ORDER NO. 30879
TEXAS PROCUREMENT CARD FOR SHERIFF' S DEPARTMENT
Came to be heard this the 9th day of June, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Baldwin. The Court unanimously
approved by vote of 4-0-0 to:
Approve the use of the Texas Procurement Card from Chase Bank for the Sheriff's
Department, subject to the review of the Contract by the County Attorney.
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COMMISSIONERS' COURT AGENDA REQUEST
MADE BY: Jeannie Hargis & Rusty Hierholzer OFFICE: Auditor/Sheriff
MEETING DATE: June 9, 2008
TIME PREFERRED:
SUBJECT: Consider Discuss and Take Appropriate Action to approve the use of the
State of Texas Procurement Card for the Sheriff s Office.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Jeannie Hargis/Hierholzer
ESTIMATED LENGTH OF PRESENTATION: 5 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
5:00 PM previous Tuesday
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
State of Texas Procurement and Travel Cards
Meet your business challenges by integrating and streamlining your payment processes.
If you work for a public sector organizat-
ion that faces budget constraints and
increasing demands, you need every
area of your organization to be more
efficient and results-driven, including
your expense and payment processes.
Whether your goals include reducing
overhead or improving payment
flexibility, we'll work with you to design
and implement a card program that
streamlines your business processes
from procurement to payment.
The State of Texas Procurement and
Travel Cards can help you lower the costs
of processing and tracking low-dollar
purchases and business travel expenses.
Tight purchasing controls reduce the cost
of administrative oversight, while
transactions can be posted automatically
to cost centers or general ledger (G/L)
accounts, eliminating manual data entry
and reconciliation. In addition, our
extensive reporting functionality yields
opportunities to consolidate vendors and
enhance your.sourcing strategy. And
because MasterCard®is accepted at
millions of locations worldwide,
JPMorgan Chase's State of Texas Card is
convenient for your employees as well.
Our implementation manager will help
customize a program that captures the
information you need. Detailed reports,
spending controls and a more efficient
purchasing process mean you'll spend
less time managing expenses and more
time making informed decisions.
MasterCard and Smart Data Online are registered trademarks
of MasterCard International
JPMorganChase

State of Texas Procurement Card at a glance
• Potential to earn rebate dollars on all of your day-to-day purchases
• Combine tow-dollar expenses into one payment solution
• Reduce the costs of processing and tracking low-dollar purchases
• Minimize time-consumingtravel expense reporting and
reimbursement processes
• Automate transaction posting to cost centers or general ledger accounts
• Improve vendor reporting across the organization
• Eliminate the need to submit an RFP for your card program
Purchasing
Purchasing activities typically involve a
myriad of suppliers and vendors of all
types of goods and services. Without a
card program, most organizations use
traditional purchase order authorization
processes to control what is bought and
from whom. The JPMorgan Chase State of
Texas Procurement Card offers you a
streamlined way to manage those
processes. Use the card to migrate from a
paper-based to electronic procurement
process, which should result in
significant savings. The card also can
help you evaluate and enhance vendor
relationships and improve vendor
reporting organization-wide.
In addition, you are able to extend
purchasing authority to more individuals
in your organization while increasing
control over spending. You can establish
authorization controls unique to each
cardholder. The card lets you impose
limits at the point of sale, such as sup-
pliertype, dollar amount per transaction,
dollars and authorizations per day,
dollars and transactions per billing cycle
or month, or dollars and transactions per
self-defined period (up to 999 days).
These limits are customizable for
different types of expenses.
(continued)
Contact us to learn more, or visit
us at jpmorganchase.com/
com m ercia lcardclassic.
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Treasurer's
Value Chain
Product
Suite
TREASURY SERVICES
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Travel expenses
Whether through the State of Texas
Procurement Card or the separate State
of Texas Travel Card, your organization
can have the convenience and flexibility
of a corporate travel card along with daily
access to data and automated interface
capabilities typically associated with a
purchasing card. Use it to improve
employee productivity by minimizing
travel expense reporting, or to control
non-travel spending and eliminate
employee reimbursement. You benefit
from a single approach to program
implementation, customer service, data
access and reporting.
In addition, the State of Texas
Procurement and Travel Cards offer your
employees convenience. You can provide
employees with comprehensive
insurance coverage, including travel
accident and primary collision/loss
damage coverage at no additional cost.
JPMorganChase
Centralised reporting and
program administration
The State of Texas Procurement Card
uses innovative technologies to cen-
tralizeyour entire expense management
process. You and your managers wilt be
able to capture data needed to better
control low-dollar purchases and travel
expenses. Our Internet-based solution
offers you a single point of access to
data and the ability to easily view daily
purchase information, create detailed
reports, upload transaction data to your
accounts payable or general ledger
system and automatically allocate and
edit transactions. You'll also be able to
add or remove cardholders and adjust
cardholder spending limits.
