ORDER N0.31240 KERB COUNTY JUVENILE DETENTION FACILITY COPIER CONTRACT Came to be heard this the 23rd day of March, 2009, with a motion made by Commissioner Williams, seconded by Commissioner Letz, the Court unanimously approved by a vote of 4-0-0 to: Approve the Kerr County Juvenile Detention Facility copier Contract with Ikon, subject to the County Attorney's review and approval of same. 1 ~ '~ ~ / ~y~ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIFS OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Kevin Stanton MEETING DATE: March 23, 2009 OFFICE: Juvenile Detention Facility TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate to approve a new copier contract for the Juvenile Detention Facility. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Kevin Stanton ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title ~, Chapter 551 and X52, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: All Agenda Requests will be screened information has been prepared for the Meetings. Your cooperation will be addressed at the earliest opportunity. Court. @ .M. by the County Judge's Office to determine if adequate Court's formal consideration and action at time of Court appreciated and contribute towards your request being See Agenda Request Rules Adopted by Commissioners' Document Efficiency At Work' Product Schedule Number. State and Local Government Master Agreement Number: This Image Maneganent Plus Product Schedule ("Schedule's is made pan of the State and Local Government Master Agreement (("Master Agreement's identified on lids Sdtedttla eb cwem IKON O>fice Soltnioas, Inc. (`we" or "os'~ and as Cuseomer (`~ou'~. All necros cad conditions of the Masoer Agcemtmt are imaporaoal into this Schedule and made a part ha+~ It is the intent of the parties that this Schedule be aeparatety mk'orodthk as a complete and indepaideat agreement, iudependmt of aU other Product Schedules to the Master Agreement CUSTOMER INFORMATION Customer (Bill m) Product Location Address 35o r L`..s,..,. Address City tom( County Ctr.~ Staue lap ~.~- City Couatq State Zip Cnsoomer Contact Name: Ctestamer 7blephone Number: ~ Fax Number/E-mail Address: Yep _s~-..~,~,.- ~s~l ~ ~- L,, ~- ~;~ ~ k~~. ~..,,~-r PRODUCT DESCRR'iION ("PRODUCTSv~ tloantity lrquipmmt Description: Make, Model do Serial Number Quantity Equipment Description: Make, Model & Serial Number ar~t.~ Ylw O S! S o PAn~ENr SCHEDULE Mmimntn Them (mos.) Cost Cant of (htaranteed Minimtmt Metes lieading/BilGng `'~ S Per Image Additional1magra Memdtly/ sroorly/Other hna For Additional Images -rMend-If' Minimum Payment Payment Due Advance Payment (with ter:) $ N ~ Quarterly ~y~ 8 ~Onthlr Quarterly . _ Apply to l~ Payment other e~ S - ocher other _ Soles Ter: Exempt: Yes (Attach Esuemption Certificate) Cwmmer Billing Rderence Number (P.O.#; exJ Addandum(a) Attached: ^ Ya (f~ecck if yes and indiaste total number of pages _, TERMS AND CONDITIONS 1. The first Payment will be due as the Elfecdve Date. The delivery date is m be indicates by signin8 a aeparam acoepance form. 2. Xon, the undem'anad Gwstomcr, hsve apdkd to ua oo use {ice abwadaMxlbed itmu ('Pnodacts'j for lawful eommar3d (nor-camumar) purposes. THIS IS AN UNCONDT~TONAL, NON-CANCE~BLE AGHEEMEI~I' FOR THE MIIVIMf7M TERM IINDIC.