ORDER NO. 30780 RESOLUTION TO DESIGNATE GRANTWORKS AS PLANNING SERVICI-? PROVIDER FOR PROJECT 727125 Came to be heard this the 24th day of March, 2008, with a motion made by Commissioner Williams, seconded by Commissioner Letz. The Court unanimously approved by vote of 4-0-0 to: Move the Resolution as contained in the packet awarding Grantworks as the planning service provider for the 2007 Texas Community Development Block Grant Colonia Planning Project Contract No. 727125. .~ l•~`~ 3 0~ ~-v COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Commissioner Williams MEETING DATE: March 24, 2008 OFFICE: Precinct 2 TIME PREFERRED: 10:45 a.m. SUBJECT: (Please be specific). Consider, discuss and take appropriate action to designate by Resolution GrantWorks as the planning service provider for the 2007 Texas Community Development Block Grant Colonic Planning Project 727125. EXECUTIVE SESSION REQUESTED: NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams, Betty Collier, GrantWorks. ESTIMATED LENGTH OF PRESENTATION. 5-10 minutes. IF PERSONNEL MATTER-NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court meetings. Your cooperation is appreciated and contributes toward your request being addressed at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court. RESOLUTION A RESOLUTION OF KERB COUNTY, TEXAS, AUTHORIZING THE AWARD OF PROFESSIONAL SERVICE PROVIDER AGREEMENTS FOR THE TEXAS °1r~r' COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COLONIA PLANNING FUND CONTRACT 727125 . WHEREAS, The recent award of a 2007 Texas CDBG contract 727125 requires implementation by professionals experienced in the implementation of Colonia Planning activities; and WHEREAS, In order to identify the most qualified providers for these services a Request for Proposals (RFP) process for professional planning services has been completed in accordance with Texas CDBG requirements; and WHEREAS, The proposals received by the due date have been reviewed and evaluated resulting in the identification of the most qualified, responsive provider for this service; NOW, THEREFORE, BE IT RESOLVED: Section 1. That GrantWorks be awarded a contract to provide Texas CDBG project-related professional planning services for the Program Year 2007 Colonia Planning Fund Contract 727125; and Section 2. That any and all contracts or commitments made with the above-named services providers are dependent on the successful negotiation of a contract with the service provider; PASSED AND APPROVED THIS 24th day of March, 2008 Pat Tinley, County Judge H. A. "Buster" Baldwin, Commissioner Precinct 1 William H. Williams, Commissioner Precinct 2 Jonathan Letz, Commissioner Precinct 3 ATTEST: Bruce Oehler, Commissioner Precinct 4 County Clerk RESPONSE to Request for Proposals Kerr County, Texas Colonia Area Plan Center Point Westwood Park Hill River Country Estates GrantWorks Planning Services 2201 Northland Dr Gran~~o~ks Austin, Texas 78756 (512) 420-0303 eric@grantworks.net Part 1: Background GrantWorks is afull-service planning and project development firm with headquarters in Austin, Texas. In addition to our 20 Austin-based employees, GrantWorks maintains field offices in Alpine, Lubbock, Dallas, Nacogdoches, Huntsville, Houston, and Beeville. We have provided planning, project management and grant development services to Texas communities since 1979. Our planning work is based upon intensive research of the existing conditions within the community, establishing a foundation of knowledge upon which the planning process is built. This base describes the physical and built environment, often using maps and other graphical aides to help communicate the information. Workshops and one-on-one meetings with local stakeholders are the next and most important phase of the process. These form the framework for the plan, establishing the ways in which the community would like to change or maintain its character or achieve other goals. GrantWorks' planning staff use the information gathered in the base studies and workshops to create planning recommendations and guidelines for community review and discussion. With community input, strategies are developed to help the community implement its plans, and a final document including maps and text is created. Kerr County Colonia Area Plan GrantWorks 2 Planning workshop -Henrietta, Texas - 2007 Why should you consider GrantWorks for your comprehensive planning project? What sets us apart from most planning consultants or engineering firms? ^ We are a firm of planning professionals. Nine employees hold post-graduate degrees in Urban & Regional Planning, Construction Management, Civil Engineering, or Public Administration; three are certified by the American Institute of Certified Planners (AICP), the profession's highest accreditation. ^ Comprehensive planning is a core business-we have a dedicated staff of professionals that work 100% of their time on comprehensive planning projects. ^ We provide in-house engineering services (TBPE Registered Firm No. 8675}, bringing a level of analysis and integration that planning-only consultancies lack. ^ We have in-house cartographic expertise in producing and generating digital and printed maps using cutting edge GIS, CAD, and other graphics software. ^ Our in-house expertise allows us to produce plans that axe internally consistent and comprehensive in scope, with seamless transitions and integrated objectives between the various planning elements -infrastructure, housing, land use, economy, recreation and environment. ^ We produce creative, real-world plans that draw on our expertise in project finance and grant funding. Too many plans are pie-in-the-sky dust collectors that never explain how to pay for what they propose. ^ Because those who will use your comprehensive plan have varied exposure to municipal governance and planning topics, we prepare planning documents using layman's terms with clear, aesthetically pleasing graphics that do not sacrifice thoroughness, accuracy or technical savvy. Several examples of our mapping work are attached to this proposal. ^ For Texas CDBG Planning Grants - We implement and administer, successfully navigating the myriad state and federal regulations. This allows our planning department to have insight into plan implementation and make recommendations