ORDER N0.31241 ROAD & BRIDGE DEPARTMENT ANNUAL BIDS Came to be heard this the 23rd day of March, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve recommendation of Road & Bridge Administrator and accept annual bids as follows: Culvert pipe is awarded to Contech Construction. 1-3/4" base material for our pick up in San Antonio is awarded to Martin Marietta @ 5.00/TN. 2-1/2" base material for our pick up in San Antonio is awarded to Martin Marietta Materials @ 4.75/TN. 1-3/4" base material to be delivered to Comfort is awarded to Reeh Quarry @ 9.40/TN. 2-1/2" base material to be delivered to Comfort is awarded to Allen Keller @ 11.30/TN. It needs to be noted that Kerr County retains the rights to add transportation charges to the unit price to determine the "low bid" for a particular job site. This may result in more than one supplier being "low bidder", depending on the locations of job sites. (This statement is found on the base material bid form.) Emulsion oils is awarded to Ergon Asphalts and Emulsions, Inc. Black base is awarded to Vulcan Construction Materials. Cold mix is awarded to Martin Marietta Materials. Paving aggregates is awarded to Martin Marietta Materials for grade 3, 4 and 5 trap rock. With all bid prices to begin April 1, 2009 and be in effect until April 1, 2010. /~~// COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORGINAL AND ONE COPY OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. PLATS OR LARGE FORMATS PLEASE FURNISH 6 COPIES. MADE BY: LEONARD ODOM OFFICE: Road & Bridge MEETING DATE: MARCH 23, 2009 TIME PREFERRED: 10:00 AM SUBJECT: (PLEASE BE SPECIFIC) Consider, discuss and take appropriate action to award the Annual Bids for Road Base, Cold Mix, A~~re~ate, Emulsion Oil and Corrugated Metal Pipe. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: LEONARD ODOM ESTIMATED LENGTH OF PRESENTATION: 5 minutes IF PERSONNEL MATTER -NAME OF EMPLOYEE: A= Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, government Code, is a follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: A11 Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rule Adopted by Commissioners' Court. S~A~ E QF ~ Kerr County Road & Bridge 4010 San Antonio Hwy Kerrville, Texas 78028 TO: COMMISSIONER'S COURT FROM: LEONARD ODOM DATE: MAKCH 23, 2009 RE: AWARD ANNUAL BIDS THE AI~TI~TUAL BIDS FOR BUDGET YEAR 2009/2010 ARE AS FOLLOWS: 1. CULVERT PIPE IS AWARDED TO CONTECH CONSTRUCTION PRODUCTS. 2. 1 3/4" BASE MATERIAL FOR OUR PICKUP IN SAN ANTONIO IS AWARDED TO MARTIN MARIETTA a~ 5.00/TN. 2 '/~" BASE MATERIAL FOR OUR PICKUP IN SAN ANTONIO IS AWARDED TO MARTIN MARIETTA MATERIALS @ 4.7~/TN. 1 3/a" BASE MATERIAL TO BE DELIVERED TO COMFORT IS AWARDED TO REEH QUARRY @ 9.40/TN. 2 '/2" BASE MATERIAL TO BE DELIVERED TO COMFORT IS AWARDED TO ALLEN KELLER @ 11.30/TN. IT NEEDS TO BE NOTED THAT KERB COUNTY RETAINS THE RIGHTS TO ADD TRANSPORTATION CHARGES TO THE UNIT PRICE TO DETERMINE THE ``LOW BID" FOR A PARTICULAR JOB SITE. THIS MAY RESULT IN MORE THAN ONE SUPPLIER BEING "LOW BIDDER," DEPENDING ON THE LOCATIONS OF JOB SITES. (THIS STATEMENT IS FOUND ON THE BASE MATERIAL BID FORM). 