ORDER NO. 30648
AACOG SOLID WnS7,f ;GRANT APPLICATION FOR PURCHASE OF
VEHICLES FOR ENVIRONMENTAL HEALTH
Came to be heard this the 10th day oI' December, 2007, with a motion made by
Commissioner Baldwin, seconded by Commissioner Oehler. The Court
unanimously approved by vote of 3-0-0 to:
Approve the Resolution, and authorize Mr. Garcia to go before AACOG and get
the money to purchase 2 vehicles for I:?nvironmental Health, including ratification
of the submission of the application.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Ray Garcia OFFICE: Environmental Health Department
MEETING DATE: December 10, 2007
TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action to ratify and confirm
submission of application to ACCOG for solid waste grant to purchase 2 vehicles for
Environmental Health enforcement and authorize Resolution in support of same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Ray Garcia
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
RESOLUTION
RESOLUTION OF .err C~our~ AUTHORIZING THE FILING OF A GRANT
APPLICATION WITH THE ALAMO AREA COUNCIL OF GOVERNMENTS
(AACOG) FOR A REGIONAL SOLID WASTE GRANTS PROGRAM GRANT;
AUTHORIZING Rav Garcia. Director, Kerr County Environmental Health
Det~artsrient TO ACT ON BEHALF OF i~ert& County IN ALL MATTERS
RELATED TO THE APPLICATION; AND PLEDGING THAT IF A GRANT IS
RECEIVED (err Chun WILL COMPLY WITH THE GRANT REQUIREMENTS
OF THE ALAMO AREA COUNCIL OF GOVERNMENTS. THE TEXAS NATURAL
RESOURCE CONSERVATION COMMISSION AND THE STATE OF TEXAS.
WHEREAS, the Alamo Area Council of Governments (AACOG) is directed by the Texas
Commission on Environmental Quality (TCEQ) to administer solid waste grantfunds for
implementation the COG's adopted regional solid waste management plan; and
WHEREAS,. Derr County in the State of Texas is qualified to apply for grant funds under the
Request for Applications.
NOW, THEREFORE, BE IT RESOLVED BY Kerr County Commissioners Gou_rt IN
Kerrville, TEXAS;
1. That I~av Garcia, Director, is authorized to request grant funding under the AACOGs'
Request for Applications of the Regional Solid Waste Grants Program and act on behalf
of Derr Couafv in all matters related to the grant application and any subsequent grant
contract and grant project that may result.
2. That if the project is funded, Derr Coa~n~r will comply with the grant requirements of the
AACOG, Texae (nmm;eg~nn nn En~nrr~nmentMl Clwi~lii3i and the CtNtc of TcXaS.
3. The grant funds and any grant-funded equipment or facilities will be used only for the
purposes for which they are intended under the grant.
4. That activities will comply with and support the adopted regional and local solid waste
management plans adopted for the geographical area in which the activities are performed.
PASSED ANC~APPRO ED by Kerr Court Commissioners Court in Kernrill~ Texas on
this the, ~~ d ;y of 2G2H» za^1v'.
_.~-
Nota ~,
-.(Sign r o uthorized OfFcial) ,apa~ ~'~a;:,: ~ ~
Notary P
r , e ` ~. My Commission Ex
>~; •. July 2008
PI~t Tinley Coun~u Judas ,.,Fne`~+~a 15,
(Typed or Printed Name) °`'I"°'ypented Name)
Derr County Judge
(Title) (C^mn?;BS:^n Expires)
Page 34
i.~~-
FORM Be: Detailed Equipment Expenses
All equipment purchases must be pre-approved by the AACOG. If the specific details of an
equipment purchase aze known, show that equipment on the list below. If the specific details of the
equipment costs are not known at this time, list the general details on this form. The specific details
of the equipment will then need to be provided to and approved by the AACOG before the costs are
incurred.
Expenses included under the Equipment expense category should be for non-construction related, tangible,
personal property having a unit acquisition cost of $5,000 or more (including freight and set up costs).
	Equipment		Unit Cost		No. of		Total Cost
	Show descri tion, e, modes, etc.				Units		
	Base Unit Price P
G
'						
er
ontractgr
s H-GAC Contract:	$14f99200	1	$14
992
QO
Limited Slio 3.55 Rear Axle	270.00	1	,
_
270
00
Trailer Tow Package	221.00	1	.
221
00
Flex Fuel V8
XL Super Crew Upgrade	761.00	1	.
761.00

