ORDER NO. 31282 BIDS FOR COURTHOUSE WINDOWS Came to be heard this the 27th day of April, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Accept bids for the Courthouse Windows from: Dwain Cheeseman, dba Wildwood Designs, Base bid stipulated sum, $244,935; Alternate 1, deduct $4,750.00; Additionals, overhead and profit, 20%. Foxworth Galbraith, stipulated sum $234,400.00; Alternate 1, deduct $10,000; Bid time 60 calendar days; overhead and profit an additiona120%. White Construction Company, stipulated sum $420,220.00; Alternate 1, deduct $7,500; bid time 180 calendar days; additional overhead and profit 20%. And refer to the Maintenance Director and Judge Tinley for review and recommendation. f-1~ 3, a g~- COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Judge Pat Tinley MEETING DATE: Apri127, 2009 SUBJECT: Open bids on courthouse windows and distribute them to appropriate personnel for review and recommendations. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Judge Tinley ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: OFFICE: County Judge TIME PREFERRED: 10:30 AM 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Invitation to Bid The Kerr County Commissioner's Court is now taking sealed bids for the replacement of windows and replacement or renovation of door units on the Kerr County Courthouse. Specifications and bidding submission procedures for these items can be obtained from Tim Bollier, Maintenance Supervisor, 700 Main Street, Lower level, Kerrville, Texas 78028, telephone (830) 896-9016 Bidders should use lump sum pricing Method of payment by Kerr County shall be from funds on hand received from tax anticipation note issued in 2008. There will be a pre-bid conference on April 17, 2009, at 10:00 AM at the Kerr County Courthouse to discuss the contract requirements and answer questions. Sealed bids may be hand delivered or mailed to the Kerr County Clerk, 700 Main Street, Room 122, Kerrville, Texas 78028 to be received no later than 5:00 PM local time on April 24, 2009. Bids will be opened at the Commissioners Court Meeting on April 27, 2009, at 10:30 AM and considered for award at that time. a5~~6333 ~~~"'v ~~~ ~ -g ~v~ ~y,~~\a ~ ~~ ~~~ w~~ BID FORM GENERAL CONSTRUCTION CONTRACT PROJECT: Kerr County Courthouse BID TO: The Honorable Pat Tinley, County Judge The County Court of Kerr County, Texas 700 Main Street, Suite 101 Kerrville, Texas 78028 81D FROM: B/DDERJ 1. The undersigned BIDDER agrees, if this Bid is accepted, to enter into an agreement with OWNER, to perform and furnish the Work as specified or indicated in the Bidding Documents for the bid Price and within the Contract Time indicated in the Bid and in accordance with the other terms and conditions of the Contract Documents. 2. BIDDER further agrees that the contract is non-assignable. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: a. This Bid will remain subject to acceptance for 30 days after the day of Bid opening; b. The Owner has the right to reject this Bid; c. BIDDER accepts the provisions of the Instructions and Supplementary Instructions to Bidders regarding disposition of Bid Security; d. BIDDER will sign and submit the Agreement with the Bonds and other documents required by INSTRUCTIONS TO BIDDERS within 10 days after the date of OWNER's Notice of Award; e. BIDDER has examined copies of all the Bidding Documents; f. BIDDER has visited the site and become familiar with the general, local, site conditions, and availability of labor, utilities and materials; g. BIDDER is familiar with federal, state and local laws and regulations; h. BIDDER has con'elated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the Bidding Documents and additional examinations, investigations, exploration, tests, studies, and data with the Bidding Documents; i. This Bid is genuine and not made in the interest of or behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with an agreement or rules of a group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited another Bidder to submit a false or sham Bid; j. BIDDER has received the following Addenda, if applicable, receipt of which is hereby acknowledged: Addendum Number Date ~ I /k ,-- N I /~ 4. BIDDER will complete the Work in accordance with the Contract Documents for the stipulated sum of the following price(s): STIPULATED SUM ~J l l I4U(S ($ 4'2 D (use words) (figures) BID FORM 1 of 2 Alternate No. 1 (Refurbish Entry Sidelites & Transom) DEDUCT ~ `~~0 D Upon receipt of a.written Notice to, Proceed, Biddet' agrees to commence work immediately. Bidder will complete the work in accordance with the contract documents within the following number of calendar months: BID TIME : I 0 CALENDAR DAYS. 5. .BIDDER agrees that the Work will be substantially complete and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar months indicated in the Agreement. The Work shall include a 2-week commissioning period following the Date of Substantial Completion. 