that are designed to be implemented, not sit on a shelf. Part 2: Statement of Qualifications GrantWorks has steam-approach to planning work. The team lead is Marilyn Shashua, AICP, our Planning Services Manager. Our Senior GIS Coordinator, Eddie O'Conner, Senior Planner John Huggins, Associate Planner Kari Banta, and planning intern staff will also contribute to the planning process. Work governed by the Texas Engineering Practices Act, such as infrastructure analysis and planning and capital improvement budgeting, will be supervised by Engineering Services Manager Charlie Davis, PE. In addition to our core planning staff, Martha Arosemena, AICP, Eric Hartzell, AICP, and Chad Coburn provide adjunct planning services for Colonia planning, financial and regulatory strategies, and coastal zone/parkland planning, respectively. Resumes for these and other GrantWorks planning personnel are included in this response. Experience with CDBG and other State and Federal Programs GrantWorks is Texas largest provider of administrative and planning services through the Texas CDBG Program, administered by the Office of Rural Community Affairs. Our Community Development and Housing Divisions include 20 professionals dedicated to project development and management. The firm has completed more than 80 Texas CDBG Planning Study grants and managed more than $90 million in Community Development and Colonia Fund infrastructure grants for 100+ clients across Texas since 1999. GrantWorks experience with CDBG extends back to the firm's formation in 1979. During the same period, GrantWorks has also managed: •$6 million in Texas Capital Fund and Texas Main Street grants (TDA) •$100 million in HOME Owner-Occupied Housing Assistance (TDHCA) •$4 million in TxDOT transportation grant funding (TEA-21, Safe Routes} •$2 million in Coastal Programs including CMP, CIAP, (NOAA/GLO) •USDA and FEMA Assistance to Firefighters •$4.5 million from Texas Parks & Wildlife Department Kerr County Colonia Area Plan GrantWorks 4 GrantWorks' Demonstrated Experience: Comparable Work City of Blanco 2006 Comprehensive Plan considered housing, environmental, land use, utility systems, streets, drainage, economic development, capital improvements, subdivision, and zoning update. Resulted in updated digitized base mapping and long-term plan for development in this Hill Country hotspot. Contact: Bobbie Mowery, City Secretary at (830) 833-4525 j~:~~ JV ., ~k ` `.1~ ~ o~ ., .• ~ r ~y ~~~.. ~,~ # ~ ~"~ ~~ ~ :^ ~ ,; City of Columbus 2007 Planning Components included housing and land use plans, economic development and downtown revitalization strategy, park master plan, thoroughfares plan, and subdivision ordinance update for this historic community on the Colorado River between Austin and Houston. Contact: David Meisell, City Manager at (979) 732-2366 City of Henrietta 2008 Comprehensive Plan considered land use, housing, drainage systems, streets and thoroughfares, community-wide economic development and central business district enhancement, parks and open space, public utilities, subdivision and zoning controls in this rural North Texas county seat. Contacts: James Scarber, Utility Director at (940) 538-4316 Robert Patrick, former City Manager, now at City of Denton (940) 349-8307 Kerr County Colonic Area Plan GrantWorks 5 GrantWorks' Demonstrated Experience: Comparable Work City of Morton 2007 Comprehensive Plan considered environmental, demographic, housing, land use, economic, housing, and other factors to create guidelines for future development of both public and private infrastructure through capital improvements and regulatory controls in this quiet West Texas agricultural center. Contact: Brenda Shaw, City Manager at (806) 266-8850 !'~ !i City of Rusk 2007 Master Plan, included utility mapping and plans, drainage analysis and plan, parks and recreation master plan, capital improvements, land use and zoning, subdivision controls, downtown revitalization plan, economic development strategy, and other elements for the continued redevelopment of this East Texas city. Contact: Mike Murray, City Manager at (903) 683-2213 Kerr County Colonia Area Plan GrantWorks 6 GrantWorks' Demonstrated Experience: Comparable Work City of Wink 2007 Comprehensive Plan for this small Permian Basin city focused on land use, drainage, public utilities, economic development, CIP, and park/recreational improvements. The figure to the right shows the Master Drainage Plan illustration prepared for the City. Contact: Tonya Todd, City Secretary at (423) 527-3441 Klebera County 2006 Colonic Comprehensive Plan identified the county's colonic areas, their current conditions, and their needs for improvements. The study included extensive mapping of each area's housing, land use, drainage, street system, and utilities. The final product included a prioritized CIP listing projects and estimated costs. Contact: Hon. Pete De La Garza, County Judge at (361) 595-8585 ~- _ 4 +~ -~u.. ~;, ...~. ~_~, - e, . - -- ' .- ~ ~ ,~_._. --v.:.d i , .r ri ~~ ~~-~ ~` I ` ~ ,.+~ ~..,.Q ~ ~ ..~~ a,. _. ,,~.. ~-r ~ 5 ..- ... w-ra-.,....nxv=av.r i ,.Y..... ~,..a.« i i ~ i t i ....._._. ...........,-., .. tl f Z s ,~.~~..,.~~......... ,. ~ i i i ~..._...._ .., r E y_ r, .... ... ...........aa, 6 Kerr County Colonic Area Plan GrantWorks 7 GrantWorks' Demonstrated Experience: Comparable Work Fvll Listing of GrantWorks' Comprehensive and Area Planning Work Colonic Planning Refugio County, 2007 Upton County, 2007 Mason County, 2006 Kimble County, 2007 Crane County 2007 Ward County, 2007 live Oak County, 2006 Kleberg County, 2006 San Patricio County, 2005 Aransas County, 2005 Presidio County, 2004 Tom Green County, 2005 Jeff Davis County, 2004 Bee County, 2003 Hudspeth County, 2004 Jim Wells County, 2003 Kerr County, 2002 Bandera County, 2001 Brewster County, 2002 Medina County, 2001 Atascosa County, 2000 Note, above-listed Colonic Plans are Comprehensive (county-wide) Plans. Colonic Area plans were created for Kendall County (Comfort Area) in 2003 and Runnels County (Rowena Area) in 2004. City Planning City of Goldsmith, 2008 (underway) City of Waller, 2008 (underway) City of Henrietta, 2008 City of Wolfe City, 2008 City of Memphis, 2008 City of Amherst, 2007 City of Columbus, 2007 City of Iredell, 2007 City of Moran, 