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KERR COUNTY COMMISSIONERS COURT
Special Session
Thursday, February 28, 2008
3:10 p.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
PRESENT: PAT TINLEY, Kerr County Judge
H. A. "BUSTER" BALDWIN, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
JONATHAN LETZ, Commissioner Pct. 3
BRUCE OEHLER, Commissioner Pct. 4
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I N D E X
February 28, 2008
PAGE
1.1 Consider/discuss, take appropriate action to
adopt a policy related to Joint City/County
Committee for Library, Animal Control, and
Airport, and appoint members to that Committee 3
1.2 Consider/discuss, take appropriate action on
full-time position for Human Resources Department 12
--- Adjourned 44
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On Thursday, February 28, 2008, at 3:10 p.m., a special
meeting of the Kerr County Commissioners Court was held in
the Commissioners' Courtroom, Kerr County Courthouse,
Kerrville, Texas, and the following proceedings were had in
open court:
P R O C E E D I N G S
JUDGE TINLEY: Okay, let me call to order this
special meeting of the Kerr County Commissioners Court posted
and scheduled for this time and date, Thursday,
February 28th, 2008, at 3 p.m. It is a bit past that time
now. And, yes, we were going to do it without you, because
we're ten minutes late getting started anyway. First item on
the agenda is to consider, discuss, and take appropriate
action to adopt a policy related to joint City/County
Committee for library, animal control, and airport, and
appoint members to that committee. Commissioner Letz was the
motivating force behind this particular item, so I'll turn it
over to him.
COMMISSIONER LETZ: Well, I think I said pretty
much what I needed to say on Monday, but I'm interested if
anyone on the Court has talked to any member of the City
Council as to what their -- my understanding is that all they
decided to do was to authorize their City Manager to appoint
people to -- appropriate people to committees, and I'm just
hoping we're not -- we're not just going right past each
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4
JUDGE TINLEY: I wish I could give you a definitive
answer to that. That is my understanding. And the City
Manager was told to move forward on it, and to move forward
on it on the basis of the May timeline that you mentioned.
There was a call for me earlier this afternoon from the City
Manager. I attempted to return the call; the City Manager
was tied up, and I left word, and I've not heard back from
him. He may be in there now. I've been tied up in here
since about 2 o'clock. So, that's what I'm waiting on, is
discussion with him, and I suspect that is going to be about
those particular matters that I just indicated.
COMMISSIONER LETZ: Well, then, I guess with that,
I mean, I'll make a motion that we approve a policy direction
that the City of Kerrville become the sole entity for funding
and operation of the Butt Holdsworth Library, Kerr County to
become responsible for operation and funding of Animal
Control throughout the county, and City of Kerrville and City
of Ingram will modify any ordinances related to animal
control in favor of adopting the county policy, and Kerr
County to become the sole entity responsible for funding and
operation of the airport. Kerr County will create an
independent board to oversee and operate the airport
consistent with the vote of the citizens of Kerr County in
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1970.
COMMISSIONER WILLIAMS: Last paragraph also.
COMMISSIONER LETZ: Well, actually, this is just a
policy. This is just a statement as to policy, and then
there's a committee how we do it.
COMMISSIONER WILLIAMS: I'll second the policy.
JUDGE TINLEY: Motion made and seconded as
indicated. Question or discussion on the motion?
COMMISSIONER BALDWIN: Repeat that last part?
COMMISSIONER LETZ: Kerr County to become the sole
entity responsible for the funding and operation of the
airport. Kerr County will create an independent board to
oversee and operate the airport consistent with the vote of
the citizens of Kerr County in 1970. My intent is -- we have
not heard from the Attorney General yet, I don't believe, on
our request. To me, I don't -- whatever the Attorney
General's opinion is, we still need to do the same thing,
which is set up an independent body to run the airport. And
I think that the -- you know, the Court needs to be involved
from a liaison standpoint, and some budget issues, if they're
requesting -- if that board asks us to fund it, which I think
they will. But I worded it this way so that if that Attorney
General opinion comes back and says, yes, that vote is -- is
valid, then we set it up as prescribed. And if it comes back
and says no, you can do what you want, then we set up -- or
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put our heads together and come up with something, basically
coming up with the same intent, but set up an independent
board either way.
COMMISSIONER BALDWIN: That's fine.
COMMISSIONER WILLIAMS: Is it your thought that it
would take a separate, independent motion to -- it will be to
staff the committee, and then the report-back date?
COMMISSIONER LETZ: Yes. Yeah.
COMMISSIONER WILLIAMS: Okay.
COMMISSIONER LETZ: Yeah.
JUDGE TINLEY: Further question or discussion on
that motion?
COMMISSIONER BALDWIN: I'm still not real sure
why -- why you want to add that language in there. I mean, I
guess it's okay, but it seems like to me it's really tying
you down.
COMMISSIONER LETZ: That's why I hesitated when I
read it, when I said the word "will." Maybe we should change
the word to will -- you know, will look into it, or -- you
know, I think it -- I think it's the best direction to go.
COMMISSIONER BALDWIN: That's fine.
COMMISSIONER LETZ: I'm not trying to tie it down,
really, as to exactly how we do it. I think we need to look
at that. I think if the Attorney General says the vote is
valid, I think that pretty much sets the direction.
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COMMISSIONER BALDWIN: Ties it down for me.
COMMISSIONER WILLIAMS: We're also on record as
favoring an independent board several times, in a lot of
discussions.
COMMISSIONER BALDWIN: That's the thing. You're
sending a message that's --
COMMISSIONER LETZ: I don't really -- I mean, I
certainly don't want this Court to be running the airport,
you know, by itself. I think we need an independent --
COMMISSIONER BALDWIN: Oh, come on. (Laughter.)
COMMISSIONER LETZ: I'm not -- I've never said I
want us to do it. I want -- I think we need to set up an
independent body to do it that can act independently of
whoever, you know.
COMMISSIONER OEHLER: Seems to me that you might
just leave off some of that last paragraph, and use -- and
just say we're going to be responsible for funding and
operating the airport.
