ORDER NO. 3l 192
KERR COUNTY HISTORICAL COMMISSION'S ANNUAL REPORT
Came to be heard this the 9th day of February, 2009, with a motion made by
Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously
approved by a vote of 4-0-0 to:
Accept Kerr County Historical Commission's Annual Report, Membership Appointments
and Revised By-Laws.
j, t ~
COMMISSIONERS' COURT AGENllA REQUEST
,3 /19 ~--
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Joseph Luther
MEETING DATE: February 9, 2009
OFFICE: KCHC
TIME PREFERRED: 11:05 AM
SUBJECT: Consider, discuss and take appropriate action on Annual Report,
Membership Appointments and Revised Bylaws for the Kerr County Historical
Commission.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Joseph Luther
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
~~~~ °~,, ~j'EXAS
~ ~ ~ ~-jISTORICAL
COMMISSION
77ie State Agency for Historic Preservation
RICK PERKY, GOVHRNOK
)OHN L. N~~U, ll[, CI InIR~1AN
F. LAWERFNCE OAKS, GXECUI'IVF D1R1iC"I'OR
January 9, 2009
Dear Judge:
This month county commissioners courts in Texas will make appointments to their county historical
commissions (CHC) in keeping with Chapter 318 of the Texas Government Code. This statute states that at
least seven residents of the county should be appointed, but we urge you to appoint more if you feel it would
help facilitate a more effective preservation program. Please consult your CHC bylaws to adhere to any
language that may further specify the appointment process for your county and member status, i.e., officer, ex-
officio, or member emeritus; appointee status becomes particularly important when determining the
opportunity to vote on CHC issues.
Your CHC bylaws should also address whether the Court appoints officers of the historical commission, or if
they are elected and recommended by the membership. The individual selected to serve as CHC Chair should
be committed, creative and competent in fulfilling the duties of leadership and working with the public. Since
appointments are made every odd-numbered year as per the statute, the appointment term is considered to be 2
years. While reappointment is of course helpful in providing experience and consistency, please ensure that
those being considered for re-appointed remain willing and able to serve.
We also recommend that your commissioners court make a special effort to appoint citizens who live in all
parts of your county, people of varied ages and ethnic backgrounds and those who demonstrate an active
interest in historic preservation. By appointing a diverse CHC membership, you will enhance the overall
appreciation for and interest in preserving all aspects of your county's history and historic resources.
Please provide current appointee contact information so the THC can update our records. We encourage you to
request and use an electronic version of the appointee form by emailing amber.nunez@thc.state.tx.us. If you'd
prefer, the attached printed version of the form may be filled out and mailed to our office in lieu of e-mailing
the electronic version.
We invite you and your CHC members to attend the 2009 Annual Historic Preservation Conference at the
Lakeway Resort near Austin, April 15-17. The conference is an excellent opportunity to educate and motivate
CHCs to be effective preservation organizations. Sessions and workshops have been specifically tailored for
CHCs. We have worked hard to keep the registration and hotel costs affordable; please consider financially
supporting CHC conference participation as an investment towards saving your county's history.
Should you have any questions, please contact Amy Hammons, coordinator of the CHC Outreach Program, at
512/475-2692 or email amy.hammons@thc.state.tx.us. We look forward to working with you and the members
of your county historical commission.
Sincerely,

F. Lawerence Oaks, Executivi~irector
P.O. BOX 12276 AUSTIN, TX 78711-2276 512/463-6100 FAX 512/475-4872 TDD 1-800/735-2989
wwiv. thc. state. tx. us
CHC Appointee Criteria
The following is taken from the Texas Local Government Code, Chapter 318, Subchapter A, noting county
historical commission (CHC) appointments; the statutes can be found online at
httn://tlo2.tlc.state.tx.us/statutesll~ toc htm.
SeG 318.003. COMPOSITION; TERM. (a) The commission must be composed of at least seven
residents of the county. Members of the commission must be individuals who broadly reflect the age, ethnic, and
geographic diversity of the county.
(b) The members of the commission shall be appointed during the month of January of odd-numbered
years and are appointed for a term of two years. The commissioners court shall fill a vacancy on the commission
for the remainder of the unexpired term.
(c) Each commission member must have an interest in historic preservation and an understanding of
local history and resources.
(d) The commissioners court shall provide to the Texas Historical Commission a list of appointed
members and the mailing address of each member.
The methodology for appointing county historical commissions may vary somewhat from county to county,
however, the criteria stated within the CHC statute must be met. To provide the most complete representation of
cultural and historical resources throughout your county, it is important that the group selected reflect county
demographics and geography. When selecting CHC appointees, keep in mind the following skills and abilities.
CHC members should:
^ Be a positive influence for the cause of preservation in your county and throughout the state.
^ Be able and willing to provide service beyond attending the required 4 meetings per year, and participate in
cultural and heritage events.
^ Be willing to work and partner with people and organizations for the good of the county.
^ Ensure information collected today will be accessible in the future.
^ Provide ongoing updates on CHC activity to county commissioners court.
^ Be able to receive, and respond to, inquiries about historic resources oftheir county in a timely manner.
^ Be able to provide site visits to historic properties around county to update surveys, update property inventories,
and provide current information on site conditions for THCstaff_- _
----------------------------------- --------
^ Provide necessary stewardship over all county cultural and historic resources.
^ Have a working knowledge of history, be able to identify gaps or untold stories, and understand the need to
address and promote a diverse interpretation of the county.
^ Be willing to attend preservation education opportunities outside oftheir county.
The time and energy provided by your CHC is a true service to the vitality of your county. Please consider the
following ways to support your county historical commission and by extension, your county:
^ Attend CHC meetings.
• Schedule regular meetings with your CHC Chair to discuss ongoing business.
^ Provide your CHC an office space, internet access, and a consistent e-mail address through the county's server
that may be shared and accessed by future appointees.
^ Match CHC volunteer hours with funds.
^ Increase budgeted financial support, especially if the amount has not been increased in recent years.
^ Fund continuing preservation education opportunities even when located outside the county.

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Page 1 of 2
Cheryl Thompson
From: Jody Grinstead [jrinstead@co.kerr.tx.us]
Sent: Monday, February 09, 2009 1:37 PM
To: 'Cheryl Thompson'
Subject: FW: ANNUAL REPORT
Attachments: 2008 CHC Annual Survey Results.pdf; ANNUAL REPORT 2008.doc
Jody Grinstead
Kerr County
Commissioners' Court Coordinator
700 Main Street. Ste. 10]
Kerrville, TX 78028
(830)792-2211
From: JOSEPH LUTHER [mailto:JLUTHER@stx.rr.com]
Sent: Saturday, February 07, 2009 1:42 PM
To: Bill Williams (Bill Williams); Bruce Oehler (Bruce Oehler); H. A. Buster Baldwin (H.A. Buster Baldwin); 'Jody
Grinstead'; Jonathan Letz (Jonathan Letz); Judge Pat Tinley (Judge Pat Tinley)
Cc: Ann Bethel; Ann Branson--HC Trail; Bob Rizzari; Brenda Craig; Bryant Saner; C.R. Caldwell; Dell Sheftall;
Francelle Collins; Francis H Swayze; Irene Van Winkle; Jeanie Archer Webb; Jeanne Sutton; Joe Burkett; Joe
Luther; Julia Wendel Stehling (Scott Stehling); Julie Mosty Leonard; Julius Neunhoffer; Kathie S Walker; Lanza M.
