ORDER NO. 30687 GRANT FROM LCRA TO PURCHASE DEFIBRILLATORS Came to be heard this the 14th day of January, 2008, with a motion made by Commissioner Letz, seconded by Commissioner Williams. The Court unanimously approved by vote of 3-0-0 to: Accept a $3,810.00 grant from LCRA to purchase and install defibrillators on the first and second floor of the courthouse, and authorize the County Judge to sign the Grant Acceptance Agreement. ~ as 3a~~~ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Judge Tinley MEETING DATE: January 14, 2008 OFFICE: County Judge TIME PREFERRED: SUBJECT: Consider, discuss, and take appropriate action to accept a $3,810.00 grant from LCRA to purchase and install defibrillators on the first and second floor of the courthouse and authorize the County Judge to sign the same. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Judge Tinley ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. ~~ ENERGY • WATER • COMMUNITY SERVICES November 20, 2007 The Honorable Pat Tinley County Judge Kerr County 700 Main Street Kerrville, Texas 78028 Dear Judge: The.custorrrers, employees and Board members of Kerrville Public Utility Board and the Lower Colorado River Authority (L,CRA) congratulate you for being awarded a Community Development Partnership Program grant in the amount of $3,810. We are excited about your project and look forward to seeing the resulting benefits in your comrr~uo,ity~ dour project reflects the strong leadership and alliances that have developed in your cornmun~ty. I.CRA is proud to be a part of these efforts. We are enclosing two copies of the letter agreemenfi far your review and signature. Please return one copy of the signed letter agreement in the enclosed envelope. We are also enclosing a Final Completion Form for you to use after your project has been completed. Again,, congratulations on your grant award. If you have any questions, please contact Lori LeBlue, Program Manager, Grants and Household Hazardous Waste at 1-800-776-5272, ext. 3393 or (512) 473-3393. Truly yours, r%~-~;~" --- Ray . ° ilkerson Boar hair P.O. BOX 220 • AUSTIN, TEXAS • 78767-0220 • (512) 473-3200 • 1 -800-776-5272 WWW.LCRA.ORG F ~t,J ~, V + LETTER AGREEMENT This Letter Agreement is between Lower Colorado River Authority ("LCRA") and Kerr County ("Recipient"). Inconsideration of the Recipient's commitments made in a Grant Application for the Project dated November 5, 2007, LCRA agrees to grant to Recipient three thousand, eight hundred, ten dollars and no/100 ($3,810.00) ("grant money") for the purpose of purchasing and installing defibrillators on the first and second floor of the courthouse ("Project"). This is a grant of funds solely for the Project purpose(s) stated in the grantee's application. Nothing herein contained requires LCRA to select, procure, install, maintain or repair any equipment purchased with these grant funds or to supervise or train the Grantee's personnel with respect to such activities. Grantee is solely responsible for the selection, procurement, installation, repair and maintenance of all equipment purchased with grant funds, as well as for the training and supervision of the Grantee's personnel with respect to such activities. Recipient agrees to use the grant money solely for Project purposes. If Recipient uses any grant money for purposes other than the Project, Recipient shall return the amount used for the other purposes to LCRA immediately upon demand. Recipient agrees to complete the Project within twelve (12) months of the date the grant money is awarded. If the Project is not completed within twelve months, Recipient shall return the unexpended grant money to LCRA immediately upon demand. Upon completion of the Project, Recipient agrees to provide LCRA with a photograph and the completed, attached final report form. Recipient shall not use property purchased in whole or in part with