2007 City of Rusk, 2007 City of Van, 2007 City of Turkey, 2007 City of Wink, 2007 City of Blanco, 2006 City of Ferris, 2006 City of Lockney, 2006 City of Morton, 2006 City of New Summerfield, 2006 City of Taft, 2006 City of Trinity, 2006 City of Emory, 2005 City of Freer, 2005 City of Littlefield, 2005 City of Log Cabin, 2005 City of Merkel, 2005 City of Spur, 2005 City of Devine, 2004 City of Farmersville, 2004 City of Grand Saline, 2004 City of Gregory, 2004 City of Tulia, 2004 City of De Leon, 2003 City of George West, 2003 City of Elkhart, 2003 City of Sterling City, 2003 City of Bandera, 2003 City of La Coste, 2003 City of Seadrift, 2003 City of Weimar, 2003 City of Whiteface, 2003. City of Eagle Lake, 2002 City of Mathis, 2002 City of Mart, 2002 City of Coleman, 2002 City of O'Donnell, 2002 City of Thrall, 2002 Town of Holiday Lakes, 2002 City of New Deal, 2002 Town of Woodsboro, 2002 City of Idalou, 2002 City of Wilson, 2002 City of Roaring Springs, 2002 City of Dickens, 2001 City of Driscoll, 2001 City of Hale Center, 2001 City of Premont, 2001 City of Ropesville, 2001 City of Waskom, 2001 City of Alpine, 2000 City of Agua Dulce, 2000 City of Lometa, 2000 City of Marfa, 2000 City of Oglesby, 2000 City of Anthony, 1999 City of Crawford, 1999 City of Magnolia, 1999 City of Overton, 1999 Town of Bayside, 1998 City of Van Horn, 1998 City of Petersburg, 1998 City of Palacios, 1998 City of Hitchcock, 1997 City of Liverpool, 1997 City of Sweeny, 1997 City of Freeport, 1996 City of Wallis, 1994 Kerr County Colonic Area Plan GrantWorks 8 GrantWorks' Demonstrated Experience: Resumes Marilyn Shashoua, AICP Planning Division Manager Employment History Community Planner, Jacksonville (Florida) Community Council, Inc. Director's Assistant, Center for Local Government, Jacksonville, Florida News Reporter for newspapers in Miami, Fort Worth, Laredo, Palestine, Austin Education MS in Commmunity & Regional Planning from UT-Austin, 2005 Master of Public Administration, University of North Florida, 1994 BA in Journalism and Spanish, UT-Austin, 1988 Affiliations American Institute of Certified Planners Texas Chapter of the American Planning Association Related Experience City of Waller Comprehensive Plan, 2007-2008 Congress for the New Urbanism Conducted land use and housing surveys; worked with steering committee and residents at workshops on visioning exercises to develop plan goals and objectives and future land use map; drafted plan elements on population, housing, community facilities and land use; worked with steering committee and EDC board to draft 20-year plans for economic development and improving the Central Business District; drafted updates to city subdivision ordinance in consultation with city engineers, oversaw completion of plan and map documents. City of Iredell Comprehensive Plan, 2007 Completed land use and housing surveys, analysis of water, sewer and drainage systems, and street conditions, developed 5-year Capital Improvements Plan in conjunction with staff engineer; drafted subdivision and zoning ordinances and created zoning map for adoption; drafted plan elements on population, housing, land use and future land use; conducted public workshops for officials and residents to develop plan goals and objectives; completed all administrative documents for plan completion. Similar work: Comprehensive Plans for City of Trinity and City of Rusk in 2006. Reeves County Colonic Comprehensive Plan, 2005 Conducted land use, housing, and public service inventories and mapping of areas qualifying as colonias under various state and federal programs. Plan resulted in designation of colonic areas, prioritization of needs, and 10-year funding plan for improved public services. Similar work: Lead planner on Colonic Comprehensive Plans for Ward County in 2007, Upton County, Crane County, Kimble County and Mason County in 2006, Kleberg County in 2005. Technical Skills Proficient with GIS ArcView 3.2 and 9.1, Microsoft Office, Adobe Illustrator and InDesign software Fluent in Spanish Kerr County Colonic Area Plan GrantWorks 9 GrantWorks' Demonstrated Experience: Resumes John Huggins Senior Planner Employment History GIS Coordinator/Research Associate, UT Center for Social Work Research, Austin Research Specialist, Texas Department of State Health Services GIS Specialist, Texas Adjutant General's Office (civilian), Austin Education BA in Geography with GIS Concentration, UT-Austin, 2003 Post-graduate work in Community Planning, UT-Austin (21 hours), 2006-07 Affiliations American Association of Geographers Related Experience City of Henrietta Comprehensive Plan, 2008 Developed a comprehensive analysis of the city and provided strategies and suggestions for improvements and funding sources. Conducted an analysis of the city's existing population, housing, and land uses and developed projections of anticipated requirements. Analyzed facets of the city's physical infrastructure and made recommendations for water and wastewater systems, streets and thoroughfares, and storm water drainage systems. Produced a detailed analysis of the local economy and provided strategies for improvement and growth. Reviewed the city's recreational amenities ad provided suggestions for improvements. Worked with the city to develop and improve zoning and subdivision ordinances. Organized and facilitated community surveys and public planning workshops. Produced maps and models to analyze and illustrate unique facets of the city. Developed a five year capital improvements plan. Similar work: Comprehensive Plans for the Cities of Van, Lockney, Morton, and Wink in 2007; Trinity, Columbus, and New Summerfield in 2006; Taft, Blanco, and Log Cabin in 2005; and Merkel and Freer in 2004. Technical Skills Advanced level of proficiency using: ESRI ArcView / ArcGIS (3.x, 8.x, 9.x, 8~ Extensions), Arclnfo, ArcIMS, ArcSDE, and ArcPAD; AutoCAD /Desk; Adobe Acrobat, Illustrator and Photoshop; Macromedia Dreamweaver, Freehand, and Flash; Microsoft Word, Excel, PowerPoint, Access, and Outlook; and Visual Basic. Publications Thompson, Elizabeth L The Reconstruction of Southern Debtors. Maps 1-15. By John Huggins. Athens: University of Georgia Press, 2004. Butzer, Karl. "Coastal Eolian Sands, Paleosols, and Pleistocene Geoarchaeology of the Southwestern Cape, South