ORDER NO. 30707
ROAD & BRIDGE VEHICLE POLICY
Came to be heard this the 28th day of January, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Williams. The Court
unanimously approved by vote of 4-0-0 to:
Approve the Policy with the addition that Commissioner Williams stated to add a
third bullet point that says, "commuting to/from work unless assigned the use of a
county vehicle, which specifically prohibits commuting under any circumstances,
unless he's an assigned, authorized individual with a vehicle, and any change in the
Policy needs to come back to the Court.
3007
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Leonard Odom, Jr. OFFICE: Road & Bridge
MEETING DATE: January 28, 2008 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC): Consider, discuss, and take appropriate action concerning the
Road & Bridge Vehicle Policy.
EXECUTIVE. SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: n,
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
TO: COMMISSIONERS COURT
FROM: LEONARD ODOM
DATE: January 18, 2008
RE: Vehicle Policy for Road & Bridge
If you approve the policy in your backup the following people will take a truck home.
Area 1	Douglas Koennecke
Area 2	Donne Houghton
Area 3	Robert Sims
Area 4	Gail Matter
Area 5	Aaron Wheeler
Swing Crew	Joe Biermann
Swing Crew	Deter Geurin
Administrator Len Odom
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ROAD & BRIDGE
Vehicle Policy
1. Each Area Supervisor, Swing Crew Supervisors, and the Road Administrator will take his
assigned County vehicle home in the evenings and on weekends. During severe weather
these men will use the assigned truck to go out to problem areas, while in the truck he has
radio contact with the following:
A. The Sheriff's Department monitors our radio and can talk with us.
B. The Central Fire Station Emergency Response makes severe weather announcements
on our radio frequency.
C. They have contact with each other, our office, and animal control.
2. Commuting in County Vehicles
Vital department functions are defined as those instances of an emergency nature that require
attention by qualified individual in order to assure the safety and well being of the motoring
public.
A department employee shall not use a county vehicle for personal use. Unauthorized use of
a county vehicle maybe grounds for disciplinary measures.
"Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transactions are:
• Stopping at the post office, drug store or grocery for personal shopping.
• Picking up/transporting school children.
3. Should a situation arise where it is imperative to use the vehicle for personal use the Road &
Bridge office will be notified in advance and a record will be kept to assure there are no
abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
4. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
5. Use of County Vehicles for Official Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAUTION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
`~`~"'' establishment would discredit or cause embarrassment to the department.
Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form show below and return to the office for filing.
KERB COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on January , 200_ ending January _, 200
Employee Name:
Title:
Employee Address where the vehicle will be kept:
Justification for Request:
Requested by:
Date:
Employee's Usual Work Location/Area:
Approximate One Way Mileage to Work Location: miles
Vehicle to be driven RBU#
Approved by:
Title:
All authorizations will expire on the specified date or on January 30`h of each year, whichever comes
first.
Cheryl Thompson
From: Truby Hardin [kcroads@ktc.com]
Sent: Wednesday, January 30, 2008 9:19 AM
To: Cheryl A. Thompson
Subject: Vehicle Policy
Attachments: truck policy 1 08.doc
~J
truck policy 1
08.doc(47 KB)
This is what will be presented to the Court on 2/11.

ROAll & BRIDGE
Vehicle Policy
Each Area Supervisor, Swing Crew Supervisors, and the Road Administrator will take his
assigned County vehicle home in the evenings and on weekends. During severe weather
these men will use the assigned truck to go out and problem areas, while in the truck he has
radio contact with the following:
A. The Sheriff s Department monitors our radio and can talk with us.
B. The Central Fire Station Emergency Response makes severe weather announcements
on our radio frequency.
C. They have contact with each other, our office, and animal control.
2. Commuting in County Vehicles
Vital department functions are defined as those instances of an emergency nature that require
attention by qualified individual in order to assure the safety and well being of the motoring
public.
A department employee shall not use a county vehicle for personal use. Unauthorized use of
a county vehicle may be grounds for disciplinary measures.
"Personal use" is defined as any travel, act, stop, or deviation from official department
business to perform a personal, non-official transaction of any nature. Examples of
prohibited personal transactions are:
• Stopping at the post office, drug store or grocery for personal shopping.
• Picking up/transporting school children.
• Commuting to and from work unless an assigned vehicle.
Should a situation arise where it is imperative to use the vehicle for personal use the Road &
Bridge office will be notified in advance and a record will be kept to assure there are no
abuses. A report could be generated for the Road & Bridge Administration or the
Commissioners Court on any or all drivers as needed.
4. Withdrawal of Authorization
When an employee has authorization to use a county vehicle to and from work and the need
for such use ceases to exist due to change of job assignment or for any other reason, the
county engineer/administrator shall withdraw the authorization.
Use of County Vehicles for Out of County Travel
When a county vehicle is used for official travel an employee may use it to travel to and
from food or dining establishments and overnight lodgings.
CAt1TION: The selection of food or dining establishments must be made with discretion.
Establishments known to be predominantly for social or entertainment
functions should be avoided when the presence of a county vehicle at such
establishment would discredit or cause embarrassment to the department.
Each employee authorized to use a county vehicle will complete the Road & Bridge Vehicle
Special Use Authorization Form show below and return to the office for filing.
KERR COUNTY VEHICLE
SPECIAL USE AUTHORIZATION
Approval is requested for the special use of a Kerr County vehicle by the person named below in
commuting to and from work beginning on , 200_ when authorization is revoked.
Employee Name:
Title:
Employee Address where the vehicle will be kept:
Justification for Request:
Requested by:
Date:
Employee's Usual Work Location/Area:
Approximate One Way Mileage to Work Location: __ miles
Vehicle to be driven RBU#
Approved by:
Title:
All authorizations will expire on the specified date or on January 30`" of each year, whichever comes
first.