COMMISSIONER BALDWIN: And then set it up the way
you -- however you want to later on.
COMMISSIONER OEHLER: Later on.
COMMISSIONER BALDWIN: When it happens.
COMMISSIONER OEHLER: That's just a thought. I
i mean --
JUDGE TINLEY: Right now we have a motion that
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8
includes that language.
COMMISSIONER OEHLER: I understand.
COMMISSIONER LETZ: I will be glad to -- I will
accept to delete it; doesn't make that much difference to me.
JUDGE TINLEY: Do you want to amend your motion?
COMMISSIONER LETZ: No.
COMMISSIONER BALDWIN: No, don't do it. That's all
right.
JUDGE TINLEY: Okay. Any further question or
discussion on the motion? All in favor of the motion,
signify by raising your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: That motion does carry. Do we have
any other business in connection with that particular agenda
item?
COMMISSIONER BALDWIN: So, let me ask you a
question. Now, are you going to take that and fax it over to
the City today?
COMMISSIONER LETZ: Yes, sir. Or I think the Judge
and Jody will hopefully get that done.
COMMISSIONER BALDWIN: If you can get Jody to help
us in some way or another. Hard to do.
COMMISSIONER LETZ: And I don't -- you know, the
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committee part of this is a little bit -- that's where I'm
not sure what the City did. I mean, I don't -- you know, it
seems odd to me that they're going to have -- that the City
Manager's going to appoint Council members to committees.
Maybe that's what they told him to do. I -- and it seems odd
to me for us to only talk to staff on this issue, but -- so I
think that's a policy. And I think we need to -- I guess a
second motion would be that we -- well, I'll make a motion
after my next question. Is it easier to handle all this as
one set of negotiations, or split it up to liaison
assignments? Which will be -- Bruce will do two, and Bill
and I would do the airport. I mean, how -- what's the better
~ way?
COMMISSIONER OEHLER: How come I get two and Buster
has escaped?
COMMISSIONER	WILLIAMS:	Well --	(Laughter.)
COMMISSIONER	BALDWIN:	What are	y'all talking
about?
~~ COMMISSIONER OEHLER: Oh, yeah. You know, you're
i
sitting over there like you, you know --
COMMISSIONER BALDWIN: I think you ought to just do
the airport with you two guys, and then if we can get through
that, then we'll try another one.
COMMISSIONER WILLIAMS: Already got the other one
on board right now, the library and the animal control.
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COMMISSIONER LETZ: To me, it's kind of a --
there's -- it's a -- if they're going to agree to it, then we
kind of maybe break it out. I think we can do it all as one
right now.
COMMISSIONER BALDWIN: I do too.
COMMISSIONER LETZ: One policy, and see how it
works. And -- and if we get past that, then we get to the
mechanism as to how to do it, at least for the time being.
COMMISSIONER WILLIAMS: We'll call you. Stay by
your phone; we'll be in touch.
COMMISSIONER LETZ: Judge, do you have any input on
how you think we should proceed on this one?
JUDGE TINLEY: Do you see me jumping in the middle
of this?
COMMISSIONER LETZ: No, sir. That's why I, you
~ know, am trying to solicit some of your wisdom.
JUDGE TINLEY: I'm working on roads and bridges and
health insurance plans, and -- and --
COMMISSIONER WILLIAMS: Which gets back to Bruce's
comment. What's Buster doing?
COMMISSIONER OEHLER: Yeah.
COMMISSIONER BALDWIN: Oh, listen, I'm refereeing
between the Sheriff and the --
JUDGE TINLEY: Police Chief.
COMMISSIONER BALDWIN: -- Police Chief.
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COMMISSIONER WILLIAMS: Oh, that's good.
COMMISSIONER BALDWIN: Oh, I'm telling you.
COMMISSIONER WILLIAMS: That's a plate full.
I JUDGE TINLEY: They're both armed.
COMMISSIONER BALDWIN: Y'all have sissy stuff.
Mine's a real thing.
COMMISSIONER WILLIAMS: Those guys both have guns.
COMMISSIONER BALDWIN: Those guys both have guns.
COMMISSIONER LETZ: I'll make a motion that
Commissioner Williams and Commissioner Letz initially be on
the committee to work with whoever the City appoints to
further that policy.
COMMISSIONER BALDWIN: Second.
JUDGE TINLEY: Motion made and seconded.
COMMISSIONER OEHLER: You were quick with that one.
JUDGE TINLEY: Question or discussion? All in
favor of the motion, signify by raising your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: That motion carries. Do we have any
more matters to be considered under that particular agenda
item? Okay, let's move to Item 2.
COMMISSIONER LETZ: Not sure we accomplished much,
but...
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JUDGE TINLEY: Consider, discuss, and take
appropriate action on full-time position for Human Resources
Department. Ms. Hyde? My recollection is that this was
here, you know, two meetings ago, and it was to be rolled
forward to the next meeting, and it didn't get on our Monday
agenda. So, once it was determined that we missed that one,
but we were going to meet today, we put it on today's agenda.
MS. HYDE: The last time we talked, the -- the
Commissioners wanted additional time to look over the
information, and have time to review it and think about it
and ask some questions.
COMMISSIONER BALDWIN: Are you sure you want to do
this in open court?
COMMISSIONER WILLIAMS: I think we probably ought
to go to exec.
COMMISSIONER LETZ: I think -- well, I see two
issues here, or two -- not issues. Two topics. One is
approving a slot, and the other is looking at job
descriptions and who's exactly doing what, and to make sure
we're all, you know, on the same page as to what that
department is doing. And maybe that needs to come first.
COMMISSIONER WILLIAMS: Well, there are -- there
', are at least two issues, and that's why I think it probably
should be a discussion in executive session. The additional
job, in my view, ties to a clear understanding on our part of
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what the job description's all about, and best way to
accomplish that is -- I've not had any independent
discussions with Ms. Hyde. Best way to accomplish that is
JUDGE TINLEY: Well, now, if we're going to just
this job or that job, I'm not sure that's appropriate for
executive, if you're talking about a policy matter of
determining a job description or whether it should or should
not include given duties. Now, if we're going to be talking
about individual employees, yeah, that's -- that's something
that would be appropriate for executive session. But if
we're going to be talking about creating a new position with
a new job description generally, I think that's a policy
matter that probably should be in the clear.