Power Windows & Locks	4,443.00	1	4,443.00

GfothSeatsicaroef Floors	INCL
CNGL	1	tNCL

No Chaise Control		1	INGL

4X4 Uoarade	INCL	1	INCL

Skid Plate Pack~e	2,442-00	1	2,442.00

Ftoor Plan	111.00	1	111.00

Lot Insurance	629-00	1	629.00

XL Package: 4X2: Short Bed	89_QO
INCL	1
1	89.00

4.6L Gas V8 Automatic	
INGL	
1	INCL
INCL
Vinyl Seats: Rubber Floors	INCL	1	INCL
Air Conditioning	INCL	1	INCL
Whelan Liberty Lightbar with Altevs	2,395.00	1	2
395
00
Takedowns- Red/Blue LEDS A.rrovystick
Gencom Siren Switchbox Combo	INCL	1	,
.
INCL

100 Watt Sneaker	455.00	1	455.00

Jotto Desk Console	325.00	1	325.00

Radio SuQpression	295.00
90
00	1
1	295.00

W 14 Super Grew XLT Package	.
1, 396- 00	
1	90.00
1
396
00
Cruisde Control; Premium Ctoth Seats	INCL		,
.

Privacy Glass	
120.00	1
1	INCL
120
00
lider a
Front 8~ Rear Hidden Strobes	495-00	1	.
495.00

Strobe Rawer Supply	130.00	1	130.00

3 DB Gain Antenna	299-00	1	299.00

Digital Video System	55.00	1	55.00
	6,600.00	1	6,600.00
Wheien TX Spe
i
l Di			
c
a
scount for li ht bar Cencom Siren	($1
080
00}	1	$1
0
	,
.		(
,
80.00)
Watch Guard Video System wtGPS~recent arise increase)	($1
tOl1
OQ}	1	$1
1

Aux Fuse Block	,
.		(
,
00.00)

Headlight Wig Wass	79,00	1	79.00

MQtorQla VHF Radio	89.00	1	
$9.00
	775.00	t	775.00
Radio Pre-wire	35-00	1	35-00
GONTINUE QN NEXT PAGE			
Page 43
Pre-[}etiverv lnscection
De(iverv to Kerr County
H-GAC Fee Calculation (From Current Fee Tables}	~.~
525.00
600.00	1
1
1	~_~
525.00
600
OE7
TOTAL FOR XLT PACKAGE f``
Vehicte			.
,			$36,616.©0
Beginning Cost 2nd Vehicte	$14 992.00	1	$14
992
00
Limited Slip 3.55 Rear Axle	270.00	1	,
.
270
00
Trainer Tow Package	221.00-	1	.
221
0(7
XL Surer Crew Upatade	4,443.00	1	.
4
443A0
Power Windtyws & Locks	INCL	1	,

Cloth Seats• Carpet Floors	
INCL	
1	INCL

No Cruise Control	
INCL	
1	INCL

Ftoor Ptan	
629.00	
1	kNCL
629
00
Lot knsurance	89.00	1	.
g~
~
XL Package: 4X2: Short Bed	INCL	1	.
INCL
4.6L Gas V8 Automatic	INCL	1	

Virni Seats: Rubber Floors	
INCL	
1	INCL

Air Conditioning	
INCL	
1	INCL

cruise eorrtror	
180
ot7	
1	[NCL

Privacy Glass	.
120
00	
1	1so.oo
	.		120.00
Pre-[}eliverv Inspection	80.00	1	80
00
Defiverv to Kerr County	525.00		.
525.00
H-GAC Fes CatcutationlFrom Current Fee Tables}	600
00	1	
	.		60p 00
TOTAL FOR XL PACKAGE 2gII VEHICLE			
			$22,149,fI0
TOTAL
(Must equal Line 5 of the Overall Budget Summary
~irJ8,7~irJ.~
Page 44
ue~ vo ~, uy;~ta Hlan rvney
Lb4 tS~t~y112i p,Z
y~~
~ CONTRACT PI:YCING WO~tK-SHEET	Contract ~	Date	.
• Far Standard E ui ment Purchases j
9 p	jvp,; ~ VE03-i}6	~
t?re
~ared'	I2J5,'07
		p	
ITfr is Form must be prepared by Contrnctor and given tv End User. The hT-GAC administrative fee shall be shown in Section
'I
F
U
nd
F.
ser Issues Ft? to Coxtmctor, and MUST also jax a copy of PO, together with completed Prk'ing Workshe	et; to H-
Grf C Q 713 943-4S~d Pledsr type or print legibly.	
tstiy;nt ~ !KERB CUUNTY		
A~ncy:	Cortrncbor: ~FHILPOTT MOTORS	
ContACt '
} r:non: 1RAY GARCIA	
P II ^"t 'M1CIiAEL WILEY	
		
