4(~lav~ Planning, Housing, and Community Development Services for Rural Texas Since 1979 Regan Lenehan 2201 Northland Dr. Austin, Texas 78756 rega n@g ra ntworks. net CD Project Manager Voice (512) 420-0303 Fax (512) 420-0302 TRANSMITTAL LETTER To: Pat Tinley, County Judge Date: 06/12/08 Locality: Kerr County Project: 728065 Subject: Project Start-up Forms for County Judge's Signature Remarks: The enclosed forms must be submitted to ORCA in order to start utilizing the new grant. This grant was awarded to install 3,000 linear feet of 8" Sewer lines, 12 manholes and ring encasements, 41 connections to property lines, 34 yard lines and the mitigation of 34 septic tanks. Construction will take place in the Kerville South Colonia along Ranchero Rd from SH 16 to Ripplewood, on South Trace from Lydick to Rancho Oaks, on Rancho Oaks from Ranchero Rd to South Trace, on Lydick from Ranchero Rd to South Trace, and on Quail Valley from the south end of the cul-de-sac 300 ft north. Once these forms are completed, please make copies for your files and then return all of the originals to our office using the enclosed stamped self-addressed envelope. PLEASE NOTE: The State now requires the County's most recent audit report before any draws will be processed. Electronic versions of the audit report are encouraged. If possible, please email your most recent audit report to: michelle(c~grantworks.net. A paper copy should also be included when you return these startup documents. Administration Contract -Included are two copies of GrantWorks' administration contract. If the contract seems satisfactory to you, please execute both copies and send one back to our Austin office in the enclosed Self Addressed Stamped Envelope. Please keep the second copy for your files. 2. Signatories Designation Form -The resolution appoints the personnel that have signature authority during the grant process including signing draw down request forms. 3. Appointment of Fair Housing/Equal Opportunity Standards Officer -Have the appointed Fair Housing/EEO Officer and the County Judge sign in the marked spaces. Often the person appointed is the County Judge. 4. Appointment of Labor Standards Officer Form -Please have the County Judge sign and return to us. 5. Direct Deposit Form - If you have an open account that you have used for previous Community Development or Planning grants (not HOME), please write the account number on this form and return to GrantWorks. If you do not have an open account for this type of grant, you must open a non-interest bearing checking account to pass through the grant funds, as required by the State Comptroller. Please complete this form with the new account number, sign and date as appropriate and return to GrantWorks. 6. Report on Real Property Acquisition Activities -Please have the County Judge sign and return to us. If this form needs to be updated because of some property acquisition in the future, we'll send you another form. 7. The following forms outline policies that ORCA requires during the contract period. A signature, as indicated, is sometimes required. Please sign and return with the other items listed above. We have pre-entered the County Judge as the signer for these forms, but you may change them to another official if you wish: • Citizen Participation Plan • Policy of Nondiscrimination • Section 3 Local Opportunity Plan • Section 504 Grievance Procedures and Self-Evaluation Review Form • Certification of Exemption for HUD Funded Projects 8. Notarized Authorization to Release Confidential Information Relating to Texas Community Development Block Grant Contract -This form allows us to request information from the state regarding this contract. If you have any questions about these forms, please call me at 512-420-0303. If you need to change any names, addresses, or titles, a disk with the forms is included with this package. You can change the forms digitally by saving them to your hard drive, then print them. Also, please fax or mail a copy of ANY AND ALL correspondence you receive from the State regarding this grant to our office. The State does not always automatically send us copies of important forms that must be kept in your grant files. Thanks! I look forward to working with you on this project! Regan Lenehan ADMINISTRATIVE MANAGEMENT SERVICES THIS AGREEMENT, MADE THIS DAY OF 2008 BY AND BETWEEN KERR COUNTY, hereinafter referred to as the Client, and GRANTWORKS, INC., Austin, Texas, hereinafter referred to as the Consultant. I. SCOPE OF BASIC SERVICES Consultant agrees to render Client the professional grant administration services for Client's 2008 Program Year Texas Community Development Block Grant Program Contract Number 728065 - Colonic Construction Fund as administered by the Office or Rural Community Affairs, hereinafter referred to as the Department, as provided in the provisions titled, "Part III, Scope of Basic Services" and attached hereto and incorporated by reference herein. II. TIME OF PERFORMANCE The time of services of Consultant shall commence no earlier than upon receipt by the Client of an executed contract between the Client and the Department. In any event, all services required and performed hereunder shall be completed within either 730 calendar days or project close-out, as defined by Department, whichever is later. III. COMPENSATION AND METHOD OF PAYMENT For and in consideration of the foregoing, Client agrees to pay Consultant a base fee of Forty Thousand and no/100 Dollars, ($40,000.00), in accordance with the following schedule. All payments are conditioned upon submission by Consul#ant of Invoices and receipt of grant funds by Client. The fee schedule shall be based upon satisfactory completion of identified milestones, as follows: Milestones: Amount 1. Establish files, record keeping system, and accounting system. $8,000.00 2. Publish Environmental Notices $4,000.00 3. Submit Environmental Review to Department $4,000.00 4. Complete Fair Housing/EEO/Section 504, and LSO appointment. $4,000.00 5. Complete Start of Construction Documents $6,000.00 6. 25% of Grant funds Requested and Admin. Activities To Date. $4,000.00 7. 50% of Grant funds Requested and Admin. Activities To Date. $4,000.00 8. 90% of Grant funds Requested and Admin. Activities To Date. $2,000.00 9. Filing of all required Close-out Information. $2,000.00 10. Programmatic Closure. $2,000.00 IV. ADDITIONAL SERVICES A. If authorized by Client, the Consultant shall furnish Additional Services of the following types which are not considered normal or customary Basic Services; these will be paid for by the Client at an hourly rate of Seventy-five and no/100 Dollars ($75.00). 1. Services resulting from significant changes in general scope of project necessitating the revision of previously accepted reports, documents, and studies or requiring programmatic amendments to Client's contract with the Department. 