ORDER NO. 30530 KERB EMERGENCY 9-1-1 NETWORK 2008 PROPOSED BUDGET Came to be heard this the 24th day of September, 2007, with a motion made by Commissioner Letz, seconded by Commissioner Williams. The Court unanimously approved by vote of 4-0-0 to: Approve the Kerr Emergency 9-1-1 Network 2008 Proposed Budget. ~3DS3O f. (~ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: William E. Amerine MEETING DATE: September 24, 2007 OFFICE: Kerr County 9-1-1- TIME PREFERRED: 9:30 AM SUBJECT: Consider, discuss and take appropriate action on the Kerr Emergency 9-1-1 Network 2008 Proposed Budget. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: William E. Amerine ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: 5:00 PM previous Tuesday @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. ~~ ~~~~~~r~~y 9~1~~ l~T~~~~~ 2008 Proposed Budget KERR EMERGENCY 9-1-1 NETWORK AUGUST 31, 2007 819 Water Street, Suite 270, Kerrville, Texas 78028 (830} 792-591 t Phone (830) 792-5923 Fax Email.: kerr911 @ktc.com Website: www.kerr911.org ~~ ~~~~~~~~y ~~~1~1 ~T~~~~~]!~ Subject: Proposed 2008 Budget August 3 I , 2007 1. Net Income 2008: $350,125.00 based on an overall increase of 3.04% over 2007's income. The change in revenue can be attributed to a slight increase in wireless income and VoIP surcharges. We expect tradition phone service surcharges to decrease slightly in 2008. 2. 200 Payroll expenses a. 210: Salaries. Salaries decreased 5.4% in the 2008 budget due to staff restructuring. The office manager position was eliminated. The GIS/address coordinator position has been upgraded to Associate Director. The Executive and Associate Directors are now responsible for all office management tasks previously handled by the office manager. Overall this line item decreased from $97,300.00 budgeted in 2007 to $92,000.00 proposed in 2008. b. 211: Overtime Wages. Decreased from $1,410.00 budgeted in 2007 to $0.00 proposed in 2008. Both staff position are salaried-exempt and will not receive overtime pay. c. 212: Payroll Taxes: A small decrease reflected in the 2008 budget based on the overall salary overhead mentioned above. d. 213: Medical Insurance Expenses: Overall decrease in this line item: Two FTEs vs. two and one half FTEs. A twenty percent increase in medical insurance premiums is factored into the 2008 figures. e. 214: TCDRS Expense Company (Retirement Plan/Benefit): A small decrease reflected in the 2008 budget based on staff change mentioned above. f. 215: TCDRS OTLI (Optional Term Life Insurance Benefit): This is an optional term life insurance benefit for all employees. The amount is the total expense for all employees for 2008. g. 220: Contract Labor: Line item decreased to zero for 2008. We do not anticipate the need for contract labor in 2008. Outsourced CPA service will be addressed in budget line item "450-Professional Fees". h. 225: Texas Workforce Commission (Unemployment Insurance). Increased to reflect actual costs due to an anticipated increase in TWC tax rate. Tax rate increase resulted from unemployment benefits being paid in calendar year 2007. i. 230: Excess vacation payout. Line item allows for excess vacation payout at the end of 2008 if and only if the district's workload prevents employees from using their allotted vacation time. This is a contingency item. District policy will typically manages vacation so that it is used and not banked year-to-year. 3. 300 Operations (PSAP) a. 310: PSAP Floor Space Lease. This line is based on an updated PSAP floor space lease between the City of Kerrville and Kerr 9-1- l . The lease covers floor space lease and utility reimbursement only. No change for 2008. b. 315: 9-1-1 Call Taker Training: This line item allocates $10,000.00 for all associated 9-1-1 call taker training. Dispatcher training will be funded as requested and required to certify new dispatchers. c. 320: Wireless Phase I. We are in the process of implementing Phase One in 2007. Expected provider charges from Sprint/Nextel, Verizon, Cellular One, AT&T formerly Cingular and Five Star Wireless. All five carriers use a different cost recovery methodology for determining this charge. Pending significant technology advances and until which time the FCC & CSEC change funding methods for this service, Kerr 9-1-1 can expect to have this annual overhead each year beyond 2008. d. 325: Wireless Phase I Trunks. This expense was unbundled from line item 320 to better show provider cost recovery expenses versus Phase I circuit expenses. e. 330: Wireless Phase