ORDER NO. 30703 YOUTH EXHIBIT CENTER RENTAL BY ST. PETER'S SCHOOL Came to be heard this the 28th day of January, 2008, with a motion made by Commissioner Letz, seconded by Commissioner Baldwin. The Court unanimously approved by vote of 4-0-0 to: Approve adding St. Peter's School to the Non-Profit list, to receive the same base rate at no charge, with all other charges to remain applicable, for rental of the Youth Exhibit Center for the "St. Peter's Spring Fling" on May 1, 2008. 30 ~D 3 ~,5 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Jody Behrens MEETING DATE: January 28, 2008 OFFICE: St. Peter's School TIME PREFERRED: 9:30 AM SUBJECT: Consider, discuss and take appropriate action on request from St. Peter's School to utilize the Youth Exhibit Center at a reduced rate for the "St. Peter's Spring Fling" on May 1, 2008. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Jody Behrens ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Hili County Youth Exhibition Center Reservation and Event Information Form GL 10-370-400 -E. H. 3805 State Hwy. 27 East, Kerrville, TX 78028 (830) 792-2211 GL 10-370-450 - U. C. Emergency Contact: (830) 459-4874 Organization Name St. Peter's School Date 01/24/2008 Contact Person Jody Behrens Address City State TX Zip Phone Number Cell Number Fax Number Secondary Contact Address City State TX Zip Phone Number Cell Number Fax Number Commercial XX Non Commercial Not-for-Profit Must have current fRS 501c(3) or approved designation on file with Facilities Use Department Reservation Dates Exhibit Hall -May 1, 2008 Reservation Day(s) Monday Tuesday Wednesday Thursday Friday Saturday Sunday ~, I Mark Days XX ~ Concession Needed Caterer Concession Security ;_' ~ f/f Event Times Start Finish Decorating Time Start Finish Security Reserved Yes ~{ '' Insurance coverage verified Yes /~f/ ALL RENTALS FEES ARE PER DAY t` ~ j: ~r f Facilities Needed Quantity Fixed Cost Total Additional Notes Section Indoor Arena' 1 2 3 da 0 $500.00 $0.00 $0.00 112 Da Rental 4 hrs) 0 $250.00 $0.00 $0.00 12:00 AM - 6:00 AM /hour 0 $100.00 $0.00 $0.00 Decoratin ma be done between 8:00 AM and 5:00 PM Exhibit Hall* 1 $350.00 $350.00 $350.00 on A ril 30, 2008 12:00 AM - 6:00 AM /hour 0 $50.00 $0.00 $0.00 If access is desired the evenin of A ril 30, 2008 after 5:00 PM Outdoor Arena' 0 $250.00 $0.00 $0.00 a $25.00 access fee will be char ed. 12:00 AM - 6:00 AM /hour 0 $50.00 $0.00 $0.00 If access is desired the day after the event, for clean u , a $25.00 Polo Field' 0 $500.00 $0.00 $0.00 access fee will be char ed. 12:00 AM - 6:00 AM /hour 0 $50.00 $0.00 $0.00 Grounds' ( arkin lot 0 $200.00 $0.00 $0.00 Liabilit Insurance will be re uired. This rice does NOT include 12:00 AM - 6:00 AM /hour 0 $50.00 $0.00 $0.00 insurance. Securit Officers will be re uired. This rice does NOT include Concession Stand 0 $100.00 $0.00 $0.00 securit . 12:00 AM - 6:00 AM /hour 0 $25.00 $0.00 $0.00 Alcohol to be served, NOT sold. Horse Stall (per stall day or night) 0 $10.00 $0.00 $0.00 Set-U /Take-Down Fee 1 $300.00 $300.00 $300.00 Tables 66 $4.00 $264.00 $264.00 Chairs 400 $0.75 $300.00 $300.00 Electrical Hooku s 0 $50.00 $0.00 $0.00 Food Vendor Fee 0 $100.00 $0.00 $0.00 Co ies each 0 $0.20 $0.00 $0.00 Fax each 0 $2.00 $0.00 $0.00 Bar-B-Que Pit 0 $100.00 $0.00 $0.00 can p epos) (refundable) 1 $300.00 $300.00 $300.00 SAMPLE BASED ON LAST YEARS # OF CHAIRS AND TABLES Approved by Commissioners Court `Indicates fees that are subject to discounts -upon approval of Commissioners' Court DEPOSIT Date Recd Amt Recd: Recd By: PAYMENT Date Recd Amt Recd: Recd By: PAYMENT Date Recd Amt Recd Recd By: _ Mail payment to: Kerr County Reservation Agent, 700 Main Street, Ste 101, Kerrville, TX 78028 Make checks payable to Kerr County Treasurer -please reference event date on the check. SIGNATURE DATE 0.00%