ORDER NO. 30422
HART INTERCIVIC ANN-UAL BILLING CYCLE DATE
Came to be heard this the 13th day of August, 2007, with a motion made by
Commissioner Williams, seconded by Commissioner Baldwin. The Court
unanimously approved by vote of 4-0-0 that:
Approve the Project Change Document Number 2 between Hart Intercivic and
Kerr County to change the annual billing cycle date for the election equipment
warrant, support and license agreement with the cost of change at $1,556.88, and
authorize County Judge to sign same.
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Jannett Pieper
MEETING DATE: ~~~3~° 7
SUBJECT: (Please Be Specific)
Office: Count.
TIME PREFERRED: AM
Consider, discuss and take appropriate actions to approve the Project Change Document
Number 2 between Hart Intercivic and Kerr County to change the annual billing cycle date for
the election equipment warrant, support and license agreement with the cost of Change at
$1,556.88 and authorize the County Judge to sign.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON):
~~ME OF PERSON ADDRESSING COURT: Jannett Pieper
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting schedule for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
~11 be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Benda Request Rules Adopted by Commissioners' Court, Court Order No. 25722.
Page 1 of 1
Jannett Pieper
From: Trethewey, Ken [KTrethewey@hartic.com]
Sent: Wednesday, July 25, 2007 12:09 PM
To: jpieper@co.kerr.tx.us
Subject: Hart contract anniversary change
Attachments: Kerr Project Change 2_072407 Hart Signed.pdf
Hi Jannett,
David tells me you would like to change your anniversary date, so I have attached a change order to move it to Nov 1
(accounting liked Nov 1 better than Oct 15 to make it a two full month change). I hope this will meet your needs. Let me
know if you have any questions or concerns, or fax it back to me with your signature at 866-391-1834. Thanks,
Ken
Ken Trethewey
Account Manager
Hart Intercivic
512-252-6806 (office)
512-809-6361 (cell)
866-275-4278 (Hart support)
www.hartintercivic.com
8/13/2007
HART
Project Change Document
Change Number: 2
Date Change Initiated: 7/24/07
Submitted by: Ken Trethewey
Project Title: Kerr County, TX HVS Implementation
Contract Title: eSlate Warranty, Support and License Agreement
Contract Date: 9/1/2005
Description of Change: Kerr County has requested that their annual billing cycle for
their Hart Voting System be changed from Sept. 1 through Aug. 31 to Nov 1 through
Oct. 31. As part of this change, Kerr County will be billed an incremental annual fee
of $1556.88 for the 60 days from Sept 1, 2007 through Oct. 31, 2007.
Reference is changed to add the following sub-paragraph to paragraph 4 Annual
Fee:
14.5 Effective July 24, 2007, the Anniversary Date for Kerr County's Annual Fee
payment is changed to November 1st. By implementing this change, Kerr County's
new Annual Fee will be due before November 1st, 2007 and before this new
anniversary date thereafter.
Cost of Change: $1,556.88
Date Change Executed:
For County
Fat Tinley
Kerr County Judge
For Hart InterCivic
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Eric Simonsen
Manager of Account Services