Experienced program support
Our approach to program support and
day-to-day customer service is highly
regarded by our nearly 3000 customers.
As a State ofTexas Procurement orTravel
Card user, you'll be assigned an
implementation manager, who will work
directly with your program administrator
during the design and implementation
stages ofyour program. A designated.
account manager also oversees all co-op
programs to escalate issues and assist
you in reaching program goals.
Ongoing support for day-to-day activities
is provided through atoll-free customer
service line exclusive to State of Texas
Program. Through the use of this
exclusive phone number, JPMorgan
Chase provides a team of dedicated
account specialists that wilt support your
program administrator on every aspect of
your card program. Also, by virtue of this
phone number, our designated customer
service team supports your cardholders
24 hours a day, 7 days a week.
In addition, you have access to the
State of Texas Building and Procurement
Commission's website at www.tbpc.~
state.tx.us where you'll find program
information, forms, frequently asked
questions, software training, contact
phone, fax numbers and much more.
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State of Texas Procurement Card- Features and Benefits
• State of Texas three-year •
contract awarded in June
2003 renewed for 3-1/2
years beginning March
2006.
• No annual card fees or
enrollment fees
• No minimum number of
cards or spend volumes
required to participate
• Rebate incentives ranging
from .51% to 1.15% paid
on every dollar spent over
$125,000 for qualifying
entities on Procurement
• Separate rebate incentives
for Travel programs
• Free web-based reporting,
account allocation and card
management tool
Participation in the
program eliminates the
requirement to obtain
competitive bids for
Procurement Card
Services-no need to
produce costly and time-
consuming Request For
Proposals
• Custom state of Texas
plastic available at no
charge-contains the state
seal and the words `For
Official Use Only' and `Tax
Exempt' on the face of the
card as well as your
entities name
• Account manager and
implementation specialist
dedicated solely to the
State of Texas Cooperative
Purchasing Participants
• Your program
administrator's have
access to the state of
Texas program
coordinators via an
exclusive toll free number
and extension
• Your cardholders have
access to customer service
24/7 via an exclusive
state of Texas toll free
number
• The procurement card
program can be used for
Travel allowing a "one
card" solution
• The state's travel card
program is available to
certain qualifying entities
giving you access to State
contract airfare rates
Contact us to learn
more, or visit us at
jpmorganchase.com/
commercialcardclassic.
JPMorganChase t j
02006 7PMorgan Chew & o. All Rights Reserved. 7PMorgan Chase Bank, N.A MemberFDIC 03/2006
State of Texas Procurement Card- Frequently Asked Questions
How do I qualify for the State
of Texas Procurement Card
Program?
You must be a member of the
Texas Building and Procurement
Commission Purchasing
Cooperative. Once you are a
member,
you will be required to submit an
electronic requisition for a
Purchase Order for Contract
number 946-A1. The Purchase
Order Requisition can be
downloaded from TBPC's website at
http://www.tbpc.state.tx.us/stpurc
h/coopform.html.
Are there any annual
cardholder fees?
There are no annual fees assessed
and no minimum number of
cards or spending limits imposed.
Do you offer on-line reporting
and what are the charges and
system requirements?
Smart Date OnLineTM,
MasterCard's web-based reporting
and card administration tool, is
made available at no charge to all
participants in the State of Texas
program. Access to Smart Data
OnLineTM is through your PC and
browser. We recommend a high-
speed data line and Microsoft
Internet Explorer 5.5 and higher or
Netscape Navigator 6.2 and higher
with 128-bit encryption.
T MasterCard and Smart Data Online are registered
trademarks of MasterCard international.
My employees often confuse
their personal cards with our
procurement cards. How will
we be able to distinguish our
new procurement cards?
The State of Texas procurement
card design is green plastic with a
black State of Texas Seal. The
Travel Card is a silver plastic with a
black State of Texas Seal. The
words For Official Use Only' and
'Tax Exempt' appear in the upper
left hand corner. Your
organization's name will be
embossed on the card on name
line 2 with your employee's name
on name line 1. Organizations
desiring a card design other than
the State of Texas will need to
submit camera-ready artwork.
What are my payment options?
The preferred method of payment
is ACH direct debit from any
account. However, we can
accommodate any type of payment
method required by your
organization from ACH credit, wire
transfer or check.
Do you offer rebates?