grant money for a purpose other than that stated in the Project grant application, except with prior approval of LCRA. Any interest earned by Recipient on the grant funds prior to their expenditure shall be considered grant funds and applied exclusively to the Project. The project must remain open and accessible to the general public for the life of the project. If Recipient uses grant funds in violation of this agreement without LCRA approval, Recipient agrees that it shall refund to LCRA the full amount of the grant. Recipient shall maintain accurate. records of all costs, payments, and related data as may be required by i_CRA to verify proper use of the grant money for the Project. Recipient shaii maintain such records for at least two years after completion of the Project, and shall make the records available to LCRA for inspection upon being given reasonable notice. Recipient shall comply with all federal, state and local laws, ordinances, and regulations in connection with the Project. Recipient shall also be responsible for obtaining all necessary permits, licenses, and any other such approvals required for the Project. Recipient will clearly make public identification at the Project site acknowledging that LCRA and Kerrville Public Utility Board are sponsors of the project. LCRA shall have the right to enter upon and photograph the Project site at any reasonable time for the purpose of inspection including but not limited to walk throughs, on site evaluation, and end of project evaluations. RECIPIENT AGREES TO INDEM IFY AND HOLD LCRA AND ITS DIRECTORS, OFFICERS, EMPLOYEES, WHOLESALE CUSTOMERS, AND AGENTS HARMLESS FROM DAMAGES, CLAIMS, DEMANDS, SUITS, CAUSES OF ACTION, JUDGMENTS, COSTS AND EXPENSES INCLUDING REASONABLE ATTORNEY'S FEES AND EXPENSES RESULTING FROM 1) DAMAGE TO PROPERTY OF ANY PERSON, FIRM, CORPORATION OR GOVERNMENTAL AGENCY, INCLUDING PROPERTY OF LCRA, AND/OR 2) DEATH OF, OR INJURY TO, ANY PERSON OR PERSONS,INCLUDING EMPLOYEES OF LCRA, ARISING OUT OF, AND TO THE EXTENT CAUSED BY, A NEGLIGENT ACT OR OMISSION OR WILLFUL MISCONDUCT OF RECIPIENT, ITS AGENTS, SERVANTS, EMPLOYEES, AND ITS SUPPLIERS AND SUBCONTRACTORS OF ANY TIER, THEIR AGENTS, SERVANTS AND EMPLOYEES. IN THE EVENT THAT LCRA IS FOUND TO BE CONCURRENTLY NEGLIGENT, RECIPIENT SHALL NOT INDEMNIFY FOR THE PROPORTIONATE NEGLIGENCE ATTRIBUTABLE TO LCRA BUT SHALL INDEMNIFY FOR THE PORTION OF NEGLIGENCE ATTRIBUTABLE TO RECIPIENT, ITS AGENTS, SERVANTS, EMPLOYEES, AND ITS SUPPLIERS AND SUBCONTRACTORS OF ANY TIER, THEIR AGENTS, SERVANTS, AND EMPLOYEES. Neither party shall be liable to the other for incidental or consequential damages, whether or not the possibility of such damages has been disclosed or could have been reasonably foreseen. Recipient shall procure and maintain insurance in full force and effect throughout the term of the Project. Improvements constructed or property purchased with grant funds shall be insured against loss for the full value of the improvements or property. If the terms and conditions stated above are in accordance with your understanding, please so indicate by signing both originals of this Letter Agreement and returning one of them to LCRA. T omas G. Mason General Manager LCRA The terms and conditions stated 20~ Recipient: above are accepted and agreed to on this ~ day of ® c/~ gy_ Title: C."cry ~ LOWER COLORADO RIVER AUTHORITY Community Development Partnership Program (CDPP) & Outdoor Recreational Lighfing Program -Final Completion Report Grantee: Project Manager Name & Telephone: Project Description: Grant Amount: Completion Date: .Describe project, including any positive outcomes or unexpected difficulties: Final Financial Report Pro-ect Ex enditures: Major Budget Components LCRA Funds Applicant's Cash/ln-Kind Contribution As Stated in the Grant Application Total Project Cost: STATE OF TEXAS § COUNTY OF § BEFORE ME, THE UNDERSIGNED