2. Reassessment of the environmental assessment procedures, republication of environmental notices, and other actions necessary to re-secure clearance from the Department required by an amendment, other contract modification, or a change in Department policy or practice. 3. Additional door-to-door income survey work required as part of an amendment, other contract modification, or a change in Department policy or practice. 4. New and/or additional acquisition activities resulting from unknown needs prior to project initiation, site changes, and/or condemnation proceedings. 5. Additional services resulting from new or revised program guidelines or regulations as mandated by the state or federal administering agency during the term of this Contract. 6. Additional monitoring visits (other than the normal interim and final) which are conducted by the state or federal administering agencies as necessitated by actions or non-actions other than those of the Consultant. 7. Preparing to serve, or serving, as a consultant or witness for Client in any litigation, other legal or administrative proceeding involving this project. vars. os.o~.ae 8. Preparation of financial statements and records such as audits, check registers, and ledgers that are required for project implementation and are typically generated by the Client in the normal course of business. 9. Additional or extended services made necessary by: 1) a significant amount of defective work of any construction contractor, consulting engineer and/or architect; 2) prime construction contractor utilizing more than three (3) sub-contractors; 3) more than two (2) prime construction contracts; 4) default of any construction contractor, consulting engineer andlor architect. B. Fees for any professional services required to carry out project-related activities that are outside the Consultant's Scope of Basic Services and must be furnished by a third party including but not limited to accountant, appraiser, archaeologist, architect, attorney, auditor, biologist or other natural scientist, engineer, or surveyor, shall be in addition to the base fee payable to Consultant specified in Section III. Expenditures for such services shall require prior approval by Client. V. CHANGES AND AMENDMENTS The Client may, from time to time, request changes in the scope of services of the consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of the Consultant's compensation, which are mutually agreed upon by and between the Client and the Consultant, shall be incorporated in written amendments to this Contract. VI. ASSIGNABILITY The Consultant shall not assign any interest on this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the Client thereto: Provided, however, that claims for money by the Consultant from the Client under this Contract may be assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the Client. VII. RECORDS AND AUDITS The Consultant shall insure that the Client maintains fiscal records and supporting documentation for all expenditures of funds made under this Contract. Such records must include data on racial, ethnic, and gender characteristics of persons- who are applicants for, participants in, or beneficiaries of the funds provided under this Contract. Client shall retain such records, and any supporting documentation, for the greater of three years from closeout of the Contract or the period required by other applicable laws and regulations. VIII. MISCELLANEOUS PROVISIONS- A. This Contract shall be construed under and accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Kerr County, Teicas. B. This Agreement shall be binding upon and ensure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representative, successors and assigns where permitted by this Agreement. C. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall not be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. D. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursement in addition to any other relief to which such party may be entitled. E. It is agreed that all information, data, reports and records and maps as are existing, available and necessary for the carrying out of the work outlined in this Contract shall be furnished to the Consultant by the Client and its agencies. No charge will be made to Consultant for such information and the Client and its agencies will cooperate with Consultant in every way possible to facilitate the performance of the work described in this Contract. F. The Client's contact person with the Consultant shall be the County Judge. Vers. 05.01.08 IX. TERMS AND CONDITIONS This Agreement is subject to the provisions titled, "Part II Terms and Conditions" attached hereto and incorporated by reference herein. IN WITNESSETH HEREOF, the Client and the Consultant have executed this Agreement as of the date indicated above. Grantworks, Inc. 2201 Northland Drive Austin, TX 7875 BY: '` Bruce J. Spitze e President Kerr County 700 Main Kerrville, Texas 78028 u 9e _ . ATTEST: o Jerk Vers. 05.01.08 CONTRACT FOR ADMINISTRATIVE MANAGEMENT SERVICES PART II -TERMS AND CONDITIONS PERSONNEL. The Consultant represents it has or will secure at its own expense, all personnel required in pertorming the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Client. All of the services required hereunder will be performed by the Consultant or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and Local law to perform such services. All of the work or services covered by this Contract can be subcontracted without prior written approval of the Client. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Contract. 2. REPORTS AND INFORMATION. The Consultant, at such times and in such forms as the Client may require, shall furnish the Client periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 3. FINDINGS CONFIDENTIAL. All of the reports, information, data, etc., prepared or assembled by the Consultant under this contract are confidential and the Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the Client. 4. COPYRIGHT. No report, maps, or other documents produced in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of the Consultant. 5. INDEMNIFICATION. Consultant shall comply with the requirements of all applicable laws, rules and regulations, and shall exonerate, indemnify, and hold harmless the Client and its agency members from and against them, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, worker's compensation and income tax laws. 6. COMPLIANCE WITH LOCAL LAWS. The Consultant shall comply with all applicable laws, ordinances and codes of the State of Texas and local governments, and the Consultant shall save the Client harmless with respect to any damages arising from any tort done in performing any of the work embraced by this Contract. 