Because JPMorgan Chase and the
State of Texas have teamed up, we
are able to offer you a very
aggressive rebate schedule. TBPC
Co-Op participants can qualify for a
rebate with as little as $125,000 in
annual spending. Rebates are paid
via ACH credit to the account that
you designate.
Are there controls that can be
placed on the cards?
You can choose from a wide variety
of authorization controls on your
card, ranging from the standard
credit limit to MCC restrictions,
declining balances, single
transaction limits and more. These
controls are customizable per card.
Can this card be used for
travel?
Co-Op participants may use their
Procurement Cards for travel. Also
available to municipalities,
counties, school districts and junior
colleges is the state's travel card
program, which offers you the
advantage of state-negotiated
discounts with specific travel
vendors.
~,,' Contact us to learn
more, or visit us at
~!~ jpmorganchase.com/
commercialcardclassic.
JPMorganChase ~;~
m2006 JPMorgan Chase & o. All Rights Reserved. JPMorgan Chase Bank, N.A Member FDIC 03/2006
State of Texas Procurement Card- Fee and Rebate Schedule
• Annual Card Fee
-no charge

m	Average Transaction Size
e
Annual Charge Volu	
$700	
$775	
$225	
$275	
$300+
$250,000,000	0.51%	0.53%	0.55%	0.55%	0.59%
$275,000,000	0.61 %	0.63%	0.65%	0.65%	0.69%
$300,000,000	0.68%	0.70%	0.72%	0.72%	0.76%
$325.,000,000:	0.75% ~	0.77%	0.79% ~	0.79%	0.83%
$350,000,000	0.80%	0.82%	0.84%	0.84%	0.88%
$375,000,000	0.83% ~	0.87%	0.89%	0.89%	0.92%
$400,000,000	0.87%	0.92%	0.94%	0.95%	0.95%
$425,000,000	0.89% (	0.94%	0.96%	0.97%	0.97%
$450,000,000	0.91%	0.96%	0.97%	0.98%	0.99%
$475,000,000	0.92%	0.97%	0.99%	1.00%	1.00%
$500,000.,000.	0.94%	0.99%	1:00%	I 1.01%	1.02%
.$525,000,000	0.95%	1.00%	1.02%	1.03%	1.03%
$550,000,000	0.96%	1.01 %	1.03%	1.04%	1.04%
$575,000,000	0.97%	1.02%	1.04%	1.05%	1.05%
$600,000,000 '	0.98%	1.03%	1.05%	~ 1.06%	1.06%
$625,000,000	0.99%	1.04%	1.06%	1..07%	1,07%
$650,000,000	1.00%	1.05%	1.07%	~ 1.08%	1.08%
$675,000,000	1.00%	1.05%	1.07%	~ 1.08%	1.08%
$700,000,000	1.01%	1.06%	1.08%	1.09%	1.09%
$725,000,000	1.02%	1.07%	1.09%	1.10%	1.10%
$750,000,000	1.03%	I 1.08%	1.10%	1.11 %	1.11
$800,000,000	1.04%	1.09%	1.10%	~ 1:11 %	1.12%
$900,000,000	1.05%	1.11%	1.12%	i 1.13%	1.14%
$1,000,000,000	1.07%	1.12%	1.14%	1.15%	1.15%
Average Large Ticket
Transaction Size	Rebate Rate
$4,500 - $4,999.	0.65%
$5,000-.$7499	0.60%
$7500 -.$9,999`	0.55%
$10,000 - $14;999	0.50%
$1b,000 - $19,999	0.45%
$20,000 - $24,999	0:35%
>$25,000'	0.30%
Late payment charge
-self-assessed according to
the Prompt Payment Act
• State of Texas custom
plastic
-no charge
Photocopy retrieval
-no charge
• FAST Card
-(emergency card
replacement fee), no charge
• Smart Data OnLiner"'
-web-based reporting and
card management tool, no
charge
• Implementation,
programming and training
-no charge
• Cash Advance
- 3%, minimum charge
$3.00
JPMorgan Chase will pay rebates on TBPC Cooperative Purchasing
Programs that have annual Qualified Charge Volume of $125,000.
For programs with less than $750,000 in annual Qualified Charge
Volume, rebates will be paid annually; larger programs will be
paid semi-annually. All rebates will be paid via ACH credit to the
accounts that the Cooperative has designated. Schedules are
effective as of March 1, 2006.
Rebates percentages are based on the combined annual spend
volume and average transaction size of all State Agencies and
participating Cooperative Entities according to the above matrix.
Smart Data Online is a registered trademark of
MasterCard International.
JPMorganChase ~ j
©2006 JPMorgan Chase & o. All Rights Reserved. JPMorgan Chase Bank, N.A. Member FDIC 03/2006