ORDER NO.30952
SET PUBLIC HEARING FOR RECORDS ARCHIVE FEE AND
WRITTEN PLAN FOR BUDGET YEAR 2008-09
Came to be heard this the 25th day of August, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Oehler. The Court
unanimously approved by a vote of 4-0-0 to:
Approve setting a public hearing for September 8, 2008 at 10:00 a.m. for
continuation of the Records Archive Fee and written plan for adoption of
such for the budget year 2008-09 in accordance with LGC 118.025.
~ 3 3 v~~
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Jannett Pieper
MEETING DATE: August 25, 2008
SUBJECT: (Please Be Specific)
Office: County Clerk
TIME PREFERRED:
Consider, discuss and take appropriate action to set a public hearing for the purpose of
continuing the Records Archive Fee and written plan for the adoption such for the budget year
2008/09 in accordance with LCC 118.025
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON):
NAME OF PERSON ADDRESSING COURT:
~TIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE
Jannett Pieper
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting schedule for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722.

LOCAL GOVERNMENT CODE CHAPTER 118. FEES CHARGED BY COUNTY OF... Page 1 of 2
~ 118.025. COUNTY CLERK'S RECORDS ARCHIVE. (a) In this
section:
(1) "Deterioration" means any naturally occurring
process or a natural disaster that results in the destruction or
partial destruction of a public document.
(2) "Preservation" means any process that:
(A) suspends or reduces the deterioration of
public documents; or
(B) provides public access to the public
documents in a manner that reduces the risk of deterioration,
excluding providing public access to public documents indexed
geographically.
(3) "Public document" means any instrument, document,
paper, or other record that the county clerk is authorized to accept
for filing or maintaining.
(4) Repealed by Acts 2005, 79th Leg., Ch. 804, ~ 7,
eff. June 17, 2005.
(5) "Restoration" means any process that permits the
visual enhancement of a public document, including making the
document more legible.
(b) The commissioners court of a county may adopt a records
archive fee under Section 118.011(f) as part of the county's annual
budget. The fee must be set and itemized in the county's budget as
part of the budget preparation process. The fee for "Records
Archive" under Section 118.011(f) is for the preservation and
restoration services performed by the county clerk in connection
with maintaining a county clerk's records archive.
(c) The fee must be paid at the time a person, excluding a
state agency, presents a public document to the county clerk for
recording or filing.
(d) The fee shall be deposited in a separate records archive
account in the general fund of the county.
(e) The funds generated from the collection of a fee under
this section may be expended only for the preservation and
restoration of the county clerk's records archive. The county
clerk shall designate the public documents that are part of the
records archive for purposes of this section. The designation of
public documents by the county clerk under this subsection is
subject to approval by the commissioners court in a public meeting.
(f) The funds may not be used to purchase, lease, or develop
computer software to geographically index public records,
excluding indexing public records by lot and block description as
provided by Section 193.009(b)(4).
(g) The county clerk shall prepare an annual written plan
for funding the preservation and restoration of the county clerk's
,records archive. The commissioners court shall publish notice of a
public hearing on the plan in a newspaper of general circulation in
the county not later than the 15th day before the date of the
http://tlo2.tlc.state.tx.us/statutes/docs/LG/content/htm/1g.004.00.000118.00.htm 8/18/2008
r LOCAL GOVERNMENT CODE CHAPTER 118. FEES CHARGED BY COUNTY OF... Page 2 of 2
hearing. After the public hearing, the plan shall be considered for
approval by the commissioners court. Funds from the records
.archive account may be expended only as provided by the plan. All
expenditures from the records archive account shall comply with
Subchapter C, Chapter 262.
(h) If a county charges a fee under this section, a notice
shall be posted in a conspicuous place in the county clerk's office.
The notice must state the amount of the fee in the following form:
"THE COMMISSIONERS COURT OF COUNTY HAS DETERMINED
THAT A RECORDS ARCHIVE FEE OF $ IS NEEDED TO PRESERVE AND
RESTORE COUNTY RECORDS."
(i) The fee is subject to approval by the commissioners
court in a public meeting.
(j) Any excess funds generated from the collection of a fee
under this section remaining after completion of a county records
archive preservation and restoration project may be expended only
for the purposes described by Section 118.0216. The commissioners
court of a county may not order the collection of a fee authorized
by this section after the county records archive preservation and
restoration is complete.
(k) Repealed by Acts 2005, 79th Leg., Ch. 804, § 7, eff.
June 17, 2005.
Added by Acts 2001, 77th Leg., ch. 794, § 4, eff. Sept. 1, 2001.
Amended by Acts 2003, 78th Leg., ch. 974, § 3, eff. Sept. 1,
2003; Acts 2003, 78th Leg., ch. 1275, § 3(32), eff. Sept. 1,
2003.
Amended by:
Acts 2005, 79th Leg., Ch. 8.04, § 1, eff. June 17, 2005.
Acts 2005, 79th Leg., Ch. 804, § 7, eff. June 17, 2005.

http://tlo2.tlc. state.tx.us/statutes/docs/LG/content/htm/1g.004.00.000118.00.htm 8/ 18/2008
West Kerr Current
107A Highway 39
Ingram, TX 78025
830-367-3501
Bill To
Kerr County Clerk
ATTN: Janette Pieper
700 Main St Room 22
Kerrville TX 78028
R`~~D
~p`'7 1
.a ~
Invoice
Date	Invoice No.
08/31 /08	16560
~ ~ d	_
Terms	
Rep
	Due on receipt	SF
Item	Description	Qty	Rate	Amount
Class	2x2.5 Classified ad August 28 Public Notice	1	17.50	17.50
Thank you for your business.	
Total $17 50
i~Q~w ~ S~avlc~s
sides echopting a proposed tax=rate for tax
year 2008. The proposed tax rate is
0.335000 per $100 of value.
~~~ ~ ' ~ _ The proposed tax rate would increase total
taxes in CITY OF INGRAM ~y 9.728136 per-
Rhonda Taylor-			cent.
~~			
armers Insurance		
l~lann~lAVraiu~E
COMMERCIAL		
* 550 NOTICES
Cat/ us for a!1 your		
insurance needs
715 Fiitl Country Dr. Suite 4
Kerrville, Texas 78Q28
1-888-880-7$78
PAINTING
Improving Ingram
Cane H7ou7seAAffAt A r^^rTimel
~#t)USEKEEPING
20 years experience
Hill do laundry, rea-
cJrJO NOTICES
Public Wearing
A Public Hearing will be held September 8, 2008
at 10:00 AM in the Kerr County Comrraissioners
Court of Kerr County, Kerrville-Texas concerning
the Records Archive Fee for the preservation and.
restoration services performed by the County
Clerk. Anyone wishing to make comments may
do so at #hat time. in person or by writing the Kerr
County Commissioners Court, ;'CO Main St.
Kerrville TX 78028
savable rates, tree
estimates, references
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