~R1~D ABOVE. ff we accept thin Scl~uk, ytm tgroe to me the above Prod~ut(s) rn all the teens hereof ng rho Tama and Conditions on the Master c TIDS W![L ACBNOWLBDG$ THAT YOU HIiVE BEAD AND UPIDERSTANb 'I'I~IIS SC~D.L~1LS AND THE MASTER. A(~}7tEFMENT AND HAKE BECEIVF.D A COPY OF THIS SCFIItDULB AND'I~IS MASTER AC>REffi1iFlif. 3. 7n eemm for the M6eimmn Payment, you are entitled to we the number of C3uaraamed Minimean Mauhly/Qaaroerly/Other Iamgn. If yon me more than the Ch~rateteed Minimum Monddy/Qusnerly/Othu ht ally tnontbty~q~srterty~othesr period, as appBasblo, yon wip addiaooaBy Pal a diaege algal to die mvnbes esf additional metered imaats dmea die Cast ~Additioml Im~gM. I we deoxmine that you have wed more than ZO% over du mannbcturaii roaaammided gxxifintiom far wpplies, yar agree m pay reasasa efiatga for there exjaas a>ppliu. The man radiag fiagamcy is the period of lima (monthly, gmratlR semi-mmnxy ar aaamRp) far which t~ mt~ba of ~o used tvl0 be taoondkd. The order railing fiequmscy and ootrespoading fdditional dtarger, if a~mry he dIB'ezmt tltm dx-M~imtm Pay~nc fx~tency: Yea will pawide ua err ~ dedgnec with the actual meter n:adhsg upon tegetest If aoch meter reading b na recx3red within 7 we may e5dnua ills number of hnages used. Adjuaanents for estimated charges for addi- tional images will be made upon toce[pt esf actual meter endings. Notwithatandingany adjartttwnt,you wtTl never pay less. dun the Minimum Paytneset. 4.Additiemal Prwisiaw (if arty) ate: .IKON OFI+ICE SOLUTIONS, INC. .. '~[ .. z "" .ti.. Tide' ,..Oat07 Aeethorixcd Signs (Authorised Sigmuaas printed names) Work Order - US IKON Office So/ulYons, /NC. Document Efficiency Professfonaf Services R" Base E Model # Bete 8etiei # Email Address of P3 Re Date of Services: Ce~omar anent eMready M en pCON custaamer>b Ofa flits form wifttout batet9 l~ of the ~ ~B Totllat No.s Pymt 6Aethod: Ship To Customer No.: PO No: PO Date: BIN To Cush: ~ ,,~~ (Corr 8h~ To Customer. Address: p s~..~ Address• City: r State- Zip' ~i' n Cky:. ~: Customer Cotthlct: .~... , Tide:. y~>te.~~ Phorre: ~ ~S7 -G f )j~ IKON Sales Rep: Wefts Phone: (210) 40S•fe26 MPSrt=SiWSAAAISAC: SC: Jim Hurst SGC: Luis Busrrtail SAlSSA: DacNptlon of Proteulonat Services Pno/eaabetat aeevlas Provkiad . Comedivky- Se0 2 (2190 PPM? n and whitlon won plan and eoraburo peaiaev Y~txlaed o Aabt euatomer h ooertaceny b ebir naAaork hetaN and aNup ptatt drtAtelPPD'a m up to two (~ w+oriWaSom Prattx opsratortraYing ttx lad operator / admhktrata End user ttahhp for pent deMralPPD's for up to axo (~ P . D Prlaa Ext Prtaa ~ ~ AT NO ADDn10NAL C0.4r w.~~a~rsrn~a..mm.ep.rtr.err..r®wne.tys.trnoox,.ac.,aae~a. ayy.rsr~a.,,tr.npreara~tr.~reay..n,.~+a.okrtr.sraw«t~ora.r.. .r a~tlr aeat.mw aawa . DLONIOBFiCB SOL7111T0 TtVC. Name: Title: bete: The pafiormeaca byIKON oftere Savka dearrilaei in Utiswoet l]rda ie w6jat b noel altell be govtmed eddy bythe Idio~deg tame sod cmditiotts GSatoma eatgaga IKOl7 b peafam pa savica desai6cd is tlmf wads Oada (pre `9avica'~. Cttmga to pre eaope of pre SeerIam chap bemsde aetip ie awrtltm ~ order eigasd iry bath parties. IKON da>t Law no obhgadon m amtmence weer is artnediar wig aqv dmge aai6 pw fee enNa sdtedale impact of tie edteapas and a6 