6. Overhead and Profit: The Undersigned~hereby agrees that the Contractor's overhead and profit, to be charged in payment of Additional Work, will be based upon the following percentages of the cost for said Work. Additional Work by Contractor's own forces: OVERHEAD AND PROFIT=% SUBMITTED on /'C'DY I ~ z'T~ , 2009. sy: Business Address: ~~00 M.~mny~ul fly Phone No: ~ ~h ~ ~ n, n~~ Fax No: ~ ~, ~ 15~ Email: - ~ i ~ h Wi~i lam( _-~~I'~uG-~ic~n(' r-~an~, COM LIST OF SUBCONTRACTORS Provide List of Subcontractors to be awarded portions of work. It is the intent of the Owner to rely on the accuracy of the information provided. After execution of the Construction Contract, the successful Bidder shall not change subcontractors for the work listed without written consent from the Owner. Submitted by: ~ I i nn Ih'i~C;- ~1) hi-k~~;~v, (~rrr~in,~ Bidder ~'~ r~ l 2 `~ 200 `~ Date BID FORM 2 of 2 Subcontractors to be Awarded Portion of Work Thomas Alt Custom Trim 120 Manor Dr. Comfort, TX 78013 Phone: 830-377-9113 Locke Painting: Willie Locke 2400 Goat Creek Rd, # 34 Kerrville, TX 78028 Phone: 830-777-4571 tv o a o m .- . ~ g ~, ~, o `~ ~ N ~ ~ ~ 3 '`~ .. ~.. 1 Q -o J cry BID FORM GENERAL CONSTRUCTION CONTRACT PROJECT: KerrCountyCourthouse BID TO: The Honorable Pat Tinley, County Judge The Cour ty Court of Kerr County, Texas 700 Main Street, Suite 101 Kerrville, 'texas 78028 - BID FROM: r'(~~ (NAME OF BIDDER) The undersigred BIDDER agrees, if this Bid is accepted, to enter into an agreement th OWNER, to pE~rtorm and furnish the Work as specified or indicated in the Bidding Do invents for the bid Pric a and within the Contract Time indicated in the Bid and in accordance th the other terms ar d conditions of the Contract Documents. 2. BIDDER further agrees that the contract is non-assignable. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, tl t: a. This Bid will remain subject to acceptance for 30 days after the day of Bid op~ ing; b. The O~Nner has the right to reject this Bid; c. BIDDE R accepts the provisions of the Instructions and Supplementary Instru~ .ms to Bidders regarding disposition of Bid Security; d. BIDDER will sign and submit the Agreement with the Bonds and other docum Its required by INSTRUCTIONS TO BIDDERS within 10 days after the date of OWNER's Notice of Award; e. BIDDER has examined copies of all the Bidding Documents; f. BIDDER has visited the site and become familiar with the general, local, site conditi~ms, and availability of labor, utilities and materials; g. BIDDER is familiar with federal, state and local laws and regulations; h. BIDDER has correlated the information known to BIDDER, information and observ,3tions obtained from visits to the site, reports and drawings identified in ie Biddinc Documents and additional examinations, investigations, exploration, t~ .ts, studies, and data with the Bidding Documents; i. This Bit is genuine and not made in the interest of or behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with an agreem~ ~t or rules of a group, association, organization, or corporation; BIDDER has not dir tly or indirect y induced or solicited another Bidder to submit a false or sham Bid; j. BIDDEf2 has received the following Addenda, if applicable, receipt of which is ~reby acknowledged: Adclendum Number Date BIDDER will coriplete the Work in accordance with the Contract Documents for the stil lated sum of the following price(s): S PULATED SUM t.~ /r 'ZZ~I~L' ''jam ct ,~,.i. (use words) (figures) BID FORM of 2 Alternate No. 'I (Refurbish Entry Sidelites & Transom) DEDUCT ~'~~ Q~C 4 6 Upon receipt of a written Notice to Proceed, Bidder agrees to commence work imme~ :itely. Bidder will corplete the work in accordance with the contract documents within the f. ~~wing number of calE~ndar months: BID TIME : ~,D~ CALENDAR DAYS. 5. BIDDER agreE~s that the Work will be substantially complete and ready for final paym it in accordance with the General Conditions on or before the dates or within the number calendar mont~s indicated in the Agreement. The Work shall include a 2-week commissioninct period following the Date of Substantial Completion. 