COMMISSIONER BALDWIN: Fine with me.
COMMISSIONER WILLIAMS: Okay. It seems to me it
ties -- it ties to the request for additional personnel, but
you handle it any way you want to handle it.
COMMISSIONER BALDWIN: Well, I have a question,
just a simple boy-dummy question. I have two documents here,
one you gave us a few days ago, and then one we've had for a
good while. Which -- which is the real one for your
position?
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MS. HYDE: I don't know. I don't know what you've
got.
COMMISSIONER BALDWIN: I think that's when you came
on board, or shortly thereafter.
MS. HYDE: I've never seen this one.
COMMISSIONER BALDWIN: Well, it's in our -- it's in
our files from that. And then this is what --
MS. HYDE: Maybe this is what you guys used when
you were looking for someone.
COMMISSIONER WILLIAMS: It's --
COMMISSIONER BALDWIN: Well, it certainly may be.
I'm not real sure. I just assumed that you gave us this
I when --
MS. HYDE: No, sir.
COMMISSIONER WILLIAMS: It goes back to July 10th
of '06, and it accompanied a court order -- whatever court
order that is -- that said consider and approve a plan to
reassign certain administrative functions of county
government; consider and evaluate the capability of county
employees who may be candidates to perform administrative
functions. And it had to do with setting up the -- the
parameters of the H.R. office or department, which
Commissioner Nicholson and I chaired that subcommittee of the
Commissioners Court. And my understanding was -- somebody
can correct me if I'm wrong -- that that became the basis of
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our -- well, it did become the basis of our interview and
seeking out candidates who had the experience that was
I outlined in this. And it was my understanding that that
became, essentially, the original job description. If that's
wrong, somebody correct me.
COMMISSIONER BALDWIN: Well, I sure can't correct
you, 'cause I'm asking the question. I'm not sure where it
came from. I just had it in my files, this exact same thing
I
Ali that you have there, and I wasn't real clear where it come
from. I just assumed that it was a part of the first job
description that we had with her. Maybe not.
COMMISSIONER OEHLER: How does that one vary with
the one that she gave us the other day?
COMMISSIONER BALDWIN: It's some difference. It's
some difference.
COMMISSIONER WILLIAMS: The one that Ms. Hyde gave
us the other day, Commissioner, is considerably -- I'd say
broader. Considerably broader than --
COMMISSIONER OEHLER: Right.
COMMISSIONER WILLIAMS: -- than what --
COMMISSIONER OEHLER: Than what was originally
adopted for the policy?
COMMISSIONER WILLIAMS: Yes, sir.
COMMISSIONER OEHLER: The job description.
COMMISSIONER WILLIAMS: Yeah. So, that's kind of
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where I am.
JUDGE TINLEY: The creation of a new slot down
there, my general understanding was to place more of the
insurance functions over on the new individual, which would
allow Ms. Hyde to be able to have the time that she's been
trying to get for a year and a half now, I guess --
MS. HYDE: Just about.
JUDGE TINLEY: -- to do policy and procedures,
safety, --
MS. HYDE: Job description updates.
JUDGE TINLEY: -- training, and some other
collateral issues. But those three are enough to keep
somebody pretty busy, I think.
COMMISSIONER BALDWIN: One of my questions is --
and I think this is probably the reason I asked about
executive session, 'cause I'm just an old country boy, and I
may step on some toes here, and I apologize up front if I do.
But last year, your office actually helped me with my -- some
of my insurance stuff. You did personally, you know, doing
the -- all my paperwork and all that, and I appreciate you
doing that. You helped me a lot. But I realized that I
really shouldn't -- I should not have been bothering you with
that work. I should have gone to Seguin and gotten my help
down there, because that's why I pay them, is to do that kind
of work. Now -- and subsequently, since -- since your help,
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I do go through them. I pick up the phone and call them and
they get 'er done, and I -- I appreciate them doing that in
that manner. And I'm -- and I'm thinking -- I'm thinking,
because your office is bogged down some with of this
insurance issue is because we're all going to you and not
going to Seguin.
MS. HYDE: Seguin gets some. But the outline for
their job and their scope is really not to have to do that.
COMMISSIONER BALDWIN: I don't know -- I don't
'' know. I've spoken with them about this.
COMMISSIONER WILLIAMS: Say that again, please?
MS. HYDE: We11, when -- when we -- if I understand
correctly, they are our agents, and they're there to help us.
They're there to assist us, but it's not really their job to
do every single claim that comes through. It's not their job
to assist on every single employee's claim or issue.
COMMISSIONER WILLIAMS: No, I understand that.
MS. HYDE: Some of that stuff, really, if it's
straight claims, you know, straight HRA claims, then
probably, but when you start getting into medical
information, probably not. Unless -- unless you, as the
employee, or the employees say it's okay, they can have that
information. But we kind of straddle that line there.
COMMISSIONER WILLIAMS: Let me follow up on
Commissioner Baldwin's question, because I think maybe he and
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I both have had some similar situation -- circumstances,
where there is, for lack of a better word, confusion in terms
of who pays or whatever, or whether the claim is valid or
whatever the problem might be, and so that has to be
rectified. Not necessarily the processing of a claim, but
'' issues that arise from a claim. Now, do they do that?
MS. HYDE: They do some, yes. And they help us
with the HRA.
COMMISSIONER WILLIAMS: Okay.
MS. HYDE: Because in the past, Process Works did
our HRA. That's who did our cards, and they were -- they
worked together on Process Works' HRA with them. That's how
it had been set up with the person that was doing this before
me. Well, the problem is, with our HRA accounts, as with our
insurance, we were paying too much. We overpaid, and no one
was monitoring it. So, we have taken most of that back in
the office to help insure that we don't overpay, that what we
do pay is accurate and correct. And we do get a lot of
claims -- a lot of employees. I shouldn't say a lot; there
have been employees, though, that instead of giving all the
information that they have to the physicians and to
physicians' -- like, the hospital, or getting things
corrected there, they bring it to us. So, all the refiles --
we've been handling all the refiles for the last 30, 45 days,
because when the insurance changed over, we had to refile.
