ORDER NO. 31011
KERB 9-1-1 BUDGET
Came to be heard this the 22nd day of September, 2008, with a motion made by
Commissioner Williams, seconded by Commissioner Baldwin. The Court unanimously
approved by a vote of 4-0-0 to:
Approve the Kerr 9-1-1 Budget as presented by Mr. Amerine.
J.I~ 3rvti
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Bill Amerine
MEETING DATE: September 22, 2008
OFFICE: Kerr 9-1-1
TIME PREFERRED: 11:00 AM
SUBJECT: Consider, discuss and take appropriate action on proposed Kerr 9-1-1 budget.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Bill Amerine
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
5:00 PM previous Tuesday
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Page 1 of 1
Jody Grinstead
From:	William Amerine [wea@kerr911.org]
Sent:	Wednesday, September 10, 2008 1:42 PM
To:	'Jody Grinstead'
Subject:	2009 Budget Presentation - KCCC
Attachments: 2009 Budget Summary.doc; 2009 Budget Proposed.xls
Jody
We are ready to present our proposed Kerr 9-1-1 budget to the Kerr County Commissioners' Court. We've
penciled in 22 September at 11:00 a.m.
Our budget related files are attached for their review and consideration...
Thanks,
Bill Amerine
Executive Director
Kerr Emergency 9-1-1 Network
819 Water St., STE 270
Kerrville, TX 78028
Mice: (830) 792-5911
Fax: (830) 792-5923
Cell: (830) 739-5911
Email:_wea!c kerr911,org
09/10/2008
1
t
~~
Subject: Proposed 2009 Budget
August 28, 2008
1. Estimated Net Income: $378,300.00 based on an overall increase of 7.45% over 2008's
income. The change in revenue can be attributed to a slight increase in wireless income
and VoIP surcharges. We are proposing a residential and business 9-1-1 surcharge rate
reduction from 5.25% to 4.9875%. That rate reduction as well as a flat rate of increase in
traditional phone use will result in a $5,500.00 decrease in wireline 9-1-1 surcharges in
2009.
2. 200 Payroll expenses
a. 210: Salaries. This line item increased by 16.03% for 2009. The increase is
largely attributed to the addition of a part time secretary/receptionist to our staff.
Our full-time staff will be receiving a 3.15% salary increase for 2009.
b. 212: Payroll Taxes: A small increase in this item is based on the overall salary
overhead and staff restructuring mentioned above.
c. 213: Medical Insurance Expenses: This item has increased significantly. A
majority of this increase is based on a proposed dependent medical insurance co-
payment by the district. To a lesser extent the premiums increase for 2009.
d. 214: TCDRS Expense Company (Retirement Plan/Benefit): A small increase in
this item is based on the proposed salary increase for the full time staff.
e. 215: TCDRS OTLI (Optional Term Life Insurance Benefit): This is an optional
term life insurance benefit for all employees. The amount is the total expense for
all full time employees for 2009.
f. 225: Texas Workforce Commission (Unemployment Insurance). This amount is
reflective of our Texas Work Force tax rate of 6.10%
g. 230: Excess vacation payout. Line item allows for excess vacation payout at the
end of 2009 if and only if the district's workload prevents employees from using
their allotted vacation time. This is a contingency item. District policy typically
manages vacation so that it is used and not banked year-to-year.
3. 300 Operations (PSAP)
a. 310: PSAP Floor Space Lease. The lease covers floor space lease and utility
reimbursement only. No change for 2009.
b. 315: 9-1-1 Call Taker Training: This line item allocates $10,000.00 for all
associated 9-1-1 call taker training. Dispatcher training will be funded as
requested and required to certify new dispatchers.
c. 320: Wireless Phase I. We implemented Wireless Phase I & II in 2008.
Expected provider charges from Sprint/Nextel, Verizon, Cellular One, AT&T
Mobility formerly Cingular, T-Mobile, Pocket, Cricket and Five Star Wireless.
All eight carriers use a different cost recovery methodology for determining this
charge. Pending significant technology advances and until which time the FCC &
CSEC change funding methods for this service, Kerr 9-1-1 can expect to have this
annual overhead each year beyond 2009.
d. 321: AT&T Wireless Tariff. This is a new line item that reflects the wireless
selective routing fees charged by AT&T in San Antonio.
e. 330: Intrado Service Charge. Intrado Address Database Services. The charge is
base on 5.9 cents per telephone number (within our jurisdiction) per month.