6. Overhead and Profit: The Undersigned hereby agrees that the Contractor's overheat :end profit, to be ch:3rged in payment of Additional Work, will be based upon the following percentages o'` the cost for said Work. Additional Work by Contractor's own forces: OVERHEAD AND PROFIT Z' ~_% SUBMITTED cn ~-~ L , 2009. gy. ~o?(c.d O'~~'[~l ~"l~l~t~+jt i ri (sEAL) of Person Authorized to Sign) (Title) Business Addniss: ~ ~~O ~u~~ ~ ~ ( I J ,~~~~ T Phone No: ~; ~ ^ ~ ~~ ~ , ~ L~.~~ Fax No: ~i~ ,~ ~~~_ Tss~ Email: ~ S,O t ~ ~ ~ ~, ~ a t~L LIST OF SUBCONTRACTC)RS Provide List of Subcontractors to be awarded portions of work. It is the intent of the Owner to rely ~ the accuracy of the information provided. After execution of the Construction Contract, the successful ~~der shall not change subcontractors for the work listed without written consent from the Owner. Submitted by: Bidder ~~ ~ ~c.l L ~-A p Date BID FORM ;? of 2 ~~; .~,si:~~ex Global Partner .ApC1) 1~..~t ~)~) (.QillilV~ Ot ~ca'r. ) C~ aS ~t)t) i~~)~I111 SC1'l3et Kerrville, Texas 7~(12fs ROIWC)Ft'I,H-CTALI3RAITH LUMI3~R C:OMI'ANY ~~Co Whorn it N1ay C~Jncern: ~4'c are providin~~ t)lis information at the request of Foxworth-Galbraith Lumber Qn1pa11V. if a contract for a project is awarded to Foxworth-Galbraith Lumber Company, Surtec Insurance Company would be wrilling to favorably consider the issuance oi'the require per.Eormance ~:ind payment bonds subjzct to their satisfaction with the contra.et docunle .s and lxmd loans. Fox~~ti-orth-Galbraith Lumber Company and the underwriter at Surtec )nSLlranCC C~~mpanv have a long standing relationship of over l0 vears. The}~ have a~rccd ro ~~~-rite every bond submitted by Foxworth-Galbraith Lumber Company over ~~t period ol~tinu~. The ullderwZ~iter anticipates a favorable outcome.. of a performance boI Anv arran~eirlent toI- bonds required by the contract is a matter between Foxworth- C.ialbraith Lumber Company and the surety and we assume no liability to you or third parties.. ii' for any reason a bond is not executed. Sinter 1~, (~,~-~ ant ~ i\~Iiller Sr. cccJUnf CII l-iOWARL:~ SMI'T'H & BARTUN 8?GO ti (antral ErprE_ss ~~ iy~ Scilr ~(0 Cal.~~,?X'5231 t~7??31.1300 fax 972.231.136& """ i^ 1200 Sumnut ,1ve. Sui,z 2~0;? f~t. 1Vorl-i, "~ex~,~ 761 Q2-4A01 1;17332,13;3 Fax 817.332.2)56 _ ~~~~ www,rhsb.com ~~~~ ~ o e n t ~'OXWC~'tTH GALBRAITH 24 May 2009 Listing of Sub-Contractors Gerald Light Paint/Finish work Barry Skaggs Window Installation Billy Hardy Millwork Cons, ruction Serv' ..es Ricky Raney Hardware ~~~ a a E N d 0 0 -c C i O J~ ~~ 00 .G K s 6 A ~~L'D~ti~ 6 DENERI-L. CONSTRUCTION ~ ~ Coatl~ouss ~~ The Honorable PetTfniey. CouN,1f The Caur~tjt Cant of IGe~r Coua~f. Ts~xas . 700 Mein Slneek Sidle 101 Ketrvige, Teoaas 780128 BID FROM: 4_ BIDDER wN cue ~ Wiortc ~ aocondanoe with the Contract Dodunents fa the stjpt~ed sum of ~e fdowing pr'~ts)- _ _ ~'- SUM words) BID FORM . c~U i of 2 • s Alternate No.1 (Refurbish Entry 5idelites & Transom) DEDUCT ~ '7 ~D• taD Upon receipt of a written Notice 1D Prnoeed, Bidder a tD canmenoe work imrrredrat~y. Bidder witi complete the work in aooordmrce with the contract doamrents within the fotlowing number of calendar' mor>fhs: BID TIME : 150 CALENDAR DAYS. 5. BIDDER aQreea thatthe Vlbrk w7 be subetarr~lly oorrrpleie and reedy fior &ral payrrrent in aooordarrce with the General Corrd~orrs orr or before the debes orwtihhin the ntsrrber of caler>dar montirs's>dir~ted in the Apreenrerrt. The wtxk shag a 2-week oommisslorring period toNowing the Date of Substarrtkd Carr~letion. 6. overt>Bad arrd Pr+afit: The Ured`herr3by agrees that the Contractor's overttead and profit, to be d~rged in payment of Additimlal Wbrk, wB be based upon the following percentages of the cost for saki Work. Additional work by Cawactor's otirn forces: ovERHEAO AND PROFIT 2 t7 ~ SUBMITTED on /~ fl'Lt ~ 2.4 ~ __ _ -, 2t>09. Phone No: ~~d ° R9~ - 5 3v2. Fax No: gad ° 997- ~~o~ Enra~: ° ~ dwo©d~ ~ `tom e n t w~ ti°.St ~fiS ~ 5 ~ LIST OF SUBt'.ONTRACTORS Provide Ust of SuboortUractors to tie avrarcled portions of work. R is the intent of tare Owner to ~Y on the accuracy of the information provided. After execx~ion of the Conshtx~ion Contract. the successful Bidder shah not change subcontractors for the work listed withot~ written consent from the Owner. Submitted by: &dder Date BiD FORM 2of2 Business Address: t 20 l N. ~. L A-N a v V' '.~ i.,, !~ 1'~ O J ~~ p ~: ~~~ ~~ ~.~ ~ ~ a 2 J O 3 ~ Gi.Y Q ~~ 11~. Q L~ P 4 U '111 ~~