Phao~r. '~~ ~6"~0	Phone: ;588-858-7801	
Fra: '$3D?92-4903	Fax: (254.865.9118	
Ernui4•
'	
e~~a: ':trucksoov a~poi c-~m	
Prodaet : ~ Deaeri tl°n:
Cede: r :2008 FOttD F-150 F..XTEiVDFD C:+4B	
A. Prodart Item Aase Unit Price Per Contractor's H-GAC Contrac#:	
~ $	14.94 nfl
I3. Published Options-Itemize betorv -Attach additional sheet(s) if ttecessary~ -Include Uptian Code in description iFapplicable

(Note: Published. Options are options ~rhich were submitted and priced in Contrnctor"s bid.)	.
Description Cost	Description	Cost
LlvIITED SLIP 3.55 REAR AXLE i S 27].00	XL F.4CKAGE; 4712; SHORT BED	.

RAILER TOV! PACKAGE $ 221.OQ	
4.6L GAS V8 AL"I'Oh9ATZC ~	~(
l

5.4L rLEX FUEL V8 i S 76!.00	
VINYL SEAT5; 2L'HBER FLOORS	1NCL
IT1C':
kL SUPER CREW UPGRADE ! $ 4,443.00	AIR COND]TIONING	

POWER W.tIvDO~Y"SAND LOCKS j INCL
'	
V1%HELBN LIBERTY I:IGHTBAR VdITH ALLEYS, ' S	INCL
2.395.00
I.OTk? 5EAT8; CARPET FLOORS INCL	TAKF.DO'tVNS
RED; BLUE LEDS
ARROR~ 5TICK	
	,
,	INCL.
~O CRUISE CONTROL NCL	CEI~'COM SIREN SWITCHBO7( COMBO $	

i47C4ItPCiRr'~DE ~ S 2,442.00
`	
1UU WATT SPEAKER $	455.00
325.00
;SKID PLATE PAC
iCAGE : S l 11.00	IOTT';) DESK CONSOLE ` S	293
00
'FLOOR PLAN ` $ 629.00	RADIO SUPPRESSION ~ i fi	.
90.OG
;LOT IRISURAA'CE S 34.00	? Subtotal From Additional Sheet(s):. S	7,579.00
BLACK IV COLOR;	Suhtotaf B: 1 5	20,105.00
IC. t:npttbtitihed pptioos -Itemize below i attach additional sheet(s) if necessa	
ry.
I;I~ote: Unpublished options ere it°ms which were not submitted end priced in Cantractar's bid)	
Deserip#ion Cast Description	Cast
W1; SUPER CREW XLT PACKAGE $ ],39tS.00 PRIVACY GLASS ~ $	

CRUISE CONTROL; PREriiIUIvI CLOTH SEATS ! IAiCL Subtotal From Additional Sb
t	120.04 f
ce
(s): $	(;,202,00
Subtotal C: ` $	314.00
Chock: Total cost rf Unpublished Options (C:~ cannot exceed 25~ of the total oi'thc Buse L'ttitr	
Price plus Published Options (A-'-8). ; For this transaction the percentage is:
t	I°io
d. Other Cost Itetas Not [tutniztnl Above (e.$. Ioatallation, Freight, Delivery, Etc.)	
Description Coat Description	Cost
PRE Db'LIVERY INSI'ECTIUN ; $ 80.00	
UELiVERI' TO KERB. COUNT'S' $ 525
00	
.
Subtotal D: = S
E. 'Coral Cost Before Any Applieablt=Trade-In /Other Allowance / Dsscounts {A+B+C+D)	501.00
: S
Quetrt[ty Ordera>E: 1 X Sabtotai of A + $ + r + D: $ 36,OI6.OG = Subtotal E
5	36,OI5.00
36
:
F. H-GAC Fee Calt:utation`t;Frnm Current Fce Tables)	,016,OG
Subtotal F• ; S