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was not an employee, I would call Don and ask him to
straighten it out, and he would. I mean, they have -- they
have never -- the only thing I have to go on here is just
personal experience. I mean, I don't know what Sally Sue's
doing down the hallway, you know, what her relationship with
your office and the insurance and all that kind of thing.
All I know is what my -- my experience has been, and in the
last year I've used our insurance a lot, as everybody knows,
and I've been through all kinds of little deals here and
there, and -- and they've never denied helping me on any
issue that I've ever had. I just -- in my mind, that's what
they're for. And, basically, the -- I asked Don about that,
and he basically said, "Yes, I'm your agent, and I'm here to
help you," and so that's who I call, and he gets it done
immediately. So -- and I don't know if he -- he's nice to me
because I'm a nice guy or what, but that's just the way it
works for me, you know. So, you know, with all that -- you
know, I'll just boil it down to bottom line. With all that
information that I have on myself, I'm thinking that your
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office is doing too much of the insurance stuff when it needs
to be done down there. Therefore, you don't need a new
employee.
MS. HYDE: So, what I need to bring back, then, is
our contract to show what they're supposed to be doing or not
doing? Is that what y'all need to see?
COMMISSIONER BALDWIN: I don't know. I don't know
that that's necessary or not. I don't have any idea. I'm
', just telling you where I'm at and what I'm seeing.
COMMISSIONER LETZ: We're -- I -- I spent some time
several weeks ago with Ms. Hyde. I think there's a need for
another employee down there. I mean, I don't -- I think it
-- or a full-time employee down there. I think it's probably
an interim period. I think at some point, when the part-time
person retires, which I assume is sometime in the coming
couple years, I'm not sure that we need to replace the
part-time person there. But I think that they're still
working through a backlog of information right now, and work
that needs to be done to get the department running. I think
it's a two-person department, in my mind. So, I mean, I
don't have a problem with authorizing going out for another
employee. I do have some concerns about the actual job
description. I think there's -- you know, and that's why I
say it's two different issues to me. It's not issues -- I
think it's -- I need to make -- make sure that, at least from
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my standpoint, Eva and I are on the same page, that she and I
are in clear understanding of the words she's written, 'cause
that's probably -- well, that's obviously critical, how I
interpret them and also how she's interpreting them. I think
there's some that -- you can look at two things on there, and
I think some of them are not her responsibility and some of
them are. And some of them need to be qualified as to what
areas are her responsibility, but that's more a job
description issue to me for that department, which is a
separate issue than hiring someone.
COMMISSIONER WILLIAMS: I think that's true; it is
a separate issue. And if what I'm looking at here from '06
is not the job description, and what Ms. Hyde gave us the
other day is her effort to update a job description -- I
guess that's what it was, because you say one doesn't exist?
Is that what --
MS. HYDE: No, sir, there wasn't one down there.
COMMISSIONER WILLIAMS: Okay. Then we need to
reconcile that, and we need to know exactly what this is all
about. And I'm not going to tie up the Court with an hour's
worth of Q and A on that, but I think the entire Court needs
to understand what it's all about. And I have some questions
about it, and I'll be happy to try to reconcile those and
bring all that back to Court so everybody has a clear
understanding.
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COMMISSIONER LETZ: And on Commissioner Baldwin's
comments, you know, I tend to agree that -- I thought that
talking with Seguin was the way we handled a lot of these
things. But I think that wasn't working real well, in my
mind, for certain things. I think they're still doing a lot
the claims. But I think it is a huge plus to our employees
to have someone in the courthouse, an employee of the County
that can -- is versed enough in insurance issues to answer
basic questions. Because while Commissioner Baldwin may
generally call Seguin, I generally call Eva. And I -- but
fortunately for Eva, I have very few reasons or times that I
call, and it's usually -- I mean, I almost never use our
insurance, thank goodness.
COMMISSIONER WILLIAMS: That's the way I am, too.
COMMISSIONER LETZ: But I think -- but one more
define what our -- whoever -- you know, Don Wallace, whatever
they're called, our agent, what they're doing to make sure
that we're getting our money's worth from their standpoint,
too. But I think it's -- you know, if it's a choice of being
done in our agent's office or here, I'd rather have it done
here, I think, 'cause I think we're getting better quality.
And I think -- and I think that's largely due to
accessibility.
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COMMISSIONER OEHLER: It's a big issue.
COMMISSIONER LETZ: From what Eva says, they're
doing a lot down there. You know, I believe that.
COMMISSIONER BALDWIN: If we're going to do it all
up here and they're not going to do it down there, we need to
fire them.
COMMISSIONER LETZ: I think we use both.
COMMISSIONER BALDWIN: We don't need to be paying
two different people to do the same job.
COMMISSIONER LETZ: But I think they're doing
~I different stuff, as I understand it, down there.
COMMISSIONER BALDWIN: Well, maybe.
COMMISSIONER WILLIAMS: Maybe we need to quantify
that, know exactly what they are doing and for what we're
paying.
COMMISSIONER LETZ: Right.
COMMISSIONER WILLIAMS: Are they doing what we're
paying them for? Are they doing more or are they doing less?
And then, I guess, as far as additional help for the
department is concerned, I don't disagree with the basic
premise that that should be a two-person job -- department.
COMMISSIONER BALDWIN: Yeah, I'm there too.
COMMISSIONER WILLIAMS: I guess right now, I'm --
we're three shifts apart. I'm wondering whether or not the
existing personnel down there could be remolded into a
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full-time employee, which is two additional shifts, as
opposed to a whole brand-new five-shift person. That's kind
of where my problem is at the moment.
JUDGE TINLEY: Well, let me weigh in.
COMMISSIONER WILLIAMS: Okay.
