of the R.V. hookups or an electrical plug on
the outside of the building for some of those small pop-ups
and things like that, I collect the money in advance. They
have -- they don't -- they can't just drive in and park. I
collect the money, with checks made out to Kerr County -- but
I guess, now, Kerr County Treasurer -- and I bring those in
prior to the event. They have to make their reservations
25 ~ early. Then I print up some little permits on some bright
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the self-contained ones do it too, and then they're supposed
to post that. And I kind of check on them and see that
everybody that's out there parking a rig has, in fact, paid
the County for it. Now, I'm not aware of any other renters in
~~ our Ag Barn area that have a system like that, and it's a lot
of trouble for me to do it. It's extra trouble. I have to
mail those to the people, then they have to remember to bring
them and post them and all that. But I do check on them for
the County. And that's --
MR. HANSON: However, if the County were to take
that on, that would be fine with us.
COMMISSIONER LETZ: Tim, is there a way to -- I
mean, relatively simple way to lock those so that no one could
hook up to that without paying? Like, put a lockbox over the
electrical plug so you can't --
MR. BOLLIER: There's a simpler way than that. Just
go over there and turn the breaker box off.
COMMISSIONER LETZ: Is each one on its own breaker?
MR.	BOLLIER:	Yes,	sir.
MRS.	HANSON:	Each	one's separate?
MR. BOLLIER: Yes, sir -- yes, ma'am.
JUDGE TINLEY: You can lock it.
MR. BOLLIER: And water's all separate. The water's
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all one. Like, you go over there, turn off the water.
MR. HANSON: So, then, is the --
MR. BOLLIER: Water's not the big thing.
Electricity may be the big thing.
MR. HANSON: So, then, why don't you set it up that
whoever wants to get one, contact the County directly, get a
-- a receipt for that check from the Treasurer, and they have.
to present it to the person that's going to be there all the
time.
COMMISSIONER LETZ: That would work. I don't --
MR. HANSON: Then at least you have a -- you have
I a --
COMMISSIONER WILLIAMS: I think that all those
arrangements have to be handled at the time of booking, as
close to it as you can.
MR. HANSON: Well, you can't say who's going to have
an R.V. hookup.
COMMISSIONER WILLIAMS: That puts us in the business
of being the booking agent for your events, for all the little
details. We don't want to do that.
MR. HANSON: Just --
MR. BOLLIER: If they want to rent the R.V. -- if
there's an event out there, I don't -- I don't care what event
it is. If they want to hook -- rent the R.V. hookups, why
shouldn't that be included in the event money itself? And
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rent them -- all of them? Rent all of them for whatever the
County is charging for them, which is $10 a hookup, and has '
been for years. And --
COMMISSIONER LETZ: Then y'all get the money. You "
MR. BOLLIER: And let them pay that money up front,
and then there's six R.V. hookups out there. They pay it up
front.
COMMISSIONER LETZ: Then they get reimbursed.
MR. BOLLIER: Then they get it from whoever. It's
all square like that. That takes care of that problem.
MR. HANSON: That way, we don't have to pay it to
the County.
MRS. HANSON: Well, there are more than six R.V.
hookups, though. Because --
COMMISSIONER LETZ: Well, whatever the number are.
MR. BOLLIER: Whatever they are.
MRS. HANSON: I've been trying to find that out, and
I have get yet to get an answer. But I know there's six out
around the periphery. But up against the building and in the
front and along the side of the part that we're renting, there
are other electrical outlets that can be used by R.V.'s, so I
don't know how many there are. And I don't know that I want
to pay for all of them if I don't have enough -- you know, I
might have five people ask for this particular event, or I
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it doesn't make sense to have to pay that a year in advance.
Twenty-one days before, you need to know how many you want,
and you pay it, and then it's up to you to --
MRS. HANSON: Yeah. I usually don't know that
number until about two weeks before or three weeks before an
event.
JUDGE TINLEY: You're going to have to ask for a
should be due.