AUTHORITY, on this. day personally appeared , known to me to be the person whose name is subscribed to the foregoing instrument, who, after being duly sworn and deposed, says that the above and foregoing instrument is true and correct, within his/her knowledge and belief and that he/she executed same in the capacity therein stated. SUBSCRIBED TO AND SWORN TO BEFORE ME on this the day of , 20_, by behalf of (organization) on (name) (title) Notary Public State of Texas Please attach a photograph of the completed project and return the form to: Lori LeBlue, Program Manager Phone: 1-800-776-5272, Ext. 3393 LCRA Fax: (512) 473-3390 P.O. Box 220 Austin, Texas 78767-0220 Community Development Partnership Program Grant Application Form Community Development Partnership Program Grant Application Instructions and Form *All potential applicants are encouraged to call first for more information regarding eligibility requirements before submitting an application About the program In 1995 the'Iexas Legislature passed Senate Bill 219 authorizing LCRA to provide economic and community development programs, grants and in-kind services in its electric and water service area (see Chapter 152, Texas Water Code). the Community Development Partnership Program (CDPP) provides grants to communities in LCRAs service area for capital projects that support community and economic development and benefit the public. LCRA and its wholesale electric and water customers award the grants to local governments and nonprofit groups like cities, counties, volunteer fire departments, emergency medical services, schools and libraries. Eligibility requirements Most local governments and nonprofit organizations in LCRA's service area are eligible to apply for a CDPP grant. Recent grant recipients include: • Volunteer fire departments Schools • Emergency medical services Civic organizations • Cities and counties Historical associations • Libraries Museums Projects also must meet these criteria to be eligible for a CDPP grant. • Projects must be in LCRA's electric or water service area (see list of eligible counties). • Grants of $5,000 or more require a minimum 20 percent match of the total project cost. Matching funds must be documented in the application. • Grant applications must be signed by the chief executive administrator or officer of the entity requesting the grant, such as a city manager, executive director, general manager, board president or school superintendent. • The project must be completed within 12 months of the date the CDPP grant money is awarded. • Upon completion of the project, the grant recipient must furnish a photograph and a final completion report on the project. • The grant recipient must clearly, permanently and publicly acknowledge the sponsorship of LCRA and its wholesale electric customer, if applicable, at the site of the project. • The project must remain open and accessible to the public for the life of the completed project. • Property owner must be applicant. These types of projects and organizations are not eligible for a CDPP grant. Ineligible projects include: debt-reduction campaigns, religious activities or church-sponsored programs limited to church membership, social service projects, land acquisition projects, program operating costs, most functions carried out by a taxing entity, and office or administrative projects and equipment. Ineligible organizations include: for-profit entities, individuals, professional associations, and fraternal, veteran and youth organizations limited to group membership. *All potential applicants are encouraged to call first for more information regarding eligibility requirements before submitting an application Grant application process LCRAs Board of Directors determines annually if funding is available for CDPP grants. In years in which funds are available, grants are awarded three times during