JUDGE TINLEY: I think if everybody were up and
running in that department, established, in place, going
forward, probably two full-time people at that point. The
difficulty that we have at present, as I see it, is in
addition to our director, we got one part-time individual
that does not want to be more than part-time, and, in fact,
is being pushed more than that individual wants to be pushed;
would rather maybe like to have the hours ratcheted back a
little bit. But we've got a bunch of things that we need to
get in place that are not in place. We've got some safety
and training issues that are coming down the pike. We've got
some things on the budget that are staring us in the face, on
a totally new procedure to do that. That's going to take a
considerable amount of training. That's got to be done.
We've got some other training issues that need to be
accomplished down there. And we've been fortunate enough to
hopefully not have too many safety problems. You can recall
that we -- we got a couple of awards in the last several
years because of the initiation of a pretty good safety
program. I don't want to drop that, for a couple reasons.
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JUDGE TINLEY: And then we got some other
considerations in our insurance coverage. Our safety
program, I think, is going to be directly responsible for
what our comp expenditures are. And those have gotten
better, but if you don't stay on top of them, they'll go the
other direction. I think we need to transition to do
aware of any intended phase-out or retirement by our
part-time person. If -- you know, if that's going to occur
within the next year to two years, that might work out just
fine to -- that individual being phased out, and then we got
a two-person department and everything up and running. But I
want to get this stuff up and running, because I think it's
essential that we do so. I think it's very, very important
that we do so. The insurance issue, while -- I think the
direct responsibility of dealing with the carriers is with
Wallace, I think the H.R. office is an interface for our
employees. It's not mandatory, but I think it's comforting
to them to know that there's a friendly face, a knowledgeable
individual that they can talk to, that'll keep things moving
for them, and I -- and I think that's helpful. I don't think
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it's required, but I think it is helpful, and I think that's
a good function.
COMMISSIONER OEHLER: Well, it has been very
beneficial to be able to have somebody here to talk to, and
not have to try to get somebody on the phone. That is really
-- it works -- probably works better for us to do it than it
would for a regular employee, being as we kind of make those
decisions about, you know, how we're going to -- what we're
going to have and how much, you know, we're going to spend
for it.
COMMISSIONER WILLIAMS: No, that's true.
COMMISSIONER OEHLER: I mean, I -- I have to
believe that that's -- we have a lot better luck with that
than a lot of employees would. And -- and you can go down or
call and get an answer pretty quickly to what you need to do,
or what she can do to help you get -- get whatever claim you
have or whatever process needs to be followed to make sure a
claim is submitted properly.
COMMISSIONER WILLIAMS: I don't disagree with that.
As a matter of fact, Eva's working on a problem I'm
encountering right now, and I appreciate that.
COMMISSIONER OEHLER: Whether that's -- whether
that is mandatory that she do that, she is doing it, and is
doing a good job of it, and I would hate to see some of that
go by the wayside to let happen some of the things that she's
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__
been supposed to do for a year and a half, and hasn't been
able to because of a lot of these other things. And also
elected officials and department heads do things and follow
the law so that we don't wind up getting lawsuits sometime
later if it's not handled properly. So, you know, I do see
the need for it. I'm down there quite a bit, and there's
usually a lot going on, and -- and it goes on every day. So,
anyway, I -- I think the justification for a full-time is --
is there, and I kind of feel like the Judge, that, you know,
maybe once you get all these things and a lot of this stuff
nailed down, you get the policy and the procedures in place,
and -- and some other things that she's working on need to be
completed, and then in due time, there will -- there could be
two people that could handle that office, and the part-time
could -- could retire and do whatever, you know, she would
like to do. But I -- from my part of it, I think it's
justified. And I don't like doing things in the middle of a
budget year, but I believe there's enough money in the
part-time line item to finish it out for this year, and it
will be something we have to address full-time in next
budget.
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COMMISSIONER LETZ: I mean, I think the way we
budgeted part-time, we recognized we needed a fair amount of
assistance down there during the year. I mean, it's not --
so --
COMMISSIONER OEHLER: Part-time people are hard to
get.
COMMISSIONER LETZ: That are qualified.
COMMISSIONER OEHLER: That are qualified to do that
job.
COMMISSIONER BALDWIN: I agree.
COMMISSIONER OEHLER: People that want to work and
take that kind of job are going to -- they're going to want
benefits, and they're going to want full-time work. You're
just not -- I think that's been part of the problem up till
now. So, I'm -- I'm in favor of going ahead and doing it and
getting it done, and then reevaluate it at budget time and
see -- see where we are at that time. And -- and see if it
needs to be one full-time and no part-time, or --
COMMISSIONER BALDWIN: Well, I agree that the ideal
situation down there would be two full -- a director and a
full-time employee. I don't have any problem with that. I
agree with that 100 percent. But this language of the
halftime employee doesn't want any more, I've never heard of
such a thing. I wouldn't run a business like that at home.
If that halftime employee I wanted to turn into a full
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employee, and they didn't want to be there, they need to go
somewhere else. I mean, I don't -- I don't understand that.
j I don't understand -- it's not a way to run a government; I
can tell you that much. I know that. But I -- and I'm going
to go along with you guys. But I want to know, what are
these things that we need to get done? This safety program
and what else?
MS. HYDE: We've had training that we were supposed
to try to get done with our employees that don't know how to
use Excel or Word, which is the basics for any of the
computer programs that we've got. Training on Odyssey,
training on Incode when we upgrade to Incode this year.
COMMISSIONER BALDWIN: I thought we -- when we
bought all that stuff, we paid for the training with that.
MS. HYDE: That was prior to us ever being here,
Commissioner.
COMMISSIONER BALDWIN: Okay.
MS. HYDE: But it appears --
JUDGE TINLEY: We did buy some of it, Commissioner.
COMMISSIONER BALDWIN: Odyssey and what else?
MS. HYDE: Incode.
COMMISSIONER WILLIAMS: Is Incode the payroll
system?
MS. HYDE: It's the payroll side, the financial
side.
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JUDGE TINLEY: Financial.
COMMISSIONER BALDWIN: Financial, okay.