Teague; Laura Rhodes; Lew Williams; Robert and Vickie Love; sue w dyke; Thorton Secor; Tom Alexander;
William Rector
Subject: ANNUAL REPORT
Gentlemen,
Attached please find our EXECUTIVE SUMMARY ANNUAL REPORT which is Scheduled on
your agenda next Monday. You have already received copies of our Revised Bylaws and
list of members. I am also attaching the 2008 Annual Survey sent to the Texas Historic
Commission in Austin.
Thank you for your kind consideration and continued cooperation.
ClOe
Joseph Luther, Ph. ~.
Chairman
Kerr County Historical Commission
830-377-1305
jlutherC~stx.rr.com
http: /Iwww. co. kerr. tx. us/historical/
2/9/2009
Constant Contact :Surveys :Individual Results
2008 CHC Annual Survey
I .:> I Indiv€duad Results ~
-'.mot,=rr, _
Results View: Partial & Completed
25 Response(s) ~,o
i-
Response for: jluther@stx.rr.com I" ,
Completed: 1!28!2009 - 17:52 AM EST
~ Gounty: v
Kerr
_. __,.~~a, -~ ~.. _.~._h _.~..~~,~,~ ,~~~~~,~~.,_~~..~.~
~ CHC Ghair Name:
Joseph Luther, Ph.D.
~ Haw many years has this person been GHG Ghair?
two
$ Which of the foliawing committees does your GHG have?
(check all that apply)
Answer
~.= Endangered Properties Committee ~~ ~ ~ _._____
Executive Committee
History Appreciation Committee
Research and Markers Committee
~.' Finance and Budget Committee
Publicity /Promotion /Marketing Committee
~ Cemetery
~_ Archeology
Fundraising
Other: Archeology,Archives,Exhibits,Oral History, Web Page
Comment: Fourteen Standing Committtees, plus "Friends of the KCHC" - a separate organization for fundraising.
& Which of the following~drsciplines do your committee members have professional
experience ln?
{check a61 that apply)
Page 1 of 14
http://ui.constantcontact.com/so/rnav/survey/a07e2t1~g2safohotrwq/report/response/54?res... 1 /28/2009
Constant Contact :Surveys :Individual Results
Answer
4< Archeology
Architecture
History
,~ Preservation
,: Tourism
Fundraising
Marketing /Public Relations
.> Teaching
Writing
,- Other: Photography, Cartography
s Daes your CHC actively communicate with your county offtcials?
Answer
._~_._ .. _ _ .~ _. _ a~e _ __
,, Yes e ~_.~._~_..~_._
No
~n~~ .e.~.~~ s~x.~r-a~.«,~,.«~». a .,.. ~:.~.-.~,~~
~~ Now da you actively communicate with your county officials?
{check ali that apply}
Answer
__
_ __
__
.~ Attend county court
~. Submit CHC bylaws
~, Submit CHC meeting minutes
,.- Submit a CHC budget
Give a CHC treasury report
,, Informal meetings with the County Judge
Informal meetings ~~r.~ith County Commissioners
Provide suggested appointments
a: Other: social events
tZ Explain why you don't actively communicate with yaur`Iocalecounty officials.
{10 lines or less}
ova . r.... _,. ~ ~.~~~ s
Text Block : ~ ~~
Definition:
Partnerships:
To develop networks, build alliances, engage in cross-functional activities, collaborate across boundaries and find
common ground with a widening range of stakeholders, use contacts to build and strengthen internal support bases.
t2 After reading the above definition, which of the fallowing "potential" partner
organizations da you have In your county?
{check alb that apply}
Page 2 of 14
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Constant Contact :Surveys :Individual Results
Answer
Gty officials _ _ _
-:: County officials
;; Nonprofit organizations (heritage group, visitor bureau, etc.)
,- Educational institutions (school districts, community colleges, universities)
Landmark commissions
Museum boards
Cemetery associations
Local historic designlreview boards
Main Street managers and/or board members
Tourism organizations
Other
'.' Which of these "potential" partner arganizations do you partner with? ~~~_.._, ,.~~a.._ ,_,_s_._
(check all ihat applyl
Answer
City officials
-,- County offcials
~- Nonprofit organizations (heritage group, visitor bureau, etc.)
,: Educational institutions (school districts, community colleges, universities)
Landmark commissions
Museum boards
Cemetery associations
Local historic designlreview boards
r' Main Street managers and/or board members
*. Tourism organizations
We don't partner with any organizations
-- Othec Hill Country Archeological Association
to If you parttter, plsass give briefi examples: \~~ .~..- ~~~~ ti,~~,~~ .~w~0.~aR~,~
(1Q lines or iess~
AGREEMENT FOR LONG TERM LOAN OF
HISTORICAL COMMISSION'S ARCHIVES AND ARTIFACTS
SCHREINER UNIVERSITY
KERR COUNTY HISTORICAL COMMISSION
PURPOSE:
This Agreement establishes procedures for the safeguarding and public access provided by Schreiner
University for the Kerr County Historical Commission's archives and artifacts.
is Do you have incoming revenue or free services provided to your CHC?
Answer
_ - ~ --
~ Yes -~ ___ _ _
No
t8 `How much money andlar what typseof services does your county provide?
(10 lines or less)
County funded the Historic Commission for $5,000.00 in 2008-2009. County provides office/storage space in
the courthouse, as well as meeting space in the Old Union Church Building.
t7 Other than your county, what other sources do you have and what do they provide?
(1D lines or less)
"Friends of the Kerr County Historic Commission" allocated $1,650.00 to the Commission for the 2008-2009
fiscal year for operating expenses.
~~~,.~4_~ .~,~~~~~,x~~.-~ ~.~„ A _ ,~,~.. ~ ~ . __ _ _ u.v,~~,
is Haw doss your CHC manage its money?
Page 3 of 14
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Constant Contact :Surveys :Individual Results
2s Piease mark all of the ethnicities that are reflected by your CfiC`s appointed members.
Answer
~, Anglo _ . ~_~..r___
African-American
$' Hispanic
Asian-Pacific Islander
Native American
Mixed ethnicity
Other
2z Piease mark all at the age ranges that are reflected by your CNG's appointed members.
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Constant Contact :Surveys :Individual Results
Answer
::: 18-29 _ _. ___ _...
.. 30-39
~~~ 40-49
-: 50-59
60-69
70-79
80+
2a Please markuall the. county precincts represented by your CHC's appointed members. ~`~ _
Answer
.. Precinct 1
Precinct2
Precinct 3
Precinct 4
29 How many non-appainted participants does your GHC have?~_~~~~ ~.~.~ ®~
6
3e Are these non appainted participants alBawed to vats?
Answer
__
Yes
m< No
st Haw many times a year does your CC meat?
1z
~~ Do you have regularly scheduled CHC meetings?
Answer
,. Yes
No
Sometimes
ss when are your regularly scheduled meettngs? ~~ „. ~~~.~~~~
{1p lines ar less
Third Monday of each month.
__ _ _._ _ _ ~.~, ..n ~ .~~.,~~~
as Da you past meeting notices? „ _ _<, ~t~_
Answer
__. _..___._.._....._._..__ _____ . _~ ___.._,w_~._ ~_.. __-____ . __. _ _.....N ~ e-__...____
~; Yes
No
Sometimes
ss Haw do you past meeting notices?~~.~~ ~ .....,~,.,,.~ ..m..._.,.~,~ ~.~t_v.. ~.....~.„~~,r..d.,~
(check all that apply}
Answer
. ~....._._- - - __...._.... ._.w...._ .__. _,.._
At the courthouse
~= in the newspaper
~,- Email participants
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Constant Contact :Surveys :Individual Results
Other
~s 3-low far in advance da you post meeting notices .~~ ~ ~~~ ~~ ~~ ~~~.