II. We plan on implementing phase II early in 2008. All current wireless carrier one-time non-recurring Phase II fees have already been paid. This fee covers a phase II and remote DB services for traditional phone service through Intrado. This amount includes a monthly reoccurring fee of $2176.00. f. 340: Windstream DB/MSAG Tariff. As of August 2007 Windstream has not implemented this tariff. This tariff will cover the DB/MSAG validation service Windstream performs on their data prior to sending it to our local PSAP database. The monthly recurring fee is based on a 6.6 cent charge per active "9-1-1 capable" phone line. The Intrado service contract will cover this function in 2008, therefore this line item has been reduced to $0.00 for 2008. g. 350: PSAP Trunk Charges. Decreased to better reflect actual costs from past budgets. This line item addresses all telephony cost associated with the 9-1-1 PSAP operation. h. 355: Language Line. Based on per-use-charges. No change in proposed 2008 budget. i. 360: Pager Service. This line item reduced to $0.00 for 2008. Office staff no longer carry pagers. j. 370: PSAP Repairs & Maintenance. No change. Most, if not all, PSAP repairs will be covered under the warrantees associated with our new PSAP equipment. 4. 400 Direct Services a. 410: Office Supplies: Based on usage trends this line item has been increased to $3,000.00 for 2008. b. 4 i 2: Office Equipment and Repairs: No change for 2008. c. 420: Liability Insurance: No change for 2008. d. 430: Professional Development: Item increased to $6,000.00 in 2008. ,,,, Forecasted usage; PSAP System Administrator training and MS CNE training for 2 staff member. e. 440: Rent: Three percent increase forecasted, but overall item decrease due to office space downsizing. f. 450: Professional Fees: Item increased in 2008 to include CPA professional services. Other items included in this line-item are legal and annual audit services. g. 460: Postage & Delivery: No change for 2008. h. 470: Mileage Reimbursement: No change for 2008. i. 490: Bank Service Charges: No change for 2008. 5. 500 Miscellaneous a. 510: Awards & Honorariums. Slight increase in 2008. Item covers tenure plaques and award certificates. b. 520: Dues & Subscriptions. Slight increase in 2008. c. 530: Public Education & Advertising: Slight increase in 2008. d. 550: Telecommunications: No change for 2008. Costs associated with KPD, KSO, and Kerr 9-1-1 administrative telephony services. e. 560: Sundry: No change for 2008. f. 570: Texas 9-1-1 Alliance Meetings: An increase in 2008 to allow for full meeting attendance for both staff members. g. 575: NENA/APCO Conferences: Anew line item for 2008. NENA and APCO conference provide for 9-1-1 industry seminars and product demonstrations. 6. 600: Discretionary Communications: a. 610: VFD Pager Services. No change for 2008. b. 620: VFD Radio Repeater Services. No change for 2008. 7. 700: PSAP Equipment Replacement: a. 710: Monthly operating funds transfers to capital funds account. Intent: Build cash reserves for PSAP equipment upgrade in 2011. Capital Considerations: The capital cash account will have a balance in excess of $267,560.00 at the end of 2007 from nominal interest and scheduled PSAP Equipment Replacement transfers. Additionally this package includes a 2008 capital budget for your review and approval. This budget includes all income and expenses associated with this account. The primary source of revenue is from "planned" operating funds transfers, 9-1-1 sign sales cost-recovery, and surplus equipment disposal. 9-1-1 Emergency Service Fee: The Texas Health and Safety Code -Chapter 772.314 (d): The board shall set the amount of the fee each year as part of the annual budget. For the 2008 budget, Kerr 9-1-1 will retain the 5.25% surcharge rate established in the 2007 budget. Vision for 2008: 1. Complete Wireless Phase I & II Upgrades. 2. Enhanced Mapped ALI capability for KSO. 3. Enhance 9-1-1 WEB Site Content. 4. Continued 9-1-1 sign sales. 5. Enhanced 9-1-1 public education. Conclusions & Recommendations: 1. The 2008 proposal is anon-deficit balanced budget. 2. This budget more than adequately addresses the expected operating needs of our district and allows for all cost as we complete phase I & II wireless compliance. 3. Our district's vision and public-funds stewardship is based firmly in the state and local government codes, guided by conservative spending and liberal savings policies. 4. Approve budget as proposed. 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