MR. BOLLIER: And during that -- I'd like to add
that during that 21-day period, or 21 days before their event,
they have to make sure they're all paid up, but during that 2I
days, there should be a period in that 21 days to where they
have a week -- usually we have everything from a week -- it
goes from a week-to-week basis, so if their event -- or
whoever's event is on a Saturday, I don't care which, but
somewhere in that period of time, once the setup is done,
there should be a fee charged to that -- to those people if
they come in there and say, "Okay, I want to change this setup
from what was originally put out there."
JUDGE TINLEY: Are you talking about generally a
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MR. BOLLIER: Yes, sir. There should be something
JUDGE TINLEY: Modification fee.
MR. BOLLIER: Yes, sir.
JUDGE TINLEY: The problem is -- and, number one, I
agree with you. If you -- if you get a reservation form and
', it tells you here's what we need; A, B, C, D, & E, and they
come in the day before or the morning of the event and say,
you know, "We've rethought this, and we want to change this,
that, or the other," --
MR. BOLLIER: There should be something.
JUDGE TINLEY: -- and you've got to drop everything
and jump through a bunch of hoops to make some changes, there
needs to be a charge for that. But -- we don't know what
those changes are going to be, but I think it needs to be, you
know, something appropriate in the -- you know, in the
facility manager's judgment.
MR. BOLLIER: Sure.
MS. HYDE: We could set it up, Judge, to make it
easier, rather than leaving it to be a subjective cost, to
say, for example -- I'm not an ag person, so forgive me,-but
say the pen needs to be totally redone, like we had happen.
It's going to take four people. We figure their cost and how
many hours, and that's the cost to change the plan. So, for
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example, you know, if it took me four hours with four people,
then this is the cost, and we load the cost with benefits, the
whole nine yards, their total compensation cost, not their
hourly pay. And that way, we're covered. And if it's
overtime, we need to look at that as well.
JUDGE TINLEY: Mm-hmm. '
COMMISSIONER WILLIAMS: Right.
MS. HYDE: And that would make it pretty simple. '
JUDGE TINLEY: The actual cost of labor and
materials to make the modifications or changes.
MR. HANSON: Generally, we've given the staff there
a layout way in advance of what we're looking for.
COMMISSIONER BALDWIN: But the question here today
is -- is, are we going to have electricity to the vehicles?
Is the thing going to work?
MR. BOLLIER: It does work.
COMMISSIONER BALDWIN: How do we do that?
MR. HANSON: You can test it the week before.
MR. BOLLIER: Just test it a week before.
COMMISSIONER BALDWIN: Who's going to do that?
MR. BOLLIER: We will.
COMMISSIONER BALDWIN: Okay.
MR. BOLLIER: Just go on --
COMMISSIONER BALDWIN: That question is answered.
MR. BOLLIER: We'll test it.
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COMMISSIONER BALDWIN: What is included in the
concession rental? The coolers? Question mark. Coffee pots?
Roasters? Cookers? Microwave? What -- who owns what? I
really don't know.
COMMISSIONER LETZ: I have no idea.
COMMISSIONER OEHLER: I don't either.
COMMISSIONER BALDWIN: I don't know that the County
owns all that stuff.
MR. WALSTON: Some of that belongs to the --
MR. HANSON: Some of it's ours.
MR. WALSTON: -- Livestock Association. Some of it
belongs to 4-H. Some of it's ours.
COMMISSIONER WILLIAMS: Kind of a mixed bag.
JUDGE TINLEY: I think generally your ag and 4-H
functions kind of cross-use that stuff during their various
events. But I don't think it's -- they're for general use,
other than those two basic participants, is it, Roy?
MR. WALSTON: No. I mean, if somebody's using it,
as long as they put it back, I mean, I -- we don't have a
problem with that. I mean -- '
COMMISSIONER LETZ: I mean, I would say, in my mind,
just a general concession stand would come with -- you have
the ice machine in there would come with it. Refrigerators,
big appliance-type items. The --
COMMISSIONER WILLIAMS: Table top, stove.
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COMMISSIONER LETZ: Yeah, stove. I would think that
the -- those white roasters would not be included. Those are
something that would be brought by each event. I think
it's -- the big appliances are included, you know.
