ORDER NO.31270 APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE RECOVERY ACT ASSISTANCE TO RURAL LAW ENFORCEMENT TO CRIME AND DRUGS TO PURCHASE AFIS Came to be heard this the 13th day of April, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve applying for funding under the U.S. Department of Justice Recovery Act Assistance to Rural Law Enforcement to combat Crime and Drugs to purchase AFIS tracker for our electronic fingerprint machine. G~ 3~a~ a COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: W.R. Hierholzer OFFICE: Kerr County Sheriff s Office MEETING DATE: April 13, 2009 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action regarding applying for funding under the U.S. Department of Justice Recovery Act Assistance to Rural Law Enforcement to Combat Crime and Drugs to purchase AFIS tracker for our electronic fingerprint machine. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Sheriff Hierholzer ESTIMATED LENGTH OF PRESENTATION: 5 minutes IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. April 13, 2009 TO: Kerr County Judge Pat Tinley and Kerr County Commissioners' Court FROM: Sheriff W.R. Hierholzer RE: Recovery Act: Assistance to Rural Law Enforcement to Combat Crime and Drugs Consider, discuss and take appropriate action regarding applying for funding under U.S. Department of Justice Recovery Act Assistance to Rural Law Enforcement to Combat Crime and Drugs Program to purchase AFIS tracker for our electronic fingerprint machine Page 1 of 2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE n-Construction N li ti A on o ca pp 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY S.APPLICANT INFORMATION Legal Name Organizational Unit Kerr County Sheriff s Office Address Name and telephone number of the person to be contacted on matters 400 Clearwater Paseo involving this application Kerrville, Texas 78028-5629 Barton, Clay (830)896-1216 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 74-6001494 County 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.810 Kerr County 2009 Rural Grant- To CFDA TITLE: 16.810 -Rural Law Enforcement purchase necessary software and hardware to build and maintain a local AFIS (Automated Fingerprint Identification System)database for the sharing of criminal justice information across rural law enforcement agencies. 12. AREAS AFFECTED BY PROJECT Kerr County, Kendall County, Bandera County, Gillespie County, Kimball County, Menard County, Mason County, McCullough County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS Start Date: October Ol, 2009 OF End Date: September 30, 2010 a. Applicant b. Project TX21 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO Federal 793 $167 REVIEW BY STATE EXECUTIVE , ORDER 12372 PROCESS? Applicant $0 httns://erants.oin.usdoi.gov/amsexternaUannlicationReview.do?print=ves 4/20/2009 Page 2 of 2 State $0 Program is not covered by E.O. 12372 Local $0 Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $167,793 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Close Window hm,c•//ffrantc nin.nerlni.uw/~m~external/annlicationReview.do?print ves 4/20/2009 Attachment 1 Program Abstract The Ken County Sheriff's Office is submitting project "Kerr County 2009 Rural Grant" for $167,793.00 under Category IV (To improve or enhance the sharing of criminal justice information across rural law enforcement agencies and other criminal justice components) to be used for the purchase of hazdwaze and softwaze to build a local AFIS (Automated Fingerprint Identification System). This project would allow Kerr County and the seven other rural counties (to include both Sheriff's Offices and Police Depaztments) located within Kerr County's two overlapping state court judicial districts the ability to request from the Texas Department of Public Safety (DPS) all fingerprints submitted since 1998 to be loaded in a local AFIS (Automated Fingerprint Identification System) database. This project is intended to directly help Kerr, Kendall, Bandera, Gillespie, Kimble, Menazd, Mason and McCullough counties, all of which aze rural counties. This project could include approximately fifteen (15) participating agencies within these counties. All participating counties are utilizing electronic fingerprint machines and can download the same information sent to DPS to the local AFIS database. Any other fingerprint cards can be scanned into the database. This project would be ready to utilize as soon as the software and hazdwaze is purchased and installed and the fingerprint data stored by DPS is requested by each agency and electronically loaded into the local AFIS database. Depending on the time it takes to receive and install the equipment, it is anticipated that this project should be fully operational within 90 days. Kerr County qualifies as a "rural azea" based on the 2000 U.S. Census reflecting that the total population for the county was 43653. Kerr County is also eligible to receive a direct allocation of $12,689 from the Recovery Act Edwazd Byrne Memorial Justice Assistance Grant (JAG) Program. Attachment 2 Prograrn Narrative This application is under Category IV (To improve or enhance the sharing of criminal justice information across rural law enforcement agencies and other criminal justice components) by providing funds to purchase the software and hardware to build a local AFIS (Automated Fingerprint Identification System) database to be utilized by eight rural counties. This project could include approximately fifteen (15) participating agencies within these counties. This system would enhance the current capabilities provided by both the Texas Department of Public Safety (DPS) and the Federal Bureau of Investigations (FBI). Statement of the Problem: The Kerr County Sheriff's