7. TERMINATION OF CONTRACT FOR CAUSE. If, through any cause, the Consultant shall fail to fulfill in a timely and proper manner his/her obligations under this Contract, or if the Consultant shall violate any of the covenants, agreements, or stipulations of this Contract, the Client shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Contract shall, at the option of the Client, become its property and the Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the Consultant shall not be relieved of liability to the Client for damages sustained by the Client by virtue of any breach of the Contract by the Consultant, and the Client may withhold any payments to the consultant for the purpose of set-off until such time as the exact amount of damages due the Client from the Consultant is determined. 8. TERMINATION OF CONTRACT FOR CONVENIENCE. Either the Client or the Consultant may terminate this Contract at any time by providing at least ten (10) days notice in writing to the other party to this Contract. If the Contract is terminated as provided herein, the Consultant will be paid for the time provided and expenses incurred up to the termination date. In such event, all finished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Contract shall, at the option of the Client, become its property. If this Vers. 05.01.08 Contract is terminated due to the fault of the Consultant, Paragraph 7 herein relative to termination shall apply. 9. CIVIL RIGHTS ACT OF 1964. Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 10. SECTION 109 OF THE HOUSING 8~ COMMUNITY DEVELOPMENT ACT OF 1974. No person in the United States shall on the ground of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title. 11. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Contract, the Consultant agrees as follows: A. The Consultant will not discriminate against any employee or applicant for employment because of race, creed, sex, color or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Client setting forth the provisions of this non-discrimination clause. B. The Consultant will, in all solicitation or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. C. The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. D. The Consultant will include the provisions A. through C. in every subcontract or purchase order unless exempted. 12. "SECTION 3" COMPLIANCE IN THE PROVISION OF TRAINING, EMPLOYMENT AND BUSINESS OPPORTUNITIES. A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 C.F.R. 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Contract. The parties to this Contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. Vern. 05.01.08 C. The contractor will send to each labor organization or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his/her commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 C.F.R. Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and will let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with requirements of the regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, it successors and assigns. Failure to fulfill these requirements shall subject the applicant, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 C.F.R. Part 135. 13. INTEREST OF MEMBERS OF CLIENT. No member of the governing body of the Client and no other officer, employee, or agent of the Client who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract, and the Consultant shall take appropriate steps to assure compliance. 14. INTEREST OF OTHER LOCAL PUBLIC OFFICIALS. No member of the governing body of the Client and no other public official of Client, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and the Consultant shall take appropriate steps to assure compliance. 15. INTEREST OF CONSULTANT AND EMPLOYEES. The Consultant covenants that it presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The Consultant further covenants that in the performance of this Contract, no person having any such interest shall be employed. 16. SECTION 503 HANDICAPPED (IF $2,500 OR OVER) AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS: A. The contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and for training, including apprenticeship. B. The contractor agrees to comply with rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. Vers. 05.01.08 C. In the event of the contractor's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. D. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the contractor's obligation to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. E. The contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the contractor is bound by the terms of Section 503 of Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. F. The contractor will include the provisions of this clause in every subcontract or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance. Vers. 05.01.08 CONTRACT FOR ADMINISTRATIVE MANAGEMENT SERVICES PART III -SCOPE OF BASIC SERVICES A. General Administration 1. Provide general advice to the Client and its staff with respect to the implementation of the project and regulatory matters. 2. Furnish necessary forms, policies, and procedures for implementation of the project. 3. Provide technical assistance to Client personnel who will be directly involved in the program for routine tasks, using the Texas Community Development Block Grant Program (Texas CDBG) - Project Implementation Manual (PIM). 4. Assist Client in developing a record keeping system consistent with program guidelines, including the establishment and maintenance of program files. 5. Serve as liaison for the Client during normal monitoring visits by staff representatives from either the Office of Rural Community Affairs (Department) or the U.S. Department of Housing and Urban Development (HUD). 6. Assist Client in meeting all special condition requirements identified in the Department contract. 7. Prepare and submit to Department Client's required Quarterly Progress Report, Minority Business Enterprise Report, and Recipient Disclosure/Update Report. 8. Assist Client in meeting citizen participation, personnel, and Section 504 requirements as may be required for participation in the Texas CDBG program. 9. Assist Client in preparing Contract Amendments and Modifications along with related documentation, public hearings, and notices.** B. Financial Management 1. Assist Client in proving its ability to manage the grant funds to the state's audit division. 2. Assist Client in establishing and maintaining a Direct Deposit account and/or separate local bank account, journals and ledgers. 3. Assist Client in submitting the Direct Deposit Authorization Form and/or Depository/Authorized Signatory form to Department. 4. Assist Client in preparation of drawdown requests from Department and disbursements of funds within the allotted time period. 5. Assist the Client in establishing procedures to handle the use of any Texas CDBG program income. C. Environmental Review** 1. Prepare environmental assessment. 