MRS. HANSON: So that would mean, perhaps, the
available.
COMMISSIONER LETZ: Like, a walk-in cooler.
COMMISSIONER WILLIAMS: Walk-in cooler, that's
MRS. HANSON: If we're using that cooler, --
COMMISSIONER LETZ: That's included in the
concession stand.
MRS. HANSON: -- that's included in the concession
COMMISSIONER LETZ: Cooler, refrigerator, water, ice
machine. That's -- you know, but not the utensils and --
COMMISSIONER BALDWIN: Coffee pots.
COMMISSIONER LETZ: Those are not included.
COMMISSIONER BALDWIN: Microwave.
MR. HANSON: That probably can be written in
somewhere so everybody knows who has what.
COMMISSIONER BALDWIN: Yeah, that's true.
COMMISSIONER LETZ: Okay.
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COMMISSIONER BALDWIN: What is the shed that is
listed in the proposed charges? Shed, s-h-e-d. .
MRS. HANSON: There's a line item that said "shed."
COMMISSIONER LETZ: The shed rental for --
MRS. HANSON: For $200.
COMMISSIONER OEHLER: Is that the overhang part of
the indoor arena?
MS. HYDE: The shed rental?
COMMISSIONER LETZ: That back part --
MRS. HANSON: Is that what we call -- we call it the
annex, that little --
MR. HANSON: It's, like, 25-foot wide, and --
COMMISSIONER OEHLER: Yeah. It's, like --
MR. HANSON: It's on the side against the polo
field.
MS. HYDE: Right.
MRS. HANSON: Where they store all the tractors and
equipment.
MR. BOLLIER: The pen storage over there on the
right-hand side, river side?
MR. WALSTON: No.
COMMISSIONER OEHLER: No.
MS. HYDE: No, we're talking on the polo side.
COMMISSIONER LETZ: We need to change the name,
'cause we obviously don't know what we're talking about.
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MRS. HANSON: Is that the long shed?
MR. BOLLIER: The long shed. Yeah, the long shed.
COMMISSIONER BALDWIN: Long shed.
~, COMMISSIONER LETZ: The long shed now.
MR. BOLLIER: It's long and narrow.
~, MRS. HANSON: Yeah, and then it has the --
i
MR. HANSON: The doors and the -- it actually forms
part of the access to the indoor arena.
MS. HYDE: Right.
MR. HANSON: Do you have to pay --
(Discussion off the record.)
COMMISSIONER LETZ: That's where the horse stalls
were going to go.
COMMISSIONER BALDWIN: We charge 150 a day for a
P.A. system?
MRS. HANSON: Wait a minute, wait a minute. We
haven't finished the shed.
COMMISSIONER BALDWIN: Oh, I thought we did.
MR. HANSON: No. We know what it is now.
COMMISSIONER BALDWIN: Okay.
MR. HANSON: But, generally, access --
COMMISSIONER BALDWIN: You're way ahead of us.
MR. HANSON: Sorry. The access to the indoor arena
is through the shed.
JUDGE TINLEY: Not necessarily. You can get to it
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through the back -- or through the front, through the indoor
arena.
MR. HANSON: Can't close it all off, 'cause there
aren't doors all the way through.
MR. BOLLIER: Sir?
MR. HANSON: There aren't doors all the way. You
can't totally close off the shed from the indoor arena, can
You?
MR. BOLLIER: No.
MR. HANSON: No, there aren't roll doors between the
two parts of that. .
MRS. HANSON: The roll doors are on the outside of
the shed, and that's also the parking area out there for the
arena. So, customarily, our competitors come -- come and go
through those doors on that side.
MR. HANSON: Access doors. Not storing anything in
there; we're just providing access.
MRS. HANSON: People walk back and forth through it
all the time. Are we going to have to pay $800 to rent the
arena?
COMMISSIONER WILLIAMS: I think the intent, was it
not, is if we had a big garden show out there and they set
booths up in that shed area, that's an extra rental? Wasn't
that the intent?
COMMISSIONER OEHLER: That was the intent.
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COMMISSIONER WILLIAMS: Something like a trade show
of some kind.
