ORDER NO. 31225 PRODOC CONTRACT RENEWAL Came to be heard this the 9th day of March, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve renewal of PRODOC Contract for the County Attorney's Office, and authorize County Judge to sign Contract. ~,3 COMMISSIONERS' COURT AGENDA REQUEST ~/ ~ aS PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Rex Emerson OFFICE: County Attorney MEETING DATE: March 9, 2009 TIME PREFERRED: SUBJECT: Consider, Discuss, and take appropriate action on PRODOC contract renewal. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Rex Emerson ESTIMATED LENGTH OF PRESENTATION: 1 minute IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. NOW FROM WEST! February 25, 2009 KERR COUNTY ATTORNEY 700 MAIN ST RM BA 103 KERRVILLE, Texas 78028-5326 Dear Valued Subscriber: As of April 1, 2009, your ProDoc subscription rate will increase by 6%. Lock in Your Present Rate and Avoid Price Increases However, you have two o tions that enable u~a event-phi-s rice increase. One option enables you to lock in your pre su scription rate for two years. he second option enables you to reduce your present subscription rate by 2% and lock it in for three years. To take advantage of this limited-time opportunity, complete the ProDoc Products Renewal Form printed on the back of this letter and fax it to 800-832-5333 by March 13, 2009. If you have previously completed and returned a prior ProDoc Products Renewal Form, no other action is needed on your part. Benefits You Enjoy as a ProDoc Subscriber I hope you will agree that ProDoc is still an exceptional value. The benefits you enjoy as a ProDoc subscriber include: • The most powerful time-saving product available for boosting your firm's productivity, • The peace of mind from knowing that your ProDoc documents are always current, • Nearly constant enhancements to ProDoc volumes to maximize your ProDoc experience, • Unlimited free training for you and your staff, and • Free and unlimited technical support if you ever have any difficulties. If you have questions about the price increase, or about your options to lock. in your present subscription rate, please contact our Customer Support Department. Call us at 800-759-5418 (choose option 2 for Accounting/Billing) or email us at West.Customer.Service@Thomson.com. As always, I appreciate your continued support and please let me know if there is anything we can do to make your ProDoc experience even better. Sincerely, Kay Cohen Director, ProDoc P.S. Remember that you can avoid this price increase when you take action by March 13, 2009. I encourage you to take advantage of the opportunity by signing and returning the ProDoc Products Renewal Form printed on the back of this letter. 610 Opperman Drive, Eagan MN 55123 ' 1-800-759-5418 NOW FROM WEST! February 25, 2009 KERB COUNTY ATTORNEY 700 MAIN ST RM BA103 KERRVILLE, Texas 78028-_5326 Dear Valued Subscriber: As of April 1, 2009, your ProDoc subscription rate will increase by 6%. Lock in Your Present Rate and Avoid Price Increases However, you have two options that enable, o~prevent this-rice increase. One option -- enables you to lock in your pres~rrt subscription rate for two years.`I'he second option enables you to reduce your present subscription rate by 2% and lock it in for three years. To take advantage of this limited-time opportunity, complete the ProDoc Products Renewal Form printed on the back of this letter and fax it to 800-832-5333 by March 13, 2009. If you have previously completed and returned a prior ProDoc Products Renewal Form, no other action is needed on your part. Benefits You Enjoy as a ProDoc Subscriber I hope you will agree that ProDoc is still an exceptional value. The benefits you enjoy as a ProDoc subscriber include: • The most powerful time-saving product available for boosting your firm's productivity, • The peace of mind from knowing that your ProDoc documents are always current, • Nearly constant enhancements to ProDoc volumes to maximize your ProDoc experience, • Unlimited free training for you and your staff, and • Free and unlimited technical support if you ever have any difficulties. If you have questions about the price increase, or about your options to lock in your present subscription rate, please contact our Customer Support Department. Call us at 800-759-5418 (choose option 2 for Accounting/Billing) or email us at West.Customer.Service@Thomson.com. As always, I appreciate your continued support and please let me know if there is anything we can do to make your ProDoc experience even better. Sincerely, Kay Cohen Director, ProDoc P.S. Remember that you can avoid this price increase when you take action by March 13, 2009. I encourage you to take advantage of the opportunity by signing and returning the ProDoc Products Renewal Form printed on the back of this letter. ~J i m ~ i ~i. f x~,r "fl `~'> > 1-800-759-5478 West Order Form -ProDoc Products Renewal Form P.O. Box 64779, St. Patl, MN, 55164, Tel: 8001328-4880 Fax: 800/832-5333 Subscriber: KERR COUNTY ATTORNEY Account #: 1000687521 Gold Plan Renewal Option f;%'<: `- ----- - Subscriber's Initials for 24 Month ProDoc Minimum Term Subscriber agrees to commit to a Minimum Term of 24 months. The Total Monthly ProDoc Renewal Charges for the initial 12 months shall not increase over Subscriber's then-current Total Monthly ProDoc Charges. 