2. Coordinate environmental clearance procedures with other interested parties. 3. Coordinate any third-party professional services required to complete the assessment (associated professional service fees are not Consultant's responsibility) 4. Document consideration of any public comments. 5. Ensure compliance with Executive Order 11988 for projects located in flood plain. 6. Prepare and submi# related public notices. 7. Prepare Request for Release of Funds and Certifications. D. Basic Acquisition Activities* 1. Prepare required acquisition report(s). 2. Advise Client of general procedures required under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as they pertain to the project. E. Construction Phase Manaaement-Force Account (if reauired~** 1. Assist Client in determining whether and/or what Texas CDBG contract activities will be carried out in whole or in part via force account labor. 2. Assist Client in determining whether or not it will be necessary to hire temporary employees to specifically carry out Texas CDBG contract activities. 3. Assist Client in maintaining adequate documentation of personnel, equipment and materials expended/used and their costs. F. Construction Phase Manaaement-Bid/Contract Type Vers. 05.01.08 1. Assist Client in documenting compliance with all federal and state requirements related to equal employment opportunity. 2. Assist Client in documenting compliance with all federal and state requirements related to minimum wage and overtime pay requirements. 3. Provide assistance to or act as local labor standards officer for this project. 4. Request wage rate from Department. 5. Request bid packet, bid advertisement, bid tabulation, and contract prepared by engineer to review upon receipt for compliance with Texas CDBG requirements. 6. Make ten-day call to Department. 7. Verify construction contractor and any subcontractors for eligibility with Department. 8. Submit Notice of Start of Construction to Department. 9. Attend (conduct if necessary) pre-construction conference and prepare minutes. 10. Review weekly payrolls and conduct compliance follow-ups. 11. Submit any additional classifications to Department. 12. Conduct employee interviews to evaluate Davis-Bacon wage compliance. 13. Request from engineer and upon receipt process and submit change orders to Department. 14. Maintain Monthly Employment Utilization Reports. 15. Obtain Certificate of Construction Completion/Final Wage Compliance Report and submit to Department. G. Equal Opportunity/Fair Housinq 1. Maintain documentation of all project beneficiaries by ethnicity. and gender. 2. Prepare Section 3 and Affirmative Action Plan. 3. Prepare all Section 504 requirements. 4. Assist the Locality in developing, implementing and documenting new activities to affirmatively further fair housing activities during the contract period. 5. Provide all applicable equal opportunity provisions and certifications for inclusion in bid packet H. Service Line Replacement on Private Property (if required 1. Assist Client in establishing local program guidelines. 2. Prepare proposed guidelines for review by Client and Department. 3. Prepare resolution for Client adopting local program guidelines. Audit/Close-out Procedures 1. Prepare the final Project Completion Report, including Minority Business Report, Monthly Employment Utilization Report, Recipient Disclosure/ Update Report, documentation of fair housing activities and Certificate of Completion. 2. Assist Client in responding to any monitoring findings and resolving any third party claims. 3. Provide auditor with Texas CDBG audit guidelines. *Acpuisition Activities may not be required in each project other than the submittal of an "acquisition report" documenting no activities. GrantWorks does not bill for this basic acquisition activity under its s#andard contract. However if full acquisition services are required, including any or all of the following activities, an additional charge may be negotiated with the Client: obtaining documentation of property ownership, correspondence and notifications to property owners, negotiations, securing signatures, filing of records, securing appraisals or surveys, providing market value estimates, coordinating with appraisers, surveyors, or other third parties. These additional charges will be paid using grant funds if available. If no grant funds are available, GrantWorks may choose to donate the full acquisition services in the interest of successful program implementation and enhanced client relationship. However, costs for any third-party acquisition services shall be the Client's responsibility. *'`Services related to contract amendments or modifications, reassessment of the Environmental Review Record resulting from a contract amendment, or documentation of in-kind contributions or force account labor exceeding $15,000 may be subject to additional charges payable to GrantWorks (see Section IV of the Contract). Vers. 05.01.08 APPOINTMENT OF FAIR HOUSING/EQUAL OPPORTUNITY STANDARDS OFFICER Contract No. 728065 Locality: Kerr Coun I, Pat Tinley, County Judge, do hereby appoint the following person as the Fair Housing/Equal Opportunity St dards Officer for Kerr bounty: ~ , ._ The Fair Housing/Equal Opportunity Standards Officer shall be responsible for the oversight and compliance of fair housing and equal opportunity activities to be performed as required by the Texas Community Development Block Grant Program guidelines. The Fair Housing/Equal Opportunity Standards Officer should be familiar with all civil rights laws and regulations pertaining to the Texas Community Development Block Grant Program, including those described on page 8-3 of this manual and those listed on Exhibit D of the TX CDBG contract. Fair Housing/Equal Opportunity Standards Officer: Check if also acting as Section 504 Coordinator Appointed by: i • Pat Tin my Ju ge (Signature) ; Date APPOINTMENT OF LABOR STANDARDS OFFICER Contract No. 728065 Locality: Kerr County I, Pat Tinley, County Judge, hereby appoint Regan Lenehan as the Labor Standards Officer for the aforementioned contract. The appointed Labor Standards Officer is assigned to oversee the labor portion of the contract and will be responsible for assuring compliance with all requirements under CHAPTER 7 of the Texas Community Development Block Grant Program Project Implementation Manual Appointed Labor Standards Officer: Regan Lenehan, GrantWorks, Inc. Address: 2201 Northland Dr. City: Austin State: Texas Telephone Number: (512) 420-0303 Zip: 78756-1117 I acknowledge the appointment and duties of Labor Standards Officer. ,.~ ~' Signature: J~.~.~~~~--r; ?~ ~._~: t~~s -~•~..