ORDER NO. 31310 AWARD BID FOR REPLACEMENT OF COURTHOUSE WINDOWS AND REPLACEMENT AND/OR RENOVATION OF DOORS AND DOOR UNITS Came to be heard this the 26th day of May, 2009, with a motion made by Commissioner Letz, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Award bid to Dwain Cheeseman-dba Wildwood Designs for replacement of the courthouse windows and replacement and/or renovation of doors and door units in the older part of the Courthouse. ~. ~3l 31 v COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Judge Pat Tinley MEETING DATE: May 26, 2009 OFFICE: County Judge TIME PREFERRED: SUBJECT: Consider, discuss and award bid and/or take other action on bids received for replacement of courthouse windows and replacement or renovation of doors and door units in older part of courthouse. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Judge Tinley/Peter Lewis ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. a ~' ~ s ~~CHIT~ ~ + ~1~S~C~,~T~~~ May 19, 2009 The Honorable Pat Tinley, County Judge Kerr County 700 N. Main Street, Suite 103 Kerrville, Texas 78028 RE: Bid Summary Kerr County Courthouse Window and Door Replacement Dear Judge Tinley: At your request, we have reviewed and qualified the 3 bids submitted for this project and opened at the Kerr County Courthouse on April 27,2009. Copies of all of the bids along with a Bid Tabulation are attached. Subsequent to the Bid opening, each Bidder was asked to sign and return a letter, provided by my office, affirming that the window system included in their Bid was the window system specified in the Bid Documents and not a substitution. Their responses are attached. Dwain Cheeseman-DBA Wildwood Designs and White Construction Company bid the specified window system. Foxworth-Galbraith did not. No Bid Bonds were provided by any of the Bidders and you have chosen to waive this irregularity for all Bidders. In consideration of all of the above it is our determination that Dwain Cheeseman-DBA Wildwood Designs is the qualified low bidder. Please contact me if you have any questions or need additional information V/yours, Peter W. Lewis, Architect Principal Peter W. Lewis, Architect + Associates, PLLC • 334 West Water Street, Kerrville, Texas 78028. 830.896.4220 • fax 830.896.4226 • www.pwlarchitect com r N C T 5 a m ~ w `° H ~? o z m e t a W o ; c V LL U a~ m m aTi v N O S m p v ~, 2~ o o ° ° a o c >, ca co E N o '' Z no ~° Val () O N r ~ ~ 0°D o y V ~ vi w o r ~ 0 3 U o t ° a o ° o 0 0 0 0 v ~ C `t ° ov O O w D v o v Z Z o O O N ~ ~ N ~ c O 'N ~ O N 0 N ~ LL O p ~ c ~ N N p a ~~ O O ~ ~ ~ O N N 7 M ~ ~ ~ ~ ~fi r O p O T 'O p ~ a ~ ~ c 7 z o c Y O e ~ ~ w C ~ U ~ $ ~ c 6 'o U Y O ~ C N w O C S ~ ,C p .~ ~ •p ~ N N ' ~ p (/~ ~-- i N o y Z. G1 ~ ° o ''' ~ w E C U c $ t « C Q Q o U ~ p N A ® d d ++ L t ¢ a ~~ ~ ~' a i Y Z N o Q a i ~ ' v y e ~ 3 ~ G °~ d m ~ ~ ~ m ~ r ' m p O. y _ F' ~ m ~ f « ~ v w A O m ~ .. -~ ~ _m 3 ~ A y , N t d p C C N m F m C m Q an d Q d N ~ ~ ~ m V m Q m Q V `~~a~J ~~ BID FARM GENERI~L CpNSTRUCTbN CONTRACT PTO. l~~Vi'ib~P~..~..~jt.._."