'Fhe Total Monthly ProDoc Renewal Charges for the second 12 months shall not increase over the Monthly ProDoc Charges for the initial 12 months. Upon conclusion of the Minimum Term, Monthly ProDoc Charges are billed thereafter at up to then-current rates. Subscriber's Existing ProDoc Product Material Current Monthly o Total Monthly Subscriptions that are Eligible for Renewal Number ProDoc Charges Renewal /° ProDoc Renewal Charges TX GENERAL PR LIBRARY 30007301 112.50 0 112.50 Platinum Plan Renewal Option Subscriber's Initials for 36 Month ProDoc Minimum Term Subscriber agrees to commit to a Minimum Term of 36 months. The Total Monthly ProDoc Renewal Charges for the initial 12 months shall be equal to Subscriber's then-current Total Monthly ProDoc Charges, less 2%. The Total Monthly ProDoc Renewal Charges for the second ]2 months shall be equal to the Monthly ProDoc Charges for the initial 12 months and the Monthly ProDoc Charges for the third 12 months shall be equal to the second 12 month Monthly ProDoc Charges. Upon conclusion of the Minimum Term, Monthly ProDoc Charges are billed thereafter ai up to then-current rates. Subscriber's Existing ProDoc Product Material Current Monthly ° Total Monthly Subscriptions that are F,ligible for Renewal Number ProDoc Charges Renewal /° ProDoc Renewal Charges TX GENERAL PR LIE3RARY 3000730] 1 12.50 -2% 1 10.25 I"he ~herm for E3ase Users and Additional Users is tied to the underlying Minimum Term. The following ProDoc Product Subscriptions are not eligible for the Renewal Options set forth above. • ProDoc CD CA Registration • ProDoc CD TX Kegistration • ProDoc CD FL Registration Monthly ProDoc Charges are billed on first day of the month following West's receipt and approval of this ProDoc Products Renewal Form and shall continue for a minimum Term as stated herein ("Minimum Term"). ProDoc annual billing (please check if requested) This Order Form is subject to approval by West, a Thomson business ("West") and is governed by Minnesota law. The state and federal courts sitting in Minnesota will have exclusive jurisdiction. Applicable sales, use, personal property, value added tax (VAT) or equivalent, ad valorem and other taxes are the responsibility of the Subscriber. Subscriber may he charged interest for overdue subscription and other open account charges. If any subscriptions, subscription services or open account charges remain unpaid 30 days after becoming due, all amounts that are or would become due and payable for the remaining term elected above shall become immediately due and payable at the sole option of West. Interest charged may be adjusted to the then-highest current rate allowable on Minnesota contracts. This order form is non-transferable. All collection fees, including but not limited to attorneys fees, are payable by Subscriber. Transportation and handling charges (FOB origin) will be added for special shipment(s). West may make credit investigations it deems appropriate including the request of a consumer credit report from a credit reporting agency on any individual identified in this Order Form. If Subscriber inquiries whether a credit report was requested, West will provide information of such, if a report was received and/or the name, address and telephone number of the agency that supplied the report. This ProDoc Subscriber Agreement is hereby incorporated by reference and made part of this Order Form. In the event there is a conflict between the terms and conditions of the Subscriber Agreement and the terms and conditions of this Order Form, the terms and conditions of this Order Form shall control. Subscriber by his/her signature below, acknowledges his/her understanding and acceptance of the terms and conditions of the Subscriber Agreement. _ . _,,, ~`~~_.. - ~-- - - ~ March 9 2009 Signature X ~,~.-3 ` J Date ' AU"I'HORIZED REPRESENTATIVE FOR ORDER FORM Printed Name Order confirmation E-Mail Signature Date This executed order form must be received by West on or before March 3l, 2009 1 1:59 p.m. CST. Orders received after this date will not be processed. 11 /14/08