other spplitable tams ere agroed ttpaa b3' both patfainwtiting. IKON shill previde ffie Searicee attheCeutamarloattiarset lbrttihedu aaratwmte bwis. Ia aoeaidaatiar ofih Service heramdar, Custama stiailplryIKOAlthe Servke fan hi Ate ernouals sod # pw seder sd forpt ebovec tatMoma shell peq aU atemmb payetie td IKCYJ harwnder wilhfn thirty (3~ dsya ofpte dKe d'paeiavdae at6m;tled hyIKON: Tf IKONutde~e6ee ooReotieeta aifanenmtell'arb, Cmcomer ~ beBebiefadl aogetheaeal; htdndlnK withartl;mtropa~a,reasasatieattaeaays' fen sad isle edmrga. IKONmayemlpmda t Service fanaepsymmt. (hntceea cell be nmpmdHe fa paymaa eaf eqy appiiwble term rising io ao~m wilt p-e tmaodaer cantamplstedhaelry (albs than with rasped to 16o inaa®e dIKON). Cwlamar sha11 pmvifle IKAdJ wlpt scab aooew to ire fedBties, nedwodce and systms m mqy bo tareaaeiaHy aeoeeary far I6Clcf to pafaem itr 9atdoet. Costoaoa admoadedga that IKONS P of the Services ie depsaAeilrt apse t~aloeur'a timely aorl e#'astivs perfantaetce of ib rtyaeai~iaa haaada. Unkea eeemeraivity samosa aro spedScai>y'ideta[Hed-ia the Task and Desalpdae sadist ~tL6 Wale Order m paR dthe 3aviare to be pafamed byIKON, IKCdJ tag have no otAigafiarto perfaatn utd no raprosi6aTity fa thecamewtim afatgrhardwae a saftvrareb arty Cmromanatwadr aayrtem. IICON Shan perform ire Savieoae in a profmiaeml meeaa. IKON b as pee aeana~eava of wo' tithe wftwsro, tool, andkrpeodlicb nt7iaed h aamediar with Reis wadr Ada IKON shall. bowe-ey mabe ave7able to Clutomar elgywacnmtta medeta IICQN by the menuCadam of the toaL msdlapendtecta obliged byIKCTT ~ coeaedlon with its Seevlcee Larmade, to the eomntt taaoefereble sod wildaR mwna SRCBPT AS SItPR13S9LY SBT FORTS HBRHRT, IKON IdAgES NO WARRAN176S, OR WARRANf183 OF MLO2QiANTABIITfY, OR FLINBSS Ft:fR A PARTfGlILiR P[lliPt>SB, IN OOlaffiCIIOfl1 WfiH T11I.9 WORK ORDI~ AND TSB TRANSAC3IfkiS CONlJ~LATBD Fffit1~Y. IIf NO HVffiTf SHAiZ IKOf•1 B$ LTAffi8 TO CUSTOMB3Y (~ISTOIdFR. IN NO BV!$iT S[iAIZ ]ICON >Ig LIABLB TO Ct13TOL~ FOR ANY DAMA(i$,9 RBSUL13tT0 FRCAd ~ Rffi.ATtID TO ANY FAILtIiffi Ode T86 3t1E1WARB, 1Nt;LiJDIlVQ. BLJTNOTIIl~ TQ LOSS OFDATA.ORDBLAY OFDI{IIVSRY AF ffit~E3 UNDffit THIS wORKARDSR.IKON A99tibffiS NOOSLIOATIDAiTOPROVIDB OR II~3TALL ANY ANTI V]RV3 ORffiI+H[.AR SOFTWARBAND TAB SCOPE OF SSRVIC84 ODNTlDdPILAT~ IIHtEBY DOSS NOT IlVtSlJDB ANY SUQi SSRYIC84. Bxcep fa parpwa of this Wodt Oeda, llz:~ shill twx ne a dadaaa any PmFd~y err eel t~stana data delved from ib Savios Lavender; pt+orlded, howava , that IKCgT may tmo geaanl a s~ ro pre Satrfat estgagaaetat b Ltgg rl it does not eYedae the idmBtty of Qutoma a maim sty reference a sty ia6ormetloe form whidt ffie idmti4Y otCtntoma may ba reroea>>iy asoagieed. egt+ea fMt dediog the tam ofAte 8earhoes and fa a period of Doe (i) year eAar tardnadar ihasofy it atoll net e&ectgr a iadlracpy eaBdt; hire a oAtawiaatotsfa as as eeoPloyee a iedapeedatt eaaAacQoa eery emlpioyee ofIKON That is awaa inwivod with a pert of p-e Sarvviam. Thin w«t orderrepeaeata pee esditro atpoememt between pre papa teLttiag m pre ewbjed mv~r hamfand Apat>kdea ~ Prier mdenmodioga, w,itings, ProP~, ~ a' oooee, and a wtitta-, afdptapaty. Thin wale Ada maybe aaemded aetyia wtipag eeoeated by pre wlhadaedreproaantafives