•V The Cottrty Gaut d Kwr CouMl-. Texas 70a Maim 8trt~et. SuSe 1 W iCerrW~e, Texas 78028 BiD FROM. 1. The ~ ~~ ~'~* 8 tl>~ ~ is acacelrted. ttt ertt~ ~ an anent wiEh OVIiNER, to p axtd ib+crtistt ttte Wtttk as wed or ~ ~ 9 ~ ~ the bki Price and war. ~ in the Bid mui itt accorc~ncae with the outer tlattns and oortdNorts 2. BtODER furNter agrees that the contract is rtort-~ass+gna~• 3. Mn ~ fiis 8~1. B1QDt~2 rep. a~ mocrsfl~By seE ~ ~ ~~: a. This t~td vrN r+arnait't sttl~jed io a~caepthrtce ~ ~ ~ b. The Ord bas Ste tlghtUo reject this ~ c. ~~~ ~'~tstry ions to Mddelg ~ wif#t Ste B atnd crtlter' docrener~s d. ~ ~ ~ mubmStheAgreement req~d bX ~1STiiUL T[t~NS TO S w8tin 40 days a~ fie dais lictice-ofd e. - ~ ~S ~ ~i ttte Biddlrtg Dom; f. B hastiieitedSte site and beovrrte ~ ~ . ~. st6a ~,, ~d of labor; ertii~ies attd erg: S• BtDDEit is wink i~ederai. st~de anct toga[ tsws ~tl ~* h_ her, oprrehitad itte irtfonttaficrt btanNrt tr- 8. ~~- ~ the oi~erxa6orts cbmirted from rielts th the site,. reports Bidditt9 Doasnerds artd add'dionai. ~. ~~ cn. tem. strides. ertddafawiBtStettklding Docurr t Tftis eGd is~err~rte ad EtaR made in fie i~ersstaf ar 6etraif t#an peraon.limz. atcoRpcraBort andls rtnt sa6aniifaMd iri aorttionaityrwph art ar niies aF a grvtip. arf. ~ or ~ has not dtrec~/ or ~rirtdtitaed areoiir~ed aitollter' Bidrferibo subadE a nr'st~ata Birl; j. 81DDER Irss.receiMedSte iriilotstrg Addenda. ~~ ofwitich is ttertbgr Addendum Number Date 4. BIDDER wtN ~ rite Wartc in accorrdar>ce with the Corthact Docautterits for the sbptdated sum of Ste Pa(s)= ,~ S''tIPlRA7lU .cam BID FORM t of 2 Alternate No.1 (Refurbish Entry Sidelites & Transom) DEDUCT, `7 JrQa ~ Upon receipt of a written Notice to Proceed, Bide agrees ~ commence work immediately. Bidder will canp~te the work in avoordgnce with the contract docwmerrrts wfthin the following number of calendar months: B!D TIME : ~ 50 CAI.~NDAR DAYS. 5. BIDDER agrees that fhe Woork rrR be ~Y complete arm ready ~ final paY~ ~ accardar~ce vwfh the Gerreraf Con~Orrs orr cr before the dates orwkhin #~ number of calerxfar mordhs iri~Cafied in the Anent. The tMork strap include a Z-wedc corrsr~stoning Period, foNow&~ the Rafe of Substaniiel Carnptefiat. 6. Overhead and Profit: The Undersigned`hereby agrees that tfie Conhactar's overhead and profit, to be urged in payment of Add~atat Work, wR be based upon the following percentages of the «x~st far said Work. Additia~al Work by Contractor's own forces: OVERHEAD AND PROFIT 2 0 % suBMmrED on ~ fl21 ~ 2 4 ~-' ,Zoos. "~-(Lrrs"~~-2reksF6t~t.R~ ~ ~ X ~£31v~4 Phone No: ~b _ 99.E _ 5 3v,~ Fax No: ~~d ~ 9~?-~v30~ Email: tyi {dwood~l~~i ~~s~e't~s~, n~-t- -.,--~ UST OF SUBCONTRACTORS Provide List of Subconb'acliors to be awarded portions of work. tt is the intent of the Owner to rely on the aocurwcy of !fie information provided. After execxrtlon of the Cansttt~tion Contract, the successiU Bidder shall not change subcontractors for the wcuk listed wJthout written consent from fhe Owner. Submitted by: Bidder Date BFt) FORM Zof2 Business ~ t 20 i N ~ L. LA1-N a U' 7 (~ 1-~ 0 Q J .r n i~ a. a 3 AA~ 1' 1~ 1~ ~' Q (~- ,r- v Q Q !~? OI. c V ``Q Y Q ... d s~ ~/ Dwain Cheeseman, President Wildwood Designs 1201 North Llano Fredericksburg, Texas 78624 RE: Kerr County Courthouse Window and Door Replacemerrt Dear Dwain: 830-997-5:J0?_ I' . 1 Thank your for your interest in this project and for your Bid submitted to County Judge' 3'at Tinley and publicly opened @ 10:30 AM on April 27, 2009. Judge Tinley has retained us to assist in evaluating the Bids prior to his making a recommendation to Commissioners Court. It is our understanding that, if awarded the Contract for Construction, Dwain Chewer ~a n ~•• DBA Wildwoad Designs will provide and install only Jeld-Wen Clad DH Fixed Double Hunc,_'~ingle Lite Units, as specified in the Bid Documents dated March 31, 2009. In accordance v~it i the time restrictions noted in Instructions to Bidders, Item (E~ no subs#i'tutions are permitt+~c'.. ?lease indicate that your Bid is in compliance with our understanding by signing and faxing cr ~ ~-rriailing a copy of this letter to my office no later than 5:00 PM, Friday, May 8, ?