~1~307 REGULAR COMMISSIONERS' COURT AGENDA TUESDAY, NOVEMBER 13, 2007, 8:00 A.M. COMMISSIONERS' COURTROOM KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 /'` THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a meeting at 8:00 A.M., Tuesday, November 13, 2007, at the Kerr County Courthouse in the Commissioners' Courtroom. CALL MEETING TO ORDER VISITORS INPUT Citizens wishing to speak on items NOT listed on the regular agenda, please fill out form for consideration at this time. Citizens wishing to speak on items LISTED on the regular agenda, please fill out request form for consideration during discussion on that specific item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation on any person addressing the court. COMMISSIONERS' COMMENTS Commissioners and / or the County Judge may use this time to recognize achievements of persons in their Precinct or to make comments on matters not listed on regular agenda. I CONSIDERATION AGENDA: (Action may be taken on items listed below) 9:00 AM /l. l ~ Consider, discuss, and take appropriate action on request ~jpb from Riverhill Oaks Homeowners Association (ROHR) yea ?~y~,.a.n.z~ ~~ ~o rent Union Church, at historical rate of $37.50, for ~ ~` '~~ 'ss three dates in 2008. Annual meeting January l 0th and potluck socials on April 17th & October 16th for small, tenured, Not-for-Profit Homeowner Association. (Leo Boudreaux) 9:10 AM J 1.2 Consider, discuss and take appropriate action to renew ~Q~ Kerr County Market Days usage License for 2008. 3Q (LuAnn Anderson) /1.3 Consider, discuss, and take appropriate action of request by HCADRC to renew contract with Kerr County to ~q~ provide mediation services in Kerr County, and for funding. (Ed Reaves) ~1.4 Consider, discuss, and take appropriate action on Martin- 05~ ~ Marietta Flood Plain Permit. (Comm. Williams, Pct. 2) 3 ~1.5 Consider, discuss, and take action to approve a creation ~ of a new position at the Juvenile Detention Facility and ~~~p~ options of filling vacant position if new position is created. (Kevin Stanton) 16 Consider, discuss, and take appropriate action on approving a contract between the Kerr County Juvenile Detention Facility and Dr. Chris Meriwether to act as the p~~3 facilities Health Director. (Kevin Stanton) 3 l.~ Consider, discuss, and take appropriate action to advertise for bids for Digital Video Recording System for ~~o~ the Juvenile Detention Facility. (Kevin Stanton) 10:00 AM ~ 1.8 Public hearing for final revision of Plat for Lots 1,5,6,11,12 & 13 of Hill River Country Estates, Vol. 3, 0 Pages 118 & 119, Pct. 2. (Leonard Odom) 10:00 AM ,/1.9 Public hearing for final revision of Plat for Lots 25 & 26 ~~ (Leonard Odom) J 1.10 Consider, discuss and take appropriate action of Final b~ Revision of Plat for Lots 25 & 26 of The Horizon, Vol. 6, Pages 323 to 326, Pct. 1. (Leonard Odom) of The Horizon, Vol. 6, Pages 323 to 326, Pct. 1. 10:05 AM ~ 1.11 Public hearing for revision of Lots 99, 100 and 101 of ~~,~,~ The Horizon, Vol. 6, Pages 323 to 326, Pct. 1. (Leonard ~~ ~ Odom) 1.12 Consider, discuss and take appropriate action of final ~ revision of Lots 99, 100 and 101 of The Horizon, Vol. 6, ~,~~~ Pages 323 to 326, Pct. 1. (Leonard Odom) 10:10 AM ~l .13 Public Hearing for revision of Lots 113 & 114, Vistas Escondidas de Cypress Springs, Vol. 7, Page 363, Pct. 4. p ~~ (Leonard Odom) 1.14 Consider, discuss and take appropriate action for final revision of Lots 113 & 114, Vistas Escondidas de ~~~ Cypress Springs, Vol. 7, Page 363, Pct. 4. (Leonard ~J~ Odom) 10:15 AM / 1.15 Public Hearing for final revision of plat for Lot 17, ~ Privilege Creek Ranch, Vol. 8, Page 21, Pct. 3. (Leonard (7 ~~~ Odom) ~~ ~/1.i7 ~C'~`~ Flo /l.ls 30b~ 10:30 AM/ 1.19 a~~~ Consider, discuss and. take appropriate action to approve: 1) Order to vacate, close and abandon the old portion of Upper Turtle Creek Road; 2) Execution of Road Dedication Deed for new portion; 3) Judge to sign both documents; 4) Road and Bridge to open new roadway to traffic and close the old