~- Date 4r °A,ppointed by: Pat Tinley Title: County Judge . ;Signature: Date: INSTRUCTIONS FOR VENDOR DIRECT DEPOSIT AUTHORIZATION Section 1: Check the appropriate box(es) NEW SETUP - if payee is not currently on direct deposit with the state. a. Complete Sections 2, 3 & 4. b. Financial institution representative must complete section 4. CANCELLATION - If payee wishes to stop direct deposit with the state. a. Payee completes Sections 2 & 3. EXEMPTION - If payee claims an exemption granted by Tex. Govt. Code Ann. 1;403.016 a. Payee completes Sections 2 & 5. CHANGE FINANCIAL INSTITUTION a. Payee completes section 2 & 3. b. The new financial institution representative completes Section 4. CHANGE ACCOUNT NUMBER a. Payee completes section 2 & 3. b. Financial institution representative completes section 4. Section 2: PAYEE IDENTIFICATION Item 1 Leave the shaded boxes blank if you do not have your 11-digit Comptroller Payee Identification Number. The paying state agency will provide the information to be entered into the shaded boxes. Enter you 9-digit Social Security number or your Federal Employer's identification (FEI) number. Item 2 If your 3-digit mail code is not known, it will be assigned by the paying state agency. Section 3: AUTHORIZATON FOR SETUP, CHANGES OR CANCELLATION Items 10, The authorizing must sign, print their name, and date the form. 11 & 12 Section 4 FINANCIAL INSTITUTION Section 4 must be completed by a financial institution representative Item 19 The financial institution representative's name must be provided in Section 4. NOTE: Alterations to routing and/or account number must be initialed by the financial institution representative or the payee. Section 5: EXEMPTION a. If you qualify for an exemption, complete items 24, 25, and 26. Section 6: CANCELLATION BY AGENCY (State agency use only) Sections 6 & 7 must be completed by the paying State Agency Section 7 PAYING STATE AGENCY (State agency use only) Section 7 must be completed by the paying state agency before the form can be processed. Submit the completed form to a state agency with which you are conducting business. This agency will be designated as your custodial agency. If the direct deposit instructions need to be updated or cancelled, you must contact this agency. REPORT ON REAL PROPERTY ACQUISITION ACTIVITIES NOTE: This report is due prior to start of construction. Please attach a checklist for each parcel acquired Name of TX CDBG Contractor: Kerr County Contract No. 728065 Describe Acquisition Activity: (e.g. sewer line easements, water well site, street right-of-way, etc.) OR Check if No Acquisition Activity X (fill out bottom section of this page only, sign, and submit to TX CDBG) Date of Final Acquisition Activity: METHOD OF ACQUISITION: NUMBER OF TOTAL DOLLAR PARCELS AMOUNT PAID Involuntary -- Check one: NIA ^ Seller Accepted "Just Compensation" Amount ^ Acquired by Negotiation ^ Acquired by Condemnation Voluntary -- (exempt from Uniform Act) Check one: ^ Acquired Voluntarily (grantee can exercise the power of eminent domain but agrees in writing not to do so and project is non site-specific) ^ Acquired by Donation (seller waived right to just compensation) ^ Acquired from Another Public Agency (grantee has no power of eminent domain) Prepared by: Name: Phone: Title: Date: Regan Lenehan (512) 420-0303 Grant Administrator Approved by: .~ Signature: al Elected Offic Title: Pat Tinley, County Judge - " Date: TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DEPOSITORY/AUTHORIZED SIGNATORIES DESIGNATION FORM Locality: Kerr Cou Contract No: 728065 The financial lending institution listed here will serve as the depository for the Texas Community Development Block Grant Program contract funds: ~, t Security State Bank & Trust t ~ ,_ (Name of Lending Institution) 1130 Junction Hwy (Address) Kerrville, Texas 78028 (City, State Zip Code) 1013531 (Fund Account Number) The individuals listed below are designated by resolution as authorized signators for contractual documents -- (At least two (2) Signatories Required) Pat Tinley (Name) ,~~ - County Judge Bill Williams (Name) Coun Commissioner (Title) ~..~ Il (Signature) (Name) Count Auditor i ) • (Sir ature) ~F ,~~- . (Name) County Clerk t Tit ) r' ~ (Signature) 7Foi Comptroller's use only 74-176 (4-98) VENDOR DIRECT DEPOSIT AUTHORIZATION contract#~2sos5 INSTRUCTIONS • Use only BLUE or BLACK ink. Section 7 must be completed by the paying state agency. • Alterations must be initialed. Check all appropriate box(es). • Financial institution must complete Section 4. For further instructions, see back of this form. tf u-' z ^ New setup (Sections 2, 3, & 4) ^ Change financial institution (Sections 2, 3, & 4) co~i ^ Cancellation (Sections 2 & 3) ^ Change account number (Sections 2, 3, & 4) w ~ ^ Exemption (Sections 2 & 5) ^ Change account type (Sections 2, 3, & 4) TRANSACTION TYPE PAYFF IDFNTIFICATInN N 1. Social Security number or Federal Employer's Identification (FEI) 74-6001494 2. Mail Code (i/not known, will be completed by Paying State Agency) _ _ _ Z 3. Name 4. Business Phone number Kerr County (830) 792-2211 W 6. Sheet Address 6. City 7. State 8. ZIP Code ~' 700 Main Kerrville TX 78028 AUTHORIZATION FOR SETUP_ CHANGES OR CANCELLATION 9. Pursuant to Section 403.016, Texas Government Code, I authorize the Comptroller of Public Accounts to deposit by electronic transfer payments owed to me by the State of Texas and, 'rf necessary, debit entries and adjustments for any amounts deposited electronically in error. The Comptroller shall deposit the ro payments in the financial institution and account designated below. I recognize that if I fail to provide complete and accurate information on this authorization Z ' O' -form, the processing of the form may be delayed or that my payments may be erroneously transferred electronically. . v I consent to and agree to comply with the National Automated Clearing House Association of Rules and Regulations and the Comptroller's rules about • ~ electronic transfers as the exist on the date of m si nature on this form or as subse uentl ado ted, amended or re aled. 10. Authorized signature • 11. Printed name 12. Date • ; • FINANCIAL INSTITUTION (Must be completed by financial institution representative.) S.I ;. 