_009. If you have any questions ar need additional information, please contact me immediate°y. Yery truly yours, Peter 1A1. Lewis, Architect Principal Xc: Honorable Pat Tinley, County Judge All Bidders ~-- ~.~~ ^v9 ~...-- % , Authorized Signature Da#s PBic' lief. ! Pl4'IS, /•1fChlf@Ct + ,4SSOCI3*.BS, PLLC 331 1`~lest ?~i: ':r ::< Lumber Company, Sul-tec Insurance Corripany would be willing ta_ favorably colisider the issuance of the require per.farmance and payment bands sl.rhject to their satisfaction with the contract docunle .s and bond forms. FoXavorth-Galbraith Lumber ~:ompany and the underwriter at Surte;c Insurance C'(m11~anY have a long standing relationship of over 10 years. They have Flg1'i'e(1 IO \\ritC c:Vei`}•' bond Sl1b1111tted bV )~O:CwOrtll-Galbraith I~UI'T1bCT Company Duel- at I)el'1C)Cl uI tl]]1C. l )iC underwZiter anticipates a favorable outcome a.f a performance bo1 Any arrangement fbr bonds required by the contract is a matter between Foxworth- Cralbraith Lumber Company and the surety and we assume no liability tc~ you or third pariir:s, iffor any reason a bond is not executed. Sillcer 1~-, Q.~ one I~liller Sr. ccount 1• CIT HOWARLr SivllTl-l & BAR`I'UN 8750 N. Central Express+aay Sc~itr~ 500 Oalias, TX-75231 972.231.1300 Fax-972.231.1368 ~"" i c' ~~Yp'~r 1200 Summit Ave. Suite 202 Ft.'!bort~~, Tex:3s 76101-440 817332,1313 Fax-817.332.2956 ~ ~J14.n. wrvw.rAsb.com ~¢v5 !f;'.r~t~t %i'Cf; :'EtA!~`AGf.MEIs+T ~tY1P'G~tkY€E B~lY~3~IT'S ~ i o s a i ~~ r,~~ 24 May 2009 Listing of Sub-Contractors Gerald Light Paint/Finish work Barry Skaggs Window Installation Billy Hardy Millwork Cons~~ ruction serui~ .;es Ricky Raney Hardware S '°~~ 5 0 6. a .• 5 U d 0 0 ~~ O ~~~ -~ ~~~ $0~6 ~~P 1~ Page 1 of 1 Peter Lewis From: Bason, Guy [GBason@foxgal.comj Sent: Monday, May 18, 2009 4:56 PM To: 'peter@pwlarchitect.com' Subject: Foxworth Bid submission Mr. Lewis, Much to our dismay, our bid to the County of Kerr for the replacement of 77 windows was incorrectly speed with vinyl jamb liners. This does not meet the required specifications called for in the RFP. Guy H. Bason Construction Services Manager Foxworth Galbraith Construction Services 1660 Junction Highway Kerrvi Ile, Texas 78028 830-895-4433 830-895-4553 fax gbasonC~foxgal.com 5/19/2009 PETER LE~l9~ ARCHITECT + ASSOCIATES May 5, 2009 Guy Bason, Construction Services Manager Foxworth Galbraith 1660 Junction Highway Kerrville, Texas 78028 RE: Kerr County Courthouse Window and Door Replacement Dear Guy: Thank your for your interest in this project and for your Bid submitted to County Judge Pat Tinley and publicly opened a~ 10:30 AM on April 27, 2009. Judge Tinley has retained us to assist in evaluating the Bids prior to his making a recommendation to Commissioners Court. It is our understanding that, if awarded the Contract for Construction, Foxworth Galbraith will provide and install only Jeld-Wen Clad DH Fixed Double Hung, Single Lite Units, as specified in the Bid Documents dated March 31, 2009. In accordance with the time restrictions noted in Instructions to Bidders, Item (E) no substitutions are permitted. Please indicate that your Bid is in compliance with our understanding by signing and faxing or e-mailing a copy of this letter to my office no later than 5:00 PM, Friday, May 8, 2009. If you have any questions or need additional information, please contact me immediately. V I yours, Peter W. Lewis, Architect , Principal Xc: Honorable Pat Tinley, County Judge All Bidders Authorized Signature Date ~'0~~ 20 - 0 8 3 ~-- ~ ~^ BID FORM