oa~sD ~1, s'
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
'~"' TO BE REVIEWED BY THE COURT.
MADE BY: Leonard Odom, Jr. OFFICE: Road & Bridge
MEETING DATE: February 25, 2008 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC): Consider, discuss, and take appropriate action to approve
Road & Bridge Vehicle Poiicy.
EXECUTNE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
TO:	COMMISSIONERS COURT
FROM:	LEONARD ODOM
DATE:	February 19, 2008
RE: Road & Bridge Vehicle Policy
Enclosed is the revised Vehicle Policy for Road & Bridge that we discussed several weeks ago.
For informational purposes I have enclose Court Order # 26067, approving the policy in Oct.
1999, and the completed forms of the employees that were approved under the order.
Also enclosed is a policy done last year after the ice storm from both Eva Hyde and me outlining
the job requirements during an emergency. If an employee lives in an area that is cut off during
extreme weather they will need to make arrangements to get out before the roads are impassable.
To help accommodate this requirement you have allowed us to purchase the FEMA mobile home
that was placed in the Ingram Yard.
At this time I ask that you approve the policy as presented, and ask if a signed copy documents
needs to be filed anywhere other than our office.
Th
truck policy memo 2 19 08
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ROAD & BRIDGE
Vehicle Policy
1. Each Area Supervisor, Swing Crew Supervisors, and the Road Administrator will take his
assignd County Vehicle home in the evenings and on weekends During severe weather
these.-naeti wilf use the assigned truck to go out to problem areas~\while in the truck ~e~rasu~~ ~ ~ ~'
radio contact with the following:
A. The Sheriff s Department monitors our radio and can talk with us.
B. The Central Fire Station Emergency Response makes severe weather announcements
on our radio frequency.
C. q=1ie~-ha~ve contact with~eaelrvther; our office, and animal control.
2. Commuting in County Vehicles
Vital department functions are defined as those instances of an emergency nature that require
attention by qualified individual in order to assure the safety and well being of the mater-ing-
public.
A department employee shall not use a county vehicle for personal use. Unauthorized use of
a county vehicle may be grounds for disciplinary measures.
"Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transactions are:
• Stopping at the post office, drug store or grocery for personal shopping.
• Picking up/transporting school children.
~~ .
• Commuting to and from work unless~lan assigned vehicle.
3. Should a situation arise where it is imperative to use the vehicle for personal use the Road &
Bridge office will be notified in advance and a record will be kept to assure there are no
abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
4. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
5. Use of County Vehicles for Out of County Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form show below and return to the office for filing.
KERB COUNTY VEffiCLE
SPECIAL USE AUTHORIZATION
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on , 200_ when authorization is revoked.
Employee Name:
Title:
Employee Address where the vehicle will be kept:
Justification for Request:
Requested by:
Date:
Employee's Usual Work Location/Area:
Approximate One Way Mileage to Work Location: miles
Vehicle to be driven RBU#
Approved by:
Title:
All authorizations will expire on the specified date or on January 30'x' of each year, whichever comes
first.
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
TO: ROAD & BRIDGE EMPLOYEES
FROM: LEONARD ODOM, ADMINISTATOR
EVA HYDE, HUMAN RESOURSE DIRECTOR
DATE: January 25, 2007
RE: Policy for Road & Bridge Emergency Response
Last week Kerr County closed non-essential offices due to icy conditions. Road & Bridge
employees aze part of Kerr County's essential personnel during emergency situations and per our
job descriptions we are to report to work unless notified otherwise by our supervisor or
administration. To ensure all personnel understand this policy we are reviewing and re-posting
this policy.
This time those who could not get out will receive their regulaz pay for January 16a' (Tuesday) &
17th (Wednesday).
Those who worked will receive 8 hours each day at regular pay, plus an additional 1 1/z in comp
time all hours they actually worked. You may choose to be paid for this time, or request time
off. The comp time must be taken or paid within 30 days.
If you choose to be paid, you will need to let Bazbara know by February 5~` to be paid on
February 15a'.
Your job description requires that you be available for emergency response. If you live in an
azea that is cut off during extreme weather, you need to make arrangements to get out before the
roads are impassable so that you can be here when you are needed.
We are now keeping a log of emergencies and who responds. This information will be taken into
consideration when promotions, merit increases, or any other compensation increases (such as
annual increases) or considered. Should there be a pattern of abuses disciplinary action may be
taken such as suspension without pay and/or up to termination.
Th
emergency policy.doc

