ORDER NO. 31341 HILL COUNTRY HOME BUILDERS USE OF HILL COUNTRY YOUTH EXHIBIT CENTER Came to be heard this the 22nd day of June, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve waiving the set up and take down fee of $300 for the Texas Hill Country Home Builders Association, Inc. at the Hill Country Youth Exhibit Center, and that all facilities/booths are to be removed by noon on Monday. ~.~ 3/ 3~// COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Jessica Robinson OFFICE: Hill Country Home Builders MEETING DATE: June 22, 2009 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action on request from Hill Country Home Builders to be added to the Non-Profit list to receive a reduced rate on the Exhibit Hall and Indoor Arena at the Hill Country Youth Exhibit Center. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Jessica Robinson ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. h ~~>~ Cp ~'~o COMPTROLLER OF PUBLIC ACCOUNTS o ~ P.O. BOX 13528 * ~ AUSTIN TX 78711-3528 ~acAS ~ ' September 12, 2002 Ms. Jo Anne Gray Texas Hill Country Home Builders Association 511 Junction Highway Kerrville, Texas 78028 Dear Ms. Gray: Texas Hill Country Home Builders Association, Inc., Taxpayer Number 3-20057-8324-9, qualifies for exemption from state franchise tax as a 501(c)(6) organization effective June 21, 1999. Please let us know if you receive franchise tax notices for periods covered by the exemption. If we have reason to believe the organization no longer qualifies for exemption, we will notify the registered agent that the exempt status is under review. The organization must notify Secretary of State if it changes its name, registered agent, or registered office address. The .phone number is 512/463-5555, or you can write to the Corporation Section, Post Office Box 13697, Austin, Texas 78711-3697. The Internet address is . Although the corporation is now exempt from the payment of the franchise tax, it does not qualify for sales tax exemption on its purchases. Professional and social groups, cemeteries, homeowners associations and other like organizations do not meet the requirements for sales tax exemption. If the corporation subsequently requests and is granted a federal exemption under Section 501(c)(3), (4), (8), (10), or (19) of the Internal Revenue Code, please provide us with a photocopy of the determination letter, and we will reconsider exempting it from sales tax. If your organization makes any sales of taxable items or services, please contact Tax Assistance Section at 1-800-252-5555 to determine if a sales tax permit is needed. If you have any questions, please email us at or call me toll free 1-800-531-5441, extension 3-4689. Sincerely, Ron Neeke Poland Exempt Organizations Section e ~ - IN,ERNAi., ?EVENIJE SEP.VICE DEPARTM$NT OF THE TREASURY P. 0. BOX 2508 CINCINNA'TIr OH X5291 AU C ~ 4 2002 Employer Identification Number: Date: {,j [ 7~-2765987 DLN: 1705319703012 TEXAS HILL COF.TNTRY HOi+'!E BUILDERS Contact Person: ASSOCIATION 2NG GREGORY K OL`.~INE ID~# 33382 511 JUNCTION.Hir7Y Contact Telephone Number. K.EARI~ILI,E, TX ?8028 (877) .829-5500 Internal Revenue Code Sectioa 501tc)f6) Accounting;Periad Ending:. December 31 ForT~ 990 ?.equired: Yes Addendum Applies: No Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you. are exempt from Federal income tax under section 501 (a) of the Internal Revenue Code as_an organization described in the section indicated above. Unless speci€call.r excepted, you are liable for taxes under the Federal Insurance Contributions Act (social seeurity taxes) for each employee to whom you pay .$.100 or more during a calendar year. And, unless excepted, you are also liable for tax under the Federal Unemployment Tax Act for each employee to whom you pay $S~ or .more during a calendar quarter if, during the current or. preceding.. calendar 1rear, you had one or more employees at any time in each o~ 20 calendar weeks-or you paid °wages of $1,50:0 or more in any calendar quarter. If you have any questions about excise, employment, or other Federal ta~:es, please address them to this office: If your sources of support, or your purposes, character, or method of operation:-change, please let us know so ~r;e can consider the effect of the e:ange or 1~o~;r exempt status . In the. ease of an .amendment to your orgar,iza- tional document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us o€ all changes in your name or address. In .the heading of this letter we have indicated whether you must file Form 930, Return bf Llrganization Exempt From Income Tax.. If Yes is indicated, you are required to file Fcrm 990 only if your gross receipts each.-year are normally more than $25,000. Howe~.~er, if you receive a Form"990 package in the mail, please file the return e-~rer. if you do not exceed the gross receipts test. If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,OOd or less,.-and sign the return. If a return is required, it must be filed by the 15t1z day of the fifth Letter 948 (DO/CG) -z_ TEXAS HZI,L COUNTFZY ii£)ME BtJII,DE~ZS month after tYce end of your annual accounting period. A penalty of $2~ a day is charged when a return is filet} late, unless there is reasonable cause. for the delay. Hr~we~•er, tre maximum penalty charged cannot exceed $1Q,OQO or 5 percent of your cross receipts for the year, 'whiehever_is less. For organisations with gross receipts exceeding $1,Oa0,000 in any year, the penalty is $l'00 per day per return, unless Chere is reasonable cause for the delay. The :maximum penalty for an organization with gross receipts .exceeding $1,000,.000 shall not exceed $50,000. This penalty .may also be charged if a return is not complete, so please be sure your return is complete before you file it. You are not required to file Federal income tax returns unl:e5s you are subject to the tax. on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether an~.~ of your present ar proposed activities are unre- lated trade or business as defined in section 513 of the Code. ~'ou are required to ma}.e your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed: You. :are also required to make available far public inspection your exemption application, any supporting documents, and your exemption letter, Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You ma}.~ fulfill this. requirement by placing these documents on the Internet. Penalties may be imposed far failure to comply with these requirements. Additional information is available. in Publication 557, Tax-Exempt Status far Your Organization, or you may call our toll free number shown above. You need an employer identification number even if you have no employees. If an employer identification number was not entezed on your application, a number will-be assigned to you and you will be advised of it. Please use that number on all returns you .file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies, the. enclosed addendum is an integral part of this letter. Because this letter could help resolve any questions about your exempt statu you shouldkeep_it'in your permanent records. better 948 {DOjCG} +' ,. -3- TEXAS HILL ~QITNTRI HOME BI3ZLDERS Zf you have any questions, please contact the person-,whose name and teleghone number are shown in the heading of this letter. Sincerely yours, ~' ~ Loris G. Lerner Director, Exempt Qrganizations