ORDER NO. 30621 AWARD CONTRACT FOR PLANNING SERVICES AT THE HILL COUNTRY YOUTH EXHIBIT CENTER Came to be heard this the 14th day of November, 2007, with a motion made by Commissioner Letz, seconded by Commissioner Oehler. The Court unanimously approved by vote of 3-0-0 to: Accept and award the proposal to Peter Lewis Architects of Kerrville, Texas, assuming we can negotiate the final terms with them and bring back the Contract to the Court for final action. ~ s ORDER NO.30601 BIDS FOR PLANNING SERVICES AT THE HILL COUNTRY YOUTH EXHIBIT CENTER Came to be heard this the 13th day of November, 2007, with a motion made by Commissioner Baldwin, seconded by Commissioner Letz. The Court unanimously approved by vote of 4-0-0 to: Open the bids received from: 1. Peter W. Lewis Architect - with a schedule of fees totaling $23,400.00 2. Ray + Hollington Architects, out of Houston, Texas; and accept the bids for RFQ for planning services at the Hill County Youth Exhibit Center, and refer them to the Review Committee. 3 ~ fio d l I~~~ t s COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (IO) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Comm. Letz, Pct. 3 MEETING DATE: November 13, 2007 OFFICE: County Commissioner TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action to receive and approve bids for RFQ for planning services at the HCYEC, review recommendation from review committee and award contract for planning services. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Comm. Letz, Pct. 3 ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda. Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. 5:00 PM previous Tuesday r Planning Design Services Proposal Kerr County Youth Exhibit Center PETER W. LEWIS Architect ~. + Associates PLLC ~r ~. PETER W. LEWIS Architect •f- A s s o c i a t e s r~i,i.c November 7, 2007 Paula J. Hargis Kerr County Auditor 700 N. Main Street, Suite 103 Kerrville, Texas 78028 824 WATER STREET SUITE 100 KERRVILLE, TEXAS 78028 OFFICE: 830.896.4220 FAX: 830.896.4226 RE: Planning Design Services Proposal Kerr County Youth Exhibit Center Dear Jeannie: We are pleased to submit the following Planning Design Services Proposal. Having toured the facility with Commissioner Letz we believe that we have a good understanding of the ~' expectations of the Commissioners for the future of the Kerr County Youth Exhibit Center. As we plan together we will keep in mind the following criteria: • Responsible Land Use/Conservation of natural features; maximization of views; efficient circulation. • Flexible Master Plan • Optimal configuration and use of existing facilities to remain • Responsible Building Design: cost efficient, value driven decisions • Planning the total project for staged completion commensurate with your ability to fund each stage In accordance with the County's Request for Proposals for Planning Design Services we have r. prepared the following Schedule of Services and Fees. A. Existing Facilities Survey ^ Using Property Survey(ies) locating boundaries, improvements, utilities and significant trees, Record Drawings of existing facilities (as available) and other pertinent documents, provided by Client, create an Overall Site Plan which locates existing buildings, drives, walks and other improvements sufficient in detail and accuracy for Concept Planning work. The document will be in an electronic format using AutoCAD 2000 software. ^ Review applicable codes including 2003 International Building Code, 2000 International Fire Code, Texas Accessibility Standards and others, as applicable, for regulations which might affect existing or proposed facilities. B. Programming Services ^ Meet with Commissioners, appropriate County Staff, and other Community stakeholders to discuss physical and functional needs and to listen to expectations ^ Based upon this meeting(s) and Owner provided Goals and Summary of intended uses, prepare a Program of Space Needs C. Design Workshop ^ Lead a'/2 day workshop, which will present various conceptual alternatives and ideas to the participants. The