13. Financial institution name 14. City 15. State Securit State Bank & Trust Kerrville Texas ~, 16. Routing Transit Number 17. Customer Account Number (DasAes required ' YES) 18. Type of Account Z ~ 11~~~~~ 4~ 1 0 1 3 5 3 1 Checkin ^ Savin s g g U 19. Representative name (please print) 20. Title N 1. Representative Signa a tional) te 22. Phone number ~ ~ 23. D '~ e ~ t a . ~~~ -~ a o !J EXEMPTION' I claim eY~,mntinn anti renuest navment by state warrant (rherkl herause' e I am unable to establish a qualifying account at a financial institution. m a~ 24. Authorized Signature 25. Printed name 26. Date CANCELLATION BY AGENCY U 127. Reason 126. Date N PAYING STATE AGENCY 29. Signature 30. Printed name r` p 31. Agency name 32. Agency Number F U W N 33. Comments 34. Phone number 35. Date ~~ Form 74-176 (Back)(4-98) KERR COUNTY CITIZEN PARTICIPATION PLAN TEXAS COMMUNITY DEVELOPMENT BLOCK GRANTS PROGRAM COMPLAINT PROCEDURES These complaint procedures comply with the requirements of the Office of Rural Community Affairs (ORCA) Complaint System, 10 T.A.C. Sec. 1.11 and 1.13. Citizens can obtain a copy of these procedures at the County Courthouse, 700 Main, Kerrville, TX 78028, during regular business hours. Below are the formal complaint procedures to allow for investigation of complaints received about the quality of services provided under the Texas Community Development Block Grants Program (TX CDBG) project. (1} A person who has a comment or complaint about the quality of services or activities proposed for funding by the TX CDBG may submit such comment or complaint in writing to the County Judge. (2) A copy of the comment or complaint shall be transmi#ted by the County Judge to the entity which is the subject of the comment or complaint and to the County Attorney within five (5) calendar days after the date of the comment or complaint was received. (3) The County Judge shall complete an investigation of the comment or complaint within ten (10) days to the person who made the comment or complaint. Or, the person who made the comment or complaint shall be notified by the County Judge, in writing, within ten days of when the investigation should be completed. (4) If necessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the TX CDBG for their further review and comment. TECHNICAL ASSISTANCE When requested, the County shall provide technical assistance to groups that are representative of persons of low and moderate income in developing proposals for the use of TX CDBG funds. The County, based upon the specific needs of the community's residents at the time of the request, shall determine the level and type of assistance. PUBLIC HEARING PROVISIONS For each pt~.blic hearing scheduled and conducted by the County, the following public hearing provisions shall be observed: (1) Public notice of all hearings must be published at least seventy-two (72) hours prior to the scheduled hearing. The public notice must be published in a local newspaper. Each public notice must include the date, time, location, and topics to be considered at the public hearing. A published newspaper -article can .also be used to meet this requirement so long as it meets all content and timing requirements. Notices should also be prominently posted in public buildings and distributed to local Public Housing Authorities and other interested community groups. (2) Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and will include accommodation for persons with disabilities. Persons with disabilities must be able to attend the hearings and the County must make arrangements for individuals who require auxiliary aids or services if contacted at least two days prior to the hearing. A public hearing held prior to the submission of a TX CDBG application must be held after 5:00 PM on a weekday or at a convenient time on a Saturday or Sunday. (3) When a significant number of non-English speaking residents can be reasonably expected to participate in a public hearing, an interpreter will be present to accommodate the needs of the non-English speaking residents. The County shall comply with the following citizen participation requirements for the preparation and submission of an application to the Texas Community Development Block Grants Program: (1) At a minimum, the County shall hold at least one (1) public hearing prior to developing the application. (2) The County shall retain documentation of the hearing notice(s), a listing of persons attending the hearing(s), minutes of the hearing(s), and any other records concerning the proposed use of funds for a period of one year or until the project, if funded, is closed out. Such records shall be made available to the public in accordance with Chapter 552, Government Code. (3) The public hearing shall include a discussion with citizens as outlined in the applicable TX CDBG application manual to include but not limited to the development of housing and community development needs, the amount of funding available, all eligible activities under the Texas Community Development Block Gran#s Program, and the use of past TX CDBG contract funds, if applicable. Citizens, with particular emphasis on persons of low and moderate income who are residents of slum and blight areas, shall be encouraged to submit their views and proposals regarding community development and housing needs. Citizens shall be made aware of the location where they may submit their views and proposals should they be unable to attend the public hearing. The County must comply with the following citizen participation requirements in the event that the County receives funds from the Texas Community Development Block Grants Program: (1) The County shall hold a public hearing concerning any substantial change, as determined by TX CDBG, proposed to be made in the use of TX CDBG funds from one eligible activity to another. (2) Upon completion of the community development program activities, the County shall hold a public hearing and review its program performance including the actual use of the TX CDBG funds. (3) The County shall retain documentation of the hearing notices(s), a listing of persons attending the hearing(s), minutes of the hearing(s), and any other records concerning the actual use of funds for a period of three years after the project is closed out. Such records shall be made available to the public in accordance with Chapter 552, Government Code KERR COUNTY POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS Kerr County does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs or activities. 1. Program Participation The implementing regulations (24 CFR Part 8) indicates that no otherwise qualified individual with handicaps shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity that receives federal financial assistance. 2. Communication The County shall furnish appropriate auxiliary aids where necessary #o allow an individual with handicaps an equal opportunity to participate in all Texas Community Development Block Grants Program (TX CDBG) activities. The County shall implement procedures that allow individuals with handicaps to obtain information concerning the existence and location of accessible services, activities, and facilities. Such procedures must ensure, to the maximum extent possible, that individuals with handicaps receive the benefits and services of the program or activity receiving TX CDBG assistance. Examples of auxiliary aids include telecommunication devices for the deaf, audiovisual presentations, interpreters, large letter notices, and posting of notices at a level readable by individuals in wheelchairs. See 24 CFR Sec. 8.6 and 24 CFR Sec. 8.3. 