Office is committed to providing the highest level of law enforcement and community service available to the citizens of Kerr County, Texas. This project is also intended to include and benefit seven other rural counties that make up the two state court judicial districts, being the 198th and the 216th, that overlap in Kerr County. These additional counties are: Kendall, Bandera, Gillespie, Kimble, Menard, Mason and McCullough. The objective of this project is to assstthese agencies with a tool to assist in solving and preventing crime by: 1) increasing the quality and timeliness of forensic evidence by constructing and managing a local criminal database of known fingerprints and palm prints; and 2) using that database for automated searches of latent fingerprints and latent palm prints recovered at crime scenes; and 3) reducing the backlog of unsolved cases containing unidentified latent fingerprints and palm prints; 4) allowing for the quick identification of individuals in the field or at a crime scene. This system would allow the investigators to automatically enter and Page 1 of 6 analyze latent prints in a local AFIS (Automated Fingerprint Identification System) housed at the Kerr County Sheriff s Office instead of submitting them to the state crime lab, where it is common to have to wait for several months and longer for results. This program can be started immediately after the necessary software and hardware is purchase and installed by populating the local AFIS database with copies of all fingerprints submitted since 1998 to DPS by each participating agency. All the participating counties electronic fingerprint machines would automatically upload the same data that is sent daily to DPS. Other ten print fingerprint cards can also be scanned into the local AFIS database. Program Design and Implementation: The operation of a local AFIS Computer System will allow our investigators to search unknown latent prints from crime scenes in a high quality finger and palm print database that targets local offenders with a high rate of success. The turn-around-time from crime scene, initial search, to final results is drastically reduced, giving instant feedback and relaying crucial information to investigators much sooner than has previously been available. This is of the utmost importance in a time when the public has such high expectations in the abilities of criminal investigators and the technologies assumed to be at their disposal. To create a local AFIS database- would greatly enhance-the crime solving techniques currently used by most rural agencies and would be a good example of Intelligence-Led Policing. Currently when officers are able to lift a latent fingerprint from a crime scene, these prints are submitted to the Department of Public Safety (DPS) to be searched through both DPS' and the FBI's AFIS systems. Usually many months pass before any notification is received back pertaining to any possible match due to this being the only provider of these services in the state of Texas. Neither DPS nor FBI AFIS databases store fingerprints from offenders arrested for Page 2 of 6 Class "C" misdemeanors. This means that persons arrested for charges such as Disorderly Conduct, Public Intoxication, Theft under $50 and hundreds of other offenses never have their fmgerprints or palm prints added to the DPS or FBI AFIS databases. All persons booked into any of the participating agencies jails for these types of charges would have their fingerprints loaded into this local AFIS database. In effect, without this system, the majority of our latent print cases are potentially going unsolved. With this database a latent fingerprint or palm print found at a crime scene could be scanned with a comparison to be made within minutes. Since almost all crimes are committed by local criminals, this local database would allow more potential for crimes to be solved within minutes instead of months. Results will be obtained faster with a higher accuracy rate by searching a much smaller regional AFIS database rather than the entire national database. Since it is very common for suspects to go on "crime sprees", the faster suspects are identified and apprehended, the more crime and property loss are prevented. This project also includes ten (10) IBIS (Integrated Biometric Identification System) remote handheld mobile pieces of equipment. This equipment captures photographs and forensic quality fingerprint images that can then search the local AFIS using a PDA. This assists in identifying subjects by not having to rely on a name or date of birth provided by the suspect. This helps prevent false arrests and can also be utilized at crime scenes to identify deceased, injured persons, or fugitives not wanting to give their true identity. These units would be distributed to each participating rural county. The 2000 U.S. Census reflects the following total population for each of the participating rural counties: Kerr County- 43,653; Kendall County- 23,743; Gillespie County- 20,814; Page 3 of 6 Bandera County- 17,645; Kimble County- 4,468; Menard County- 2,360; Mason County- 3,738; and McCullough County-8,205. It is imperative to the success of the project that hardware be allowed to be purchased to be able to utilize and operate the software. The hardware such as computers, servers, scanners, mobile devices, printers, etc. are all essential elements to the project to compliment the software. This project is a very good example of improving or enhancing the sharing of criminal justice information across rural law enforcement agencies. Capabilities/Competencies The server and main computer database will be maintained at the Kerr County Sheriff s Office. All participating agencies will have