S p5~ao~'l.as l~ ~ COMMISSIONERS' COURT AGENDA REQUEST ,, PLEASE FURNISH ONE ORIGINAL AND ELEVEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: ~!~ OFFICE: CJ'/~'~~- (MEETING DATE: TIME PREFERRED: SUBJECT: (PLEASE BE SPECIFIC) ' ~~~.~~~o end .~" ~ ~~~ ~~ ~~ `~~ 7 EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON): T NAME OF PERSON ADDRESSING THE COURT: ~=-Q~,C~~~n - CZ/lZ~~~ ir,-C ~.[~~-- ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: ~ °~ , Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: 5:00 P.M. on the Tuesday prior to the meeting. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722. Kerr County Job Description Department: Kerr County Tax Assessor/Collectors' Office Position: Election/Voter Registrar Administrator Summary: Performs administrative work of a legal nature to ensure that elections aze carried out properly. Duties involve receiving and processing applications for registration, filing all candidates documents for county offices, processing absentee, mail and FPCA ballots, and maintaining voter lists in accordance with state and county laws, regulations, and policies. Must be able to travel when necessary for county business or job related schools. Additional duties include performing general administrative functions, supervising election/voter registration staff (full and part time), providing reports to the Elections Commission, Secretary of State, Legislature and media, and contracting with other entities to conduct their elections. Responsibilities: • Oversees the calling of elections, prepazation of ballots, provision and preparation of election Equipment and supplies • Acts as Voter Registraz for Kerr County • Plans and directs all office and field operations relating to voter registration, early voting ballots, poll worker recruitment and training, voter outreach, elections mapping, election systems, ballot preparation and tabulation, elections services and elections logistics • Recruiting and training of Election Judges and clerks • Working with all entity boazd members and attorneys during re-districting • Prepazes official canvass returns • Maintains ballots and other election records • Ensures compliance with election and voter registration laws • Maintains current voter registration list, furnishing copies as requested and required by various political entities, organizations, individuals, etc. • Responsible for attending Secretary of State Election Law and Voter Registrar seminars and meetings regarding legislative updates • Public Service announcements for media concerning eazly voting, polling locations, registration deadlines, elections and publishes all notices for election schools • Conducts early voting for elections authorized by federal, state and local political entities • Procurement of polling locations for Early voting and Election day • Orders all equipment, election supplies and voter registration material • Arranges for transportation of all election equipment and supplies • Responsible for computer tabulation equipment (software and hazdwaze) testing of all computer tabulation equipment; and ensures all data and softwaze for elections have backups in case of a system failure • Maintain custody of voted ballots and other election records and regulate public inspection of those records • Responsible for issuing voter registration cards after determining eligibility • Mailing of letters to voters or applicants when necessary to obtain additional information or verify addresses • Responsible for deputizing individuals that volunteer to register the public or hold voter registration drives • Mails letters to volunteer deputy registrars when deputization is expiring • Verifies petitions • Responsible for Chapter 19 funds; election contract funds and HAVA funds (while available) • Ensures County office is open during uniformed election dates if an election is being held • Implements Secretary of State's policies and directives related to elections and voter registration • Development and implementation of election related legislative programs • Administration of Open Records Act, Federal Election Commission Act and other federal laws related to elections • Provide guidance and advice to local election officials, elected officials and candidates on the administration of the Texas Election laws • Represents Kerr County on election and voter registration matters at various community group meetings and performs public speaking engagements upon request • Responsible for administration and enforcement of state and federal election/voter registration laws and provides technical assistance to local governments and the general public • Reseazch, compile and generate a wide range of lists, reports and correspondence • Contact and interacts with School Principles regazding Project Vote and student assistant voting • Drafts and participates in the negotiation of contracts with other governmental entities for providing any combination of election services • Send invoices to contracting entities • Maintains a street index of Kerr County to properly precinct new voters and changes made to registered voters as well as changes to boundary lines • Responds to telephone inquiries from individuals about voter registration and elections • Answers question regarding election returns, election procedures and legislation for Elected/Appointed Officials, election judges, candidates, media and general public • Ensures that all timelines such as notices, writs, publications, postings, agenda items, etc. are met as required by law • Assists with budgeting of Election /Voter Registration department Qualifications: • At least 3 yeazs of full time experience conducting Voter Registration and Elections (partisan campaign experience does not count toward meeting the experience requirements) • Must be able to conduct him herself in anon-partisan manner at all times. • Working knowledge of federal and state election laws and procedures, Help America Vote Act requirements and voting technology • Ability to work with a wide variety of community leaders, elected officials and other in a professional manner • Must have outstanding communication, management and interpersonal skills • Is abreast of changes in the Texas Election Code and Federal Election Laws that pertain to elections and voter registration • Must be bondable • General skill in operating standard office equipment, such as personal computers, calculators and telephones • General computer, organizational, planning, and coordinating skills Kerr County Job Description Department: Kerr County Tax Assessor/Collectors' Office Position: Election/Voter Registrar Assistant Administrator Summary: Assists administrator in all aspects of the department. Assists with administrative work of a legal nature to ensure that elections aze carried out properly. Duties involve receiving and processing applications for registration, filing all candidates documents for county offices, processing absentee, mail and FPCA ballots, and maintaining voter lists in accordance with state and county