Africa". Maps & Figures 1-13. By John Huggins. Journal of Archaeological Science 31 (2004) 1743-1781. Kerr County Colonia Area Plan GrantWorks 10 GrantWorks' Demonstrated Experience: Resumes Kari Banta Associate Planner Employment History Transportation Planner, Alliance Transportation Group under contract with Louisiana Department of Transportation and Development, Baton Rouge Researcher, Texas Association of Community Development Corporations, Austin Facilitator, Envision Central Texas Education MS Community and Regional Planning, UT-Austin, 2005 MA Comparative Literature, UT-Austin, 2000 BA English, Skidmore College, 1997 Affiliations American Planning Association, Central Texas Chapter Related Experience City of Memphis, Texas, Comprehensive Plan, 2008 Guided the City through the entire comprehensive planning process. Oversaw all data collection from paper map stage to finished geo-referenced digital product and plan. Coordinated field work for land use, housing inventory, drainage, street conditions. Moderated various community meetings and conducted interviews of local officials, staff, and residents. Worked with stakeholders to establish goals and objectives for future development. Assisted GrantWorks mapping staff with design and creation of more than 25 full-color digital and paper maps to accompany planning document. Similar work: Lead planner for Comprehensive Plans for Cities of Turkey and Amherst, 2007; assistant planner for Comprehensive Plans for Cities of Columbus, Morton, Lockney, and Wink in 2005-2007. Alliance Transportation Group Master Transportation Plan for the City of Little Rock, Arkansas -Coordinated GIS analysis and final production effort Master Transportation Plan, City of Oxford, Mississippi -Developed traffic analysis zones, performed inventory and analysis of circulation and flow patters and oversaw production of final planning documents. Transportation Plan Element and Development Regulations Handbook, Comprehensive Plan for the City of Pflugerville, Texas -Coordinated development of goals and objectives, analysis and production of final transportation plan; researched and recommended transportation-related development regulations and design guidelines. Technical Skills Proficient with Microsoft Word, Excel, PowerPoint, Access, Outlook ,and Adobe InDesign. Kerr County Colonia Area Plan GrantWorks 1 1 GrantWorks' Demonstrated Experience: Resumes Eddie O'Conner GIS & Mapping Coordinator Employment History GIS Intern, Texas General Land Office, Coastal Resources Division, Austin Intern~Mentor, Center for Environmental Research, Austin Education BA Geography, UT-Austin, 2005 with specialty in GIS and minor in Geology Related Experience City of Morton Comprehensive Plan, 2007 Compiled and digitized Morton's hardcopy base map with lot and block data. Digitized Wastewater and water systems. Prepared field maps and input collected field data. Worked with staff to produce over 20 maps detailing themes addressed in the planning scope. Provided a vector database, raster images and aerial photos to the city along with 36" X 45" paper maps, JPEGs and PDFs. Similar work: Creation of digital mapping and graphical products, spatial analysis for Comprehensive Plans for the Cities of Turkey, Amherst, Wink, Iredell, and more than a dozen other communities. City of Farmersville Southlake Park Development, 2007 Worked with GrantWorks' Parkland Specialist to illustrate the development of new amenities in a lakeside park, to be funded using a Texas Parks & Wildlife grant. Similar work: Dickens City Park. Housing Tax Credit Mapping, BETCO Development, 2007 Created mapping for Housing Tax Credit application in Beeville, Texas, for BETCO Development, a rural development firm. Helped determine eligibility of various sites with relational database analysis. Mapped local area amenities, other affordable housing and census tracts. Similar work: proposed developments in Paris, Mabank and Iowa Park. Galveston County Coastal Management 3D Flyover, 2005 Assisted in the creation of a 3D flyover movie showcasing current CMP projects in Galveston County Center for Environmental Research. Technical Skills Proficient with Arclnfo Suite, AutoCAD, Google Earth Pro, Adobe Illustrator, Photoshop and Dreamweaver, Microsoft Office Suite and FrontPage. Fluent with American Sign Language. Strong background in physical geography, geology, aerial photography interpretation. Kerr County Colonia Area Plan GrantWorks 12 GrantWorks' Demonstrated Experience: Resumes Charlie E. Davis, P.E. Engineering Services Manager Employment History Senior Project Manager, Bury + Partners, Austin, Texas. Senior Engineer~Project Manager for City of Cedar Park, Texas Project Manager, The Hogan Corporation, Austin, Texas Project Manager, Sack & Associates, Inc., Tulsa, Oklahoma Project Manager~Estimator, American Residential Group, Tulsa, Oklahoma EIT~Survey Coordinator, Hunter Associates Texas Ltd., Dallas, Texas Education MS Civil Engineering, Oklahoma State University BS Construction Management~Engineering Technology, Oklahoma State University Licensures and Affiliations Texas Licensed Civil Engineer (91750) Member, American Waterworks Association Certified Flood Plain Manager Member, Deep Foundations Institute Related Experience City of Littlefield Comprehensive Plan, 2007-2008 Provided engineering oversight for development of infrastructure elements within the City's Comprehensive Plan, including review of water, sewer, drainage, street circulation systems; analysis of current needs; specific recommendations for improvements; cost estimates; and Capital Improvement planning. Similar work: Engineering oversight for infrastructure and other physical design components of the Comprehensive Plans for the Cities of Spur, Freer, Log Cabin, Blanco, Ferris, Taft, Turkey, Rusk, Trinity, Turkey; Wink, Lockney, and New Summerfield. City of West Tawakoni Lake Park Development Plan, 2007 Provided engineering design for City's parkland development along Lake Tawakoni, including boat launch, RV sites, roadways, drainage, and other faciities. Similar work: Park Design for City of Palacios, City of Port Lavaca. Bury + Partners, Inc., Austin, Texas -Supervised engineering and design for street, drainage, water & wastewater systems for commercial and residential site