LCRA's fiscal year (July 1 -June 30). Applications received by the deadline are reviewed and scored by LCRA staff. Grants are awarded by a CDPP Review Committee whose members include LCRA Board members and representatives of LCRA's wholesale electric and water customers. Grants awarded may be lower than the amount requested, depending on the number and type of projects being funded. Grant recipients are notified by LCRA staff or a representative of the wholesale electric customer serving their area. A grant check will be distributed following the execution of a letter of agreement with the recipient. The number of grant applications typically exceeds available funding. Eligible applicants who do not receive a grant due to funding limits may reapply during future grant cycles. Decisions regarding awarded grants are within the sole discretion of the CDPP Review Committee and may not be appealed. Communicating - with members of the CDPP Review Committee about a pending grant application is not allowed. An entity receiving a grant must wait a full 12 months and officially close out the previous grant before being eligible to resubmit for another project. Grant application deadlines • September 30 deadline for grant decisions announced in November • January 31 deadline for grant decisions announced in March • Apri130 deadline for grant decisions announced in June Applications must bereceived -not postmarked - by 5 p.m. on the day of the deadline. If the deadline falls on a holiday or weekend, it will be extended to the next regular business day. Applications received after the deadline will be considered during the grant cycle in which the application was received. Grant application instructions To be considered, CDPP grant applications must be complete and must provide all requested information. The application must be submitted as follows: • One completed original Part A application form (enclosed) Rand all documents and information requested in Part B (enclosed). This information should be stapled together. • An additional 11 sets of Part A, Part B.1. Project Narrative, and Part B.2. Project Budget. Each set should be stapled. • NOTE:. Please do not use notebooks, binders, divider pages or plastic cover sheets. Send completed application packets to: Lori LeBlue CDPP Program Manager LCRA 3700 Lake Austin Blvd. Austin, Texas 78703 For more information about the application process, call 1-800-776-5272, Ext. 3393. Counties eligible for CDPP grants Austin* Concho* Karnes* Real* Bandera* Coryell* Kendall Runnels* Bastrop DeWitt* Kerr San Saba Bell* Eastland* Kimble Schleicher* Bexar* Edwards* Lampasas Sutton* Blanco Fayette Lavaca* Taylor* Brown* Gillespie Lee Tom Green* Burleson* Goliad* Llano Travis Burnet Gonzales* Mason Uvalde* Caldwell* Grimes* Matagorda Victoria* Callahan* Guadalupe* McCulloch* Waller* Coleman* Hamilton* Medina* Washington* Colorado Harris* Menard* Wharton Comal* Hays Mills* Williamson* Comanche* Jackson* Montgomery* Wilson* * Only a portion of these counties are in LCRA's service area and are eligible for a CDPP grant. December 2006 ~,i'.,A preRCr • wnrert • conuwNrtr sa~wc~s Lori LeBlue CDPP Program Manager LCRA 3700 Lake Austin Blvd. Austin, Texas 78703 Community Development Partnership Program Grant Application *All potential applicants are encouraged to call first for more information regarding eligibility requirements before submitting an application PART A Please type or print using this original form (do not recreate this form). Date: 9/27/07 Organization name: Kerr County Tax ID number: 7 4 6 0 0 4 9 4 Physical-address: 700 Main Street Ste 101 Mailing address: Same City: Kerrvi 1 le- Zip: 7 8 0 2 8 - g i g ty: Kerr Phone: Fax: Primary contact name: Mr. (~: Ms. ~ Mrs. Pat Tinley _ Mailing address: 700 Main Street, Ste 101 City: K _rrv i 1 1 Zip: 7 8 0 2 8 Daytime phone: (8 3 0) 7 9 2- 2 212 Fax: (8 3 0) 7 9 