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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Commissioner Baldwin OFFICE: County Commissioner
MEETING DATE: April 28, 2008 TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action to approve a county wide
Vehicle Policy.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Comm. Baldwin
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
1. Commuting in County Vehicles:
A department employee shall not use a county vehicle for personal use. Unauthorized use
of a county vehicle may be grounds for disciplinary measures.
2. "Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transactions are:
• Stopping at the post office, drug store or grocery store for personal
shopping.
• Picking up/transporting school children.
3. Should a situation arise where it is imperative to use the vehicle for personal use the
employee must notify the department they are assigned to, in advance, and that department
must keep a record of usage to assure there are no abuses.
4. Use of County Vehicles for Official Travel:
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment fiznctions
should be avoided when the presence of a county vehicle at such establishment
would discredit or cause embarrassment to Kerr County.
Each employee authorized to use a county vehicle will complete the
attached Kerr County Vehicle Special Use Authorization Form and return
it to their department for filing.
KERR COUNTY
Vehicle Policy
KERR COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
(Approval is required for the special use of a Kerr County vehicle by the person named
below in commuting to and from work beginning on ending
Employee Name:
Employee Address -where vehicle will be kept:
Title:
Justification for Request:
Requested by:
Date:
Employee's usual work location/area:
Approximate one way mileage to work location miles.
(Vehicle to be driven:
Approved by:
Title:
All Authorizations will expire on the specified date or December 31st of each year,
whichever comes first.