development. City of Cedar Park, Texas -Supervised engineering staff in design, review, and/or approval of plats, construction and site plans, capital improvement projects. The Hogan Corporation, Austin, Texas -Planning, engineering and design of various CIP and TXDOT projects for Cities of Del Rio, Lampasas and Rockdale, Texas. Technical Skills Proficient with various utility and storm water modeling software, AutoCAD, MS Office. Kerr County Colonia Area Plan GrantWorks 13 GrantWorks' Demonstrated Experience: Resumes Chad Coburn Parks and Coastal Project Planner Employment History Land Use Planning and GIS Intern, TBG Partners, Austin Senior Map Analyst, First American Flood Data Services, Austin Planning Intern, Austin Independent School District Education MS Community and Regional Planning, University of Texas at Austin, 2007 BS Advertising, University of Texas at Austin, 1998 Affiliations American Planning Association, Central Texas Chapter Related Experience City of Waller Comprehensive Plan, 2007-08 Conducted land use and housing surveys, drafted planning documents, conducted public workshops and meetings, and oversaw map production. Kleberg County Coastal Impact Assistance Program Plan, 2007-08 Currently generating planning reports for land use, tourism, transportation, natural- resource conservation, and public bay access. Overseeing the redevelopment of the Parks Department website. City of EI Cenizo Municipal Park Design, 2008 Site planning design for the City's first public park, a 13-acre development along the Rio Grande River including a soccer field, walking paths, basketball court, and other recreational facilities. Similar work: City of Henrietta Parks and Recreation Plan, 2007. Chad also serves as GrantWorks' Project Manager for Texas Park and Wildlife Department park development projects in Odem, Point Comfort, Port Lavaca, Fulton, and Brady, and Texas GLO Coastal program projects in Fulton, Port Lavaca, and Ingleside, Texas. Technical Skills Proficient with Adobe Creative Suite (Illustrator, Photoshop), SketchUp, ARCGIS, MS Office. Kerr County Colonia Area Plan GrantWorks 14 GrantWorks' Demonstrated Experience: Resumes Martha Arosemena, AICP Colonias Planner (Adjunct) Employment History Currently GrantWorks Community Development Project Implementation Manager Manager, Research 8~ Training, Texas Association of Community Development Corporations, Austin Program Specialist, Texas Commission on Environmental Quality (formerly TNRCC), Austin Education MS Community and Regional Planning, University of Texas at Austin, 2003 BS Anthropology and Spanish, University of Texas at Austin, 1993 Affiliations American Institute of Certified Planners (AICP) American Planning Association, Central Texas Chapter Related Experience Jeff Davis Colonic Area Plan, 2002 Council for the New Urbanism Conducted land use and housing survey, created with engineer's assistance a 10-year CIP, drafted planning documents, conducted public workshops and meetings, prepared maps. Similar work: Runnels County Colonia Area Plan (Rowena). San Patricio County Colonia Comprehensive Plan, 2004 Conducted land use, housing, and public service inventories and mapping of areas qualifying as colonial under various state and federal programs. Prepared extensive mapping including countywide locations and utility service areas and colonia-specific land use, housing, utility system, drainage features, and roadway network. Plan resulted in designation of colonia areas, prioritization of needs, and 10-year CIP funding plan for improved public services. Similar work: Comprehensive Colonia Plans for Tom Green County in 2004, Bee County, Presidio County and Aransas County in 2003, Jim Wells County in 2002 Technical Skills Fluent in Spanish. Proficient with MS Office software and familiar with ARC~GIS. Publications "Spread of the colonial:'non-border colonial' are finally getting attention," Planning, Feb O1, 2006; M Arosemena and E Hartzell. Kerr County Colonia Area Plan GrantWorks 15 GrantWorks' Demonstrated Experience: Resumes Eric Hartzell, AICP Senior Planner (Adjunct) Employment HistorX Currently GrantWorks Executive Vice President and Vice President, BETCO Development, Austin Regional Coordinator, Texas Community Development Program (now CDBG), Austin Planner II, City of Austin Water & Wastewater Utility Intern, National Council for Urban Economic Development (now IEDC), Washington, DC Education MS Community and Regional Planning, University of Texas at Austin, 1993 BS Geography, Ohio University, 1991 Affiliations American Institute of Certified Planners (AICP) Council for the New Urbanism American Planning Association, Central Texas Chapter Related Exuerience City of Hitchcock Land Use and Capital Improvements Plan, 1997 Conducted land use and housing surveys, created with engineer's assistance a 10-year CIP, drafted planning documents, conducted public workshops and meetings, and oversaw map production. Updated city's subdivision regulations and zoning ordinance and map. Similar work: City of Freeport Land Use and CIP in 1997. City of Palacios Comprehensive Plan, 1998 Completed land use and housing surveys, parkland survey, economic development strategy, master park development plan, public infrastructure and capital improvements plan, and subdivision ordinance update. Similar work: Comprehensive/Master Plans for the Cities of Sweeny in 1996, Petersburg in 1998, Liverpool (Texas) and Town of Bayside in 1999, Lometa in 2000. Bandera County Colonic Comprehensive Plan, 2001 Conducted land use, housing, and public service inventories and mapping of areas qualifying as colonias under various state and federal programs. Plan resulted in designation of colonic areas, prioritization of needs, and 10-year funding plan for improved public services. Similar work: Comprehensive Colonic Plans for Atascosa County in 1999, Medina County and Brewster County in 2001, and Kerr County in 2002. GrantWorks Grant Application Development, 1995-2008 Eric has successfully secured federal and state funding for 120+ community development, colonic assistance, disaster relief, planning, housing, and other projects totaling more than $30 million. Publications "Spread of the colonias:'non-border colonias' are finally getting attention," Planning, Feb O1, 2006; M Arosemena and