portion, Pct. 1 (Leonard Odom) Consider, discuss and take appropriate action for Concept of Longbow Subdivision, Pct. 2. (Leonard Odom) Consider, discuss and take appropriate action to release the Letter of Credit #25399-5 for Live Springs Ranch, Pct. 4. (Leonard Odom) Receive report from Freese and Nichols on: Ingram Dam and Flatrock Dam evaluation of concrete slab voids. (Comm. Williams, Pct. 2 / Stefan Schuster, Freese & Nichols) J1.20 Consider, discuss and take appropriate action on draft ~ ~-~, Kerr County Subdivision Rules and Regulations. (Comm. n~p ~~~'~'~ Letz, Pct. 3) I' J 1.21 Consider, discuss and take appropriate action on ~~ determining procedure to review various options to solve ,~ long-term jail over crowding problems and other issues related to the Kerr County Jail. (Comm. Letz, Pct. 3) J 1.22 Consider, discuss and authorize Sheriff to dispose of 3 Q~~, county vehicles. (Sheriff Hierholzer) 0 `' 1.231 Consider discuss and take a ro riate action to receive _ ~ pp P and approve bids for RFQ for planning services at the ,~~ Q~ \ I=ICYEC, review recommendation from review 2J ~~ committee and award contract for planning services. ~~ (Comm. Letz, Pct. 3) X1.24 Consider, discuss and take appropriate action on Commissioner Letz providing opinions to Road and ~~^ Bridge Department concerning subdivision platting ~p requirements. (Comm. Letz, Pct. 3) ,1.25 Consider, discuss and take appropriate action to cast votes for Director of Kerr County Appraisal District. ~~~p4 (Judge Tinley) 1.26 Consider, discuss, and take appropriate action to approve ~ Kerr County employee voluntary supplemental insurance programs or plans with guaranteed issue and county- approved electronic enrollment features and funded ~~1- through employee payroll deduction and authorize ~j0 County Judge to sign agreement for same. (Judge Tinley) 1.27 Consider, discuss and take appropriate action to appoint Kerr County Sheriffs Department Lt. Bill Hill to the V~'`1` AACOG Criminal Justice Advisory Committee; and ~i KPD Capt. Jeffrey Wendling as alternative, effective immediately and notify AACOG of same. (Comm. Williams, Pct. 2 /Comm. Baldwin, Pct. 1) J 1.28 Consider, discuss and take appropriate action to ,~~02- reappoint Kay Mosty Hayes to the Kerrville / Kerr County Joint Library Advisory Board to a two-year term ending November 2009. (Comm. Williams, Pct. 2) `~.~~ Consider, discuss, and take appropriate action to approve the contract with Dietert Center and Hill Country Court- p~`~ Appointed Special Advocates and allow the County 3 Judge to sign same. (County Judge) J 1.30 Consider, discuss, and take appropriate action on ~~ Implementation of the Burn Ban. (County Judge) ~O 1.31 Presentation of audits on the following departments: JP Gr;~ One, JP Two, JP Three, JP Four, District Attorney, Y""`"' County Attorney, Animal Control and Jail Commissary. ~ (Paula J. Hargis) 1.32 Consider, discuss and take appropriate action regarding Interlocal Agreement with TAC Risk Management Pool. ~~ts (Paula J. Hargis) ~J CLOSED MEETING A closed meeting will be held concerning the following subject(s): II. EXECUTIVE SESSION: This meeting is authorized by Section 551, Government Code and Section 552, Government Code. 2.1 Consultation with Attorney and all pending and possible litigation as per Section 551.071, Government Code. (County Attorney) 2.2 Personnel Matters as per Section 551.074, Government Code. (County Judge) 2.3 Deliberations Regarding Economic Development Negotiations as per Section 551.087, Government Code. (County Judge) 2.4 Deliberation Regarding Real Property as per Section 551.072, Government Code. (County Judge) OPEN MEETING An open meeting will be held concerning the following subject(s): III. ACTION AGENDA: 3.1 Action as may be required on matters discussed in Executive Session. IV. APPROVAL AGENDA: 4.1 Pay bills. 3010 I ~ ~ ~ ~ i. ~~~~~ `~ 0 -b 4.2 Budget Amendments. (County Auditor)3~b~ ~ 3 4.3 Late Bills. (County Auditor) 4.4 Approve and accept Monthly Reports. 