Answer
i week
~- 2 weeks
3 weeks
4 weeks
Other
'7 How da your CHC bylaws define a quaruttt?
{10 lines ar less}
Section 5 Five appointed members oT the Commission shall constitute a quorum. At a membership meeting,
a motion. other than a motion to amend the by-laws, shall pass by simple majority of those present and
voting.
Section 3. Three (3) members of the Executive Committee shall constitute a quorum at Executive
Committee meetings. At an Executive Committee meeting, a motion shall pass by simple majority of those
present and voting.
~..~ ..~~~roo~ ,mob ,. ~, ~,,,,~W> _. n, d ~. ,., z- ~a„~a...,, x ....
~g Do non-appointed partlcspants count towards your quorum?
Answer
Yes
No
Unsure
Comment: Only appointed Members of the Commission shall be voting members.
~~ Does your CHC have an attendance pafi4y?~~ ~~ ~~ ~~~a~~ ~ G
Answer
Yes ~ _
No
Unsure
ao Is the policy its your bylaws?
Answer
_ __
___ __ _.
Yes
No
Comment: Section 5. If an appointed member of the Commission fails to attend at feast NINE regular meetings of
the Commission during the first calendar year of the appointed term or during the second calendar
year of the appointed term. without a valid excuse (personal excuse or health reasons) then such
Member
1) At the end of the first calendar year may be automatically removed from the Commission;
Or
2) At the end of the second calendar year may not be nominated for another term.
`~1 Is the attendance policy adhered ta?
Answer
ro Yes ____ _ ~ ... __ _. e_~~
No
Sometimes
Comment: Policy contained in revised bylaws adopted 19 January 2009.
42 Do you gather infannatian regarding the skills, expertise and interests of your
appointees and participants?
Answer
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Constant Contact :Surveys :Individual Results
,- Yes
No
....~ a..,w~ ~vrr,. ~..~ ... ~. ~.~..~ ..~.._. ~~ _,, . ,
~~ How da you use the information you gather on the ski#Is; expertise anei interests of your
appointees and participants?
(70 lines or less}
Each candidate for appointment must submit a brief vitae.
b4 Do you have any county officials that participate in CHC activities?
Answer
Yes
No
_~ _ _. . ,._,. _. _.~.-.~_~., ..~~-.-r~_..-~... ,.~.u,.~~~..._„W
as In what ways do these county officials participate?
(check all that apply}
Answer
Attend CHC meetings
~~ Attend CHC events
,< Advocate for preservation
Appointed member
~., Ex-officio member
Other
$s How many volunteer hours did your CHC tag in 2008? ~~~ ~~~~ ~..~
(Be sure to include time spent at meetings; events and travel to and from meetings and
events)
z,tso
a7 Da you report your volunteer hours?
Answer
,. Yes
No
"~ to whom do you report your volunteer hours? ~ ~,~~~_ ~~ ~,~~,~2~~e~.,
(10 fines ar less}
To the County Commissioners' Court as part of our presentation of our Annual Report to them.
4s Do you delegate tasks arnang participants?
Answer
_._____ _~_. e.._.-.___, .. ..._.__ .
Yes
No
~~ How do you de#egate?
(check alt that apply}
Answer
~' Share duties during meetings
Engage participants by using skillsets
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Constant Contact :Surveys :Individual Results
,.- Assign tasks and deadlines
t= Other: committee work
Comment: ARTICLE VIII -Standing Committees
Section t. There shall be Standing Committees which are permanent committees specializing in the
consideration of particular subject areas. There are currently 14 standing committees for the Kerr
County Historical Commission. Committee Chairpersons will be appointed by the Commission
Chairperson and approved by the voting members of the Commission. Individuals of Associate and
Emeritus Membership may be invited to serve on committees
56 Do you personaliyinvrte non-appointees to CHC meetings a€7d!or functions' ..... _.....~r~..,~,~~.
Answer
Yes
No
.x...~ w, a. <...,~. u.....:
~` he€~ you inv€te non-appointees to CHC meetings and(or functions do they come?
Answer
®- Yes
No
Sometimes
s~ Do you recruit new appointees for the CHC?
Answer
Yes _
No
F4 Explain how yourecruttnewappointees. ~~~~.r,A~~ _~ y„~.»~. .,,~..m,b.~~~
(10 ienes or less}
Individual contacts. Asked to submit brief vitae for consideration by the Commission. Upon vote to approve,
indivdual is invited to neM meeting.
Interested parties are discovered at events or through publicity.
Text Black : ~~
TRAINING:
5s Do you have a CHC handbook?
Answer
tF Yes _ _
No
ss %Do you share CHG handbook information with CHC partictpants? ~~
Answer
_.m°-___-_.,~..._.,._~.__..,,..__ _ _ ....._.. _.~._~ _._.~...._._. _.
Yes
No
..,. ,.~..._ .<....W.,,,...~....,,,,..N .,~ ..,,........~.m...,..,~.,.~. ..~.n, ..
5a Do you use the CHC handbook as a teaching taol for CHC participants?
Answer
Yes
No
ss ~Do you ctse the CHC handboak as a teaching too! for local officials? ~~
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Constant Contact :Surveys :Individual Results
Answer
__
Yes __ __
No
~'~ Do you use the THG web sits?
Answer
__
_.. _.
., Yes
No
so Which gaits of the THG web site da you use? .~ ~~~ ~ d Y ..~~~~ ~ ~ ~ ~ .~~~~~~
{cheek a41 that applyl
Answer
Awards _....._. ....__.
:- Calendar
~. Federal/state rules and regulations
,~ General preservation information
Grant information
Heritage tourism
;r Historical marker application /information
~~ Historic sites atlas
~= Information requests
~. Information on THC programs
,- Preservation news
~~ Publication requests
,.. Tax credit information
,2. Other: pubications
6t Do you attend THGs annual canference?
Answer
~~~ Yes ~__ _~_...__.~_
No
~yv.~.~ .~n .,A.~s~~~~~_e~~ ., a... ,~.
'2 Haw many frotr your GHG usually attend?
1 to 5
63 kh „~ ~. ~ € u _' S.:~ =@gtstCat3c?E, ~CtSi~'
(10 lines or less)
Depends on number of attendees, cost of travel and budget. This year, will probably pay registration only.
5n What other THG training opportuntties\has year CHG taken advantage af? ~~.~~~~.
(check alt that applyp
Answer
Archeology steward workshop
Cemetery workshop
g, Grant writing workshop
Oral history workshop
•r, Preserve America museum workshop
Texas Main Street training
Visionaries in Preservation /Certified focal Government Symposium
Other
65
Please list any non-THC trainings attended in the last year?
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Constant Contact :Surveys :Individual Results
i.e., hlational Trust, Preservation Texas, etc.
{1fl lines or less)
None
..~~.,., :. .-..~ .~~ ._~,.., e-~..~.
~~ Did any of these prouide hands on training for preservatian projects? ~9~ ~~~
Answer
_Yes ._., __ _ .
No
~`' Please list any framing sessions ar preservation speakers you hosted at your 2008
meetings,
{'!0 tines or less}
i.Presentation by Candice Scott and Sara Schmidt of Schreiner University re archival practices.
2.Presentation by Ann Branson, Cemetery Preservation.
3. Tom Alexander spoke about the WWII initiative in Texas, to identify the military and civilian sites that
played a role in WWII.
4. Amber Nunez -County Historical Commission (CHC) Outreach Program.
5. Bryant Saner -archeology.
~$ Da you communicate with other CHCs to discuss €ssues and projects?
Answer
__ _ __..
~-° Yes _..... _._..
No
ss t7o you prouide Inentoring to other CHCs?
Answer
Yes __ __
No
7e Please List brief examples where your CHC has mentored another CHC.