2- 2 218 Secondary contact name: ' Mr. Ms. Mrs. Jody Grinstead Daytime phone: (830) 792-2211 Fax: (830) 792-2218 Mail should be sent to: Organization address [~ Primary contact address Local electric service provider: KPrrvi 1 1 P P„Y,1 i t rit i 1 i ty Rc-,ar~3 Project title and brief description: Heart Safety - gutting defibrillators on th_e first and 2nd floor of h ,r h , Physical address of project: 700 Main Street, Kerrville, TX 78028 Population of the community in which project is located: 4 5 , 0 0 0 - 5 0 , 0 0 0 Amount of CDPP grant request: $ 3 , 810.0 0 Total project cost: $ 3 , 810.0 0 NOTE: Grants of $5,000 or more require a minimum 20 percent match of the total project cost. Will the requested CDPP grant funds enable the completion of the overall project? ~ Yes (~ No Are any in-kind services being offered through another LCRA department for this project? (,~ Yes No If yes, please provide a contact name, describe the service and state the dollar value of this service. fiot Agplicable Is the applicant organization a nonprofit entity? Yes No (local government ) (If yes please submit one copy of the organization's~RS tax exemption determination letter.) Does the requesting organization have a reserve fund? [Yes ~ No How much money is in the reserve fund? ~/- 20 0-25~ of total x~Pnditures as reauirec If the reserve fund is not being used, please explain why. by the state ('o~n v and ~ A om~trc,llPrs re ry ~olicv Comptrollers Offic This application form must be signed by the chief executive administrator or officer of the entity requesting the grant, such as a city manager, executive director, general manager, board president or school superintendent. Name of Person Authorizing the Application (typed or printed) Mr. [~ Ms. ' Mrs. Pat T i n 1 Py Title: _ County Judqe Phone: (830) 792-2212 on Authorizing the Ap '~ tion Date Signed Project Narrative for Kerr County Heart Safety Program grant application: B.l (a) The funds are being requested in order to put defibrillators on 1 S` and .2nd floor of the courthouse, to be used in case of emergencies. While a number of defibrillators have been provided to First Responders and other emergency service providers for use out in the County; we had a recent case of a Kerr County employee having heart stoppage incident while working in the courthouse. The incident brought attention to the need to have such defibrillators available for future incidents involving county employees or numerous members of the public, many who are elderly or infirmed, coming to transact business or contact their elected officials. (b) The CDPP grant funds will be used to purchase 2 defibrillators. (c) See response given for (a). (d) Not applicable. (e) Oather ("Charlie") Witt, Kerr County Deputy Sheriff, Courthouse Security. (f) Not applicable. (g) The funds requested will be adequate to enable completion of the overall project. (h) Not applicable (i) The requesting organization is a taxing entity. The ad valorem tax rate for Kerr County is .3896 for FY 2007-08. The Hotel Motel tax for the City of Kerrville is 7%. The state of Texas is 6%, for a total of 13% in the city of Kerrville. The rest of Kerr County is only the state tax. Sales tax: State is 6.25%, City of Kerrville is 1 %, EIC is .50%, Kerr County is .50% for a total of 8.25% B.2 (a) Breakdown of project costs: 2 Phillips FR2+ Defibrillator without ECG 2 Standard Carrying Cases for the FR2+ $1,795.00 each 110.00 each Grand Total $3,590.00 total 220.00 total $3,810.00 (b) Kerr County is requesting $3,810.00 (c) Not applicable (d) Not applicable (e) Not applicable (f) Not applicable (g) Not applicable Project Narrative for Kerr County Heart Safety Program grant application: Page 2 B.3 B.4 B.5 We anticipate this project to be completed by December 31, 2007. Elected body: Pat Tinley County Judge 700 Main Street Kerrville, TX 78028 (830) 792-2212 Jonathan