E Hartzell. Kerr County Colonic Area Plan GrantWorks 16 GrantWorks' Capacity to Perform the Scope of Services GrantWorks will create planning studies that meet or exceed Texas CDBG Planning/Capacity Building requirements found in your contract with the Office of Rural Community Affairs. A more detailed scope of work based upon the Texas CDBG contract. is attached to this proposal for reference purposes. We will work with the community to define community goals and objectives, detail implementation actions during an agreed-upon planning period, and provide illustrative maps, tables and graphics of recommendations. Some portions of the planning work require supervision by a professional engineer which is also included in our scope of work-GrantWorks is aTexas-registered engineering firm. GrantWorks will coordinate and host at least one (1) workshop to discuss community needs and determine goals and objectives during the planning process and at least one (1) presentation to the local public official body with related final public hearing at the time work is substantially complete. We will also be in the community several times during the planning process to conduct field work and interview key employees and other appropriate community contacts. Additional workshops or presentations may be arranged as needed upon the mutual agreement of the City and GrantWorks. All mapping products will be completed in CAD-convertible ArcGIS software, the industry standard. In addition, maps will be provide in paper and both JPEG and Adobe PDF digital formats. GrantWorks will complete the activities specified in the attached Scope of Work for the total fee of $30,000, the amount available for this work from 100% TxCDBG grant funds, in accordance with the following schedule: Base Planning $3,500 Housing Inventory, Analysis, and Plan $17,500 Street System $2,500 Storm Drainage System $6,500 TOTAL $30,000 Kerr County Colonia Area Plan GrantWorks 17 Small Business Status and Equal Employment Opportunity Information GrantWorks is a small Texas-based corporation with 35 full-time employees. It is wholly owned by Bruce J. Spitzengel, who serves as President. GrantWorks does not qualify as a historically underutilized business (HUB) but it does qualify as a small business based on Texas CDBG criteria for consulting firms. All services performed by GrantWorks on behalf of local governments are provided without regard to race, national origin, religion, color, sex, age, familial status or disability. GrantWorks does not discriminate in employment opportunity in accordance with federal and local (City of Austin) laws. Kerr County Colonia Area Plan GrantWorks 18 EXHIBIT A PERFORMANCE STATEMENT - KERR COUNTY 2007 COLONIA AREA PLAN CENTER POINT, HILL RIVER COUNTRY ESTATES, WESTWOOD PARK A. INTRODUCTION 1. The Contractor shall identify a planning period and prepare a general flan as proposed in its application and presented herein) that builds on previous studies, but does not duplicate previous planning efforts, regarding the following planning, activities, using generic population and other broad parameters for the purpose of funding allocation for the area(s) identified in its application for 2007 Colonia Planning Funds. The Contractor shall ensure that the amount of grant funds expended for each activity described herein does not exceed the amount specified for such activity in Exhibit B, Budget. 2. One paper hard copy of each study produced under this contract shall be submitted to the Office for review and comment. All work, including mapping that is folded and not rolled, shall be published in an 8 1/2" by 11" report. A letter from the Contractor shall accompany the report and include an itemization and/or a description where each requirement of this performance statement can be found within each report to include chapter, page and paragraph. 3. In the case of computer created mapping, the Contractor shall maintain source map data (original vector data) and the graphic data in data files on machine readable media (compact disc, diskette, etc.) which are compatible with computer systems owned or readily available to the local government. In addition, complete documentation as to the content and layout of the data files and the name of the software package(s) used to generate the maps shall be maintained in written form. The Contractor shall provide the Office a letter signed by the authorized signatory attesting to the receipt of such data. 4. a. The Contractor shall provide the Office a compact disk (CD) media, written in Adobe Acrobat portable document format (*.pdf), that contains the narrative and mapping prepared under this contract. The CD shall also contain source man data and retrieval instructions. b. The Contractor shall ensure that the compact disk contents and label are properly identified. Specifically, the compact disk shall show the name of the locality and contract number; and the disk shall bear the locality name, contract number, planning period covered by the report, topics included within the report (on the CD), and preparer's name. Complete documentation as to the content and layout of the data files and the name of the software package(s) used to generate the texts and maps shall be provided to the Office in the locality's closeout letter from the Contractor and be shown on the compact disk's label. (See Nos. 6 and 7, below). The CD label shall be on the CD, and not on the jewel box containing the CD. 5. Each element requiring mapping shall have separate inventory and plan maps. All requested maps required herein, with the exception of aerial maps, may be reduced in size if legible and included in appropriate reports. Two (2) 8" x 10" photographs or prints may be submitted to the Office in lieu of full-scale aerial maps. 6. All reports, maps, and other products completed as a part of this contract, other than documents prepared exclusively for internal use within Office, shall carry the following notation on the front cover or a title page and on the face of maps: FINANCED THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS OF THE STATE OF TEXAS. The preparation of this document was financed through provisions of a Texas Community Development Block Grant from the U.S. Department of Housing and Urban Development. 