(10 lines or less)
~t Cis uxpe €erce~f CfiC appair€tces traorz ,yew appointees?
Answer
___. __~
~. Yes ._..._ _.
No
7z t3a you have a formal CHC mentonng process €or new appointees'~~ ,,„,
Answer
_......__ .,_.._.._ _._.n_,......,..
._._...~._...._.._._.. ,....._.,..._.... ...m.______._._._..,~_
Yes ..._. _ ...~_._~
No
Text Block : ~,.,.,.~_~r......~,~...~~~~ ~ M.. .~,...~.~~.,,.~~ _.,.,.~ _~,._.w,.....a..,.~~...~..~..~.~.~,~...
CORE PRESERVATION:
7s Are there professional cultural and historic resource surveys of your county?
Answer
__ __...
_..
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m Yes
No
Unsure
7a What pereen#age of your county flea been professionally surveyed?
Answer
1 25% . __ .. _..
26-50
51-75 %
76-100
~~ ,.:,n,:.,..,~~..~..~,...m<~.~.<
7s When were these surveys last updated?
Answer
__ _. __ __
Within the last year __-~- ~~~_-
2-5 years ago
6-10 years ago
11-20 years ago
20+ years ago
Unsure
7s Do you have inventory lists of any of the following?
{check elf ihat apply)
Answer
.u Subject markers
Museums
Recorded Texas Historic Landmarks
a. State Archeological Landmarks
National Register designations
Historic trails
Covenants
No, we don't have any inventory lists
77 if you have inventories, do they list the exisfing physical conditions?
Answer
Yes ~----- _ _._. _ _._._.
~. No
7s How often do you monitor / update €hese inventories? ~~ ~~ ~ ~ ~~
will update in 2009. First in 10+ years.
79 Please mark ail parties tha€ are provided a copy of your inventories:
Answer
___ _ _...
~ CHC a __ __...._
PPointees _._._ ........_.
~' Counry Commissioners
County Judge
Texas Historical Commission
..Other.
sa Please mark ail of the faftowing items you keep track of in your cot€nty~~~~~«~~~
Answer
Under represented resources _____`_______
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Under-served subjects
~< Endangered properties
Anticipated /ongoing archeological investigations
None of the above
~~ DC7 yoga provide tnfs informatlt5n tQ the TI"{{.? A ~.~~.~~ ~xr
Answer
~~ Yes _. _ _...... _..__ _...
No
.._~~.~. .~,.,ay.wm..~ .. ...
e2 Da you use this information to prioritize CHC w®rk?
Answer
_,< Yes __. _....... __ _.._. _ ___.
No
~s Are these priorities incorporated into your annual work plan? ~ ~ _ ~~~~~~
Answer
__ _ __. __
Yes _ _._ ..
No
h~.~,~.~..» _.. _ ~~. __ _ _ _~, ~~ ~. _ a~~,~~~
S4 Does yoaar county provide ordinances andior incentives regarding historic resources?
Answer
__ __
_.... _ .
Yes _ _ _
No
$5 is the CNC invalvedrn adm€nistering or commenting on these ordinances andior
incentives?
Answer
___..._......_...____.....
Yes __
No
$& Briefly explain the CHC's rote in our coun ~` ~ _~ .,r.~,~.,~_,~~
y ty°s ordinances andior incentives regarding
historic resot€rces:
(14 lines or less)
s7 Do you understand the difference between the following markers and designations?
Designations:
- National Register of Historic Places
- Recorded Texas Historic Landmark
-State Archeological Landmark
- Historic Texas Cemetery
Markers:
- Subject marker
- Recorded Texas Historic Landmark marker
- Historic Texas Cemetery Marker
Answer
b Yes _~.__~ _.__._ ._._._~ _ ..
No
Some
...
88
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Do you understand the various levels of protection that cofne with the toiEawing markers
and designations?
Designatfans:
- National Register of Historic Places
- Recorded Texas Historic Landmark
-Mate Archeological Landmark
- ~listoric Texas Ce€1letery
Markers:
-Subject marker
- Recorded Texas Historic Landnark marker
Historic Texas Cemetery Marker
Answer
Yes _._.. ..___ .___. .._._...._..
Na
Some
89 YVhen dec€ding which marker or designation to pursue, rank the tollowing items in order
of importance.
Rankingll =Mostlmportant)
1 The effect the designation will have on future preservation options
2 Appropriateness of interpretation
3 Level of protection
4 Cost
5 Length of time to complete the process
6 Familiar with the process
7 It's what the CHC has done in the past
00 Does your CHs, manage, fund or help operate a museum?
Answer
Yes _.___. __. ._._
No
..~ ~,.. __.~_ye .~. _- ..<.. ... _ ._.. ,..~.- ~,~ .,~,...~ ...._
s1 Vvhat percent of CHC volunteer hours are spent on the museu€n?
Answer
_ __
21-40
41-60%
61-80%
i-lOG%
°2 what percent of CHC funds are spent on~the museum7. ~~~ ~ ~~~~.~~~~~
Answer
1-20 % - .__.__ _____ . , ..._.__
21-40
41-60%
61-80
81-100%
9s Do you use any professional standards of care tar your historic~resourees? ,>,_sx>~u,„.,„„
Answer
Yes _.. _._....... _ __.
No
84 ,._
Please list the standards you use.
i.e., Secretary of the Interior's Standards for Preservation, American Association at
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Constant Contact :Surveys :Individual Results
Museums Standards and Best Practices
{9t7 tines ar less)
Secretary of the Interior's Standards for Preservation, American Association of Museums Standards and
Best Practices
s~ When looking at the annual work generated by your CHC; rank the toitowdng items in
order of tmportance.
Rankinglt =Most Important!
__._t__ _.___ _..... __ _~_ ._.__.
t Protection ul historic resources
2 Heritage tourism
3 Cemetery preservation
4 Subject markers
5 Balanced interpretation of all historic county resources
6 Museum
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KERR COUNTY HISTORICAL COMMISSION
EXECUTIVE SUMMARY ANNUAL REPORT
2008
Joseph Luther, Chairman
The Kerr County Historical Commission (KCHC) is a county agency made up of
volunteer residents for the purpose of initiating programs suggested by the
Texas Historical Commission (THC) at Austin for the preservation of the
historical heritage of the county. The mission of the Kerr County Historical
Commission is to protect and preserve the County's historic and prehistoric
resources for the use, education, enjoyment and economic benefit of
present and future generations. This mission will be implemented through
the Texas Statutes pertaining to County Historical Commissions and
Historical Preservation and the programs as promulgated by the Texas
Historical Commission. (TX Gov Code, Chapter 442. Texas Historical
Commission; TX Local Gov Code, Chapter 318, Historic Preservation by
Counties)
By charter, the Historical Commission is to report annually to the Court on
the following:
• Membership
• Leadership
• Activities
This Annual Report is being presented for the records of Kerr County on 9
February 2009. Previously submitted are separate documents:
• Membership list of new and approved members of the Historical
Commission.
• Revised Bylaws of the Kerr County Historical Commission.
MEMBERSHIP
Current membership of the Kerr County Historical Commission stands at 33.
The revised bylaws made changes creating four categories of membership:
• Appointed
• Associate
• Emeritus
• Ex-Officio
The membership roster includes 26 members to be appointed or
reappointed by the Commissioners' Court. There are six Associate
Members and one Emeritus Member, who will not be appointed members.
Associate and Emeritus members do not have voting privileges.
KCHC members live in communities widely distributed throughout Kerr
County, including Kerrville, Center Point, Cypress Creek, Turtle Creek,
Mountain Home, Ingram and Hunt. These members represent a wide range
of ages up to and including 94.
