ORDER NO. 30579
AMEND COURT ORDER #30504 TO USE FUND 20 TO PURCHASE
EXCAVATOR
Came to be heard this the 22nd day of October, 2007, with a motion made by
Commissioner Letz, seconded by Commissioner Williams. The Court
unanimously approved by vote of 4-0-0 to:
Amend Court Order #30504 to use Fund 20 to purchase a used excavator.
,°t 3d ~ 7g
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Leonard Odom
MEETING DATE: October 22, 2007
OFFICE: Road & Bridge
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC): Consider, discuss, and take appropriate action to amend
Court Order # 30504 to Use Fund 20 to Purchase Used Excavator.
EXECUTNE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
,, IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
TO:	COMMISSIONERS COURT
FROM:	LEONARD ODOM
DATE:	October 16, 2007
RE: Amend Court Order # 30504 Use Fund 20 to Purchase Used Excavator
The Court approved the purchase of a used excavator out of Fund 20 in the 2006-2007 Budget.
At the time the only machine we had a price for was from Waukesha Pierce for $206,055.40.
Since then we found a 2007 with only 51 hours, a nine month warranty for all parts and service,
and delivery from Continental Equipment the Gradall dealer in Dallas. The price is only $474.49
more. This would be an HGAC contract and does not require a bid.
Fund 20 has a total of $211,535.44. At this time we ask that you amend the Court Order to allow
Road & Bridge to purchase the best machine available not to exceed $206,529.89.
Th
amend gradall order
ORDER N0.30504
USE FUND 20 TO PURCHASE USED EXCAVATOR
Came to be heard this the 10th day of September, 2007, with a motion made by
Commissioner Letz, seconded by Commissioners Oehler. The Court unanimously
approved by vote of 4-0-0 to:
Approve the request to use the Road District excess funds for the purchase of a
Waukesha Pierce Limited excavator/gradeall for a total purchase price not to
exceed $206,055.40, and request Road and Bridge looking into surplussing one of
our other pieces of equipment and selling same.

CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases	Contract EM06-07
No.:	Date 10/15/2007
Prepared: €
This Form must be prepared by t;'®ntractvr and given to End' User The H-GAC' administrai`ive, fee shall 8e shown in
~' -lion F. End User issues PO to Contractor, and MUST also fax a copy of PQ, together with completed Pricing Worksheet,.
-CAC L 713-993-4348 Please type or print legibly..
Buying KERR COUNTY
Agency:	Contractor: HI-WAY EQUIP/CONTINENTAL EQUIPMENT CO LP
Peso :LEONARD ODOM	P Bared :CHARLIE WHIPPO
y
Phone: :830-2s7-2993	Phone: :214-536-9966
Pax: :830-896-8481	Pax: :214-37s-7903
Emaa: €kcroads@ktc.com	Email: €cwhippo@thenewcontinental.com
Product A028 Descrip6oa: GRADALL XL3100 MID-SIZED TRUCK MOUNTED BOOM EXCAVATOR
Code:
Product Item Base Unit Price Per Contractor's H-GAC Contract: $215,409.00
. Published Options -Itemize below -.Attach additional sheet(s) if necessary..-.Include Option Code in description if applicable..
otePublished Options are options which were submitted and priced in Contractor's bidJ
Description Cost	Description Cost
	
	
	
	
	
	
	
	
	
	
	Subtotal From Additional Sheet(s):
	Subtotal B: E
. Urtpublish~ed Options -Itemize below /attach additional sheet(s) if necessary.
ote: Unpublished options are items which were n©t submitted and priced in Contractor's bid.)
Description Cost	Description Cost
	
	Subtotal From Additional Sheet(s):
	Subtotal C:
Check: Total cost of Unpublished Options (C) cannot exceed 2s% of the total of the Base Unit
Price plus Published Options (A+B). For this transaction the percentage is: 0%
.Other Cost items Not Itearaed Above (e.g. Iestallafion, Freight, Delivery, Etc.)
Description Cost	Description Cost
REIGHT $2,s00	
TRAINING, PARTS AND SERVICE BOOKS: $750.00	Subtotal D: 325
Total Cost Before Any Applicable Trade-Irr ! Other Allowances /Discounts (A+B-wCfD) 2:1865
Quantity Ordered: ~ X Subtotal of A + B + C + D: 2186s9 = Subtotal E: 2186s
. H-GAC Fee Calculation (From Current Fee Tables) _1.5% Subtotal F: 3279.885
. Trade-lns ! Qtfier Allowances /Special Discounts
Description Cost	Description Cost
-END SEASONAL DISCOUNT ($1s,409}	Subtotal G: € -154
Delivery bate 30 DAYS AR II. Total Purchase Price (E+F+G): 2o6s29s8s