COMMISSIONER LETZ: The shed, even though it hasn't
-- the shed's on the old sheet. It's not a new thing we
added. I'm not so sure you wouldn't just include that with
the indoor arena, to me.
COMMISSIONER OEHLER: That's what I think.
COMMISSIONER LETZ: I really think you just take out
the shed altogether. If you rent the indoor arena, you get
the shed with it. If you don't want to use it --
COMMISSIONER OEHLER: Really can't use one without
I the other.
MR. HANSON: Right. You can't differentiate between
the two anyway.
COMMISSIONER LETZ: Let's delete shed.
MS. HYDE: Okay.
COMMISSIONER BALDWIN: The long shed.
JUDGE TINLEY: Long shed.
MR. HANSON: Long shed.
COMMISSIONER OEHLER: That becomes part of the
indoor arena.
MRS. HANSON: Does that mean you're going to raise
the rest of the indoor arena?
MS. HYDE: Probably.
COMMISSIONER LETZ: We're fine on that one.
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COMMISSIONER BALDWIN: P.A. system, 150 bucks a day:
That's too high, basically what she's saying.
COMMISSIONER LETZ: The only thing I can say --
MR. HANSON: We won't use it.
~ COMMISSIONER LETZ: You can bring your own system.
MR. HANSON: We will.
COMMISSIONER LETZ: 'Cause we have nothing but
headaches. We spent 10,000 on that system.
MR. HANSON: Okay.
COMMISSIONER LETZ: And it's an expensive system,
and for us to rent it out, we need --
MR. HANSON: I understand; you're trying to get some
of your money back.
COMMISSIONER LETZ: We're just trying to pay for the
lost mics and things too, but it's just -- it is really
expensive because of the feedback, and the system is set up to
be able to have three or four different things going on at the
same time, which is way more than you all need.
MR. HANSON: Yeah, it is.
COMMISSIONER LETZ: So, it's -- I mean, you would be
better off going to Five Star and rent a system, probably.
COMMISSIONER OEHLER: Trying to get enough money off
of it to buy another one when that blows up someday.
COMMISSIONER BALDWIN: That's all I'm going to do of
y'all's. If you have anything --
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MRS. HANSON: Well, I did have one more point when I
was working up this letter. Where did you -- if I read
everything correctly, and we're not paying extra for the shed,
the proposal had increased the cost of us renting the -- the
arena more than 100 percent from what we've been paying to
what we will be paying, I guess, come December, if y'all vote
on this by -- and it goes into effect immediately?
COMMISSIONER BALDWIN: Yeah, but you're getting a
shed.
MR. HANSON: We have the shed.
COMMISSIONER LETZ: What do you normally rent?
MRS. HANSON: Well, we normally rent the arena, and
we've been paying, because we're in-county commercial, $400. ,
We've been paying 75 for the concession, and we've been paying
150 for setup and take-down. We've not been charged for the
tables and chairs, you know, a few of those, and I didn't put
the P.A. in there, 'cause we haven't been charged for that.
My total has come up to 625. And, you know, the -- that's for
one day to rent. And cleanup deposit was 150. Then we'd go
to 600 for the arena, 100 for the concession, 300 to set
up/take down. Say we wanted 25 chairs, and that's another
100. 25 -- I mean, 25 tables is 100. Another 25 chairs is
18.75. The R.V. hookups may be -- you know, we'd recoup that.
$150 for the P.A., comes up to 1,268.75. And $300 cleanup
deposit.
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MS. HYDE: Is that for one day?
MRS. HANSON: That's for one day.
~! MS. HYDE: For one day, but you're saying $600 for
~! an indoor arena, and it's listed for five.
COMMISSIONER OEHLER: It's five on here. You're not
paying for the P.A. because you're not using it.
MRS. HANSON: Oh, you dropped it to five. The
original one said 600, I'm sorry. The one I was working off
of was the one I got in court the other day.
JUDGE TINLEY: I'm still having a problem with how
you say that's more than doubled. Even at 600, that's a
50 percent increase from four to six.