C. Trade-Ins / Other Allowances / Spexiet Discounts
._	E
,()0.00

I)elcriptloq Cost	.-..._
Description
_ t ast	
		
	" Subtotal G: S	
estimated Delivery Date:~ 120-t5o DAB'S A Total Flrclla~e Price~(E+F-F~)• ~ 36tsl~oo
~i~U/
~__ _
u~c ~~ ~r uy.~+a t+ran vvtiey Loo ab~-~11ts p,~

~A~~
j ~ PAGE 2--ADDITIONAL OPTIONS	Contcaet vEU~-o~	Date J Ii
	
No.: ~	t~JO?
Prep red:
Tl:is Form must be prepared by Contractor andgiven to End User. 7'he H-GAC ad»tiaistrntive fee sleall be show~e in Section
F. End User issues PO to Contractor, and MiIST also fax a cnpv of PQ, together with compiete~d PrZcfxg Worksheet
to B-
`
GAC(
a~. 713-993-45	,
gar+na `•.I{ERR GOUNT'Y
.~Qeiuy: Connebr.	-~-.
~PHlLI'UTT ivIGtiTURS
urtact ?RAY GARCIA Prepirod
Pcnao:	:
:MJCEIAEL V4'ILEY
~,_	
Phone: 830 $9f~-9024 Phone;	1858-Si8-780
Fox: X330 79Z-4903 Fax:	j234-865-9118
~N411: 10 - r.~..:~.	iMu.4. ..~wwl
Product
Codr•	
t~cacription:	-- --- -- -		
n. r~amnanai rutxtsnect ctpt:uns to be added to page I			
Description ~ Cost
i/i SLIDER CAGE ' S 495.00	Desorption
3 DB GAINANTb'NNA	
S	Cost
~i
00
PRG:~(T AidD REAR HIDDEN STROBES 1 S i 30.00
~T"RUJ3E PUVJPR SUPPLY" ` S 299.00	DIGITAL VIDEO SYSTEM	3 5	.
fi.oC10.00
				
				
				
				
				
			i	
				
				
'			Subtotal B: S	7,579.D0
~. Addrtioaal Unpabiis6ed Optr~ns to be added to page 1			
Description Coat
VVHELEN T'X SPIE;CIAL DISCOU1+iT FOR $ (1,08©.OD)
LIGHT I3AR; CENCOM SIREN; SPEAKER	Descriptioa
AUX FCJSE BLACK
HEADLIGHT v1~'IG WAGS	
` $
~ S	Cost
79.OU
89.U4

_ WATCH GUARD VIDEO SYSTEM ! S (1,100.00)	MOTORC)LA VC-IFRADIOJUST LIKE
SHERIFFS DEPARTMENTS	~ ~	77i,pU
W1TH GPS (recent price increase) ~	RADIO PRE-WIRE	` $	3S.t}0
:			
		i	
			
			
			
			
i			
			
~		f	
			
:			
f	_ Subtotal C	; ~ S	(L202.001
		
~	~%~	07
Dec 05 07 09:53a Alan Wiley
254 865-9118 p,1
~~L
CONTRACT PRICING WORKSHEET Coatrart ~ Date ~ 125/07
For Standard E ui tltent Put'c69sea No.: VE03-Ott
!~ 4 p __ ~ Prepared::
Th is Form moat be prepared by Contractor and given w End G'se~ The H-tiAC admntisarative fee shall be shown it Section
.End User issues PO to Contractor, and.ri~UST alsv fax a copy a1'PO, together with cwrrtpleted Pricing Worksiseet, to H-
GAC C 7~3-993-4Sd8. Please type or print legibly.
i Buy;o~ 'KERR COU?1TY
Agency: i	
Contractor: !pHILPO7T MOTORS
Cower
ee:va:: ;RAY GARCIA	
P B~ ~ =I141CFiAEi, 1VILEY
thane 3830 895-9020	
	Phone: :888-8SB-7801
Fen: =830792-4903	Fax: X254-865-9118
E°n°' i	a~~: trucksa9vf~taoLcom
con ~t 3 D24 Desceiption: :2008 FORT} F-130 EXTENDED CAB
A. Product Item Base Unit 1Prtce per Contractor's H-GAC Contract:
S 14,942.00
. Published Options- Itemize below -Attach additional sheet(s) if necessary -Include Option Code in description if applicable
.
Voter. Published Options are options t••hieh were submitted end priced in Corttrsctor's b{d.)
Description ; Cost	Description Cost
!LAIITED SLIP 3,55 REAR AXLI"s ! $ 270.00	XL PACKAGE; 4Y2; SHORT BED