afbdhpetas. Aaypaolwo Dada. aarvIae alder a optar t~rteraa• ordedag elowmmt wtll net modi~ a affect this wet t7edsG tta Law eqy ewer legd efl'ed, eed eheU saw Daly tde plapose of idaspiyiag pw sarvieo aedered. This Wet Order may eat be toetefatod a anipmd by Cuetoenar withaex me pile wttttmn caraeet of iiCON Thin Woet Orelor ehsll bo io aooadance wipt p-e wbelmpw Lnm of pre (~mmasw^al~ afPearsylvenia, withoat taped to pdnaipla of caepicd of law. The retNtomhip afthaprtta ie Itiat ofiadapmdat ocnt®don IKONedmll notbo teapardbio Eased shett bo eeocnsed fiam paformnos a haw reroenbie additimi paioda oftiesa to pedaan Id obBgatkns wheaeit L ddq~ad a pterattod finn- peakumiag eery of ih obligatiaas far teeems boyard IICONa tbio eantrd, iaedltdog wilhoutlimimtlan, aria of (lod, aetttai eiseateta,Libordispetn,abdloeaatetweilabiHtyofaavioa,paeossetamabaiab. ThfeWatktkderueaperetriyeadoettablemaoaapteda~adiedspeedeatbfadiogagtwaoeRLtof tit opter Wale Ordati, if a41: BY aigeing, the CmRaua• te#aowLtdga sad aoogr;a pre teams and candipooe of ~ Wort tkdar, acrd aatltimm pmt Ave utdandgned Lea thetmoeassy point aad mgdorttytoemtaiee5orhis WodrAda arbeddf ofCuetanet: ~. ea.~.~ ^III 14~ ~r~i~i ~~ ~I iI ,~, Doc~a/ment Efficiency At IIY~~ ^ Check if additional Praiuct Descripttan page(s) Th& Anthorizatioa applies to the equipment identified above and to We following RemovalBuyout option: [CHBCE ONE Equipment Removal or Buyout Authorization C~stamer Name: N.. Date Contact Name• ~ Phane• • - I I ~-- Addcoss• D tl C' .r/p State: Fax/Emai1; . ~ .~ -k p' ter, _ ^ Eq-Zipmcsnt Owned by Customer. This Authorization will confium that you desire to engage IKON OIIice Solutions, Inc. ('"IKON") to pick-up Mailtng Method ^ Maid Check (Regular) ^ Overnight Check Payce Name: Vardor Code: and remove certain items of equipment that are ownod by You, and diet you intend to issue written or electronic removal requests (whether such equipmart is identified in this Authorizatioq in a purchase order, in a letter or other written form) to us from time to time for such purpose. By signing below, you confirm that, with respect to every removal request issued by you (1) IKON may rely oral the request, (2) the request shall be governed by tins Authorization, (3) you have good, valid and marketable title to such equipment and have satisfied all payment and other obligations relating to such equipmem which maybe owing to any third party under any applicable lease, financing, sale or other agreements, (4) you have obtained say and all necessary consents and approvals required to authorize IKON to remove such items of equipment and to take title thereto, and (5) by this Authorization, you hereby transfer good and valuable title and ownership to IKON to the equipmern, free and clear of any and all liens and encumbrances of amy nature whatsoever and you wall cause to bo done, executed and delivered all such further instruments of c:onveyauce as may be reasonably requested for the vesting of good title in IKON. IKON does not assume any obligation, payment ~ otherwise, under any lease, financing, sale or other agreements relating to any equiptnart. Such agreements shall remain your sole responsibility. As a material condition to the performance by IKON, you hereby