MRS. HANSON: Well, the other additional charges,
setups and take-downs --
COMMISSIONER LETZ: Setup and take-down is more
MRS. HANSON: The tables and the chairs, and if we
did pay for the P.A. and all. It came up -- when I added it
up, you know, it came up to 1,268.
MR. HANSON: Now, if you're using -- that's for a
one-day event. If you go to a three-day event, then your
setup fee's prorated over the three days.
COMMISSIONER LETZ: Right.
MR.	HANSON:	Right.	Because you	're -- but	you're
getting hit by	the same	fee --	fixed fee,	whether it	be a
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one-day event or whether it be a five-day event, whatever it
may be.
COMMISSIONER LETZ: Right, and that's true. And
that's -- you know, the cost to the County is the same whether
you set it up one time or --
MR. HANSON: And we do the same when we set up our
fee schedule. The first class is always bumped up heavier.
That's what we use to pay the judges, air fare and everything
else.
COMMISSIONER OEHLER: One thing that has to be
done -- that I believe has to be done for your event is that
arena has to be compacted.
MR. HANSON: Yes, it does.
MRS. HANSON: Yes.
COMMISSIONER OEHLER: And then it has to -- you
know, to get ready for a roping a week later, it takes a long
time to get it ready. If it's never compacted, it doesn't
take very long. And so that -- you know, it's one of those
things, and it takes a while to get it ready to compact so
it's nice and flat.
MRS. HANSON: Ours is not compacted as tightly as we
would be for, like, the home show or wild game dinner or
something like that. We want it a little bit fluffy.
COMMISSIONER OEHLER: Just a little bit fluffed up?
MRS. HANSON: Yeah. Shel's getting very good at
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fluffing for us.
COMMISSIONER WILLIAMS: Extra charge for fluffing.
I MR. HANSON: We have at times --
MS. HYDE: Let me write "fluffing fee" down.
MR. HANSON: Fluffing fee, right.
JUDGE TINLEY: That will put it up to more than
double, you're right, with a fluffing fee added.
MR. HANSON: Yeah. But we've also said that -- you
know, we've kept the barriers up along the side, because-- so
that saves the take-down of those side barriers and the chutes
for running the cattle through to the pens.
MRS. HANSON: Just take down the two ends.
MR. HANSON: We just ask for the two ends to be
taken down. So, we've -- you know --
COMMISSIONER OEHLER: That's where all the work is.
MR. HANSON: -- it swings around --
COMMISSIONER OEHLER: That's where all the work is..
That's where the chutes are. If you leave the side panels up,
that's easy.
MR. HANSON: We've had times they've left the chutes
and we've had to work around it.
COMMISSIONER OEHLER: Yeah.
MR. HANSON: And, so, when you're paying this much
money, you should be -- you should know what you're going to
get.
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COMMISSIONER OEHLER: We've checked with some other
local areas, one of them being Gillespie County, I believe,
and one was --
MS. HYDE: Kendall.
COMMISSIONER OEHLER: What was the other one?
MS. HYDE: Kendall.
COMMISSIONER OEHLER: Kendall, and also --
MS. HYDE: Boerne.
COMMISSIONER OEHLER: Yeah -- or Burnet.
MS. HYDE: Burnet.
COMMISSIONER OEHLER: Burnet. And we're at $50 less
than they are.
MR. HANSON: Okay. And Kendall County has a
facility that's 300 feet long by 100 wide.
COMMISSIONER OEHLER: Well, this one's 300 by 150.
MR. HANSON: Yeah, but I'm thinking between poles.
Where in Kendall County is that?
COMMISSIONER LETZ: We're not going to tell you.
(Laughter.)
MRS. HANSON: Well, I checked too, and there's a
site in San Marcos for $675 that's all-inclusive. And there's
a site in College Station that's air-conditioned for $350 a
day, all-inclusive.
MR. HANSON: From that -- we're actually paying that
facility in College Station, and then they own it.
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MRS. HANSON: Alton has one for $400 a day. It's
like our rodeo arena where other dog shows take place.