7. Any article or other work submitted by the Contractor for publication must include a disclaimer as stated in SECTION 17 of this contract: The Office of Rural Community Affairs in conjunction wit/t the United States Department of Housing and Urban Development furnished financial support to tl:e activity described in this publication which does not necessarily indicate the concurrence of the Office of Rural Community Affairs or of the United States Department of Housing and Urban Development wit/: the statements or conclusions contained in this publication. 8. Appropriate consideration shall be given to local government and citizen participation in the planning process. Periodic meetings and workshops for needs assessment and evaluation, goals setting, alternative plan development shall be conducted and documented in the report. Meetings and workshops, preferably should be held in colonias, (and must be other than the public hearing to determine needs for application purposes and/or the final required hearing to evaluate the Contractor's performance, as specified in SECTION 22, CITIZEN PARTICIPATION REQUIREMENTS, of this contract). Meetings and workshops shall be held to facilitate public participation in the activities being accomplished under this contract. 9. Contractor shall document in the report contacts with funding agencies and resources for self help and describe what coordination efforts will be conducted. 10. In the event that the project area(s) and/or their existing and proposed facilities have benefited from engineering or planning funded through Texas Community Development Block Grant Program (TxCDBG) and/or other sources, the Contractor shall ensure reiteration of appropriate findings and alternatives within applicable sections of the reports funded through this contract, thereby forming a basic, unified policy for their continued development, operation, maintenance, and improvement. (This section means that the Contractor should summarize which areas have benefited from state and federal programs/activities in the recent past and learn from the experiences, especially answering the questions: who, what, why, when, where, how, and how much. Contractor shall prepare up-to-date colonia profiles). 11. Where local names of colonias and other locally assigned identifiers are used in the reports and all mapping, the Contractor shall include the corresponding Secretary of State (SOS) or SOS designee, (i.e., Texas Attorney General) assigned name and identifier number when referring to each colonia in reports and on mapping. B. BASIC PLANNING ACTIVITIES 1. BASE MAPPING a. The Contractor shall prepare a spatially referenced (UTTM) base map overlying digital orthographic quadrangle data (color aerial photography) for each colonia area in digitized format and hardcopy for use in reports and wall-mounting, preferably laminated for the county, at a scale of 1" = 400' or better, which shall show at least the following features: (1) Highway and street rights-of--way; (2) Highway designations and street names; (3) All major drainage ways and bodies of water; (4) USGS digital contour elevations; (5) Block and lot lines for all platted subdivisions where available in digital format from the Central Appraisal District; (6) Property lines within unplatted subdivisions, where available in digital format from the Central Appraisal District; (7) The width of all major utility easements; (8) Railroad rights-of--way; (9) All subdivisions and their names; (10) Corporate limits (as appropriate); (11) Official 9-1-1 addresses for each lot (12) Other major facilities or features to include but not necessarily limited to: (a) Major park and recreation areas and facilities; (b) Water Treatment plants; (c) Sewage Treatment plants; (d) Extraterritorial jurisdiction line, as appropriate; and (e) Other significant features. 2. HOUSING INVENTORY, ANALYSIS AND PLAN a. The Contractor shall prepare an updated housing conditions inventory, analysis during the contract period and prepare a plan which shall, to the fullest extent possible, be based on the participation of a diverse and representative group of housing interests. (What is a "diverse and representative group-of housing interests "? Owners and renters, realtors, builders, single persons, families, minorities, developers, etc.) b. The Contractor build upon previous planning work that classified building conditions and formulated definitions for each classification (Standard, Deteriorating, and Dilapidated) by incorporating the following elements into its inventory on a house-by-house basis: (I) Colonia Housing Standards (2) Owner ship or rental status (3) Persons per unit (4) Income range of household residents (5) Foundation type (pier/beam, slab, tie down) (6) Plumbing conditions (7) Presence of septic tank (8) Presence of private well (9) Location in flood plain c. The Contractor shall perform an exterior survey and adoor-to-door survey of all residential buildings to determine the information required in item 2b for each housing unit in the colonia areas. The Contractor shall record vacant and abandoned residential units as the survey is being made. The survey results shall be tabulated, referenced by address, and included as an appendix the report. The income survey will be conducted in manner consistent with ORCA's new beneficiary identification requirements so that the information may be used with future projects. d. The Contractor shall use the base map at its contracted scale to create a Housing Conditions Map depicting each housing structure in outline in its precise location upon the lot and showing condition, ownership status, and income range for each structure; lots that contain septic tanks or private wells will also be indicated. Included on the map shall be the delineation of low and moderate income areas, as can be determined, with a brief narrative for the basis of their delineation. e. The Contractor shall conduct an analysis of the housing data to determine the extent of problems and the identification of housing needs of the current and prospective population and identifiable segments of the population. f. The Contractor shall identify previous implementation actions, both public and private, taken during the past two years to implement or improve housing