the ability to request from the Texas Department of Public Safety (DPS) all fingerprints submitted since 1998 to be loaded in this local AFIS (Automated Fingerprint Identification System) database. All of the participating counties currently have a Live Scan fingerprint machine, so it is also possible to have the data sent daily to DPS to also download automatically into the local AFIS database. The two remote workstations, that will be housed in locations other that Kerr County, can also be utilized to scan in ten-print fingerprint cards and palm prints to help populate the local AFIS database. The ten (10) IBIS (Integrated Biometric Identification System) remote handheld mobile equipment will be divided among all counties participating with each rural county receiving at least one if they can afford to purchase the PDA and airtime necessary for the function of this equipment. The Kerr County Auditor will track all expenditures for the purchase of this equipment. Impact/Outcomes, Evaluation, Sustainment, and Description of the Applicant's Plan for the Collection of the Data Required for Performance Measures: Page 4 of 6 T'he AFIX Technologies AFIS database has the capabilities to run reports to establish criteria such as: how many records were added to the database; how many searches were conducted; how many comparison hits were made; and how many of these came from remote locations. The data from these reports can be utilized in the quarterly reports due on this grant. The Kerr County Sheriff's Office is also willing to use this data to participate in an evaluation to be managed by the National Institute of Justice. This project has the potential to greatly assist the eight (8) rural counties involved with the equipment and means to quickly scan in a latent print found at a crime scene and run it through a local AFIS database that also stores fingerprints on suspects place in jail for Class C misdemeanor crimes as well as those jailed for offenses that are reported to DPS and the FBI AFIS databases. Being able to quickly scan and identify a suspect can lead to quicker arrests and thus reduce the time these individuals can commit more crime before being identified and arrested. Old print cards can also be scanned into the system and then all cold cases that contained latent prints could be scanned in for comparison to assist in solving these cold cases. This equipment also has -the capability to use a remote device to check one or two fingers on a subject and search the local AFIS database for a match. This can greatly reduce the chance of releasing a wanted fugitive at the scene or traffic stop or arresting the wrong person. Many wanted individuals do not carry a picture identification card, but can give the investigation officer a name and date of birth that they know will come back to a friend or family member and reflects a clear status for any warrants. This equipment will not depend on any information the suspects gives, but will just work off of his fingerprints. If a mug shot has also been entered in Page 5 of 6 the database this photograph will also be sent back to also be used for identification purposes. This equipment can also be utilized at a crime scene to search the local AFIS system to identify a deceased individual. The capabilities of this local AFIS database will require the purchase of the AFIX Tracker automated fingerprint and palm print identification system from AFIX Technologies, Inc. and will require sole source approval if this award is made. This project is a very good example of improving or enhancing the sharing of criminal justice information across rural law enforcement agencies. Page 6 of 6 Attachment 3 Project Timeline On notification of the approval of this grant, all participating rural counties that currently submit fingerprint cards from their jails will be notified to request electronic copies of all fingerprints submitted since 1998 to be used to populate the local AFIS database. Currently all participating counties are using a Live Scan machine to electronically submit fmgerprints to the Texas Department of Public Safety, the appropriate IT managers will need to work out the logistics of having these Live Scan machines directly download into the local AFIS database. Once the equipment is purchased and installed, the above fingerprint and palm print data information will be downloaded into the system, training will be conducted and the system will be operational. Depending on the time it takes to receive and install the equipment, it is anticipated that this project should be fully operational within 90 days. The Kerr County Sheriff's Office will be responsible for this project. Budget Worksheet Complete the budget worksheet, with computations. (Note: Fields expand in size as data and text is entered.) A. Personnel 0 Name Computation Cost B. Fringe Benefits 0 Name Computation (Rate) Cost C. Travel _$3,987, Purpose Location Item Computation Cost DOJ Grant meeting Wash.D.C. Airfare $1,000 x 2 $2000 Hotel $466 x 2 $ 932 Meals $160 x 2 $ 320 DOJ Grant Meetin Re 'on Hotel $220 x 2 $440 Meals $147.50 x 2 $295 D. Equipment _$_163,806 Item Computation Cost 1- AFIX Tracker $42,000 6- AFIX search engines Software licenses $ 1,800 3 year extended support for both AFIX Tracker. and AFIX engines__ ___ _$_17,460 1- Dell Server $ 7,967 1-Server rack and external hard drives $ 896 2- AFIX Tracker RW v. 5.7 remote Workstations $39,000 2 - Accuprint modules $ 1,000 3 year extended support for Tracker RW $ 8,778 10- IBIS Extreme Mobile ID units $12,830 10- IBIS Client software RDT4.IBIS $ 1,440 10- IBIS Client software RDT4.Certicom $ 1,440 10- IBIS Client software RDT4.WSQ/NIST $ 1,600 10- IBIS holsters $ 630 10- Installation charge for loading