laws, regulations, and policies. Must be able to travel when necessary for county business or job related schools. Additional duties include performing general administrative functions, providing reports to the Elections Commission, Secretary of State, Legislature and media, and contracting with other entities to conduct their elections. Responsibilities: • Oversees the calling of elections, preparation of ballots, provision and preparation of election Equipment and supplies • Assists in planning and directing office and field operations relating to eazly voting ballots, poll worker recruitment and training, voter outreach, elections mapping, election systems, ballot prepazation and tabulation, elections services and elections logistics • Recruiting and training of Election Judges and clerks • Working with all entity board members and attorneys during re-districting • Prepares official canvass returns • Maintains ballots and other election records • Ensures compliance with election and voter registration laws • Maintains current voter registration list, furnishing copies as requested and required by various political entities, organizations, individuals, etc. • Responsible for attending Secretary of State Election Law and Voter Registrar seminars and meetings regazding legislative updates • Public Service announcements for media concerning early voting, polling locations, registration deadlines, elections and publishes all notices for election schools • Conducts eazly voting for elections authorized by federal, state and local political entities • Procurement of polling locations for Eazly voting and Election day • Orders all equipment, election supplies and voter registration material • Arranges for transportation of all election equipment and supplies • Responsible for computer tabulation equipment (softwaze and hazdwaze) testing of all computer tabulation equipment; and ensures all data and softwaze for elections have backups in case of a system failure • Maintains custody of voted ballots and other election records and regulates public inspection of those records • Issues voter registration cazds after determining eligibility • Mails letters to voters or applicants when necessary to obtain additional information or verify addresses • Deputize individuals that volunteer to register the public or hold voter registration drives • Mails letters to volunteer deputy registrars when deputization is expiring • Verifies petitions i • Ensures County office is open during uniformed election dates if an election is being held • Assists in implementation of Secretary of State's policies and directives related to elections and voter registration • Assists Administrator in development and implementation of election related legislative programs • Administration of Open Records Act, Federal Election Commission Act and other federal laws related to elections • Provide guidance and advice to local election officials, elected officials and candidates on the administration of the Texas Election laws • Represents Kerr County on election and voter registration matters at various community group meetings and performs public speaking engagements upon request • Assists in the administration and enforcement of state and federal election/voter registration laws and provides technical assistance to local governments and the general public • Research, compile and generate a wide range of lists, reports and correspondence • Contact and interacts with School Principles regarding Project Vote and student assistant voting • Assists with the drafting and participates in the negotiation of contracts with other governmental entities for providing any combination of election services • Sends invoices to contracting entities • Assists in maintaining the street index of Kerr County to properly precinct new voters and changes made to registered voters as well as changes to boundary lines • Responds to telephone inquiries from individuals about voter registration and elections • Answers question regazding election returns, election procedures and legislation for Elected/Appointed Officials, election judges, candidates, media and general public • Ensures that all timelines such as notices, writs, publications, postings, agenda items, etc. are met as required by law Qualifications: • At least 3 yeazs of full time experience conducting Voter Registration and Elections (partisan campaign experience does not count toward meeting the experience requirements) • Must be able to conduct him/herself in anon-partisan manner at all times. • Working knowledge of federal and state election laws and procedures, Help America Vote Act requirements and voting technology • Ability to work with a wide variety of community leaders, elected officials and other in a professional manner • Must have outstanding communication, management and interpersonal skills • Is abreast of changes in the Texas Election Code and Federal Election Laws that pertain to elections and voter registration • Must be bondable • General skill in operating standazd office equipment, such as personal computers, calculators and telephones • General computer, organizational, planning, and coordinating skills ~~\11 ~~ PUBIC PARTICIPATION FOR~n `'"~ wJ~ FOR KERR COUNTY COMMISSIONERS' COURT INSTRUCTIONS: Fill out all appropriate blanks. Please print or write legibly. Present to the COUNTY CLERK prior to the time that the Agenda Item (or Items) you wish to address are discussed. If you are handing out any material or documents to the Court, please make sure you have one extra copy for the Clerk to ensure that one is put into the record. Name: / " l~ ~.r v~ ti Address: ~f ~ ~~ f7Z~~D ~~ Telephone: ~ cl S ~ ~ ~ r" Place of Employment: ~f; ~, ~ i rat,=, ,~-! Employment Telephone: Do you represent any particular group or organization? Yes No If you represent a group or organization, please state the name, address and telephone number of such group or organization: Which Agenda Item (or Items) do you wish to address: ~ a ~ In general, are you for or against such Agenda Item (or Items)? For /Against f Signature C NOTE: This Public Participation Form must be presented to the County Clerk prior to the time the agenda item(s) are discussed. Once you reach the podium, please state your name and who/what you represent clearly for the court reporter to accurately record who you are. .~~ •O~ Memo: "I,o: Kerr County Commissioners 1"rom: Maury Evans ~, ~ , Re: Moving Election Duties to Diane Bolin's (Jffiee Speaking only for myself, but a person who has worked closely in the election process with both 3annett. Pieper and Diane Bolin for over six years, I am pleased to support the change in election duties. Both Jannett's and Diane's offices have always performed their respective duties in a professional and effective manner. I-Lowever I think that having our elections~run in a single office would be more efficient. Since both offices have a heavy workload I would urge that the Commissioners consider having an Election Administrator some time in the not too distance future.