~TRAILERTOW PACKAGE ~ $ 221.00	INCL
4,5LGAS V8 AUTOMATIC
	INCL
	VINYL SEATS; RUBEER FLOORS IVCL
L SUPER CREW UPGRADE ~ S 4,443.00	AIR CONDITIONING

OW'EIt W'INDOWSANDLOCI{S INCL	INCL

:
CLOTH 5EAT5; CARPET FLOORS INCL	
:VO CRUISE CONTROL INCL	
	
	
FLOOR PLAN S 629.00	
LOT INSURANCE i S 89.00	Subtotal Froth Additional Sheets}:e 3'
BLACK IN COLORt	Subtotal B: S 5,652.00
C. Unpublished Options - Itetnrr~e beio-v /attach additional sheet(s) if necessary.
Tlox: Unpublished options are items which were :wt submitted end priced in Contractor's bid.)
Description ~ Cast	Description ~ Cost
CRUSE CONTROL '_. S 18G.00	PRIVACY GLASS
	; S t20.fi0
	Subtotal Froth Additional S6eet(s}: S _
	
	Subtotal C: ~ f 300.00
Cdeck: Total cent of Unpublished Options {C) ~ttnot exoeod 25°1'0 of the total of the t3asa iJnit±	
Price plus Published Options {A+$). For ttsis transaction the percentage is:
:	!%
O.Otiter Cost Items Not Itemized Above (e.g Instailatloty Freight, Delivery, Etc.)
Itesviption i Cost Description Cost
'
RE DELIVERY INSPECTION S 80.00
~CLIVERY TO KERR COUNTY S 525A0
Subtotal D: ~ L ti05.nG
':. Total Cost Before Any Applicable Trade-In / Other Albw~ancas /Discounts (ATB+C+D
) ,
S 21,549,1)0
Qaatttity Ordered: 1 X Subtotal of A + B + C + D; $ 21
549
00
,
.
Subtotal E: ; S 21,549, 00
~. J3-GAC Fee Calatlation (Front Currerri Fee Tables)
Subtotal F: S 600.00
;. Trado-lns /Other A[lowaates /Special Discounts
Descr'tptfon Cost Description ' Coat
	u a1.0 ,~. _ _a .
Estimated Delivery Dltte:~ 90-124 DAYS H. Total Purcha$e Pr eft+~+~~; ~~ ' '22,14g,~
`-,• ~ 5 LU07
FORM 6a: Detailed Matching Funds/ln-Kind Services
This budget form should be completed if the Applicant is providing any level of matching
funds or in-kind services directly related to the proposed project.
Matching Funds: Optional, Not Required. If offered, must be spent first.
In the space below, please explain in detail the application of any matching funds to be
provided by the Applicant, as directly related to the proposed proiect:
In-Kind Services: 121594 (monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to be
provided by the Applicant, as directly related to the proposed project:
Use of laptop computer, surveillance equipment, and operating equipment
$15,369.00
Use of staff for talking complaints, and data entry on computer:
Approximately 25,000.00
Use of peace and code enforcement officers for investigations
Approximately 80,000.00
Repairs, maintenance of vehicles {oil changes, etc.j
Quarterly or at 3000 miles 150.00
Signage on vehicles bane time purchase) 25p,Op
Office space use for staff 4shared office space with OSSI= Staff) N/p~
Office supplies use by staff (shared expense with OSSF Staff) 825.00
Vifhat is the TOTAL COST of the proposed project, considering the
total grant funding requested, any matching funds being provided by
the Applicant, and the monetary equivalent of any in-kind services
being provided by the Applicant:
184 359
Page 39