and Configuring RDT software $ 1,380 10- IBIS Central Server annual Connection fee $ 4,830 1- Trainin course $ 2,990 1-Freight $ 115 10- 3 year extended Help Desk on IBIS Extreme for both hardware and software $ 3,160 30- 3 year extended support for IBIS Central Server $14,490 E. Supplies 0, Supply Item Computation Cost F. Construction Description Computation Cost G. Consultants/Contracts 0 Consultant Fees Name Service Computation Cost Contracts Item Cost H. Other 0 ..Description .....Computation Cost Total Direct Costs _$167,793. I. Indirect Costs Budget Summary Page A. PersonneUSalary Costs $ 0 B. Fringe Benefits $ 0 C. Travel D. Equipment E. Supplies F. Construction G. Consultants/Contracts H. Other I. Indirect Costs TOTAL PROJECT COSTS Federal Request Applicant Funds, if any, to be applied to this project Budget Narrative: A. Personnel B. Fringe Benefits $ 3,987.00 $ 163,806.00 $ 0 Unallowable $ 0 $ 0 $ 0 $ 167,793.00 $ $ 167,793.00 0 C. Travel- $3,987.00 -Includes estimated airfare, room and per diem for two persons to Washington, D.C. and room and per diem for two persons to a meeting in our region. (Houston, Tezas per diem rate was used) D. Equipment- $163.806 total -AFIX Technologies is a sole source provider to be able to get the equipment and capabilities described earlier in this grant application. All hardware and other ezpenses are necessary to go along with software ezpenses to make this project complete and a success. This project will provide eight (8) rural counties the ability to improve and enhance their law enforcement officers' capabilities to utilize information gained through fmgerprint technology to help identify criminals and solve crime more quickly thus preventing the same criminals from committing more crime before they are identified and arrested. E. Supplies F. Construction G. Consultants/Contracts H. Other I. Indirect Costs U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act -Assistance to Rural Law Enforcement to Combat Crime and Drugs Program Certification as to Recovery Act Reporting Requirements On behalf of the applicant entity named below, I certify the following to the Office of Justice Programs, U.S. Department of Justice: I have personally read and reviewed the section entitled °Accountability and Transparency under the Recovery Act» in the program announcement for the Recovery Act grant program identified above. I have also read and reviewed section 1512(c) of the American Recovery and Reinvestment Act of 2009 (Public Law 111-5), concerning reporting requirements for grants. I agree that the applicant will comply with the reporting requirements set forth therein with respect to any grant the applicant may receive under the Recovery Act grant program identified above. I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs, and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant entity (that is, the entity applying directly to the Office of Justice Programs). e i ing Official ` ~~ P Printed Name o CeAertifying Official Title of C rtifying fficial ~, /~ cJ~2~ ~T~x~s Full Name of Applicant E tity ~~.~~-0 9 Date OMB No. 1121-0323 ~ Approval Expires 9!30/2009 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act -Assistance to Rural Law Enforcement to Combat Crime and Drugs Program General Certification as to Requirements for Receipt of Funds for Infrastructure Investments On behalf of the applicant state or unit of local govemment (including tribal government) named below, I certify the following to the Office of Justice Programs ("OJP"), U.S. Department of Justice: I have personally read and reviewed the section entitled "Eligibility" in the program announcement for the Recovery Act grant program named above. I also have personally read and reviewed section 1511 of the American Recovery and Reinvestment Act of 2009 (the "Recovery Act°), which requires a specific certification prior to receipt of Recovery Act funds for infrastructure investments. Initial the sta ,~c~aeat that applies: The applicant identified below does not intend to use any portion of any funds received under this Recovery Act grant program for any infrastructure investment. Should this intention change, the applicant will promptly notify OJP, and (except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law) will not draw down, obligate, or expend any funds received under this Recovery Act program for any infrastructure investment project until section 1511 ofthe Recovery Act has-been- - - satisfied, and an adequate project-specific certification has been executed, posted, and submitted to OJP. The applicant identified below does intend to use some or all of any funds received under this Recovery Act grant program for one or more infrastructure investment projects. Except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law, I agree that the applicant entity will execute, post, and submit to OJP, prior to obligating, expending, or drawing down funds for such project, aproject-specific certification that satisfies all of the requirements of section 1511 (including execution by the Governor, mayor, or other chief executive, as appropriate) for each such infrastructure investment project. OMB No. 1121-0323 23 Approval Expires 9/30/2009 Page 2 of 2 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS General Certification as to Requirements for Receipt of Funds for Infrastructure Investments I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant (that is, the governmental entity applying directly to the Office of Justice Programs). vc~.i iii;/~ Printed Name of ertifying Official Cv ~~~" ~uc~ 2,, Title of Cert' ing Officia _.--~ e c~ ~~;~ Full Name of Applicant ovemment Entity ~/ ;~.a ~-r~9 Date OMB No. 1121-0323 Approval Expires 9/30/2009 24