1
/~~~o9I y
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Ray Buck and Tara Bushnoe OFFICE: Upper Guadalupe River
Authority
MEETING DATE: December 14, 2009 TIME PREFERRED:
SUBJECT: Presentation by Ray Buck and Tara Bushnoe of UGRA describing the status
of the Total Maximum Daily Load Implementation Plan and their plans to apply for
additional grant funding from TCEQ.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Ray Buck and Tara Bushnoe
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
5:00 PM previous Tuesday
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Page 1 of 3
Jody Grinstead
From: Tara Bushnoe [TBushnoe@ugra.org]
Sent: Tuesday, December 01, 2009 9:18 AM
To: Jonathan Letz
Cc: Jody Grinstead
Subject: RE: Grant for TMDL Implementation Plan
Attachments: COK Resolution AB UGRA TMDL 12-8-09.doc
Commissioner Letz,
Ray and I plan to attend Commissioner's Court on the 14th. Would you like us to give a presentation orjust be on hand
for questions? We are presenting at City Council next week and they are going to consider a resolution to support
UGRA's grant application and participate as an in-kind contributor. I know I originally mentioned a letter of intent, but Ray
and I thought a resolution at this point would be sufficient since we do not even know if we are going to get the funding. If
UGRA's grant application is accepted (sometime in the spring) then we could enter into a MOU, or what ever contract
legal counsel advises, before the grant work plan is submitted to TCEQ. I have attached a copy of the City of Kerrville's
draft agenda bill describing the resolution for reference.
Since the grant application is due on the 18th, is it OK if I contact County staff (Ray, Janie, Tim) before Commissioners
Court on the 14th to start quantifying the in-kind contribution? For example, I would need to ask Tim how may staff hours
does he estimate it will take to install five pet waste stations and what is the cost of that staff time (salary + fringe +
indirect).
I will work with Jody to get her what she needs for the Commissioners Court agenda.
Thank you very much for your help,
Tara
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
From: Jonathan Letz [mailto:ccr@hctc.net]
Sent: Monday, November 30, 2009 4:30 PM
To: Tara Bushnoe
Cc: 'Jody Grinstead'; Ray Garcia; Janie Roman; TBollier@co.kerr.tx.us
Subject: RE: Grant for TMDL Implementation Plan
Tara,
I think the county would be interested in participating. In addition to pet waste stations and homeowner education,
another possibility may be working with Animal Control on managing water fowl populations.
I think it will be necessary to get on the next commissioners court agenda for approval, Dec. 14th
I have copied county staff so they are in the loop.
12/01 /2009
Page 2 of 3
Thanks, Jonathan
_.. .
From: Tara Bushnoe [mailto:TBushnoe@ugra.org]
Sent: Monday, November 30, 2009 11:51 AM
To: Commissioner Letz
Subject: Grant for TMDL Implementation Plan
Hi Commissioner Letz,
I know you were not able to make the last TMDL stakeholder meeting, so I wanted to give you a quick recap and ask a
few questions. The email below and the attached document give a more complete recap of the meeting if you are
interested.
TCEQ and UGRA presented the implementation measures that will be included in the official plan:
^ Reduce bird feeding parks
^ Install exclusion/deterrent devices on bridges over water
^ Manage waterfowl populations at Parks
^ Reduce human contributions through ongoing lateral sewage line replacement, sewage inspection
and rehabilitation, and ongoing septic system plan review and registration
^ install pet waste stations at public parks and pet owner education
^ Education programs for livestock owners
TCEQ is accepting applications for a grant program that can fund projects to address these measures and UGRA plans to
apply for funding. Grant application is due December 18th. The grant requires 40% of the total amount to be made up of
in-kind services by the grantee (UGRA) or other eligible entities (Kerr County, City of Kerrville, TxDOT). I see the grant as
an opportunity to collaborate with Kerr County to get funding for pet waste stations in Flat Rock Park and homeowner
septic system education programs in areas near the waterways. In order to do this, I would need to ask County staff
(Environmental Health and Maintenance -most likely) to estimate the amount of time (and associated cost) they will
contribute to the project as in-kind services (i.e. time to install and maintain pet waste stations, time to plan and carry out
homeowners education program or prioritize systems nearest to impaired area for inspection). If we receive the grant, I
would need to include the actual in kind time spent on the project in quarterly reports.
Is cooperating in the grant process, something the County would like to be involved in? If so, can I contact County staff to
collaborate on this project? If you would like me to make a short presentation to Commissioners Court, I would be more
than happy. Ray and I are speaking to Kerrville City Council next week to ask for their cooperation and I believe council
will consider signing a letter of intent to cooperate in the grant process. Please let me know if you have any questions.