In 2008, these volunteers donated a total of approximately 2,150 hours of
their time in support of the activities of the Kerr County Historical
Commission. This is valued in excess of $60,000.00.
LEADERSHIP
The following officers for the 2008-year were elected from the members in
December 2007 and will serve for two years, constituting the KCHC
Executive Committee:
• Joseph Luther -Chair
• Sue Dyke - 1st Vice Chair (Haskell Fine -Interim)
• Julie Leonard - 2nd Vice Chair
• Francelle Collins -Secretary
• Julia Stehling -Treasurer
2
The following standing committees were employed in 2008:
• Archeology -Bryant Saner, Chair
• Archives -Julia Stehling, Chair
• Endangered Properties -Joseph Luther, Chair
• Exhibits - Francelle Collins, Chair
• Executive Committee -Joseph Luther, Chair
• Finance -Sue Dyke, Chair
• Friends of KCHC -Dell Sheftall, Chair
• GPS -Cemeteries -Jeanne Sutton, Chair
• Historic Markers, Julie Leonard, Chair
• Membership -Kathy Walker, Chair
• Old Trails and Roads -Thorton Secor, Chair
• Oral History -Jeanie Webb, Chair
• Publicity -Lew Williams, Chair
• Union Church Building -Julius Neunhoffer, Chair
• Web Page, Joseph Luther, Chair
HIGHLIGHTS OF 2008 ACTIVITIES
1. IMPLEMENTATION OF A NEW PLANNING AND BUDGETING
METHODOLOGY.
In this year, 2008, the KCHC developed and presented a Plan of Work based
on a Planning, Programming and Budgeting (PPBS) methodology. A Plan of
Work was developed, with each Committee identifying its goals, objectives,
activities, tasks and resources requirements -all functionally linked
together. From this Plan of Work, a Programmatic Budget was developed.
This Programmatic Budget was presented to the Commissioners' Court last
September. This was a significant change in the planning and operating of
the KCHC. In this approach, ends and means are firmly connected; the
desired outcomes are linked to activities; activities are linked to tasks;
tasks are used to identify needed resources; and resource requirements are
the basis of the annual budget request. This established an annual cycle
with the Annual Plnn of Work, the Annual Budget, and the Annual Report
providing a continuous process and program management.
3
2. COLLABORATIVE AGREEMENT WITH SCHREINER UNIVERSITY.
This Agreement establishes procedures for the safeguarding and public
access provided by Schreiner University for the Kerr County Historical
Commission's archives and artifacts. The Kerr County Historical Commission
is charged with the protection and preservation of Kerr County's historic
and prehistoric resources for the use, education, enjoyment and economic
benefit of present and future generations. In fulfilling this mission, this
commission has accumulated oral histories from notable county citizens,
sponsored historical markers and national registry buildings, and fulfilled
projects that promote the county's history. Records of these projects are
stored in various formats including books, paper, photographic, video and
electronic. These historical archives and artifacts are not conveniently
available to the public. Few of these items are digitized and their paper
condition will continue to deteriorate over time from age and environmental
conditions.
Schreiner University seeks, beyond its academic mission, to enhance current
and create new partnerships within the Hill Country community. The Texas
Hill Country Special Col%ction within the Logan Library at Schreiner
University houses a selection of books, photographs, documents, papers and
other archival material about the history of the Texas Hill Country. The
Sam Lanham Digital Library of Texas Hill Country History, a digital
repository, allows broader access of archives and artifacts while protecting
the original items. Schreiner University seeks to attract the attention and
support of residents of the Texas Hill Country who have one-of-a-kind
historical items as documented in private or business records, manuscripts,
journals, diaries, letters and photographs among their family archives. At
Schreiner University, these historical archives and artifacts are
safeguarded in an environmentally controlled, secure facility, digitized as
time permits and made available for viewing by the public with controlled
access. We believe this collaborative venture is the first of its kind in this
state and perhaps in the country, serving as a model for other county
historical commissions.
As part of this archival activity, the KCHC Archives Committee has
identified, inventoried, catalogued and filed a great mess of loose files and
photographs stored in the basement of the Courthouse and in the library
annex. These will be transferred to Schreiner University.
4
3. REVISION OF KCHC BYLAWS.
The Bylaws of the Kerr County Historical Commission were significantly
revised this year to conform to THC requirements for application as a
"Certified Local Government." A copy of these revised Bylaws has
submitted for approval by the Commissioners' Court. Major changes in
these Bylaws include:
• Established of four categories of membership: Appointed, Associate,
Emeritus and Ex-Officio.
• Established participation/attendance requirements.
• Deleted the term "Board of Directors" in reference to the body of
Appointed Members of KCHC.
• Detailed the role of the "Executive Committee" -- which will have
general supervision of the affairs of the Commission between its
business meetings, fix the hour and place of meetings, make
recommendations to the Commission, and shall perform such other
duties as are specified in these bylaws.
4. HISTORIC MARKERS.
In 2008, the Kerr County Historical Commission researched, prepared
and submitted applications for the following subject markers:
• Apelt Armadillo Fnrm -approved Feb 2009
• Old Spanish Trail -approved Feb 2009
• Great Western Trail -approved Feb 2009
• Starkey Cemetery (HTC approved last year) -marker
approved Feb 2009
The following markers were approved in 2008.
• Mnsonic Building -yet to be dedicated
• Kerrville Daily Times -dedicated
• Mary Ann Morriss -yet to be dedicated, scheduled for 8
March 2009.
• Starkey Cemetery (Registered Historic Cemetery) -yet to be
dedicated.
5
In addition, the KCHC applied for and received permission to relocate three
historical subject markers:
• One Mile to Ruins of Cnmp Verde - to be relocated to Camp
Verde, intersection of SR 173 and FM 480 in area of excess
TxDOT ROW.
• Camp Verde C.S.A. Marker #682- to be relocated to Camp
Verde, intersection of SR 173 and FM 480 in area of excess
TxDOT ROW.
• Kerr County -Marker #2929 - to be relocated to front of
Courthouse.
5. EXHIBITS.
The Kerrville Arts and Cultural Center hosted the KCHC Annual
Exhibition in March 2008. This year, the exhibit was entitled
INDIGENOUS PEOPLE OF KERR COUNTY, 1730 - 1880. Following
the exhibit, the major work of art was presented to the Commissioners'
County and today is displayed in the Courthouse. Other materials from
this exhibit are in the KCHC display cases in the Courthouse.
6. COLLABORATIONS. The Kerr County Historical Commission is proud to
be involved inactive collaborations with the following organizations:
• Schreiner University
• Hill Country Archeological Association
• Kerrvi Ile Arts and Cultural Center
• Central Kerrville Development Corporation
• Former Texas Ranger Foundation
• Hi II Country Trai Is Program
• Cypress Creek Community Association
• Kerrville Main Street Program
• Camp Verde Store
• TxDOT -Marker locations and Section 106 reviews
• City of Kerrville
• Center Point Historical Association
6
7. KCHC WEB PAGE
Significant updates were made to the Historical Commission's
webpage. These were the consequence of substantial research (both
field and literature) which developed new knowledge about the history
of Kerr County. Major updates included web pages for the following:
• FAMILY LAND HERITAGE PROGRAM -added
• ARCHEOLOGY -new information
• MARKERS -added fact sheets for each marker
• HISTORIC ENDANGERED LANDMARKS PROGRAM
• HISTORY -new sections and narratives
1. Indigenous Peoples - 10,000 BC to 1880
2. Spanish and Mexican Influences - 1519 to 1836
3. Republic of Texas
4. 1846-1861
5. 1861-1865
6. 1865-1900
7. 1900 & on
• PHOTOGRAPHS -many new.