COMMISSIONER LETZ: I mean, I think our fee
structure is, in our mind, reasonable. And we're not -- I
mean, but what we're looking at more than anything else is
trying to at least pay what it costs to set it up. The County
-- I shouldn't say the County. My view is we shouldn't
subsidize your organization or any other organization.
MR. HANSON: No, we're not asking you to.
COMMISSIONER LETZ: And we probably still are to a
degree, because of the -- the manpower. We pay someone to be
out there all day, do the setup, take-down.
COMMISSIONER OEHLER: The trash.
COMMISSIONER LETZ: Haul the trash off. There's a
lot of expenses that we bear. And, you know, we're just --
you know, we're not trying -- we're just basically trying to
break even. We're not trying to make a profit out of this.
MR. HANSON: We're just trying to understand what
we're facing when we book that facility.
COMMISSIONER LETZ: Right.
MR. HANSON: I know Bruce has said that there was
some issue in the last go-round when we lost our October date
and we got bumped to a December date; that's what we could all
fit in. But when -- you know, when the truth came out, we
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didn't know anything about our October date going to somebody
else, that we tried to book it. So, that's one of the reasons
we're here, is to try to find out what's going on.
COMMISSIONER LETZ: The other issue on that is that
we are working on and will be implementing much more of a
computerized booking calendar, so that we -- and it can be on
the Internet. We can have it on the Internet on our web site;
we can put it up there so you can -- the public can look and
say these dates are -- it's used for this, and people can
start planning three years out.
MR. HANSON: That's good.
MRS. HANSON: I like that.
COMMISSIONER LETZ: That's the direction where we're
trying to get, and to get it off of the, you know, calendar
with things scratched on it. It has to be a much more formal
system, and whenever we can get this done, it'll be on our web
site. It will help everyone in -- you know, a lot more fixed
that way.
COMMISSIONER OEHLER: It's been very loosely
operated, in my opinion, for a long time.
MR. HANSON: It has.
COMMISSIONER OEHLER: This is tightening up the
screws. We're going to get this thing under control. We are'
going to get the right charges for the right events, and the
money be put into the bank, and there won't be somebody making
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a decision that says, "Oh, well, we'll just let you have it
for 25 percent," you know, without getting Court approval or
being on the list that allows that sort of thing to happen.
And that's kind of where we've been, I think, for a long time.
And I think our revenues will prove it once we implement
the -- the new plan.
COMMISSIONER LETZ: You are under the local
commercial?
MR. HANSON: I believe so. We're not a nonprofit
organization.
COMMISSIONER LETZ: The -- on the rate structure --
and this is a discussion that we haven't had yet, as to who
goes into what category. We haven't, you know, had that. It
is -- my recommendation is probably that we try to simplify it
a lot. But the system we're going to, you know, is going to
give a discount of either 25 percent -- everyone's going to
fill in the same form; then you get a discount at the end.
MR. HANSON: One of the things that --
MRS. HANSON: How are you going to accomplish -- go
ahead.
MR. HANSON: Finish this discussion first.
MRS. HANSON: I was wondering, how is it going to be
decided who gets a discount, what, when, where?
COMMISSIONER LETZ: We'll decide if we're going to
do the same, local -- the same categories. We haven't
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discussed it as a Court. It will be probably at our next
court date, I guess, we'll actually vote on all these issues.
MRS. HANSON: So, you might still have the three
tiers possibly, instead of --
COMMISSIONER LETZ: It's just -- it's going to be --
you know, we're just working on the base thing. And then who
gets discounts, whether we're going to think that local
commercial should be treated differently than other
commercial, you know, I can argue both sides of that pretty
easily.
MR. HANSON: One of the things that we have done on
some of the money that we've taken in is, we've hired Center
Point school kids to work the show, and then that money gets
paid into that Center Point School District account. Doesn't
go directly to the kids. And so it helps fund some of their
school activities, like trips and the like. And --
COMMISSIONER LETZ: That's good.
MR. HANSON: We can't keep on doing it.
JUDGE TINLEY: I'm sure they appreciate that.
MR. HANSON: Hope so.
MRS. HANSON: Yeah, I think they do.