release IKON from, and shalt indemnify, defend and hold IKON harmless from and against, any and all claims, liabilities, costs, expenses and fee arising $•om or relating to any breach of your repre4eritations or obligations in this Authorization or of any obligation owing by you to any third party in respect of all equipment idemified in the removal requests issued by yon a ~gu)pment Leased by Customer from IKON. IOS Capital or IKON Financial ~,rvicas. T2ris AuthorIzatior~ will confirm that you desire to argage IKON to pick up and remove certain items of equipment that are currently leased by you from IKON, IOS Capital or IKON Financial Services, and that you intard to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a purchase order, in a letter ~ other written form) to us from time to time for suoh purpose. BY signing below, you confirm that, with respect to every removal request issued by you (1) IICON ~y rely on the request, and (2) the request shall be governed by this Authorization. if you are entering into a new lease with IKON or IKON Financial Services in connection with the upgrade of currently leased equipment, IKON agrees that following aceeptance, the new lease will terminate the existing lease with respect to any upgraded equipment. F~icept for the obligations of IKON to pick-up and r~cnwve items of npgradod equipment, IKON does not assutno any obligation, payment ~ othorwise, under your Iease agreement, which shall remain yourr sole responsibility. As a materiel condition to the performance by IICON, yon hereby release IKON from, and shall indemnify, defend and hold IKON harmless from end against, any and all claims, liabilities, costs, expenses and fees arising from err relating to any breach of your representations or obligations in this Authorization or of any obligatiar owing by you under your loose agreementf,. ~ ~ -r Aw~wLsn ~ ~,~ . ^ $ggjpmeat Leased by Customer from a Third Pasty. Upon execution and delivery by Customer of a sale, lease (and related delivery and acceptance certificate), §ervice and/or other agrcement ("Agreernem") betwear IKON and/or IKON Financial Servicxs, IICON agrees to pay to (A) ^ rho ix~stonier (and Customer horebY to P~PtiY pay suds amouirt to tlbe below named Payee ("Payce")),err . (B) ^ rho Payee identified below, an amomrt ("Buy Out Amount's equal to , to pay offand/or reduce Customefs obligations owing under that certain equipment lease agreemeirt no. ('"!bird Party Lease") between Ctistomer and Payee relating to the equipment identified in the Third Party Lease ("Equipment"). ^ W-9 included ^ Third Party Quote a Proolof Buyout Amount attached Address: City, State, & Zip Code: Attaition: Distdbirtia- Code (for 3rd patty hansaction) The Buy Out Amount repteserds the total amount payable by IKON for such purpose. IKON shall have no obligation, and does not assume any obligatiep, under the Third'Pariy Lease. Customer ackarwledges that Customer is solely responsible to make paymmits to the Payee under the Third Party lease, to retain the F.~iipmant at rho appropriate time to the appropriate location as determined by the Payee, and to fiiifill orgy and all payment and other obligations ands ~' Third Party Lease. Customs agrees to indonmify and hold IKON ha