AWARDS
The Kerr County Historical Commission was honored with the THC
"Distinguished Service Award" at the Corpus Christi state conference, May
2, 2008.
In 2008, the KCHC nominated the following individuals for awards at the
2009 THC conference:
• Dell Sheftnll - Anice B. Read Award of Excellence in Community
Heritage Development.
• Irene Van Winkle -Texas Historical Commission Award of Excellence
in Media Achievement.
• Clarabelle Snodgrass -Governor's Award for Historic Achievement.
7
KCHC
BYLAWS OF THE
KERR COUNTY HISTORICAL COMMISSION
KERRVILLE, TEXAS
Revised 19 January 2009
ARTICLE I
The name of this organization shall be the KF,RR COUNTY HISTORICAL
COMMISSION (KCHC).
ARTICLE I I -Mission
The mission of the Kerr County Historical Commission is to protect and preserve the
County's historic and prehistoric resources for the use, education, enjoyment and
economic benefit of present and future generations. This mission will be implemented
through the 'Texas Statutes pertaining to County Historical Commissions and Iistorical
Preservation and the programs as promulgated by the "I~exas Historical Commission. ("I`X
Gov Code, Chapter 442. Texas Historical Commission; TX Local Gov Code, Chapter
318.. Historic Preservation by Counties)
ARTICLE llI -Members
Section 1. The Kerr County Historical Commission shall consist of Appointed Members.
Associate Members and Emeritus Members. Members of the Commission must be
individuals :~~~ho broadly reI'ect the age, et unic, and geographic diversity o~ the :,ounty.
Each Commission member must have an interest in historic preservation and an
understanding of local history and resources.
Section 2. The membership of the Appointed Members of this Commission shall be
limited to appointments by the Kerr County Commissioners' Court. The Appointed
Members of the Kerr County Historical Commission must be composed of at least seven
residents of the county. Appointed Members of the Commission shall be appointed for
two-year terms beginning January 1. In-term appointments shall serve only until the
KCHC
next regular appointment date. Appointed Members of the Commission shall be voting
members. Attendance requirements apply. See Section 4 below.
Section 3. Associate Membership is available to individuals or representatives of
cooperating organizations in Kerr County working to achieve the goals of Kerr County
Historical Commission and the Texas Historical Commission. Such individuals and
representatives may be invited to participate in meetings and activities of the
Commission as an Associate Member - without appointment to the Historical
Commission by the County Commissioners' Court. Attendance requirements do not
apply to Associate Members. Such invitation is subject to review and approval by the
Executive Board.
Section 4. Any appointed member of the Commission desiring to resign from the
Commission shall submit his or her resignation in writing to the Chairperson who shall
present it to the Kerr County Commissioners' Court for action.
Section 5. If an appointed member of the Commission fails to attend at least NINE
regular meetings of the Commission during the first calendar year of the appointed term
or during the second calendar year of the appointed term, without a valid excuse
(personal excuse or health reasons) then such Member
1) At the end of the first calendar year may be automatically removed from the
Commission;
Or
2) _At the end of the second calendar year may not be nominated for another
term.
An Appointed Member with personal circumstance or health problems may request to he
reclassified as an Associate Member with no voting rights.
2
KCHC
Section 6. Members Emeritus: The category "member emeritus" may be accorded to an
active member who has served at least three terms, but can no longer be active because
of age. health, or demands of occupation. Nomination to emeritus status must he
authorized by a majority vote of members present at a regular meeting.
Section 7. Ex-Officio Members: Ex-officio, non-voting members shall include the
County Judge and the County Commissioners.
ARTICLE I V -Officers
Section 1. The Appointed Members of the Kerr County Historical Commission shall
consist of at least seven (7) members appointed by the Kerr County Commissioners'
Court, and from this governing body shall be elected an Executive Committee consisting
of the Chairperson, First Vice-Chairperson, Second Vice-Chairperson, Secretary. and
Treasurer. These officers shall perform the duties prescribed by these bylaws and by the
parliamentary authority adopted by the Commission.
Section 2. At the regular meeting held on the third Monday in October, a Nominating
Committee of five (5) members shall be elected by the appointed members. It shall be
the duty of the Committee to nominate, from the appointed membership, a slate of
officers to be elected. In the event that more thali one person is nominated for an office,
the vote shall be by secret ballot. A majority of those present, qualified to vote, and
voting shall constitute election. Proxy or Absentee Voting will not be allowed in the
election of officers.
Section 3. After such November election, the names of the elected officers shall be
presented to the Commissioners" Court for confirmation and appointment.
Section 4. The Kerr County Commissioners' Court shall appoint the Members in
January and such appointments will commence in January for atwo-year tend.
3
KCHC
Section 5. For any vacancy or resignation of any officer, the Commissioners' Court
shall fill a vacancy on the Commission for the unexpired terns of such officer at the first
directors' meeting following notice of resignation.
Section 6. The Commissions' Court shall provide the Texas Historical Commission a
list of Appointed, Associate, and Emeritus members and mailing addresses of each
member.
ARTICLE V -Duties of Officers
Section 1. The Chairperson shall preside at all meetings; call special meetings as
required, appoint Committee Chairmen as approved by the Commission; serve as a
member of all committees; approve or disapprove all awards for submission to the Texas
Historical Commission or return to t11e originator_ render an annual report and plan of
work to the Ken County Commissioners' Court at end of the calendar year; make
awards presentations; appoint Liaison Officers to other organisations in Kerr County and
other special officers as may be necessar}~ from time to time and as approved by the
Executive Committee. The Chairperson shall have the usual powers of supervision and
management as may pertain to the office and shall perform other such duties as
designated by members of the Commission.
Section 2. The First Vice-Chairperson shall serve shall preside the meetings in the
absence of the Chairperson; and, in the event the Chairperson is no longer able to serve
in that capacity, shall possess all the duties and responsibilities of the Chairperson. The
First Vice-Chairperson shall serve as the Chairperson of the Finance Committee:
Section 3. The Second Vice-Chairperson shall serve as the Chairperson of the Historic
Markers Committee.
Section 4. The Secretary shall record and report proceedings of all meetings, process
correspondence; keep necessary public files; and post notice of meetings in accordance
with Open Meeting law.
4
KCHC
Section 5. The Treasurer shall account for all monies received and disbursed; and make
an annual financial report.
Section 6. Any chair of standing committees shall work with the Executive Committee
and the Commission to perform assigned duties of a committee. If the Chair cannot
continue duties as assigned, the Commission Chairperson shall assign duties to another
member.
Section 7. The Executive Committee shall process and approve or disapprove all
applications for State awards and forward to the Texas Historical Commission; and carry
on the business of the Commission, including recommending budgets and other action
for consideration of the County audge and County Commissioners.
ARTICLE VI -Meetings
Section 1. The Regular Meeting of the Kerr County Eistorical Commission shall be
held at least quarterly at a time and place designated by the Chairperson. All meetings
of the commission shall be conducted in accordance with the Texas Open Meetings Act,
Texas Govermnent Code, Chapter 551. Notice of such meetings shall be circulated b}~
email and, where necessary, by US Postal Service.
Section 2. The Regular Meeting in November shall be for the purpose of electing
directors and officers; of receiving reports of officers and committees; and for any other
business that may arise.
Section 3. The first Regular Meeting of each year shall be for the purpose of preparing
and reviewing the Annual Report and Plan of Work.
Section 4. Special Meetings can be called by the Chairperson as needed or upon written
request of five members of the Commission. The purpose of such Special Meeting shall
5
KCHC
be stated in the call, and notice shall be given to all appointed members of the
Commission. Except in case of emergency, at least three (3) days notice shall be given.