MR. HANSON: So, anyway -- so we are a nonprofit,
COMMISSIONER LETZ: Almost. You're a good
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MR. HANSON: Can I get that in writing?
COMMISSIONER LETZ: Okay.
COMMISSIONER WILLIAMS: So far.
COMMISSIONER BALDWIN: So, what else, guys?
(Discussion off the record.)
JUDGE TINLEY: All right. What else you got,
COMMISSIONER OEHLER: I don't have a thing.
COMMISSIONER LETZ: We're at the point to put it on
the agenda. This was just trying to go through it, go over
some of these items, who goes to what categories, on the next
agenda and vote on the structure.
MS. HYDE: I have a -- yeah, I have a little bit of
a question. Maybe not, if y'all throw stuff at me. But when
we do things, like with the 4-H, the old policy -- the current
policy states that 4-H has to turn their stuff in in January,
all of it for the year. But I don't -- I don't think -- I
think it was you -- I hope it was you. One of y'all said, you
know, that's really kind of -- you can't really do the whole
year in January. So, do we want to -- are we going to give
them flexibility? Or if somebody says, "I want to book it,"
and then they -- the 4-H wants to book it for something, how
would we -- how would we, like, determine that?
MR. WALSTON: We can give you dates starting -- I
mean, we start -- let's see here -- in July, scheduling all
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-- and we can give you for two years from now, but we may not
need them. So --
MS. HYDE: Do you know what I'm saying?
MR. WALSTON: I mean, we can book them.
COMMISSIONER LETZ: I think what you do -- I mean, I
think you -- all the 4-H dates get plugged in that are
possible, and then if someone calls in that wants it for
three-day events or some kind of a deal, the booking person
contacts 4-H and says, "Okay, here's the date. This date, you
know, has been requested. You all absolutely need it that
day?"
MR. WALSTON: Yeah. And that's what we've been
doing, and there's certain days that we're pretty well set on
all -- been set for -- done it those dates forever. So, I
mean, we know those are going to be there. And there's just a
few of those that come up. And, yeah, if somebody books on
top of us, I mean, if they'll -- and, you know, we've got
Alyce in there; she'll holler at us and say, "Are y'all having
this?" We'll say yeah or no.
COMMISSIONER LETZ: Okay.
COMMISSIONER WILLIAMS: I have one question on this
receiving and receipt procedure. Number 13's pretty clear; we
want to make certain that the money is directed to Kerr County
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Treasurer, and that's pretty clear. That's good.
JUDGE TINLEY: Mm-hmm.
COMMISSIONER WILLIAMS: I'm curious as to why -- in
Number 4 and 5, booking agent's going to have electronic
format to fill in out there. So, I'm going to go out to the
Extension Office to book the facility; I'm going to work with
the booking agent. The booking agent's going to fill out the
form electronically right then and there, and then I have to
go to the Treasurer's office to sign that. Why do I have to
go to the Treasurer's office? Why can't that be done there,
and the check given to that, and then all that is accompanied
by the booking agent to the Treasurer? Why are we running
people back and forth up and down Highway 27?
COMMISSIONER BALDWIN: Because we're the government.
COMMISSIONER WILLIAMS: Oh, that's the answer.
COMMISSIONER OEHLER: We'll need to address the
booking agent too at some point, whether we want do it -- stay
where it is, or whether it needs to be somewhere else.
COMMISSIONER WILLIAMS: Let's think that out a
little bit.
MS. HYDE: Because we didn't want people to, more
than -- we didn't want multiple people to handle money. I
mean, it was that simple. We were -- according to our old
policy, it was supposed to be cashier's check or money order.
It wasn't supposed to be cash. But there's a lot of cash.
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COMMISSIONER WILLIAMS: 13, "All checks, money
MS. HYDE: When we talked with the new Treasurer and
the new Auditor, especially here in the last couple of weeks,
they're very much so that they wouldn't want to give it to
somebody elsewhere. They have to make another trip down here
as well. Now, they're suggesting that perhaps we take it away
from out on Highway 27 and bring it right here in the
courthouse, where it's all in one, all in one shop.