ORDER NO. ~6Q~67
ADOPTING VEHICLE POLICY
FOR ROAD & FRIDGE EMERGENCY RESPONSE
On this the lEth day of October 1'3SS, upon motion made by
Commissioner Griffin, seconded by Commissioner, Letz, the Court
unanimously adopted by a vote of 4-0-0, the vehicle policy
for Road & Fridge employees as amended and the Road R Fridge
Special Use Authorization Form as presented.,
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ROAD & BRIDGE
Vehicle Policy
1. Each area (East, West, North and South) foreman, the sign person and the county engineer
will be assigned a pager. These digital pagers are programmed to be accessed in the
following way:
A. 911 can page them either individually or with a blanket page with a written message.
B. The Road & Bridge department by computer can send a printed message individually
or with a blanket page.
C. The Sheriff s Department has a list of pager numbers and names and they can page
any number by leaving a phone number to be returned.
D. Anyone can dial the pager number by phone and leave a phone number to be
returned.
We currently own six pagers + 3 of our employees are outfitted by volunteer fire
departments. Giving us a total of 9 pagers for coverage throughout the County.
2. Each area (East, West, North and South) foreman, the sign person, and the Road
Administrator will take his assigned County vehicle home in the evenings and on weekends.
During severe weather these men will use the assigned truck to go out and check their
individual area, while in the truck he has radio contact with the following:
A. The Sheriff s Department monitors our radio and can talk with`us.
B. The Central Fire Station Emergency Response makes severe weather announcements
on our radio frequency.
C. They have contact with each other, our office, and animal control.
3. Commuting in County Vehicles
Vital department functions are defined as those instances of an emergency nature that require
attention by qualified individual in order to assure the safety and well being of the motoring
public.
A department employee shall not use a county vehicle for personal use. Unauthorized use of
a county vehicle may be grounds for disciplinary measures.
"Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transactions are:
• Stopping at the post office, drug store or grocery for personal shopping.
• Picking up/transporting school children.
1 4. Should a situation arise where it is imperative to use the vehicle for personal use the Road &
'` Bridge office will be notified in advance and a record will be kept to assure there are no
__ abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
To: County Engineer/Administrator
From:
Date: 1l - z ~- 9 p
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on J/- 2y-9q ending
Employee Name: '~p y ~,. /~~,c-,c~y~ c: ~ ~~ Title: /= o ~~~ ~,/~~
Employee Address where the vehicle will be kept: ~~%, j ,go ~- ~~ ~ ~~w/~c2~'~i ~'
Justification for Request: ~ ~ IF-/~ ~. ~.~ ~ ~/ /c I~ S /~ o ~~ ~ ,E
Employee's Usual Work Location/Area: ~~ 2 p S 8w ,~tia aN~ o / f w ~
Approximate One Way Mileage to Work Location: ~'~ miles
Vehicle to be driven RBU# :~
Approved by:
Title:
All authorizations will expire on the specified date or on September 30`h of each year, whichever
comes first.
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
` ` establishment would discredit or cause embarrassment to the department.
.,
__ abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
To: County Engineer/Administrator
From: Date: jl- iZ[`--~
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on1/- Z.~-~f ending
Employee Name: ~ p,~, yx Sw. ~ Title: ~! G aU 7~ t L1
Employee Address where the vehicle will be kept: //o ~y E ~' Cent<~-~d ~~
Justification for Request: G'~ `2 6 ~~ ~'}~' /~L.S,~a K S L°.
Employee's Usual Work Location/Area: ~ o Z o r5~ ~ ~H ~o ~ ~ o ~~~
Approximate One Way Mileage to Work Location: l~ miles
Vehicle to be driven RBU# :~ ,
Approved by:
Title:
All authorizations will expire on the specified date or on September 30`'' of each year, whichever
comes first.
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
3. Commuting in County Vehicles
i

Vital department functions aze defined as those instances of an emergency nature that require
attention by qualified individual in order to assure the safety and wel~eing of the motoring
public.
A department employee shall not use a county vehicle for personal use. Unauthorized use of
a county vehicle may be grounds for disciplinary measures.
"Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transaction are:
• Stopping at the post office, drug store or grocery store for personal shopping.
• Picking up/transporting school children. `
4 ~a.c~ .~.~.c. ~c- ~za..~- c~j .Ccac
4. Should t-he Road & Bridge office will be notified in advance and a rec rd be kept to
assure there are no abuses. A report could be generated for the Road & Bridge
Administration or the Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & fridge Vehicle
Special Use Authorization Form.
KERB COUNTY VEffiCLE
SPECIAL USE AUTHORIZATION
To: County Engineer/Administrator
From: ~e©~s~ l~~ow~ Date: ~C=Z4-~~
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginnin fg on ~ ~` tv ~~ y ending
Employee Name: ~eo ~~~ ~cta ~^^ Title: ~~ w~~w:s"~"~ -'-"
Employee Address where the vehicle will be kept: S`1 S ~ce~G ~• ~`'~ ~~l`
Justification for Request: ~~ ~ ~~~ ~1-,. ~ C °" ~
Employee's Usual Work Location/Area: eta ! ~ ~As~ ~~~~ ~~-''~
Approximate One Way Mileage to Work Location: ~ miles
Vehicle to be driven RBU# : ~~
Approved by: Title:
~,,.- '
All authorizations will
comes first.
date or on September 30t'' of each year, whichever
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abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEffiCLE
SPECIAL USE AUTHORIZATION
To: Count n~ .meer/ istrator
From: ~r ,/~Tj ~~-~~J,~~j ~~ Date: /~ ~~ "
Approval is requested for the special use of a Kerr Count vehicle by the person named below in
commuting to and from work beginning on ~ ~ 4 /`ending
Employee Name: JD ~ ~ ~r.~dz/~~j Title: ~d ~'~~~/ J
Employee Address where the vehicle will be kept: ~l 1'~L~ ~ ~ ~~ ~~~'~ / /
Justification for Request:

Employee's Usual Work Location/Area: ~~~~~ ~r~~
Approximate One Way Mileage to Work Location: ~ ~ miles
Vehicle to be driven RBU# :
Approved by:
Title:
All authorizations will expire on the specified date or on September 30"' of each year, whichever
comes first.
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
~"~''` ~ establishment would discredit or cause embarrassment to the department.
r
_1
abuses. A report-could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
To: County Engineer/Administrator
From: Gac'L ,J yvl R TCE2
Oate: o a
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on ending
Employee Name: ~~ ~ ~. t~ . t-~. ~-nE ~2 Title: ~ ce ~ Ctn'1 of
Employee Address where the vehicle will be kept: 13 g Zoe lle~ L ~ W ~ ~~ ~ ~
Justification for Request:
Employee's Usual Work Location/Area:
i
Approximate One Way Mileage to Work Location: ~ miles
Vehicle to be driven RBU# :~
Approved by:
Title:
All authorizations will expire on the speeifzed date or on September 30"' of each year, whichever
comes first.

6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
_ abuses. A report could be generated for the Road & Bridge Administration or the
a Commissioners Court on any or all drivers as needed.
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
To: County Engineer/Administrator
From: AR2 o,t! 6tJ/iee%~Pi Date: I / --7 ~ - ci 9
Approval is requested for the special use of a Ken County vehicle by the person named below in
commuting to and from work beginning on ~'/~ ~~ ending
Employee Name: AA,eo ~/ u1 ti pe/ei2 Title: ~R~u1 C!, i e ~'
Employee Address where the vehicle will be kept: a ~o f} ilo/~ day, /c d
~o„~f~ ~
Justification for Request:
Employee's Usual Work Location/Area: (,tJ eS~ EnaL
Approximate One Way Mileage to Work Location: ~ S miles
Vehicle to be driven RBU# : ~ 7
Approved by:
Title:
All authorizations will expire on the specified date or on September 30"` of each year, whichever
comes first.
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
~'"` establishment would discredit or cause embarrassment to the department.
abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
S. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEffiCLE
SPECIAL USE AUTHORIZATION

To: County Enginee A strator
From: L. P avt,tc,,~~ ~O ~/-rt
Date: ~ I 1 ~' 1 ~ ~
Approval is requested for the special use of a KerrffCounty vehicle by the person named below in
commuting to and from work beginning on ~ t 81 i~t ending (r ~ ~r©Z .
Employee Name: _1,.,~,pt~+,R;~-G~ l~'~Oyrv'~ Title: ~d ~c~tr s~tv~p E'"
Employee Address where the vehicle will be kept: s Z S ~C~w ~G ~-4~ ~ ~~
Justification for R nest: 5 M,ov ~d e~ 5 t ~{c~~s ~,.~ cc.^. s e -1--La.~c~-- ~ ~ ~~ ~p
Employee's Usual Work Location/Area: ~ v~, ~-~ ~` e C Q v
Approximate One Way Mileage to Work Location: /© miles
Title: ~a~ ~= S~N~d~
p on September 30"' of each year, whichever
comes first.
Vehicle to be driven RBU# : q'
Approved by: _
All authorizations will expire on the s date or
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
abuses. A report could be generated- for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.-
.;
5. Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
To: Co y Enginee /Administrator
From: 1 ,~,~~ f (r ~ 11 Date: ZQ ~ I
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on ending
Employee Name: y.[~t~ ~ (~,~'i t~~t./ Title: _ ~(L-C~/1/ck~(
Employee Address where the vehicle will be kept: X0(0 ~~tIGI~Zo
Justification for R uest:
Employee's Usual Work Location/Area: LOW~t ~ill`rLt k (~~~(C ~1~2D~tL 12~ ~F-FV~/y 1!~ N,
~_,
Approximate One Way Mileage to Work Location: ~j miles
Vehicle to be driven RBU#
Approved by:
Title:
All authorizations will expire on the specified date or on September 30"' of each year, whichever
comes first.
6. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
7. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
- functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
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