Section 5. Five appointed members of the Commission shall constitute a quorum. At a
membership meeting, a motion, other than a motion to amend the by-laws, shall pass by
simple majority of those present and voting.
ARTICLE VII -The Commission
Section 1. The appointed members shall constitute the Kerr County Historical
Commission. A representative of the Kerr County Commissioners' Court may serve as
an Ex-Officio member of the Commission at the discretion of the Court.
Section 2. The Executive Committee shall be elected from the Appointed Members and
shall have general supervision of the affairs of the Commission between its business
meetings. fix the hour and place of meetings, make recommendations to the
Commission, and shall perform such other duties as are specified in these bylaws. The
Executive Committee shall be subject to the direction of the Texas Historical
Commission and the Kerr County Commissioners' Court and none of its acts shall
conflict with their direction.
Section 3. Three (3) members of the Executive Committee shall constitute a quorum at
Executive Committee meetings. At an Executive Committee meeting, a motion shall
pass by simple majority of those present and voting.
ARTICLE VIII -Standing Committees
Section 1. There shall be Standing Committees which are permanent committees
specializing in the consideration of particular subject areas. There are currently I4
standing committees for the Kerr County Historical Commission. Committee
Chairpersons will be appointed by the Commission Chairperson and approved by the
voting members of the Commission. Individuals of Associate and Emeritus Membership
may be invited to serve on committees.
6
KCHC
Section 2._The Chairperson of the KCHC shall appoint a chairperson of each of the
Standing and Special Committees. This shall be done at the Organizational Planning
(first) meeting of the year. The Chairperson of the KCHC shall have the authority to
discharge any and all committees. The Standing Committees of the KCHC are as
follows:
1. Archeology
2. Archives
3. Endangered Properties
4. Exhibits
5.	Finance
6.	Friends of KCHC
7.	GPS -Cemeteries
8.	Historic Markers
9.	Membership
10.	C)ral History
11.	Publicity
12.	Union Church Building
13. Web Page
Section 3. The Finance Committee shall coordinate external fund raising through grants,
gifts and other means as appropriate, shall audit the Treasurer's account at the close of
the fiscal year, and shall report its findings to the Commission of at the December
meeting.
Section 4. The Commission shall file a full and complete Annual Report and Plan of
Work, including activities, a budget, and a recommendation to the Kerr County
Commissioners' Court and the Texas Historical Commission in January of each year in
accar~dance with specific formats required on THC forms.
7
KCHC
Section 5. The Commission shall make recommendations to the Commissioners' Court
and the Texas Historical Commission concerning the acquisition and designation of
property that is of historical and archeological significance.
Section 6. The records and files that are accumulated by the Commission are public
records and as such, they are subject to use or inspection by the public. They shall be
saved and maintained in the Commission's archive room in the County Courthouse or
other approved location.
ARTICLE IX -Resource Identification.
Section 1. The Commission should institute and carry out a continuing survey of the
county to determine the existence of historic buildings and other historical and
archeological sites, private archeological collections, important endangered properties,
or other historical features within the county, and should report the data collected to the
Commissioners Court and the Texas historical Commission.
Section 2. The Commission should develop and maintain its inventory of surveyed
individual properties and districts in accordance with standards established by the Texas
Historical Commission.
Section 3. The Commission should establish a system for the periodic review and
assessment of the condition of designated properties in the county, including Recorded
Texas Historic Landmarks, State Archeological Landmarks, and individual historic
properties or districts listed in the National Register of Historic Places. The
Commission should report the results of the review and assessment to the Texas
Historical Commission.
8
KCHC
Article X -Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised
shall govern the Commission in all cases to which they are applicable and in which they
are not inconsistent with these bylaws and any special rules of order the Commission
may adopt.
ARTICLE XI -Amendment of Bylaws
These bylaws can be amended at any Regular Meeting of the Commission by a two
thirds vote, provided that the amendment has been submitted in writing at the previous
regular meeting and distributed by mail to all members.
APPROVED:
Joseph Luther
Chairperson,
Kerr County Historical Commission
Date:
APPROVED:
_ J
~~
~I~err~County Commissioners' Court
Date• ~ ?.~}
9
KCHC
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KCHC #31192
BYLAWS OF THE
KERR COUNTY HISTORICAL COMMISSION
KERRVILLE, TEXAS
Revised 19 .January 2009
ARTICLE I
The name of this organization shall be the K>/RR COUNTY HISTORICAL
COMMISSION (KCHC).
ARTICLE II -Mission
The mission of the Kerr County Historical Commission is to protect and preserve the
County's historic and prehistoric resources for the use, education, enjoyment and
economic benefit of present and future generations. This mission will be implemented
through the Texas Statutes pertaining to County Historical Commissions and Historical
Preservation and the programs as promulgated by the Texas Historical Commission. (TX
Gov Code, Chapter 442. Texas Historical Commission; TX Local Gov Code, Chapter
318, Historic Preservation by Counties)
ARTICLE III -Members
Section 1. The Kerr County Historical Commission shall consist of Appointed Members,
Associate iVlembers and Emeritus Members. Members of the Commission must be
individuals who broadly reflect the age, ethnic, and geographic diversity of the county.
Each Commission member must have an interest in historic preservation and an
understanding of local history and resources.
Section 2. The membership of the Appointed Members of this Commission shall be
limited to appointments by the Kerr County Commissioners' Court. The Appointed
Members of the Kerr County Historical Commission must be composed of at least seven
residents of the county. Appointed Members of the Commission shall be appointed for
two-year terms beginning January L In-term appointments shall serve only until the
1
KCHC
next regular appointment date. Appointed Members of the Commission shall be voting
members. Attendance requirements apply. See Section 4 below.
Section 3. Associate Membership is available to individuals or representatives of
cooperating organizations in Kerr County working to achieve the goals of Kerr County
Historical Commission and the Texas Historical Commission. Such individuals and
representatives may be invited to participate in meetings and activities of the
Commission as an Associate Member - without appointment to the Historical
Commission by the County Commissioners' Court. Attendance requirements do not
apply to Associate Members. Such invitation is subject to review and approval by the
Executive Board.
Section 4. Any appointed member of the Commission desiring to resign from the
Commission shall submit his or her resignation in writing to the Chairperson who shall
present it to the Kerr County Commissioners' Court for action.
Section 5. If an appointed member of the Commission fails to attend at least NINE
regular meetings of the Commission during the first calendar year of the appointed term
or during the second calendar year of the appointed term; without a valid excuse
(personal excuse or health reasons) then such Member
1) At the end of the first calendar year may be automatically removed from the
Commission;
Or
2) _At the end of the second calendar year may not be nominated for another
term.
An Appointed Member with personal circumstance or health problems may rcqucst to be
reclassified as an Associate Member with no voting rights.
2
KCHc
Section 6. Members Emeritus: The category "member emeritus" may be accorded to an
active member who has served at least three terms, but can no longer be active because
of age, health, or demands of occupation. Nomination to emeritus status must be
authorized by a majority vote of members present at a regular meeting.
Section 7. Ex-Officio Members: Ex-officio, non-voting members shall include the
County Judge and the County Commissioners.
ARTICLE IV -Officers
Section 1. The Appointed Members of the Kerr County Historical Commission shall
consist of at least seven (7) members appointed by the Kerr County Commissioners'
Court, and from this governing body shall be elected an Executive Committee consisting
of the Chairperson, First Vice-Chairperson, Second Vice-Chairperson, Secretary, and
Treasurer. These officers shall perform the duties prescribed by these bylaws and by the
parliamentary authority adopted by the Commission.