COMMISSIONER WILLIAMS: That's an alternative. And
that takes care of somebody running up and down Highway 27 to
take care of this paperwork.
COMMISSIONER OEHLER: That's right.
MS. HYDE: But that's just one of the suggestions.
That would have to be determined in Commissioners Court.
COMMISSIONER WILLIAMS: I think we ought to think
that one out, talk that through.
JUDGE TINLEY: Well, we may subsequently enact that
particular aspect of it as part of the overall policy. That's
certainly an option.
COMMISSIONER WILLIAMS: Okay. That's all I got.
JUDGE TINLEY: Anybody else?
COMMISSIONER WILLIAMS: Roy's got his hand up.
25 I JUDGE TINLEY: Y'all done?
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MR. WALSTON: I just noticed on here, the outdoor
arena is listed as far as for booking. Are y'all going to
book the outdoor arena? Are we going to keep booking it? Or
I'll tell you how I feel about
MR. WALSTON: Okay.
COMMISSIONER OEHLER: I'll probably get in trouble
for it, but I'm going to say it anyway. You know, Maintenance
Department goes out and keeps that thing up. They water it,
they plow it, they get it ready for events, and if it's not
being used, I think the County ought to be able to recoup some
expenses by renting it. And I don't see that that -- it's
County-owned property. Yes, the 4-H Horse Club has it -- has.
a long-term lease. But I can't imagine -- and we just got
through cleaning up all the pens just two weeks ago. I mean,.
the weeds were up like that, and we had people -- I mean, if
we're going to -- if the 4-H wants to do all of that, then I
think the 4-H ought to get the revenue from the rental. But
if the County and community service and the trustees are going
to do it with our own people, then it ought to be able to be
rented by the County.
COMMISSIONER WILLIAMS: I agree with that.
MR. WALSTON: We can -- I mean, I can bring it up to
the 4-H group and tell them, see if y'all want to maintain it.
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----_
If you don't, they're going to --
COMMISSIONER OEHLER: That's right. You want to go
keep the weeds mowed and keep it --
MR. WALSTON: Because we book it just like we do
everything else. I mean, we book it ahead of time, and
it's --
COMMISSIONER OEHLER: You get the tractor and you do
I it.
MR. WALSTON: I don't think they'll have a problem..
I don't think that's going to be --
COMMISSIONER OEHLER: I just -- it's just not fair,.
in my opinion.
JUDGE TINLEY: Yeah, you need to give them the
~ option.
MR. WALSTON: Yeah. If they want to maintain it,
which I don't think they want to, but...
COMMISSIONER LETZ: But even if they chose to
maintain it, I think it's going to be important that the
booking of that gets on the same booking calendar with
everything else, because it has an impact. If that's being
used for an event, it impacts other uses of that property
also.
MR. WALSTON: Yeah.
COMMISSIONER LETZ: I think it all needs to be --
MR. WALSTON: That's where originally we got into
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some problems with trying to double-book it.
COMMISSIONER WILLIAMS: It has a staffing impact.
COMMISSIONER LETZ: Staffing impact also. Just
people impact, parking and -- and how many people may be --
you know, the intent -- if that's being used with a pretty big
event and there's another event, he may think me needs two
people out there as opposed to one, and that's the kind of
thing that we need to know in advance.
MR. WALSTON: Okay, that's fine. I just wanted to
double-check and see.
JUDGE TINLEY: Good point. Thank you for bringing
that up.
COMMISSIONER OEHLER: Thank you.
JUDGE TINLEY: Anything else, gentlemen? Let's fold
it up. We'll be adjourned.
(Commissioners Court workshop adjourned at 5:24 p.m.)
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STATE OF TEXAS I
COUNTY OF KERR
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my
capacity as County Clerk of the Commissioners Court
of Kerr County, Texas, at the time and place
heretofore set forth.
DATED at Kerrville, Texas, this 5th day of
September, 2007.
JANNETT PIEPER, Kerr County Clerk
BY : ____ _ ~_~_t~_G_ _____ __ _
Kathy ik, Deputy County Clerk
Certified Shorthand Reporter
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