ORDER NO. 31342
THE COOPERATIVE PURCHASING NETWORK MEMBERSHIP
Came to be heard this the 22nd day of June, 2009, with a motion made by Commissioner
Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of
4-0-0 to:
Approve applying for membership in The Cooperative Purchasing Network, and
authorize the County Judge to sign related documents.
1 ' ~ X13 N z-
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: John D. Trolinger
Office: Information Technology
MEETING DATE: June 22, 2009
SUBJECT: (Please Be Specific)
Consider discuss and take appropriate action to apply for membership in `The Cooperative
Purchasing Network' and authorized the county judge to sign related documents.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON): Personnel Issue(s)
NAME OF PERSON ADDRESSING COURT: John D. Trolinger
ESTIMATED LENGTH OF PRESENTATION: 1 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
TIME PREFERRED: 10:30
Meeting schedule for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722.
Make sure any and all back up material is attached to this form.
#31342
INTERLOCAL AGREEMENT
Region 4 Education Service Center
Contracting Parties
Kerr County
School District or Public F'ntity County-District NumL~er
Region 4 Education Service Center _101 - 950
County-District Number
This agreement is effective and shall be automatically renewed unless either party
gives sixty (60) days prior written notice ofnon-renewal. This agreement may be terminated with or
without cause b} either party upon (60) days prior written notice, or may also be terminated for cause at
anytime upon written notice stating the reason for and effective date of such terminations and after giving
the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8. Chapter
271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member School District or Public Entity:
1. Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the off cial products and services
list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by
the Purchasing Cooperative.
5. Accept shipments of products ordered from vendors in accordance. with standard purchasing
procedures.
6. Pay vendors in a timely manner for all goods and services received.
Revised 0?/09 (QP134-MGn91 Rc~. 1)
Authorization:
Region 4 Education Service Center and "I~he Cooperative Purchasing Network (TCPN) executed a
contract to provide cooperative purchasing opportunities to school districts and public entities.
Please send a signed Interlocal Agreement to Region 4 ESC, Attn: TCPN, 7145 W. Tidwell, Houston, ~I X
77092-2096.
School District or Public Entity
By
Pat T' ey ized Signature
Region 4 Education Service Center
By
Kerr County Judge
Title
June 22, 2009
Date - - ~- _---
Contact Person
Title of Contact
Street Address
Gity, State Zip
Contact's Telephone Number
l-mail Address
Authorized Signature
Deputy Director, f=inancial Services/CFO _
Title
Date
Jason Wickel -Director-TCPN
Contact Person
(713 )-744-6356 -- _ _...-
Telephone Number
jwickel(~tcpn.org__ ___ ____
E-mail Address
Revised 03/09 (QP134-MEP1 I Rev. I )
RESOLUTION
A RESOLUTION OP THE COMMISSIONERS COURT OF KERR COUNTY (EN"fly Y);
KERRVILLE -(CITY), TEXAS, APPROVING THE TERMS AND CONlllT10NS OF AN
INTERLOCAL AGREEMENT BETWEEN THE REGION 4 EDUCATION SERVICE CENTER,
WHICH SPONSORS THE COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A
COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES:.
DESIGNATING _ (NAME AND/OR TITLE), AS OFFICIAL
REPRESENTATCVE OF THE _ (ENTffY) RELATING TO THE
PROGRAM.
WHEREAS, the Commissioners Court of the _ Kerr County _ (Entity) has been
presented a proposed Interlocal Agreement by and between the Region 4 Education Service ('enter, which
sponsors The Cooperative Purchasing Network, and the _ Kerr County _ _ (Entity) and found
to be acceptable and in the best interests of the _ _ Kerr County -__-(Entity) and its citizens.
are hereby in all things approved.
WHEREAS, the _ Kerr_County (Entity) of Kerrville --(City), Teas,
pursuant to the authority granted under Sections 271.101 to 271.102 of the Local Government Code,
desires to participate in the described purchasing program sponsored by the Region 4 Education Service
Center which is known as The Cooperative Purchasing Network, and in the opinion that participation in
this program will be highly beneficial to the taxpayers through the anticipated savings to be realized.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COtIRT OF Tl {E
KERB COUNTY (ENTTTYj, _-__ Kerrville _ __, Texas:
Section I. The Terms and conditions of the agreement having been reviewed by the Commissioners Court
of the Kerr County --(Entity) and found to be acceptable and in the best interests of
the Kerr County (Entity) and its citizens are hereby in all things approved.
Section ll. The _ (TitlelName) of the
Kerr County______. _ -(Entity)underthe direction of the Commissioners
Court of the Kerr County ---(Entity) is hereby designated to act for the
_ Kerr County _ -(Entity) in all matters relating to The Cooperative Purchasing
Network including the designation of specific contracts in which the -Kerr County _ (Entity)
desires to participate.
Section III. This resolution shall become effective from and after its passage.
DULY PASSED AND APPROVED THIS THE 22nd DAY OF _ _ __ ~UNE__ _ _.__ 2~~~_.
ATTEST:
Jann tt Pieper, Kerr County Clerk
By; , Deputy
(Authorized Signature)
~~_.._
~~~.--~ Tinley ----
Cheryl A. Thompson, Deputy NE
(Title)
',~~UNS~
~'
~~~5`~ ....RS co
Kerr County Judge
(Title)
Revised 03!09 (QP134-ME.M1 Rev. 0)