result will be the basis for development of the Master Plan and conceptual planning of alterations and new construction. ^ Refine the ideas and concepts decided at the design workshop. ^ Prepare a preliminary Estimate of Probable Construction Costs for the Master Plan, in 2008 dollars. ^ Meet with the project stakeholders to ratify the details of the Program of Space Needs and the Workshop results preparatory to beginning the Master Plan. D. Master Planning Services ^ Conceptual Building Plan study(ies), based on Program of Space Needs, for use in Site Master Planning ^ Site Plan: Building Placement; Traffic Circulation and Parking studies ^ Overall Site Drainage ^ Aerial Image of Site and Proposed Buildings ^ Develop guidelines for new building Design and Construction ^ Update Estimate of Probable Construction Costs for the Master Plan E. Fee Schedule : Fixed Fees ^ Item A: Existing Facilities Survey $ 4,000.00 ^ Item B: Programming Services $ 3,000.00 ^ Item C: Design Workshop $ 4,000.00 ^ Item D: Masterplanning Services $ 12,400.00 Total $ 23,400.00 r. F. Reimbursable Expenses Reimbursable expenses are defined as follows and will be billed at a multiple of 1.15 times ,,,, cost (invoice): reproduction of documents, shipping and mailing expenses, long distance telephone and fax, and out-of-town Project related mileage will be billed at current Standard Rate. If the terms of this Proposal are acceptable to you, please indicate so by signing and returning one copy of this Proposal. Again, thank you. We look forward to the opportunity to be of service! Very truly yours, Peter W. Lewis, Architect Principal Accepted for Kerr County Commissioners uate PETER W. LEWIS Architect Associates Our Story ~,. .. , ~. f -; `~a ~~ b;~ ,< <; °'J -~ i - ~~ 1 ~1 ~~ ti -~7~ ,~ !, { . :, ~ .} ,~, ~ ~ ~ `~ f ~, „~~, ~ Examples of our work as Principals and Project Managers can be found regionally and state-wide to include a Family Life Center for First United Methodist Church, Boerne; Wells Fargo Bank, Boerne; and H.E. Butt Foundation Dining Hall at Echo Valley. Locally our work includes the Kathleen C, Cailloux City Center for the Performing Arts, Riverside Nature Center Visitor's Center, Kerrville and Dietert Center. Current `Worl< in Pro~~ress' includes the Ray and Joan Kroc Salvation Army Corps Community Center, and Dietert Center both in Kerrville and St. Mark Presbyterian Church/ Boerne Family Life Center and campus renovations. Whether you are growing, planning to grow or just think that it's time for a change...let us hear from you. We'd like to come by for a visit and hear your story. Thank you for considering Peter W. Lewis, .~.~ ,~~rchitect ~- :'associates l'1..1.C;. For more than a quarter of a century, Peter W. Lewis, Architect has provided professional leadership and design ' "~ services to our clients throughout Central and ~ ~~ §~~r ~~j.'`` ` , ; ~ South Texas. Drawing inspiration from the rich ~ ~t~ . ~ ~ cultural and architectural heritage of our home in t` ~" the Texas Hill Country, we apply current `bi ~ _. -~ c--- :,~ = '` g technologies and methodologies to deliver ~ ~ 1; 1 city' service with a `small town' touch. ~ , k ~ f~ =.'~ 1 J Our well-defined Project Delivery Process takes a collaborative approach to design, involving a - - ~ cross section of an organization s membership ~ , ,~ ~: -~ ~ and staff in the Programming and Conceptual - , .~, ~ ~„ ~< ~__ ~~ '~ Design Phases. Working closely with all of the ~ ~~ ~ ~~' -' stakeholders has proven time after time to yield ` ~=-. responsive and responsible designs. ~ . ~ ~ ~ ' ~~ ~ Our seasoned Design Team has a history of successes working with public and private clients to meet their project objectives. ~ ,,, ~" PETER W. LEWIS ' Architect Associates Peter W. Lewis, Architect Principal EDUCATION Bachelor of Architecture/Design Option, Texas Tech University, 1977 CERTIFICATION Texas Registered Architect: #08295 PROFESSIONAL EXPERIENCE July 2003 to present. Peter Lewis Architect + Associates PLLC, Kerrville, Texas Principal March 1993 to 