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COMMISSIONERS' COURT AGENDA REQUEST
MADE BY: Paula J. Hargis OFFICE: County Auditor
MEETING DATE: April 14, 2008 TIME PREFERRED:
SUBJECT: Consider, Discuss, and Take Appropriate Action on the Presentation of
audits on the following departments:
1. Sheriffl s Petty Cash
2. Leasing Procedures for Agricultural Barn and Union Church
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Paula J. Hargis
ESTIMATED LENGTH OF PRESENTATION: 10 Minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: @ •M•
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Review of Using Prooachu~es forAgricul~al Bin and Union
To: Jeannie Hargis, Kerr County Auditor
From: Kenneth Ruark
Date: 3 / 10/08
Audit Period 1/1/08/3/5/08
Leasing Controls for Agricultural Bank and Union Church
A review was conducted of the documentation for the leasing of the "Ag Barn" and "Union
Church". Procedures and controls were in place to document the leasing and process the
payments and refunds for the facilities. No discrepancies were noted.

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Audit of K~r C'our~y Slams Pity Cash andImprest Funds
To: Jeannie Hargis, Kerr County Auditor
From: Kenneth Ruark
Date: 3/ 10/08
Audit Period 2/25/08 and 3/7/08
Petry and Imprest Funds
The Petty Cash, "Emergency Fund", and two Imprest funds maintain by the Sheriff's office were
confirmed on 2/25/08 and 3/7/08. No discrepancies were noted with the funds
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