3Q(~~ ~ 3) ( y~b~~ V. INFORMATION AGENDA: 5.1 Reports from Commissioners/Liaison Committee Assignments. 5.2 Reports from Elected Officials/Department Heads. 5.3 Reports from Boards, Commissions and Committees. a). City/County Joint Projects or Operations Reports b). Other ~~ f ^Of Governments ~~~ `'~ ,,;: ,.~ .:b.~ ~~ ~ ~~ ~~~ ~~,~ ~ ,t 2 • AADC -Workforce/Child Care - - • Air Quality • Alamo Aging • .Administration on Aging • Bexar Aging • Bexar Alamo Service Connection -Texas Healthy .Lifestyles • Bexar-Katrina 3 • Bexar Mental Retardation Authority • Commission on State Emergency Communications • Comrnute Solutions/Clean Cities • Criminal Justice • .Data Center • Government Services • Homeland Security • HUD Section 8 4 • Job Access Reverse Commute • Local • Metropolitan :Planning Organization • ..Regional Planning • Resource Recovery • Rural Public Transportation • Ryan White • Weatherization 5 0.0% 10.0°l0 20.0% 30.0%0 40.0% 50.0% 60.0% Federal State Delegate Agency MedicaidlMACNHS Program Income Member Dues Revenue Projected 2007 Percent 2007 Budgeted 2008 Percent 2008 Federal $19,237,216 54,4~fp $19,183,264 ~~,~~~,~~, State $10,254,992 ~~% $10,490,920 28,j go/p Delegate Agency $3,681,988 ~a,4% $3,920,997 ~Q,53~~0 Program Income $85,658 Q,~% $133,000 p,37p,~Q Medicaid/MAC/UHS $1,868,884 S,~r°~o $3,185,800 g,s(,~/p Member Dues $216,037 Q,(Q/p $243,538 (~,(~~~~, State Planning Grant $0 p,p~~p $242,658 0,65Q/o Fund Balance $36,249 p,j ~~~ ($181,223) _p,49p/o Total $35,381,024 ~QQa,/rp $37,218,954 jpQp/~ Not included on chart due to 0% figure: Fund Balance 6 ^ PROJECT®2007 D BUDGETID 2008 0.0% 10.0% 20.0% 30.0% 40.0% 50.0°/® 60.0% 70.0% Contractual Personnel indirectlleasing Fee Equipment Direct Operating Expense Expenditures Projected 2007 ~'ercent 2007 Budgeted 2008 Percent 2008 Contractual $21,896,656 61,9~/a $19,315,391 51.9°!0 Personnel $8,771,043 24,~~f4 $10,902,981 29.3~/p Indirect/Leasing Fee $1,607,360 4.5°~0 $1,637,473 4.4~fa Equipment $736,863 Z,j °~o $2,625,024 7.1 ~!o Direct Operating Expense $2,396,300 6.8% $2,660,585 7,1 °,/o Board Initiatives $32,802 Q,j% $77,500 p,~p/o Total X35,381,024 ~ (10°/'0 $37,218,954 ~ 00~la Not included on chart due to 0% figure: Board Initiatives 7 • Homeland Security: $1,841,395 • Bexar Mental Retardation Authority: $623,586 • 'Rural Public Transportation: $509,.629- • Ryan White: $450,396 ;_ • Homeland Security -Equipment • Bexar MRA -Local Dollars Carried Forward • Rural Public Transportation -Increase in Medical Transportation • Ryan White -Additional Funding for FY08 s • Katrina -Expending the majority of funds in 2007 • Resource Recovery -First Year of a 2-Year Grant • Weatherization -Additional funding received for grant year 2007. Additional funding not expected in 2008. 9 __ Number of Full-Time Empiayees 4.00 14.44 20,44 34.44 40.04 54.Q4 64A0 70.00 Administration Aging Bexar MRA CJD/Homeland Security/911 Government Services Natural Resources Rural Public Transportation Ryan White WeatherizationMUD Workforce/ChiEd ~arei.lARC ~ ^ "L007 p 2008 i Staffing 2007 200$ Administration 24.85 24.55 Aging 28.95 ~~,~~ Bexar NIRA 49.00 50,75 CJD/Homeland Security/911 15.40 17,75 Government Services 1.25 1,25 Natural Resources 14.30 14,65 Rural Public Transportation 37.60 63,15 Ryan White 8.00 10,10 Weatherization/HUD 7.00 7,07 Workforce/Child Care/JARC 68.05 68,3Q Total 254.40 290.82 to • 2008 Budget includes a 5% cola/merit increase (up to 3°f° cola and 2% merit). • 2008 Fringe rate 30% (2007: 31 % January-June, 28%July-December) • 2008 Indirect rate 13% (2007: 15% January-June, 13% July-December) • 2008 Projected Member Dues: $243,538 • 2008 State Appropriations; $242,658 • Member Dues Revenue Projected at $243,538. • Projected to receive three payment of $80,886 each, which is funding for FY 08 and 1St payment of FY 09. it • Ryan White Returning to Bexar County • Indirect Purchasing Department included with `indirect. - No longer stand alone department. • Salary Survey • Strategic Plan 12 Copies of this report are available upon request. 13