2003. Artisan Group, Inc., Kerrville, Texas Principal/Director. Project Design, Development and Management March 1992 to March 1993. Peter William Lewis, Architect, Austin, Texas Sole Proprietor. Project Design, Development and Management July 1985 to March 1992. Dekker Wymer Lewis, Inc., Austin, Texas Vice President/Marketing. Project Design, Development and Management July 1982 to July 1985. Dekker Wymer Lewis. Partner. Austin, Texas Project Design, Development and Management November 1980 to July 1982. Holt+Fatter+Scott, Inc., Austin, Texas Project Manager February 1980 to November 1980. Page Southerland Page, Austin, Texas Intern Architect. Project Design and Production September 1977 to February 1980. Woodrow W. Alexander, A.I.A., Houston, Texas Intern Architect. Project Design and Production MEMBERSHIPS /AFFILIATIONS Texas Arts and Crafts Educational Foundation: President 2004-present "" Kerrville Main Street Association: Advisory Board Member 1998-present Kerr Economic Development Foundation: Director 2004-present PETER W. LEWIS ,. Architect Associates Gary L. Hatch, Architect Project Manager /Project Architect EDUCATION: Bachelor of Environmental Design, Texas A & M University, 1979 CERTIFICATION: Texas Registered Architect: #12048 PROFESSIONAL EXPERIENCE: July 2003 to present. Peter W. Lewis Architect + Associates PLLC, Kerrville, Texas Associate November 1994 to June 2003. Artisan Group, Inc., Kerrville, Texas Project Architect December 1992 to November 1994. The Hatch Association-Architects, Paris, Texas Principal June 1991 to January 1994. Campbell Soup Company, Paris, Texas Engineering Department May 1990 to May 1991. PHI Project Administration Services, Dallas, Texas Principal March 1983 to May 1990. F. Brown Associates-Architects/Interior Designers, Dallas, Texas Intern Architect August 1981 to February 1983. Vincent Association & Architects, Dallas, Texas Intern Architect .. REPRESENTATIVE PROJECT EXPERIENCE: Meager Springs Office Building Boerne, Texas Dietert Center Kerrville, Texas Gnuechtel Medical Office Kerrville, Texas St. Mark Presbyterian Church Boerne, Texas Tally Elementary School Kerrville, Texas Riverside Nature Center Visitors Center Kerrville, Texas Laity Lodge Dining Facility "" Cody Center Leakey, Texas Kathleen C. Cailloux Theater Kerrville, Texas Project Architect responsible for Construction Documents and Construction Contract Administration Services for this 16,000 S.F. Office Building Project Architect responsible for Construction Documents and Construction Contract Administration Services for this 23,000 S.F. Community Center Project Architect responsible for the Design and Construction Contract Administration Services for a 6,000 SF Professional Office Building Project Architect responsible for Construction Documents and Construction Contract Administration Services for a New 17,000 S.F. Family Life Center Associate Project Architect responsible for Construction Documents and Construction Contract Administration Services for a New 67,500 S.F. Elementary School Project Manager/Architect responsible for Construction Documents and Construction Contract Administration Services fora 4,500 S.F. regional Nature Center Project Architect responsible for Construction Documents and Construction Contract Administration Services fora 17,500 S.F. Dining/d Recreation Facility Project Manager/Architect responsible for Construction Documents and Construction Contract Administration Services fora 24,500 S.F. Theatre, Renovation of an 8,900 S.F. combination Municipal Offices, Dance Studio and Theatre Education Facility, and Renovation of a 4,500 S.F. Scene Shop GARY L. HATCH, ARCHITECT ... PETER W. LEWIS -~..--w.~-~.