3. EMULSION OILS IS AWARDED TO ERGON ASPHALTS AND EMULSIONS, INC. 4. BLACK BASE IS AWARDED TO VULCAN CONSTRUCTION MATERIALS. 5. COLD MIX IS AWARDED TO MARTIN MARIETTA MATERIALS. 6. PAVING AGGREGATES IS AWARDED TO MARTIN MARIETTA MATERIALS FOR GRADE 3, 4 AND 5 TRAP ROCK. ALL BID PRICES ARE TO BEGIN APRILI, 2009 AND BE IN EFFECT UNTIL APRIL 1, 2010. AT THIS TIME WE ASK THE COURT FOR APPROVAL OF ALL MATERIAL BIDS. Kh CC MEMO 09 l0 AWARD ANNUAL BIDS.doc ANNUAL BID SUMMARY March 23, 2009 CORRUGATED 1tZETAL PIPE Contech Awarded Bid Texas Corru~ators UP FROM 2008 Culverts Size 15" Arch 8.00/LF 15.00/LF +.25/LF 18" Arch 9.95/LF 16.25/LF ~ +.25/LF 24" Arch 12.70/LF ~ 21.50/LF +.40/LF 30" Arch 15.75/LF ~ 27.00/LF +.25/LF 15" Cou lin 12.00/EA 17.00/EA +1.00/EA 18" Cou Iin 15.00/EA ~ 18.50/EA +1.00/EA 24" Coupling ~ 19.00/EA 21.50/EA +2.00/EA 30" Cou lino 23.50/EA 27.00/EA +1.50/EA BASE MATERIAL UP FROM Picked Up Delivered to Comfort 2008 Com air I'dt Graa'e 1 Grade 2 ~ Gr°ade 1 Grande 2 Allen Roger's Quarry ' 1 3/" DOWN 2 ~/z" DOWN 1 3/" DOWN 2 ~/z" DOWN 1 %" +.75 Keller OFF 6.00/TN 6.00/TN 11.30/TN 11.30/TN 2 ~/z" +.75 ~IARPER TRAILERS TRAILERS 1 3/" -.45 ROAD ONLY ONLY 2 '/Z" -.45 Martin Martin Marietta 1 %" DOWN 2 ~/z" DOWN 1 3/" DOWN 2'/~" DOWN 1 %" +.25 Marietta SAN 5.00/TN 4.75/TN 16.48/TN 16.23/TN ~ 2 ~/z" +,20 ANTONIO SAN SAN 1 3/" +.25 ANTONIO ANTONIO 2 %2" +.20 Reeh Reeh Quarry 1 %" DOWN N/A 1 %" DOWN N/A 1 3/" SAME Quarry, LP COMFORT 5.40/TN 9.40/TN 2 ~/" N/A 1 %" +.25 2 1/z" N/A Walter Walter Masters 1 3/" DOWN N/A N/A N/A 1 %" SAME Masters INGRAM 8.50/YD 2 ~/Z" N/A OR 1 %" N/A 11.90/TN 2 %" N/A **YYKerr County retains the rights to add transportation charges to the unit price shown above to determine the "Low Bid" for a particular job site. This may result in more than one supplier being "Low Bidder," depending on the locations of job sites. (This statement is found in the Base Material Bid Form) EMULSION OILS E rgon Awarded Bid UP FROM 2008 Oil T ~ e CRS-2 1.8728/GALLON +.2381/GALLON AEP 2.4728/GALLON +.4281/GALLON ASPHALT Martin Marietta Vulcan Materials Awarded Bid for CC Awarded Bid for BB ITP FRAM 2(1(1R Material Blaek Base AA 41.49/TN 39.87/TN +1.97/TN Cold Mix CC 41.43/TN 41.87/TN +L53/TN PAVING AGGREGATES Martin Marietta Vulcan Materials UP FROM 2008 Awarded Bid P~~oduct Trap Rock -Grade 3 ~ 26.16/TN 26.7~/TN +.66/TN Trap Rock -Grade 4 26.16/TN N/A +.66/TN Trap Rock -Grade 5 26.16/TN 26.75/TN +.66/TN ****ALL PRICES QUOTED HEREIN ARE TO BEGIN APRIL 1, 2009 AND BE IN EFFECT UNTIL APRIL 1, 2010. ********BOLD DOLLAR AMOUNTS REPRESENTS "LOW BID"