ORDER NO. 31182 CERTIFICATION OF NON-AVAILABILITY OF ADEQUATE SPACE AND FUNDS FOR THE 198'" JUDICIAL DISTRICT ADULT PROBATION DEPARTMENT Came to be heard this the 9th day of February, 2009, with a motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve the Certification of non-availability of adequate space in county-owned buildings or adequate funds to lease additional physical facilities, purchase additional equipments, or pay for additional utilities by the Department for the 198t~ Judicial District Adult Probation Department. 1.3 31i g~ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT r~", MADE BY: Judge Pat Tinley OFFICE: County Judge; ' ~- MEETING DATE: February 9, 2009 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action on certification of non- availability of adequate space in county-owned buildings or adequate funds to lease additional physical facilities, purchase additional equipments, or pay for additional utilities by the department for the 198r~ Judicial District Adult Probation Department. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Judge Tinley and Sean Finn ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 55 i and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Jan 29 09 07:50p Menard CSCD 3253962028 p.l FE~~: Kerr Commissioners Court -Yahoo! Mail Pale 1 of 2 -,- ~i _ -J ~.7J ':~~': Kerr Commissioners Court ~ ( __ "~ean~q:l9cscd.org" har:,erkir.q(cJvzhoo.com -----Inline Attachment Follows----- ----- ------- Original Message ------- ----- From: "Jill Durst-McCulloch County" To: sean@ 198cscd.org Sent: Thu, 15 Jan 2009 11:33:28 Judge Prohl, Thursday, January 29, 20x9 12:3S Pf'I It is time for our department to renew our certification. In order to utilize Basic Supervision funds for facilities, utilities and/or equipment for which the county is responsible we must go through the verification process every five years. CJAD has accepted a letter from County Judge Pat Tinley in the past but they have informed me that we would need to go through the normal process for this next five years. Below is taken from TDCJ-CJAD FMM. Commissioners Court is the first step and I would need you to put us on there. 1 can take care of the resf. Call me if you have any questions. Thanks, Jill Ii. CERTIFICATION PROCESS TDCJ-CJAD shall set the level of contribution a county or counties must meet or exceed in order to allow the CSCD to utilize Basic Supervision funds for expansion facilities, utilities, andlor equipment for which the county is responsible. This level shall not be lower than the average level provided by the county or counties during the fiscal year in which the Basic Supervision funds are to be used and the four fiscal years immediately preceding that year. The following certification process shall be completed and forwarded to the Director of TDCJ-CJAD to expend judicial district funds as allowed by Government Code, Chapter 76, Section 76.009, to provide expanded facilities, utilities, or equipment for CSCD operations. • Meeting of Commissioners' Court -Requests for expanded facilities, utilities and equipment must be initially requested from the county and reviewed at a formal Commissioners' Court meeting. The county or counties must certify to the district judge that the counties do not have eith~adequate space in county-owned buildings or adequate funds to lease additional physical facilities, purchase additional equipment, or pay for additional utilities required by the department. • Certification Document - If the Commissioners' Court determines that funds are not available to expand the CSCD's facilities, utilities or equipment, the Commissioners' Court issues a copy of the official Commissioners` Court minutes certifying to the district judge the lack of county funds for this purpose. • Certification Information - As part of the first request for certification in a fiscal year, the county shall provide the district judge written information on the total dollar amount of the financial contribution to the CSCD for the current fiscal year and the four fiscal years immediately preceding the request. http:;'/us.mc553.niail.yahoo.com/me/showMessabe7fid=Inbox&sort=date&order=down&st... l; 29i20U9 Jan 29 09 07:50p Menard CSCD 3253962028 p.2 F`V: Ken- Commissioners Court -Yahoo! Mail Page 2 of 2 • lnformation Forwarded and list of Itemized Expansion Costs -The CSCD shall forward the following information to TDCJ-CJAD: • the county certification document, with the certification information; • a list of expansion items and their approximate costs; and • a signed cover letter to the TDCJ-CJAD director from the district judge indicating the district judge's agreement with the county certification. Lease Contracts and Utilities -The certification approved for lease contracts and utilities is allowed to remain in force for up to five years from the fiscal year in which certification is approved. With prior TDCJ-CJAD approval, the CSCD may increase the lease expense for the same square footage of office space during the five-year period for an amount not to exceed five percent (5%) per fiscal year. At no time may the CSCD charge the program for any lease contract or utilities expenditures in excess of the approved amounts. At the end of the five years, if the county cannot pay for the lease and/or utilities, certification may again be requested. It should be noted that each certification approved for lease contracts and/or utilities begins a new five-year period. ----- ------- End Forwarded Message ------- ----- htgx//us.mc553.mail.yahoo.com/mc/showMessage'?fid=lnbox&sort=date&order=do~wn&st... 1 i29i2UU~)