MS. HYDE: And then also, the other part is that
we're trying to get the bridge between Odyssey and Incode so
that there's not two separate systems; the two systems talk,
so that all the information comes back and forth. Right now,
we have two different systems, so other than the Auditor, the
Treasurer, and the H.R. office, everybody else is using
Odyssey, which is the court systems, and right now the two
systems don't talk. So, the financials, you -- you're
basically, in a nutshell, keeping two sets of books to
combine into one set of books. And that all comes with
training. What we've heard and what we've seen is that, even
though there were -- there was training and there was
implementation, perhaps it wasn't done to what the County
truly needed, and how it was needed.
COMMISSIONER BALDWIN: Okay. What else?
MS. HYDE: The safety program, and we've already
been doing safety --
COMMISSIONER BALDWIN: Training and Odyssey and
Incode, and what else?
JUDGE TINLEY: Policies and procedures.
MS. HYDE: Policies, procedures, and guidelines.
Understanding FMLA and federal rules and regulations,
Understanding COBRA, understanding what we have to do and
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what we can't do as elected officials or department heads to
represent the County.
COMMISSIONER BALDWIN: So, that goes back to the
training.
MS. HYDE: Yes, sir.
COMMISSIONER BALDWIN: You understand all those
things, and you're going to come train all the --
MS. HYDE: We've been doing it.
COMMISSIONER BALDWIN: -- elected officials.
MS. HYDE: We've been doing it.
COMMISSIONER BALDWIN: Okay. I'm just trying --
I'm trying to -- several of us have mentioned the things that
we need to get done. If we hire this new person, which is
what we're here for today --
MS. HYDE: Yes, sir.
COMMISSIONER BALDWIN: -- then that will relieve
you so you can get these things done, and I'm trying to
figure out what "these things" are. And, so --
MS. HYDE: Those are -- those are several of the
things that need to be done.
COMMISSIONER BALDWIN: All right. Could -- and I'm
not trying to be mean. I'm just trying to -- I'm going to
hold you accountable --
MS. HYDE: Absolutely.
COMMISSIONER BALDWIN: -- for this. And that would
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be -- I need to know -- if somebody stops me on the street
and asks me about it, I need to know what to tell them about
these other things that we're doing. So, you need to -- and
you and I can squat down under an oak tree and do -- and do
it that way, if you like.
MS. HYDE: Absolutely.
COMMISSIONER BALDWIN: I need to know. I'd like a
list of those things, and you can just talk and I'll write,
of those things. And then I'm going to ask you when you're
going to get -- when each one will be done, completed.
MS. HYDE: Sure.
COMMISSIONER BALDWIN: Okay, thank you.
MS. HYDE: No problemo.
COMMISSIONER WILLIAMS: I want to ask a question.
Are we talking about five additional shifts for the remainder
of this budget year, and then we address the whole issue
again at budget time? Or are we talking about an eight-shift
department ad nauseam?
COMMISSIONER LETZ: In my mind, it's -- at budget
time, we look at that whole situation. I'd like to -- and
that's -- I want to look more at the current part-time
person, find out what the plans are and what she wants and
all that stuff, which I think is probably an executive
session item.
JUDGE TINLEY: I think we have that option
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available to us with every single employee of this county
come budget time, really.
COMMISSIONER LETZ: Yeah.
JUDGE TINLEY: That's not new.
COMMISSIONER WILLIAMS: No, it's nothing new,
Judge, you're right. But sometimes when we take an action,
it is perceived that it's locked in stone for the rest of the
world, and that's not -- let's not go down that --
COMMISSIONER LETZ: We get a little chisel out
and --
JUDGE TINLEY: Each of us is not locked in stone,
nor is anyone else.
COMMISSIONER WILLIAMS: No, I'm talking about the
issue, not us. Then I also want to have the opportunity to
go over this job description with Ms. Hyde, clearly
understand it, and so that we can bring it back to court and
it can be understood by everybody and adopted as the policy
and job description for that department head.
COMMISSIONER LETZ: Department head and department.
COMMISSIONER WILLIAMS: Yes, sir, fine.
COMMISSIONER LETZ: I agree with everything said
over there. What's the classification for this new employee
going to be?
MS. HYDE: It'll be a starting position, be a 14-1.
', COMMISSIONER LETZ: Okay. I'll make a motion to
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authorize the --
JUDGE TINLEY: 14-1?
MS. HYDE: I'm going to start it at a 14-1, because
if we're not -- if we're not -- if I don't prove to the Court
that this is a viable position, then it's going to be
dropped, and I can't -- I'm not going to be able to hire
someone thinking they're not going to have a job in six
months.
COMMISSIONER WILLIAMS: What's 14-1 translated to
dollars and cents?
MS. HYDE: Not much. So, I'm going to go back down
to an entry-level person.
COMMISSIONER WILLIAMS: That's kind of why I'm
asking the question.
JUDGE TINLEY: Can you get someone that --
MS. HYDE: Probably not.
JUDGE TINLEY: -- is even decently trainable for
that job?
MS. HYDE: Probably not.
JUDGE TINLEY: As a 14-1?
MS. HYDE: Not if I'm going to require some H.R.
experience and insurance, no.
JUDGE TINLEY: Well, why are we talking about a
14-1, then?
25 ~ MS. HYDE: Well, because I'm worried that if I
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can't prove that this position's needed, and they -- and we
whack the position, then that hurts somebody too.
COMMISSIONER WILLIAMS: At what rate of pay is your
part-time employee right now?
MS. HYDE: She's in the 17-5, 17-6 range.
COMMISSIONER WILLIAMS: Somewhere between 14-1 and
17-5 is the answer, isn't it?
JUDGE TINLEY: I don't think 17-1 --
COMMISSIONER LETZ: Yeah, that's too high.
COMMISSIONER OEHLER: 17-1?
COMMISSIONER LETZ: I think I'd be more -- I was
happy before when you said 14-1; that's why I jumped on it so
quick; I liked the 14.
COMMISSIONER WILLIAMS: You liked that, didn't you?
COMMISSIONER LETZ: I liked 14. To me, it's more,
I would say, a 15.
~, JUDGE TINLEY: If you hire a 14 or a 15, that's
i
what you're going to get, and it's not going to be someone
that's going to be able to do the job.