Thank you!
Tara
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
From: Tara Bushnoe
Sent: Friday, November 13, 2009 6:04 PM
Cc: Ray Buck
Subject: TMDL Stakeholder meeting 11.4.09 Recap
Hello everyone,
12/01 /2009
Page 3 of 3
I have attached a document which contains a summary of the November 4, 2009 Upper Guadalupe River TMDL IP
Stakeholder meeting and the presentation slides. Please let me know if you have any questions or need clarification. If
you were unable to attend the meeting, I am more than happy to meet with you to provide a recap.
Please review the draft Implementation Plan and send me your comments by Wednesday, November 25, 2009.. You can
also send your comments directly to Amanda Ross at TCEQ (ARoss a~?tceq.state.tx.us). If you did not receive a copy of
the draft Implementation Plan at the meeting, you can access it here http:/lu.gra.o~/pdfs/Guadalupe(-PlanDraft_~df
Some of the stakeholders expressed interest in viewing the septic tank and wastewater treatment plant interactive
modules developed by GBRA and I have included the links below:
Septic System: http://www.gbra.org/septic.swf
Wastewater Treatment: http://www,gbra.org/wastewater-treatment.swf
Thank you for your participation and I am looking forward to your comments,
Tara
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
12/01 /2009
TO BE CONSIDERED BY THE CITY COUNCIL
CITY OF KERRVILLE, TEXAS
SUBJECT: Resolution supporting UGRA's grant application to TCEQ for the TMDL
Implementation Plan and the City's support as an in-kind contributor
FOR AGENDA OF: December 8, 2009 DATE SUBMITTED: December 1, 2009
SUBMITTED BY: Kristine Ondrias CLEARANCES: Mike Hayes
Asst. City Manager City Attorney
EXHIBITS: Resolution
AGENDA MAILED TO:
ncoQnvFn ~nR SuRMITTAL BY CITY MANAGER:
Expenditure Current Balance Amount Account
Required: in Account: Budgeted: Number:
~ ~ ~
PAYMENT TO BE MADE TO:
QwiGwFn Rv TNF nIRECTOR OF FINANCE:
SUMMARY STATEMENT
UGRA staff Ray Buck, General Manager, and Tara Bushnoe, Natural Resources
Coordinator, will make a presentation to City Council describing the status of the Total
Maximum Daily Load Implementation Plan and their plans to apply for additional funding.
Elevated levels of E. coli bacteria in certain areas of the Guadalupe River in Kerr Couhty
prompted the Texas Commission on Environmental Quality (TCEQ) and the Environmental
Protection Agency (EPA) to designate the river segment as impaired. As part of the
process, TCEQ initiated a Total Maximum Daily Load (TMDL) study in Kerr County and a
subsequent TMDL Implementation Plan.
UGRA plans to apply to TCEQ for a three year grant funded by Section 319(h) of the Clean
Water Act to pay for the best management measures outlined in the Implementation Plan.
The three-year grant consists of 60% of the funding supplied by TCEQ and 40% of the
funding supplied locally through in-kind services of eligible entities. The 40% match will be
composed of staff time and services by UGRA and possibly the City of Kerrville, Kerr
County, and TxDOT. No entity will be required to outlay cash.
RECOMMENDED ACTION
Staff recommends approval of a resolution supporting UGRA's grant application to
TCEQ and the City's participation as an in-kind contributor.
Page 1 of 3
Jody Grinstead
From:	Tara Bushnoe [TBushnoe@ugra.org]
Sent:	Friday, December 04, 2009 11:50 AM
To:	Jonathan Letz; Ray Garcia; Janie Roman; TBollier@co.kerr.tx.us
Cc:	Jody Grinstead
Subject:	In-Kind contributions for grant
Attachments: Kerr CO In-kind Caluclations.doc
Hello,
I put together the attached worksheet with the information I would like to include in the third party in-kind section of the
319 grant application UGRA is preparing. For Kerr County, I outlined possible contributions from the Environmental
Health Department, Maintenance Department, and Animal Control. After reading the application instructions again, I think
I only need to include a total cost for each activity based on an hourly rate and we will not need to include any fringe or
indirect costs for the third party contributors. It is not necessary to provide specific personnel names or position titles, only
an hourly rate. Annual salary can be converted to an hourly rate by dividing by 2080 (standard amount of working hours
in a year).
The text written in red are my comments or questions that are meant to provide clarification. I have listed activities that I
think are applicable, but please feel free to add or delete any activities. I am more than happy to meet with you over the
phone or at your office to clarify the worksheet and I have reserved the entire week of December 7th to meet with you at
your convenience if necessary. I envisioned meeting with Ray Garcia, Tim Bollier, and Janie Whitt separately to address
the activities for each department, but I am open to what ever format works best for you. The grant application is due
December 18th and I would like your information by December 11th if possible.
