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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Judge Tinley /
Comm. Letz, Pct. 3
MEETING DATE: September 24, 2007
OFFICE: County Judge /
County Commissioner
TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action to adopt the Position Schedule,
Step and Grade Schedule and General Provisions for the FY 2007-08.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Judge Tinley /Comm. Letz, Pct. 3
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
5:00 PM previous Tuesday
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
GENERAL PROVISIONS
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The provisions set forth herein are limitations on the appropriations made in the budget.
It is the purpose of the Commissioners' Court in enacting this budget to appropriate funds only
and to restrict and limit by its provisions the amount and conditions under which the
appropriations can be expended.
Section I.
Budget Execution
1. Appropriated items are only authorizations to spend. No appropriation shall be
considered as a mandate to spend, unless the expenditure is otherwise mandated by law.
2. No expenditure from an appropriation under this budget is authorized for any other fiscal
year. Expenditures made at the end of the fiscal year for the purpose of "stocking up" for the
next fiscal year or for other like purposes are specifically prohibited.
3. No expenditure of county funds is authorized except in accordance with this Budget or
other order of the Commissioners' Court.
Section II.
Line Item Transfers and Budget Amendments
No elected Official or department head may expend funds or commit the expenditure of
funds by purchase order from a budget line item unless there are sufficient funds available. If a
budget amendment is necessary to provide sufficient funds to a line item, the amendment must
be approved by the Commissioners' Court or Commissioner's Court may designate the county
budget officer or another officer or employee of the county who may, as appropriate and subject
to conditions and directions provided by the court, amend the budget by transferring amounts
budgeted for_certain items to other budgeted items,-but PRIOR to an expenditure or execution of
a purchase order. The elected official or department head must appear before the
Commissioners' Court and the agenda request- must be supported by sufficient written
documentation to support the transfer or amendment.
Section III.
Salaries
1. Except as otherwise specifically provided in this Budget, expenditures of appropriations
for the salaries of employees in classified positions shall be governed by and be in conformance
with the provisions of this Section, including the following list of position classifications
numbers, position titles, salary group allocations, and rates of pay in classification salary
schedules hereinafter provided. As used with respect to salary ranges, "Minimum" means the
lowest rate in a salary range (Step 1). (See attached Salary Group List and Classification Salary
Schedule)
2. All salaries appropriated by this Budget are annual salaries and are for full-time
employment unless specifically designated as part-time or other. "Full-time" means (except law
enforcement officers, hailers, childcare workers etrkployed at the juvenile detention center, acid
community supervision ar~d corrections _officers who are authorized by state law to carry
weapons; whose work period is a 28-day cycle) ,a wank period consisting of a minimum of 40
hours per week excluding weekends, holidays, vacation, sick time, compensatory time taken, and
other authorized absence. The term "Weekend" shall mean an employee's regular days off,
regardless of the day of the week.
3. Nothing in this Budget shall be construed to prohibit an elected official or department
head from paying. less than the maximum salary authorized for any position so long as the
Federal Minimum Wage is observed.
4. Unless specifically authorized by the Commissioners' Court, all new employees,
transferees and re-hires shall be salaried at Steu 1 of the salary range to which the position is
allocated, regardless of the amount of funds appropriated for that position and regardless of the
amount of appropriated and unexpended balances in the particular line item which contains that
position.
5. Sheriff s Department will be on a separate Salary Schedule labeled "Law Enforcement".
6. No prospective employee is authorized to perform any work for the county or draw a
salary until the employee has been made an offer of employment by the appropriate elected
official or department head and has completed the following required documents and has filed
them with the County Human Resources Department.
a. Employee verification form;
b. IRS Form W-4 and Form I-9;
c. Insurance Application;
d. Retirement Application; and
e. Waiver of Confidentiality (TWCC R-12; County Form CK-04).
7. No employee will receive his or her final paycheck on the scheduled pay day that falls on
or immediately follows the employee's last workday. No employee shall be entitled to a final
paycheck unless and until the employee has completed the following forms and has filed them
with the County Human Resources Department.
a. Current time sheet;
b. Continuation of Coverage Request Form;
c. Kerr County Termination Form; and
d. Return of all County issued property.
8. Complete Time and Attendance Records are required and will be maintained by the
HumanResources Department and are the certifications to t$e Auditor and to the County of each
employee specifying.. the number. of hours worked, vacation and sick leave taken, and
compensatory time earned and taken. The signature of the elected official or department head is
required on the Employee's Time and Attendance Records. The signed Time and. Attendance
Records are that offcial's certification to the Auditor, Human. Resources, and to the County that
the information contained on that form is true and correct.
Section IV.
Holidays 2007 - 2008
See Attached Page
Section V.
Overtime
1. All County Employees subject to the provisions of the Fair Labor Standards Act (FLSA),
29 U.S.C. Sec. 201, et seq., (except law enforcement officers, jailers, childcare workers
employed at the juvenile detention center, and community supervision and corrections officers
who are authorized by state law to carry weapons), who are required to work in excess of 40
hours per week shall received compensatory time off, in lieu of payment, at the rate of one and
one-half hours for each hour worked over 40 hours. Law enforcement officers, jailers, child care
workers employed at the juvenile detention center, and community supervision and corrections
officers who are authorized by state law to carry weapons, shall receive, in lieu of payment,
compensatory time off at the rate of one and one-half hours for each hour worked over 171 hours
within the 28-day work period.
2. (Amended by Court Order No: 26262, March 23, 1998) No County Employee (except law
enforcement officers, jailers, child care workers employed at the juvenile detention center,
and community supervision and corrections officers who are authorized by state law to carry
weapons) shall accumulate compensatory time in excess of 240 gross hours (160 hours of
actual overtime worked). No law enforcement officers, jailers, child care workers employed
at the juvenile detention center, and community supervision and corrections officers who
accumulate overtime credit in excess of 480 gross hours (360 hours of actual overtime hours
worked). Compensatory time off must be taken within aone-month period following the day
in which the compensatory time is approved and accrued; any compensatory time not used at
the end of the one-month period shall be turned into the County Human Resources
Department to be paid as overtime on the next regular pay period.
It will be the responsibility of the elected official or department head to submit the
overtime hours to the County Human Resources Department by the payroll cut-off date. Any
hours not received by the cut-off date will be paid the following quarter.
Section VI.
Capital Outlay
The followinglist includes specific. capital expenditures for each department as adopted
by the .Commissioners'. Court. Deviations from the list or additional capital outlay expenditures
must have approval of the Commissioners' Court.