MS. HYDE: For $24,000 a year, you're not going to
get an H.R. -- an H.R./insurance person.
M S . HARG I S : Hmm-mm .
COMMISSIONER WILLIAMS: Then why -- why would it be
recommended?
COMMISSIONER LETZ: What's a 15-1?
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MS. HYDE: $24,000.
JUDGE TINLEY: 17-1?
MS. HYDE: 17-1 is $27,000.
JUDGE TINLEY: I think that's -- that's floor. Do
you think you can get somebody decent at that --
MS. HYDE: I might be able to get someone from
Schreiner. That's what I've been trying to work on, seeing
if I can't get someone fresh out of school, which means
there's going to be some turnover until we can prove this
position is a viable and needed position. But right now, I
don't think that I've proved to the Court that this is a
viable or needed position.
COMMISSIONER WILLIAMS: No, I don't think that's
the case at all. At least -- I can't speak for the whole
Court; I can only speak for myself. I don't think that's the
case at all. My issue is whether that person, at whatever
the starting salary is, whether we're talking about a
five-shift department plus you, or an eight-shift department.
That's the only issue in my mind. If we're going to do it,
then let's set the base salary so that you can find somebody
to do the job.
MS. HYDE: If we want to set a base salary for
someone that can do the job, you're looking at 30,000 to
32, 000.
COMMISSIONER WILLIAMS: On second thought...
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(Laughter.) 17 is in the 27 range?
JUDGE TINLEY: Mm-hmm.
COMMISSIONER LETZ: I think it's far too much. I
think to have -- I mean, and part of my thinking is partly
the other part-time spot down there, too. I mean, I think
two 17's are too much in that department, and H.R. Director.
COMMISSIONER WILLIAMS: What's a 16 to start? What
is that?
MS. HYDE: 25.
COMMISSIONER LETZ: I mean, I would rather go with
either a 15 or a 16, and if the person has a lot of
experience, you can bump it up or kick it up on the -- make
it a 15-3.
MS. HYDE: Based upon experience.
COMMISSIONER LETZ: 3 or 4.
JUDGE TINLEY: Can you, again, even get them to
look at it at 15 or 16?
MS. HYDE: I don't know. I can run it and see. I
don't think so. I mean, --
COMMISSIONER WILLIAMS: I don't think you'd get
anybody at 14, so --
COMMISSIONER LETZ: No, not for that.
'~, COMMISSIONER WILLIAMS: I clearly understand.
JUDGE TINLEY: I'm not sure you can get somebody at
17 that's really what you're looking for.
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MS. HYDE: Most H.R. professionals have got a
four-year degree.
COMMISSIONER WILLIAMS: Say that again?
MS. HYDE: Most H.R. professionals have got a
four-year degree, or they've got 10-plus years of experience.
COMMISSIONER LETZ: I have a pretty good feeling --
I think you do, probably, too -- for what businesses in the
area pay. And I think there are businesses in the area that
are paying in that 25 to 30 range for -- you know, not for a
management position; for, you know, a spot -- someone who's
taking and dealing with these types of issues. I think we
can get there at a 15-5 or 15-3 or something --
MS. HYDE: I checked with the hospital and the
City, Avery, Mooney, and 30 to 32 is where their range is
right now.
JUDGE TINLEY: Entry?
MS. HYDE: Yes, sir, starting out.
COMMISSIONER LETZ: I know people at Avery that are
under 30, and quite a bit of responsibility. So -- depends
on what you're asking. I mean --
COMMISSIONER BALDWIN: Are we talking about an
insurance person?
MS. HYDE: Mm-hmm.
COMMISSIONER BALDWIN: Only? We're not talking
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MS. HYDE: Well, if you look at the job
description, Commissioner, I'm not --
COMMISSIONER BALDWIN: Yeah.
MS. HYDE: I don't understand --
COMMISSIONER BALDWIN: I do.
MS. HYDE: -- why, in the past, when we hire folks,
we put them in this little box and they're not cross-trained.
This person is going to be cross-trained in payroll just like
Jackie has been cross-trained in insurance, so I've got -- I
can have both ways here.
COMMISSIONER WILLIAMS: That makes sense.
MS. HYDE: And that's what -- you know, when I was
interviewed, and multiple times with -- you know, with y'all,
we don't want people that just have this one little toolbox
and that's all they can touch. So, I'm looking towards --
you know, the County's going to continue to grow, and we need
people that -- that are intelligent and can do the job, and
can do more than just a single thing.
COMMISSIONER LETZ: I think you have to keep in
mind, though, what -- where our staffing levels are in other
departments. I think if -- all of a sudden, if -- you know,
and I'm not -- and I don't have the full book in front of me
right now as to whose -- you know, to look at whose -- you
know, I don't want to pick out names, or -- or even a
position. But, I mean, I think most of our employees require
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a skill. We're looking for someone with a skill here, and it
can be -- may have to be taught some, but, I mean, I think
that we need to make sure that we're in line with -- this
position with other departments, whether it be in the
District Clerk or the Tax Assessor's office or wherever. I
think you just have to look at -- and maybe 17 is right, but
I just -- I need to look at numbers. I need to look at some
other jobs.
COMMISSIONER WILLIAMS: Give me three numbers;
16-1, 16-5, 17-1.
COMMISSIONER BALDWIN: 17-1 is 32-something.
'~ MS. HYDE: 16-1 is $12.36 an hour, 25,709.
COMMISSIONER WILLIAMS: That's 16-1, 25,709?
MS. HYDE: Yes, sir.
COMMISSIONER WILLIAMS: Is 16-5 somewhere in the
I middle?
MS. HYDE: 16-5 is 28,376 -- 378.
COMMISSIONER WILLIAMS: 17-1? 32?
JUDGE TINLEY: 27.
MS. HYDE: And a 17-1?
JUDGE TINLEY: 17.
COMMISSIONER WILLIAMS: 17-1.
MS. HYDE: 27,011.
COMMISSIONER WILLIAMS: Really?
JUDGE TINLEY: Mm-hmm.
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COMMISSIONER WILLIAMS: 17-1 is less than a 16-5?