Intrado DB services provides for geographically diverse DB servers
(survivability) and provides for address location information (ALI) validation
against the Master Street Address Guide as established by Kerr 9-1-1.
f. 333: Intrado-to-TCI Router MNX. Annual maintenance fee for maintaining
frame relay routers. These routers allow for two-way system communication
between the Kerr 9-1-1 PSAP and the remote Intrado ALI DBs.
g. 335: Frame Relay Charges: Texas Department of Information Resources fee for
provisioning and maintaining two frame relay circuits between the Kerr 9-1-1
PSAP and the remote Intrado ALI DBs.
h. 337: AT&T SR Fees. This AT&T service selective routes 9-1-1 calls to the
appropriate 9-1-1 PSAP.
i. 350: PSAP Trunk Charges. Decreased to better reflect actual costs from past
budgets. This line item addresses all trunk line charges associated with the 9-1-1
PSAP operation.
j. 355: Language Line. Based on per-use-charges. No change in proposed 2009
budget.
k. 370: PSAP Repairs & Maintenance. No change. Most, if not all, PSAP repairs
will be covered under the warrantees associated with our new PSAP equipment.
4. 400 Direct Services
a. 410: Office Supplies: Based on usage trends this line item has not changed for
2009.
b. 412: Office Equipment and Repairs: Based on usage trends this line item a slight
increase for 2009.
c. 420: Liability Insurance: No change for 2009.
d. 430: Professional Development: A $2,000.00 decrease is proposed for 2009.
Forecasted usage; PSAP System Administrator training and Advanced GIS
training for 2 staff member.
e. 440: Rent: Four percent increase forecasted.
f. 450: Professional Fees: Item increased in 2009 to increase cost of audit services.
Other items included in this line-item represent legal representation for the
district.
g. 460: Postage & Delivery: No change for 2009.
h. 470: Mileage Reimbursement: No change for 2009.
i. 490: Bank Service Charges: No change for 2009.
5. 500 Miscellaneous
a. 510: Awards & Honorariums. No change for 2009.
b. 520: Dues & Subscriptions. No change for 2009.
c. 530: Public Education & Advertising: A significant increase in 2009 to cover
expanded public safety education and outreach programs.
d. 550: Telecommunications: No change for 2009. Costs associated with KPD,
KSO, and Kerr 9-1-1 administrative telephone services.
e. 560: Sundry: A slight increase proposed in 2009 to cover for unanticipated
district expenses.
f. 570: Texas 9-1-1 Alliance Meetings: An increase in 2009 to allow for full
meeting attendance.
g. 575: NENA/APCO Conferences: An increase in 2009. NENA and APCO
conference provide for 9-1-1 industry seminars and product demonstrations.
6. 600: Discretionary Communications:
a. 610: VFD Pager Services. No change for 2009.
b. 620: VFD Radio Repeater Services. No change for 2009.
7. 700: PSAP Equipment Replacement:
a. 710: Quarterly operating funds transfers to capital funds account. Intent: Build
cash reserves for PSAP equipment upgrade in 2011.
Capital Considerations: The capital cash account will have a balance in excess of $283,363.83 at
the end of 2008 from nominal interest and scheduled PSAP Equipment Replacement transfers.
Additionally this package includes a 2009 capital budget for your review and approval. This
budget includes all income and expenses associated with this account. The primary source of
revenue is from "planned" operating funds transfers, 9-1-1 sign sales cost-recovery, and surplus
equipment disposal.
9-1-1 Emergency Service Fee:
The Texas Health and Safety Code -Chapter 772.314 (d): The board shall set the amount of the
fee each year as part of the annual budget.
For the 2009 budget, Kerr 9-1-1 will reduce the residential and business 9-1-1 surcharge
rate by 5%.
Vision for 2009:
1. Begin market research and analysis for 2011 call center upgrades (KPD & KCSO).
2. Enhanced Mapped ALI capability for KSO.
3. Enhance 9-1-1 WEB Site Content.
4. Continued 9-1-1 sign sales.
5. Enhanced 9-1-1 public education.
Conclusions & Recommendations:
1. The 2009 proposal is anon-deficit balanced budget.
2. This budget more than adequately addresses the expected operating needs of our district
in providing state-of--the-art 9-1-1 workstations/software and continue our efforts to
enhance Geographic Information Systems (GIS).
3. Our district's vision and public-funds stewardship is based firmly in the state and local
government codes, guided by conservative spending and liberal savings policies.
4. Approve budget as proposed.
Respectfully submitted by,
Bill Amerine
Executive Director, Kerr Emergency 9-1-1 Network
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