~---~... Architect ~.. + Associates Representative Projects MASTER PLANNING: Salvation Army Ray & Joan Kroc Community Center, Kerrville, Texas Texas Arts and Crafts Educational Foundation Fairgrounds, Kerrville, Texas St. Mark Presbyterian Church, Boerne, Texas ,~~„ Purple Sage Ranch, Bandera, Texas Geneva School, Boerne, Texas Smithson Valley Evangelical Free Church, Bulverde, Texas LaVernia United Methodist Church, LaVernia, Texas Spring Creek United Methodist Church, Fair Oaks, Texas First United Methodist Church, Boerne, Texas Texas Tech University Hill Country Campus, Fredericksburg, Texas r Trinity Baptist Church, Kerrville, Texas Riverside Nature Center, Kerrville, Texas "` Kerrville Independent School District -Sports Complex Master Plan, Kerrville, Texas Kerrville Main Street Program/Streetscape Master Plan, Kerrville, Texas ECCLESIASTICAL: Family Life Center & Sanctuary Remodel/St. Mark Presbyterian Church, Texas Family Life Center /LaVernia United Methodist Church, LaVernia, Texas Fellowship Hall /Hillside Fellowship, Smithson Valley, Texas Family Life Center /Spring Creek United Methodist Church, Fair Oaks, Texas Family Life Center/First United Methodist Church, Boerne, Texas Shelton Hall/St. Peter's Episcopal Church, Kerrville, Texas Trinity Baptist Church -Administrative Offices/Media Center, Kerrville, Texas St. Peter's Episcopal Church -Courtyard and Playground, Kerrville, Texas First United Methodist Church -Playground, Kerrville, Texas ... EDUCATIONAL: New Tivy High School, Kerrville, Texas New Tally Elementary School, Kerrville, Texas Ingram Elementary School, Ingram, Texas High School Gymnasium, Ingram, Texas Geneva School of Boerne Gymnasium, Boerne, Texas Schreiner University/Dining Hall Renovation, Kerrville, Texas PUBLIC: Dietert Community Center, Kerrville, Texas Riverside Nature Center, Kerrville, Texas Butt-Holdsworth Memorial Library -Additions and Alterations, Kerrville, Texas Kathleen C. Cailloux City Center for the Performing Arts, Kerrville, Texas TXDOT Regional Maintenance Facility, Boerne, Texas Kerrville Police Department Headquarters, Kerrville, Texas Hill Country Red Cross, Kerrville, Texas Salvation Army Thrift Store -Additions, Kerrville, Texas Social Security Administration Building, Kerrville, Texas YMCA of Kerr County & the Hill Country, Kerrville, Texas RECREATIONAL: .. H.E. Butt Foundation/Cody Creativity Center/Laity Lodge, Leakey, Texas ~„~ H.E. Butt Foundation/Echo Valley/Ranch House Dining Hall, Leakey, Texas H.E. Butt Foundation/Echo Valley/Frog Sullivan Pavilion, Leakey, Texas Comanche Trace Ranch/Guardhouse and Tower/Sports Center, Kerrville, Texas KISD Sports Complex, Kerrville, Texas .r ,PETER W. LEWIS Architect ~. + Associates Representative Client List Paul Hofmann City Manager "' City of Kerrville (830) 257-8000 Kit Werlein, President Playhouse 2000 Kerrville, Texas (830) 792-3048 William A. Reynolds, AIA, Vice President H.E. Butt Grocery Company ,~ San Antonio, Texas (210) 938-8472 .~ Bob Miller, Executive Director Texas Arts and Crafts Educational Foundation ~.. Kerrville, Texas (830) 896-5711 Dr. John Kelly, Superintendent Boerne Independent School District ~"' Boerne, Texas (830) 249-5032 .r Fred Martin, Pastor First United Methodist Church ~. Boerne, Texas (830)249-2565 Brenda Chapman, Executive Director Kerr County YMCA Kerrville, Texas (830)896-8000 Fred Henneke, Board Member Building Committee Chair Dietert Senior Center Kerrville, Texas (830)257-9788 Wes Dorman, Board Member Riverside Nature Center Association Kerrville, Texas (830)257-4837 Kenneth Cailloux Kerrville, Texas (830)895-3020 John Wall, Building Committee Chair Spring Creek United Methodist Church San Antonio, Texas (830) 981-4789 Rick Steadham, Director Board of Directors Hill Country Arts Foundation (830) 367-5121 """ PETER W. LEWIS Architect ~• Associates Kerr County Youth Exhibit Center Kerr County, Texas Professional Liability Insurance Peter W. Lewis + Associates, PLLC is insured by ACE, USA with the following limits: $1,000,000 per project and $1,000,000 in the aggregate. We have never had a claim asserted against us. Firm's Availability for Project Peter W. Lewis + Associates, PLLC would be available to Kerr County no later than January 1, 2008. rr. r. .. ..r +rr .. PETER W. LEWIS At•chitect r~ssociatcs ~I:~TC`(~ ~~~. ~~}'.t1'IS~ PRINCIPAL 824 WATER STREET SUITE 100 KERRVILLE, TEXAS 78028 QFFICE 830.896.4Z2F1 fAk: 830.896.4226