JUDGE TINLEY: Sure.
MS. HYDE: Yes, sir.
COMMISSIONER WILLIAMS: That won't work. Go up on
those numbers. To me, it seems it has to be somewhere around
16-5 if you're going to attract anybody.
JUDGE TINLEY: That's 28 -- about 28,5?
COMMISSIONER OEHLER: Well, if you get somebody,
say, at 28,5, and get them trained, and they could -- you
know, give them more responsibilities as time goes on. They
could climb up the ladder a little bit if they're -- if
they're good enough to justify it and can take on the extra
duties. Be kind of a training ground, a proving time for
somebody that would get hired. If you can get them to come
to work to start with. That's the key.
COMMISSIONER LETZ: I -- personally, I'd rather
start at 16-1, and make some allowance depending on the
qualifications of the person. Also, we can -- the County's
got a good package. Our benefit package is pretty darn
strong, and I think that counts for quite a bit. (Cell phone
rang.) Sorry.
COMMISSIONER OEHLER: At least it's not Looney
I Tunes.
COMMISSIONER LETZ: That's right.
COMMISSIONER WILLIAMS: It's not mine; it's on my
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desk.
MS. HYDE: If it's not off the thing, keep in mind
that y'all have been asking me for a job description, so this
is -- this is my first attempt at giving you a job
description.
COMMISSIONER WILLIAMS: I want to sit with you and
go over that.
MS. HYDE: Absolutely. I mean, I wouldn't expect
you guys to say -- but on the flip side, I think that this --
this is pretty darn accurate on some of the stuff that we've
been doing down there, which is probably outside the scope of
what you thought when -- when we interviewed and things like
that. Is that a fair statement?
COMMISSIONER WILLIAMS: Yeah, that's a very fair
statement. That's a magnificently fair statement.
JUDGE TINLEY: What was that motion you seconded,
Commissioner Baldwin?
COMMISSIONER BALDWIN: I don't know. I completely
lost track of everything.
JUDGE TINLEY: I see.
COMMISSIONER LETZ: I don't think we have a motion.
I think he just seconded one.
COMMISSIONER OEHLER: That's what I remember.
COMMISSIONER LETZ: I make a motion that we
authorize a full-time employee for Human Resource Department
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at 16-1.
COMMISSIONER BALDWIN: How many times do I have to
second it?
JUDGE TINLEY: Okay. We have a motion and a
second. Question or discussion on that motion?
COMMISSIONER LETZ: Discussion being, if it doesn't
work, come back.
COMMISSIONER WILLIAMS: Well, that's a good point.
You know, if it evolves that you cannot attract the kind of
person that you need and want, then we obviously have to talk
to you about it.
JUDGE TINLEY: Further question or discussion on
the motion? All in favor of the motion, signify by raising
your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: The motion carries.
COMMISSIONER WILLIAMS: We'll set an appointment
and go over the job description.
JUDGE TINLEY: Anything else?
COMMISSIONER BALDWIN: Judge, I would like -- I do
have an announcement to make. Thank you very much. A little
bird flew through today and was telling me about this coming
Saturday, and out on the courthouse lawn here, in recognition
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of Texas Independence Day, there'll be a Toast of Texas at
1 o'clock. That's all I know.
COMMISSIONER LETZ: What are we toasting -- what
are we going to be toasting with? What's in the glass?
COMMISSIONER BALDWIN: That's kind of -- that's
confidential information.
COMMISSIONER OEHLER: Probably going to be water or
tea.
COMMISSIONER WILLIAMS: Are we adjourned, before I
make my next comment?
COMMISSIONER BALDWIN: Bill, I am -- I am in the
middle of something here.
COMMISSIONER WILLIAMS: I'm sorry.
COMMISSIONER BALDWIN: But I'm through now.
JUDGE TINLEY: The little bird that flew through my
window whispered Jose Cuervo.
COMMISSIONER BALDWIN: 1 p.m.
JUDGE TINLEY: But the bird that flew through was a
crow, so you could expect that.
COMMISSIONER BALDWIN: Yeah.
JUDGE TINLEY: Anything else, gentlemen? We'll be
adjourned.
(Commissioners Court was adjourned at 4:02 p.m.)
Z-Za-os
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STATE OF TEXAS ~
COUNTY OF KERR ~
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
Texas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 29th day of February,
2008.
JANNETT PIEPER, Kerr County Clerk
B Y : ,"~6k71" C __
Kathy nik, Deputy County Clerk
Certified Shorthand Reporter
2-28-08
ORDER NO. 30752
JOINT CITY/COUNTY COMMITTEE FOR LIBRARY, ANIMAL CONTROL
AND AIRPORT
Came to be heard this	the 28th	day	of February, 2008, with a motion made by
Commissioner Letz,	seconded	by	Commissioner Williams. The Court
unanimously approved by vote of 4-0-0 to:
Approve a Policy direction that the City of Kerrville become the sole entity for
funding and operation of the Butt Holdsworth Library, Kerr County to become
responsible for operation and funding of Animal Control throughout the County,
and City of Kerrville and City of Ingram will modify any ordinances related to
Animal Control in favor of adopting the County Policy, and Kerr County to
become the sole entity responsible for funding and operation of the airport. Kerr
County will create an independent Board to oversee and operate the airport
consistent with the vote of the citizens of Kerr County in 1970.
ORDER NO. 30753
JOINT CITY/COUNTY COMMITTEE FOR LIBRARY, ANIMAL CONTROL
AND AIRPORT
Came to be heard this the 28th day of February, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Baldwin. The Court unanimously
approved by vote of 4-0-0 to:
Appoint Commissioner Williams and Commissioner Letz initially to be on the
Joint City/County Committee for Library, Animal Control and Airport, to work
with whoever the City appoints to further that Policy.
ORDER NO. 30754
FULL TIME POSITION FOR HUMAN RESOURCES DEPARTMENT
Came to be heard this the 28th day of February, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Baldwin. The Court unanimously
approved by vote of 4-0-0 to:
Authorize a full-time employee for the Human Resource Department at a
step/grade 16/ 1.