3. Handicapped Accessible Facilities For all new public building construction, or rehabili#ation, the County shall submit plans and specifications to the Texas Department of Licensing and Regulation for review. The Texas Department of Licensing and Regulation is responsible for ensuring that all plans and specifications to the Texas Department of Licensing and Regulation for clearance are included in the Special Conditions of all TX CDBG contracts. 4. Employment Employment practices are subject to Section 504. The County shall not use any practices that unreasonably limit employment opportunities for individuals with handicaps. The County must also reasonably accommodate the known needs of handicapped employees and applicants. 5` Designation of Responsible Employee The County Judge 700 Main Kerrville, Texas 78028 has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) regulations implementing Section 504 (24 CFR Part 8. dated June 2, 1988). 6. Grievance Procedures These are the formal complaint procedures to allow for investigation of complaints received about Section 504 regulations under the Texas Community Development Block Grants Program (TX CDBG) project. (1) A person who has a comment or complaint about Section 504 regulations in regards to a program, project, or activity funded by the TX CDBG may submit such comment or complaint in writing to the County. (2) A copy of the comment or complaint shall be transmitted by the County to the entity that is the subject of the comment or complaint and to the County Attorney within five working days after the date of the comment or complaint was received. (3) An investigation of the comment or complaint shall be completed by the County and the findings, in writing, shall be submitted within ten working days to the person who made the comment or complaint. Or, the person who made the comment or complaint shall be notified by the County, in writing, within ten working days of when the investigation should be completed. 7. Notice The County shall notify all participants, applicants and employees, unions, or profiessional organizations holding collective bargaining or professional agreements with the County that they do not discriminate on the basis of handicap in violation of 24 CFR Part 8. . - P inlet', Co my Judge Date SECTION 3 LOCAL OPPORTUNITY PLAN Kerr County agrees to implement the following specific affirmative action steps to increase the utilization of business concerns located within its boundaries. A. Identify eligible business concerns for TX CDBG assisted contracts through: the Chamber of Commerce, the Urban League, local advertising media including public signage; project area committees, citizen advisory boards; lists available through the local HUD program official; regional planning agencies, and all other appropriate referral sources. B. Maintain a list of eligible business concerns for utilization in TX CDBG funded procurements, to insure that all appropriate project area business concerns are notified of pending contractual opportunities, and to make available this list for general county procurement needs. C. Require all bidders on contracts to submit a written Local Opportunity Plan including utilization goals and the specific steps planned to accomplish these goals. D. Maintain records, including copies of correspondence, memoranda, etc., which document that all of the above affirmative action steps have been taken. E. Appoint or recruit an executive official of the local government as Equal Opportunity Officer to coordinate the implementation of this plan. As officer and representative of Kerr County, t the undersigned have read and fully agree to this plan, and become a party to the full implementation of this program. oun y Judge -....,,` Date Section 504 Grievance Procedure Kerr County has adopted an internal grievance procedure providing for prompt an equitable resolution of complaints alleging any action prohibiting by the Office of Revenue Sharing's (ORS) regulations (31 CFR 51.55 (d) (2) implementing Section 504 of the Rehabilitation Act of 1973 as amended (29 USC 794). Section 504 states, in part that "No otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from the participation in, denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance..." Complaints should be addressed to: Office of the County Judge, 700 Main, Kerrville, TX, 78028 which has been designated to coordinate Section 504 compliance efforts. A complaint should be filed in writing or verbally, contain the name and address of the person filing it, and briefly describe the alleged violation of the regulations. A complaint should be filed within ten (10) working days after the complainant becomes aware of the alleged violation. (Processing of allegations of discrimination occurring before this grievance procedure was in place will be considered on a case-by-case basis). An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be conducted by the office of the County Judge. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. Under 31 CFR 51.55 (d) (2), Kerr County needs #o process complaints from applicants for employment or from applicants for admission to post secondary educational institutions. A written determination as to the validity of the complaint and description of resolution. if any, shall be issued to the office of the County Judge and a copy forwarded to the complainant no later than ten (10) working days after its filing The Section 504 coordinator shall maintain the files and records of Kerr County relating to the complaints files. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the resolution. The request for reconsideration should be made within ten working days to Kerr County. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the Office of Revenue Sharing, U.S. Department of the Treasury. Utilization of this grievance procedure is not a prerequisite to the pursuit of other remedies. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and assure that Kerr County complies with Section 504 and ORS regulations. --~. r Pat Tinley, C unty Judge Date SECTION 504 SELF-EVALUATION REVIEW FORM Locality: Kerr County TX CDBG Contract No. 728065 1. Identify Contractor Personnel Responsible for Section 504 Self-Evaluation The Office of the County Judge 2. Describe Section 504 Nondiscrimination Notification Procedures The policy shall be included in any bid documents or request for proposal documents for the County's federally funded programs, projects, or activities. 3. List Policies that May Limit Participation of Individuals with Handicaps in Contractor Programs, Projects, and Activities There are no local policies that would limit participation of individuals with handicaps. 