Section 2. At the regular meeting held on the third Monday in October, a Nominating
Committee of five (5) members shall be elected by the appointed members. It shall be
the duty of the Committee to nominate, from the appointed membership, a slate of
officers to be elected. In the event that more than one person is nominated for an office,
the vote shall be by secret ballot. A majority of those present, qualified to vote, and
voting shall constitute election. Proxy or Absentee Voting will not be allowed in the
election of officers.
Section 3. After such November election, the names of the elected officers shall be
presented to the Commissioners' Court for confirmation and appointment.
Section 4. The Kerr County Commissioners' Court shall appoint the Members in
January and such appointments will commence in January for atwo-year term.
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Section 5. For any vacancy or resignation of any officer, the Commissioners' Court
shall fill a vacancy on the Commission for the unexpired term of such officer at the first
directors' meeting following notice of resignation.
Section 6. The Commissions' Court shall provide the Texas Historical Commission a
list of Appointed, Associate, and Emeritus members and mailing addresses of each
member.
ARTICLE V -Duties of Officers
Section 1. The Chairperson shall preside at all meetings; call special meetings as
required, appoint Committee Chairmen as approved by the Commission; serve as a
member of all committees; approve or disapprove all awards for submission to the Texas
Historical Commission or return to the originator; render an annual report and plan of
work to the Kerr County Commissioners' Court at end of the calendar year; make
awards presentations; appoint Liaison Officers to other organizations in Kerr County and
other special officers as may be necessary from time to time and as approved by the
Executive Committee. The Chairperson shall have the usual powers of supervision and
management as may pertain to the office and shall perform other such duties as
designated by members of the Commission.
Section 2. The First Vice-Chairperson shall serve shall preside the meetings in the
absence of the Chairperson; and, in the event the Chairperson is no longer able to serve
in that capacity, shall possess all the duties and responsibilities of the Chairperson. The
First Vice-Chairperson shall serve as the Chairperson of the Finance Committee=
Section 3. The Second Vice-Chairperson shall serve as the Chairperson of the Historic
Markers Committee.
Section 4. The Secretary shall record and_report proceedings of all meetings, process
correspondence; keep necessary public files; and post notice of meetings in accordance
with Open Meeting law.
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Section 5. The Treasurer shall account for all monies received and disbursed; and make
an annual financial report.
Section 6. Any chair of standing committees shall work with the Executive Committee
and the Commission to perform assigned duties of a committee. If the Chair cannot
continue duties as assigned, the Commission Chairperson shall assign duties to another
member.
Section 7. The Executive Committee shall process and approve or disapprove all
applications for State awards and forward to the Texas Historical Commission; and carry
on the business of the Commission, including recommending budgets and other action
for consideration of the County Judge and County Commissioners.
ARTICLE VI -Meetings
Section 1. The Regular Meeting of the Kerr County Historical Commission shall be
held at least quarterly at a time and place designated by the Chairperson. All meetings
of the commission shall be conducted in accordance with the Texas Open Meetings Act,
Texas Government Code, Chapter 551. Notice of such meetings shall be circulated by
email and, where necessary, by US Postal Service.
Section 2. The Regular Meeting in November shall be for the purpose of electing
directors and officers; of receiving reports of officers and committees; and for any other
business that may arise.
Section 3. The first Regular Meeting of each year shall be for the purpose of preparing
and reviewing the Annual Report and Plan of Work.
Section 4. Special Meetings can be called by the Chairperson as needed or upon written
request of five members of the Commission. The purpose of such Special Meeting shall
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be stated in the call, and notice shall be given to all appointed members of the
Commission. Except in case of emergency, at least three (3) days notice shall be given.
Section 5. Five appointed members of the Commission shall constitute a quorum. At a
membership meeting, a motion, other than a motion to amend the by-laws, shall pass by
simple majority of those present and voting.
ARTICLE VII -The Commission
Section 1. The appointed members shall constitute the Kerr County Historical
Commission. A representative of the Kerr County Commissioners' Court may serve as
an Ex-Officio member of the Commission at the discretion of the Court.
Section 2. The Executive Committee shall be elected from the Appointed Members and
shall have general supervision of the affairs of the Commission between its business
meetings, fix the hour and place of meetings, make recommendations to the
Commission, and shall perform such other duties as are specified in these bylaws. The
Executive Committee shall be subject to the direction of the Texas Historical
Commission and the Kerr County Commissioners' Court and none of its acts shall
conflict with their direction.
Section 3. Three (3) members of the Executive Committee shall constitute a quorum at
Executive Committee meetings. At an Executive Committee meeting, a motion shall
pass by simple majority of those present and voting.
ARTICLE VIII -Standing Committees
Section 1. There shall be Standing Committees which are permanent committees
specializing in the consideration of particular subject areas. There are currently 14
standing committees for the Kerr County Historical Commission. Committee
Chairpersons will be appointed by the Commission Chairperson and approved by the
voting members of the Commission. Individuals of Associate and Emeritus Membership
may be invited to serve on committees.
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Section 2._The Chairperson of the KCHC shall appoint a chairperson of each of the
Standing and Special Committees. This shall be done at the Organizational Planning
(first) meeting of the year. The Chairperson of the KCHC shall have the authority to
discharge any and all committees. The Standing Committees of the KCHC are as
follows:
1. Archeology
2. Archives
3. Endangered Properties
4. Exhibits
5. Finance
6. Friends of KCHC
7. GPS -Cemeteries
8. Historic Markers
9. Membership
10. Oral History
11. Publicity
12. Union Church Building
13. Web Page
Section 3. The Finance Committee shall coordinate external fund raising through grants,
gifts and other means as appropriate, shall audit the Treasurer's account at the close of
the fiscal year, and shall report its findings to the Commission of at the December
meeting.
Section 4. The Commission shall file a full and complete Annual Report and Plan of
Work, including activities, a budget, and a recommendation to the Kerr County
Commissioners' Court and the Texas Historical Commission in January of each year in
accordance with specific formats required on THC forms.
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Section 5. The Commission shall make recommendations to the Commissioners' Court
and the Texas Historical Commission concerning the acquisition and designation of
property that is of historical and archeological significance.
Section 6. The records and files that are accumulated by the Commission are public
records and as such, they are subject to use or inspection by the public. They shall be
saved and maintained in the Commission's archive room in the County Courthouse or
other approved location.
ARTICLE IX -Resource Identification.
Section L The Commission should institute and carry out a continuing survey of the
county to determine the existence of historic buildings and other historical and
archeological sites, private archeological collections, important endangered properties,
or other historical features within the county, and should report the data collected to the
Commissioners' Court and the Texas Historical Commission.
Section 2. The Commission should develop and maintain its inventory of surveyed
individual properties and districts in accordance with standards established by the Texas
Historical Commission.
Section 3. The Commission should establish a system for the periodic review and
assessment of the condition of designated properties in the county, including Recorded
Texas Historic Landmarks, State Archeological Landmarks, and individual historic
properties or districts listed in the National Register of Historic Places. The
Commission should report the results of the review and assessment to the Texas
Historical Commission.
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Article X -Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised
shall govern the Commission in all cases to which they are applicable and in which they
are not inconsistent with these bylaws and any special rules of order the Commission
may adopt.
ARTICLE XI -Amendment of Bylaws
These bylaws can be amended at any Regular Meeting of the Commission by a two
thirds vote, provided that the amendment has been submitted in writing at the previous
regular meeting and distributed by mail to all members.
APPROVED:
/~.
Jo eph Luther
Chairperson,
Kerr County Historical Commission
Date:
APPROVED:
J
~I~err County Commissioners' Court
Date• ~ ~
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