Letz County Commissioner Precinct 3 700 Main Street Kerrville, TX 78028 (830)792-2216 Not applicable H. A. Buster Baldwin County Commissioner Precinct 1 700 Main Street Kerrville, TX 78028 (830) 792-2213 William H. Williams County Commissioner Precinct 2 700 Main Street Kerrville, TX 78028 (830) 792-2214 Bruce Oehler County Commissioner Precinct 4 700 Main Street Kerrville, TX 78028 (830) 792-2217 B.6 Please see attached letters Kerr County Heart Safety Program Budget Project Costs: Description: 2 Phillips FR2+ Defibrillator without ECG 2 Standard Carrying Cases for the FR2+ Unit Price Total $1,795.00 $3,590.00 110.00: 220.00 Grand Total $3,810.00 FRI/28/SEP/2007 13; 58 STCC-I~EI~I~VILLE FAX No• 8307924402 c~~~~a 7'~~~~ ~"~.~cii~ti~.~cu~a~• ~c.t~.su~t~~.~s~ I~~~rC'` September 28, 2007 P. 002 c'w1R,.t:S N. HAf,!a0i.riD. «. Ta: Community Development Partnership Program ~~" From: Dr. Michael Melucci, Cardiologist, Kerr County ca :C: aca~,~~;!:~wr,;y~,~~a. FZe: Defibrillator Grant Application d r~::t+~sgl oA1E~,R~pq,hS,L~. frSC:C. FF.fU`_ f $Chl We know fhaf a min a can ma e a di er'ff enGQ m saving o~'~iif~Defib~ill ~. ~~~~ `~~~~~~ da save lives and it would be beneficial to have these readily available in the event of an emergency. cw,~ ~ c„^~.~ ann. rs,^e ~:~,~a. N.Rex,~.!a.o. ~v~~~ ~h:.~.+a.~. fae: AYE;;. ~ wa;~:...p• fACt. p,~s'Y fA.%: c~a~rr~a~.•;r~,.w ~. ~. ~~ tai. histb CIe& APgN. dC o4P.ftYi $~EEYER RiJ.:.~r?i, ~' F'~:.t~L~~~ strongly support and ask you fia consider the request that the Kerr County Court House has made for the defibrillators. The cast spent on a defibrillator is we(I worth the lives it can save. Thank you for your cansideratian. Sin rely; E . ~K S r~ Dr. Mic ael elucci 13s^,~2rxii.a~Llrca Suit~5uC1 8anr~rWaio,"7cxu,"RL~~-333 Ta?''!i>•~o9~-Lila r:txZltr-<~i5-~~F!~7 ?I;?~A'aterStr~r, ;+uirr~~12 .f,~ernri3?r.'1~axas 7~t!iS Tr,1.S.?ti-~~>o-3'af: Trix83{Y?y2~:«,Z ?JS t~'. ~~°erlti~at:sl S4~c;K. S!~iG:?t3 ~me9etsCx;~lis~. T~~zas 7Sti~,d-;370 ~C'e1 R3(>-X47-r+3''e 1`~t S3U-49'-~14.~3 fi4f~tY.+-~ v';~•.',k`etTiQCh)ICaB.t1r:: Nadene Alford, Chief Deputy Cheryl Thompson, Adm Asst. & Vitals Linda Mendoza, Adm Asst. & CCAL Sammie Tuck, Adm Asst. Bookkeeper Sandy Hull, Adm Asst & Records Mgt. Alicia Sandoval -Criminal Court f ~' ~~ ~r ~" ~~ ;F ~~~ , - / Jannett Pieper Kerr County Clerk 700 Main Street, #122, Kerrville Texas 78028 Nuvia Cruces- Mental Health Court Becky Bolin, Probate Court Terry Lyle- Civil Court Julie Garza -Juvenile Court Carlton White- Proofing~Scanning Anna Keller- Indexing/searches Diane Villarreal- Indexing searches Tel: 830/792-2255 Fax: 830/792-2274 Email: JPieper;c ;co.kerr.tx.us To: LCRA Grant Application Committee Re: Defibrillators Committee Members, September 27, 2007 Please consider Kerr County for receiving the grant to obtain defibrillators. During my 22 years here at the county there have been several times when one was needed. I was involved in the last incident helping with CRP and it's just a blessing that the person surveyed without the use of a defibrillator while awaiting for the EMS to arrive. HealthCheck Systems Inc. 4802 Glenwood Rd Brooklyn, NY 11223 Phone: 888-337-4684 x201 Fax: 718-336-5570 ~ ~ - INVOICE #013-CM DATE: SEPTEMBER 28, 2007 The following number must appear on all related Remit aavment to: HealthCheck Systems Inc. correspondence, shipping papers and invoices: 4802 Glenwood Rd. Sold To: Brooklyn, NY 11223 Eric ericm@kerrville.org SHIPPED VIA TERMS UPS QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL 2 M3861A Phillips FR2+ Defibrillator without ECG $1,795.00 $3,590.00 2 M5075A Standard Carrying Case for the FR2+ $110.00 $220.00 SUBTOTAL SHIPPING & HANDLING $3,810.00 FREE TOTAL DUE $3,810.00 Make all checks payable to HealthCheck Systems, Inc. If you have any questions concerning this invoice, contact Carl Montemarano, at extension 201. Thank you for your business!