4. Identify Public Facilities that Limit Accessibility The restroom facilities at the County Courthouse may have some limitations for wheelchair bound individuals. A visual survey of sidewalks without wheelchair access has been completed. The County has prepared a plan to be in conformance with the American Disabilities Act (ADA) within the time frames of ADA. 5. Describe Contractor In-house Section 504 Information Dissemination and Training for Staff On an annual basis, the County shall disseminate a notification to all supervisory personnel, any consultants, and contractors working on federally funded programs, projects or activities regarding the County's policies on Section 504. 6. Identify Section 504 Contractor Complaint Procedures A person may submit complaint in writing to the Office of the County Judge. A copy of the complaint shall be transmitted to the subject of the complaint, the County Judge and to the County Attorney.. An investigation of the complaint shall be completed and the findings, in writing, shall be submitted ~` to the person who made the complaint. 7. Describe Locality's Efforts to Ensure Compliance by Third Party The policy shall be included in any bid documents or request for proposal documents for the county's federally funded programs, projects, or activities. 8. Describe Contractor's Efforts to Make Documents and Publications Available to Individuals with Handicaps (examples: large print, audio tape, Braille, computer disks, etc.) Upon request, the County shall make a reasonable effort to provide any necessary assistance to make documents and publications available to individuals with handicaps in a form suitable to a particular handicap. 9. List Special Information Dissemination Services (examples: telephone listening devices, interpreters, readers, amanuenses, listening devices, audiovisual presentations, automated electronic devices, assisted listening devices, etc.) The County shall make a reasonable effort to contact local agencies, service organizations, support groups, etc. to obtain special information dissemination services for a particular handicap upon request. 10. Identify Emergency Evacuation Procedures The Office- of the County Judge shall be responsible- for completing any emergency evacuations as may be necessary in regards to the Section 504 policies of the County. 11. Describe Participation of Individuals with Handicaps and Other Interested Persons in the Self-Evaluation Process The County has publicized its policies through public notice and- postings and has made copies available to local groups serving handicapped individuals. All comments received, if any, were considered and incorporated into the County's Section 504 policies. Pat Tinley, oun y Judge Date Certification of Exemption for HUD funded projects Determination of activities listed at 24 CFR 58.34(a) May be subject to provisions of Sec 58.6, as applicable Grant Recipient: Kerr County TX CDBG No. 728065 Project Description: install 3,000 linear feet of 8" Sewer lines, 12 manholes and ring encasements, and 41 connections to property lines, 34 yard lines, and the mitigation of 34 septic tanks Location: Kerville South Colonia along Ranchero Rd from SH 16 to Ripplewood, on South Trace from Lydick to Rancho Oaks, on Rancho Oaks from Ranchero Rd to South Trace, on Lydick from Ranchero Rd to South Trace, and on Quail Valley from south end of cul-de-sac 300 ft north Funding Source: Q CDBG ^ HOME ^ ESG ^ HOPWA ^ EDI ^ Capital Fund ^ Operating Subsidy ^ Hope VI ^ Other Funding Amount: $500,000 I hereby certify that the abovementioned project has been reviewed and determined an Exempt activity per 24 CRF 58.34(a) as follows: 1. Environmental and other studies, resource identification and the development of plans and strat ies; 2. Information and financial services; X 3. Administrative and mans ement services; 4. Public services that will not have a physical impact or result in any physical changes, included buy not limited to services concerned with employment, crime prevention, child care, health, drug abuse, education, counselin , ener conservation and welfare or recreation needs; 5. Ins ections and testin of ro erties for hazards or defects; 6. Purchase of insurance; 7. Purchase of tools; X 8. En ineerin or desi n costs; 9. Technical assistance and trainin ; 10. Assistance for temporary or permanent improvements that do not al#er environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety includes those resulting from physical de#erioration; 11. Pa ment of rinci al and interest on loans made or obli ations uaranteed b HUD; 12. Any of the categorical exclusions listed in Sec. 58.35(a) provided that there are no circumstances that re uire com liance with an other Federal laws and authorities cited in Sec. 58.5: If your project falls into any of the above categories, no Request for Release of Funds (RROF) is required, and no further environmental approval from HUD will be needed by the recipient for the draw-down of funds to carry out exempt activities and projects. The responsible entity must maintain this document as a written record of the environmental review undertaken under this part for each project. By signing below the Responsible Entity certifies in writing that each activity or project is exempt and meets the conditions specified for such exemption under section 24 CFR 58.34(a). Please keep a copy of this determination for your project files. Pat Tinley Responsible Entity Certifying Official Name _ Re t ifying Official Si ure County Judge Title June 1, 2008 Date Notarized Authorization to Release Confidential Information Relating to Texas Community Development Block Grant Contract I, the Chief Executive Officer and Authorized Representative for Kerr County, hereby authorize the release by the Office of Rural Community Affairs of information that is considered confidential under the Public Information Act relating to Texas Community Development Block Grant contract number 728065 to employees or officers of the designated grant administrator, GrantWorks, Inc, upon their written request. This release shall be in effect throughout the contract period and until the close-out letter is issued by the Office of Rural Community Affairs, unless rescinded in writing by me or my successor(s). ~--- _~"`~_ County Judge Signature ~~'"`°Titl~e The State of Texas County of Kerr Date Be ore me, a Notary Public, on this day personally appeared "~ ,known to me to be the person whose name is subscribed to the orgoing instrument and acknowledged to me that he executed the same for the purpose and consideration therein expressed. Gi st1 under my hand and seal of office this ~~~day of ti ~NIIIII-11111I ' ° ~~`~,JEAN ~~~~~i J •.r.p~•••G~////i t b~~Y PUeI~C:`r No#ary Public, State of Texas F' ~~ t~d.t: . , (SE _ _ /~ %~q~FOF~~~.~ ~ ~ flu" ~4 J ~~N ~~ / ,$. ~~~ipl,~;~~;~~~~~`~~ Printed Name of Notary Public '` M commission expires the_~ay of ~// / ~-.