ORDER NO. 31267
CONTRACT WITH DIANA TWISS
Came to be heard this the 13th day of April, 2009, with a motion made by Commissioner
Williams, seconded by Commissioner Letz, the Court unanimously approved by a vote of
4-0-0 to:
Approve County Attorney contracting with Diana Twiss to design and implement a
Prosecution Software Program to replace Odyssey Program.
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3i~~7
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Rex Emerson
MEETING DATE: April 13, 2009
OFFICE: County Attorney
TIME PREFERRED:
SUBJECT: Consider, Discuss, and take appropriate action to approve contract with
Diana Twiss.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Rex Emerson
ESTIMATED LENGTH OF PRESENTATION: 5 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
5:00 PM previous Tuesday

Diana Twiss, Independent Consultant

Version 1, 0
03/19/2009
Presented by:
Diana Twiss
Time and materials
Kerr County Attorney, Ilse Bailey (here after known as
client)
Ilde Bailey 830-792-2225 ibaileyCa co.kerr.tx.us
Access Prosecution Program to Replace Odessy Program
TBD
...- -
04/01/2009
TBD
. ..
Schedule of rates
Rate will be on an hourly bases at $100 per hour estimated hours to complete the
project is 20 - 40 hours. Total fees not to exceed $4,000.00 with a minimum fee of
$1,000.00. Minimum fee is due at time of Alpha delivery, see page 5 "Acceptance and
Authorization".
Payment terms
Payment of all fees will be 30 days from the date of acceptance.
3/23/2009 Statement of Work Page 2
Statement of Work
Statement of work
Assumptions
Some assumptions made by the contractor include all required documents are
introduced at time of development acceptance. Access to end users will be available at
the agreed upon times, to the consultant, for interviews and product validation. All
workflows and processes to be included are disclosed at the time of development
acceptance.
Change management process
All changes to the developtment document will be included in a change request and
agreed upon between the contractor and the client. Frequent changes will or could
increase the cost of production. All costs related to change requests above an beyond
the intial program documentation will be at the stanard rate of $100.00 per hour and
could increase the maximum fee of $4,000. The contractor agrees to notify the client in
the event the maximum fee is capped.
Engagement related expenses
All engagement related exenses will be covered in the hourly rate imposed with the
exception of any hardware requirements, if needed. Hardware requirements will be the
responsibility of the client to procure, with the assistance from the contractor, if needed.
Professional services agreement
Scope of Work:
The consultant will be engaged to complete an Access program to monitor, update,
and produce word dacuments for submition to the county court. The program will
replace the existing two phase approach to document completion through a Microsoft
Excel and Microsoft Word document merge and the current Odessy system. The
product will complete all documents needed for the court in one system versus two
separate systems. The development will be preformed in phases using the System
Development Life Cycle (SDLC) approach which includes the following phases
requirements, validation, training and ownership. Many of the phases will overlap
and/or be completed in conjunction with other phases.
3/23/2009 Statement of Work Page 3
Statement of Work
SDLC Phases
Project Definition
User Requirements
Definition
System Requirements
Definition
t+nafysis and Design
System Build/
ProlotypefPitot
Implementation
and Trai`nin
Sustainment
Management
Contr~of Objectives	~°~~°~
		1?orr~a~i»s
		PFanning &
		Organization
		
~		Aogaisition R
		Irntotementation
:t't^		
O		._.~„~

p		,
Delivery 8
-~
~		Support
'
		1
V		
'~...
		Monitoring
I. Requirements
The requirements phase consists of information gathering and analysis, design and
building.
1. In the gathering and analysis phase the consultant will complete the following
objectives. Conduct interviews with the end users to discuss their work flows,
field requirements, documents and forms requirements. Additional interviews
may be necessary to resolve work flow issues or to clarify requirements.
2. In the Design phase the consultant will work to complete the alpha version of
the application and present the intial design to the County Attorney. After
acceptance of the Alpha' version a Beta" version will be completed and additional
testing and acceptance will be conducted. The Beta version is considered the
final version and application acceptance is preformed at that time.
II. Validation
The Validation stage consists of testing on both the Alpha and Beta version of the
applcation with a high degree of user feedback to determine changes, adjustments,
or alterations to the product.
III. Training
Training will be conducted to all end users after acceptance of the product. Training
may run in conjunction with the Alpha and Beta releases to check for quality of
product development. Training may also be conducted fqr one power user employed
with the client for desimination to other users.
IV. Ownership
The County Attorney will retain all rights to the application including source code.
The client, at their descretion, may retain the consultant on an hourly or annual
basis for the purpose of updating, modifying, or maintaining the product and data.
3/23/2009 Statement of Work Page 4
. °,
Statement of Work
Acceptance and authorization
Product acceptance will be a two phase approach, Initial acceptance is deemed to be agreed
when the the Alpha version is delivered. Final acceptance is deemed to be agreed when the
Beta and or final release is installed and operational on all end user systems.
The terms and conditions of the Professional Services Agreement apply in full to the
services and products provided under this Statement of Work.
IN WITNESS WHEREOF, the parties hereto each acting with proper authority have
executed this Statement of Work, under seal.
Pat Tin
Full name
Diana Twiss
Full name
Kerr County Judge Independent Consultant
Title
e-..
'Avery early version of a Software product that may not contain all of the features that are planned for the final
version. Typically, software goes through two stages of testing before it is considered fmished. The first stage, called
alpha testing, is often performed only by users within the organization developing the software. The second stage,
called beta testing , generally involves a limited number of external users.
http://www. webopedia. com/TERM/A/alpha_version.html
"Avery early version of a Software product that may not contain all of the features that are planned for the final
version. Typically, software goes through two stages of testing before it is considered fmished. The first stage, called
alpha testing, is often performed only by users within the organization developing the software. The second stage,
called beta testing, generally involves a limited number of external users.
http://www,webopedia.com/TERM/A/alpha_version.html
3/26/2009 Statement of Work Page 5
4-Z3-2009 ~~.- /3 r`_'~v {
Date Date