programs, including fair housing. g. The Contractor shall determine what local administrative and legal capacity is available or in effect to overcome housing-related problems which could be utilized more fully, (such as, the use of non-profit organizations), to improve housing. The Contractor shall review subdivision and other land use and housing regulations in force to determine their impact on housing affordability, improvement, and development in the colonia areas. Impediments will be identified and methods recommended to counter negative or encourage positive effects of these regulations. i. The Contractor shall prepare a goal(s) statement and annual housing related objectives. To the extent possible, objectives shall be stated in quantifiable terms and target dates set for their achievement. The Contractor shall identify future implementation actions and probable costs, (including as many Office programs as applicable or practical), both public and private, to be taken annually over the next five to ten years. These activities shall result in the preparation of an overall program design for housing related activities, including fair housing. C. STREET SYSTEM 1. STREET SURVEY a. The Contractor shall make a review and search to determine if any prior studies have been made of part or all of the street system. Studies prepared on the system shall be listed with the name of the firm that prepared the study, the date of the study, and brief description of relevant information. The Contractor shall make an inventory of the physical characteristics of the street system to record, but not necessarily be limited to the following: (1) Rights-of--way widths, as available; (2) Paving widths, types and condition of pavement; (3) Curb and gutter; (4) Traffic signage and controls; and (5) Hazardous intersections or other roadway conditions that warrant consideration. c. Traffic count data from the Texas Department of Transportation shall be used to the maximum extent feasible. d. Using the base map at its contracted scale for illustrative purposes with digital orthographic quadrangle data shown, the Contractor shall prepare a Street Conditions Map showing the existing street system inventory. Z. STREET SYSTEM ANALYSIS a. The Contractor shall make an analysis of the street system and list and rank problems. This preliminary, conceptual analysis will be completed by a professional engineer and consider assessment of causes of road surface or base failure taking into account traffic flow, types of vehicles (heavy trucks, equipment), surface and base material type, low water crossing, etc. b. The Contractor shall determine the adequacy of the system to meet existing and forecasted needs and make recommendations for any needed improvements concerning configuration, traffic flow, and street conditions. 3. STREET PLAN a. The Contractor shall prepare a goal(s) statement and annual street related objectives and prepare a map at the base map's scale to illustrate its future physical development. b. Using the base map at its contracted scale, the Contractor shall prepare a Future Street Conditions Map. The plan shall provide for the elimination of deficiencies and recommended improvements to meet forecasted needs during the planning period, as determined by a professional engineer. Improvements shall be in accordance with accepted county standards and shall be shown by_phases. Recommended project area improvements for the planning_period shall be stated and shall include as a minimum the following: (1) Priorities; (2) Estimated costs, prepared by a professional engineer; (3) Sources of possible funding, including assessment of ability to finance the proposed improvements. D. STORM DRAINAGE SYSTEM 1. STORM DRAINAGE INVENTORY a. The Contractor shall make a review of all available information on storm drainage within the colonia areas. If any engineering and planning studies have been prepared on drainage, they shall be listed with the firm name and date. The Contractor shall conduct a project area survey of any existing storm drainage facilities and all natural drainage courses to include as a minimum: (1) Location of drainage ways; (2) Location of 100 years flood hazard areas; (3) Identification of areas within the community where local flooding has occurred; and (4) Identification of soil types in areas of drainage concern. c. Using the base map at its contracted scale for illustrative purposes with digital orthographic quadrangle data shown, the Contractor shall prepare a Storm Drainage Map showing the existing facilities in relation to topographic features. 2. STORM DRAINAGE ANALYSIS a. The Contractor shall make an analysis of the drainage system and list and rank problems. This preliminary, conceptual analysis will be completed by a professional engineer and include consideration #30780 RESOLUTION A RESOLUT[UN OF KERR COUNTY, TEXAS, AUTHORIZING THE AWARD (?F PROFESSIONAL SEKVICE PROVIDER AGREEMENTS FOR THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COLONIA PLANNING FUND CONTRACT 727125 . WHERF,AS, The recent award of a 2007 7~eaas CDBG contract 727125 requires implementation by professionals experienced in the implementation of Colonic Planning activities: and WHEREAS, In order to identify the most qualified providers for these services a Request for Proposals (REP) process for professional planning services has been completed in accordance with Texas CDBG requirements; and WHF,REAS, The proposals received by the due date have been reviewed and evaluated resulting in the identification of the most qualified, responsive provider for this service; NOW, THERF,FORE, BE IT RESOLVED: Section 1. That GrantWorks be awarded a contract to provide "I~exas CDF3G project-related professional planning services for the Progra-n Year 2007 Colonic Planning Fund Contract 727125; and Section 2. That any and all contracts or commitments made with the above-named services providers are dependent on the successful negotiation of a contract with the service provider; PASSED AND APPROVED THIS 24-h day of March, 2008 ~~ ---- - ---- -- --- - ' P t coley, County Judge Willi m H. Williams, Commissioner Precinct 2 ~ ~~ Bruce Oehler, Commissioner Precinct ~ T"T 1 ~' T : ~G~r-~ri¢,7.(r Co znty Cle '~ ri s I-I. n. "Buster" Baldwin, Commissioner Precinct 1