I can not thank you enough for your commitment to participate in this project. I am really excited about this grant and our
plan to improve water quality in Kerr County.
Please do not hesitate to contact me with any questions or concerns.
Thanks,
Tara
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
_ _ _ _ ___
From: Jonathan Letz [mailto:ccr@hctc.net]
Sent: Monday, November 30, 2009 4:30 PM
To: Tara Bushnoe
12/04/2009
Page 2 of 3
Cc: 'Jody Grinstead'; Ray Garcia; Janie Roman; TBollier@co.kerr.tx.us
Subject: RE: Grant for TMDL Implementation Plan
Tara,
I think the county would be interested in participating. In addition to pet waste stations and homeowner education,
another possibility may be working with Animal Control on managing water fowl populations.
I think it will be necessary to get on the next commissioners court agenda for approval, Dec. 14th
I have copied county staff so they are in the loop.
Thanks, Jonathan
From: Tara Bushnoe [mailto:TBushnoe@ugra.org]
Sent: Monday, November 30, 2009 11:51 AM
To: Commissioner Letz
Subject: Grant for TMDL Implementation Plan
Hi Commissioner Letz,
I know you were not able to make the last TMDL stakeholder meeting, so I wanted to give you a quick recap and ask a
few questions. The email below and the attached document give a more complete recap of the meeting if you are
interested.
TCEQ and UGRA presented the implementation measures that will be included in the official plan:
^ Reduce bird feeding parks
^ Install exclusion/deterrent devices on bridges over water
^ Manage waterfowl populations at Parks
^ Reduce human contributions through ongoing lateral sewage line replacement, sewage inspection
and rehabilitation, and ongoing septic system plan review and registration
^ install pet waste stations at public parks and pet owner education
^ Education programs for livestock owners
TCEQ is accepting applications for a grant program that can fund projects to address these measures and UGRA plans to
apply for funding. Grant application is due December 18th. The grant requires 40% of the total amount to be made up of
in-kind services by the grantee (UGRA) or other eligible entities (Kerr County, City of Kerrville, TxDOT}. I see the grant as
an opportunity to collaborate with Kerr County to get funding for pet waste stations in Flat Rock Park and homeowner
septic system education programs in areas near the waterways. In order to do this, I would need to ask County staff
(Environmental Health and Maintenance -most likely) to estimate the amount of time (and associated cost) they will
contribute to the project as in-kind services (i.e. time to install and maintain pet waste stations, time to plan and carry out
homeowners education program or prioritize systems nearest to impaired area for inspection). If we receive the grant, I
would need to include the actual in kind time spent on the project in quarterly reports.
Is cooperating in the grant process, something the County would like to be involved in? If so, can I contact County staff to
collaborate on this project? If you would like me to make a short presentation to Commissioners Court, I would be more
than happy. Ray and I are speaking to Kerrville City Council next week to ask for their cooperation and I believe council
will consider signing a letter of intent to cooperate in the grant process. Please let me know if you have any questions.
Thank you!
Tara
Tara Bushnoe
Natural Resources Coordinator
12/04/2009
Page 3 of 3
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
From: Tara Bushnoe
Sent: Friday, November 13, 2009 6:04 PM
Cc: Ray Buck
Subject: TMDL Stakeholder meeting 11.4.09 Recap
Hello everyone,
I have attached a document which contains a summary of the November 4, 2009 Upper Guadalupe River TMDL IP
Stakeholder meeting and the presentation slides. Please let me know if you have any questions or need clarification. If
you were unable to attend the meeting, I am more than happy to meet with you to provide a recap.
Please review the draft Implementation Plan and send me your comments by Wednesday, November 25, 2009. You can
also send your comments directly to Amanda Ross at TCEQ (ARossCc~tceq.state.tx.us). If you did not receive a copy of
the draft Implementation Plan at the meeting, you can access it here http;!/ugra.org/pdfs/Guadalupel-PlanDraft.pdf
Some of the stakeholders expressed interest in viewing the septic tank and wastewater treatment plant interactive
modules developed by GBRA and I have included the links below:
Septic System:.httpa/www.gbra.orgJseptic.swf
Wastewater Treatment: http://www.gbra.org/wastewater-treatment.swf
Thank you for your participation and I am looking forward to your comments,
Tara
Tara Bushnoe
Natural Resources Coordinator
Upper Guadalupe River Authority
125 Lehmann Drive, Suite 100
Kerrville, Texas 78028
tel: (830) 896-5456, ext. 227
fax: (830) 257-2621
12/04/2009
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