ORDER NO. 30981
FEES FOR USE OF HILL COUNTRY YOUTH EXHIBIT CENTER
Came to be heard this the 8th day of September, 2008, with a motion made by
Commissioner Letz, seconded by Commissioner Oehler. The Court unanimously
approved by a vote of 4-0-0 to:
Approve authorizing the changes as discussed, and that the actual language will be
brought back to the next Commissioners' Court meeting:
1. That anytime there is an organization, nonprofit or otherwise, that partners up
with aCounty-sponsored or nonprofit organization, and in so doing, either organization
derives some benefit from the proceeds, that whatever rate is applicable, as in the case of
a free user such as 4-H, and the partnering organization is a nonprofit that the commercial
rate would apply; and
2. Whatever the split arrangement is as between the two organizations, i.e. 4-
H/Lions, and they are going to split it 50/50, then the Lions should pay one-half of what
the nonprofit rate should be;
3. And that nonprofits or anyone who is not putting up a deposit, that as soon as they
have one event that they do not clean up, that from then on deposits will be required.
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Bruce Oehler, Pct.4
MEETING DATE: September 8, 2008
OFFICE: County Commissioner
TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action regarding the fees paid for the
use of the Hill Country Youth Exhibit Center, and address possible consequences to
groups that do not clean up after their events.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Comm. Oehler, Pct. 4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
5:00 PM previous Tuesday
Item 1:
A fee has never been charged for the 4-H /Sunrise Lions Club Wild Game Dinner which
°~ takes place in October of each year. They should be charged, at a minimum, the non-
profit rate.
Item 2:
The Kerr County Fair has never been charged for use of the facility. If the consensus is
to continue letting them use the facility free of charge, we should have a Court Order
stating that.
Item 3:
Many times the 4-H groups do not clean up after their events, and our maintenance
department must do the clean up. Being that they are not charged anything for the use of
the facility, there is no cleanup deposit that is "forfeited" when they do not clean up.
Therefore, they need to be informed that they must clean up after their events, or face
consequences which could include not being allowed to use the facilities free of charge
anymore.