GENERAL C ONSTRUCTION CONTRACT PROJECT: Kerr County Courthouse BID TO: The Honorable Pat Tinley, County Judge The County Court of Ken- County, Texas 700 Main Street, Suite 101 . Kerrville, Texas 78028 BID FROM: W {l~l-{G AY1~~IA~ OV1 Cp rrY (NAME O.F BIDDERI 1 • The undersigned BIDDER agrees, ff this Bid is accepted, to enter into an agreement with OWNER, to perform'and furnish the Work as specified or indicated in the Bidding Documents for the bid Price and within the Contract Time indicated in the Bid arid in accordance with the other terms and conditions of the Contract Documerrts.. 2. BIDDER further agrees that the contract is non-assignable. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: a. This Bid will remain subject to acceptance for 30 days after the day of Bid opening; b. The Owner has the right to reject this Bid; c. BIDDER accepts the provisions of the Instructions and Supplementary Instructions to Bidders regarding disposition of Bid Security, d. BIDDER will sign and submit the Agreement with the Bonds and other documents required by INSTRUCTIONS TO BIDDERS within 10 days after the date of OWNER's Notice of Award; e. BIDDER has examined copies of all the Bidding Documents; f. BIDDER has visited the site and become familiar with the general, local, site conditions, and availability of labor, utilities and materials; 9• BIDDER is familiar with federal, state and local laws and regulations; h. 81DDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the 'Bidding Documents and additional examinations,. investigations, exploration, tests, studies, and data with the Bidding Documents; i. This Bid is genuine and not made in the interest of or behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with an agreement or rules of a group, assoaation, organization, or corporation; BIDDER has not directly or indirectly induced or solicited another Bidder to submit a false or sham Bid; j. BIDDER has received the following Addenda, if applicable, receipt of which is hereby acknowledged: Addendum Number Date -- N I ~ -- 4. BIDDER will complete the Work in accordance with the Contrac>~ Documents for the stipulated sum of the following price(s): STIPULATED SUM ~WY" I~,un~,~a .I'W.Pln.t-i~ .N., ~, ~ cn t~.1' ~-,.m PLLYI~~(aCZLI~iYS ($ ~f 2. D (use words) (figures) BID FORM 1 of 2 Alternate No. 1 (Refurbish Entry Sidelites & Transom) DEDUCT ~ 7~b 0 Upon receipt of a.written Notice to Proceed, Bidder agrees to commence work immediately. Bidder will complete the work in accordance with the contract documents within the following number of calendar months: BID TIME : ~ 0 CALENDAR DAYS. 5. BIDDER agrees that the Work will be substantially complete and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar months indicated in the Agreement. The Work shall include a 2-week commissioning period following the Date of Substantial Completion. 6- Overhead and Profit: The Undersigned`herebysgrees that the Contractor's overhead and profit, to be charged in payment of Additional Work, will be based upon the following percentages of the cost for said Work. Additional Work by Contractor's own forces: OVERHEAD AND PROFIT Z O SUBMITTED on_~p--I ~ 2.1-~'~ , 2009. By: Business Address: ~~~ O M~mn 1(1611 ~~~~_ Phone No: 5 ~ n Fax No: ~ ~, 0 15' Emaih ~ I ~ n~ ~'l L~P _ ~~'~~'1(~YI~YI~IrI~~ CO(-~j v LIST OF SUBCONTRACTORS Provide List of Subcontractors to be awarded portions of work. It is the intent of the Owner to rely on the accuracy of the information provided, After execution of the Construction Contract, the successful Bidder shall not change subcontractors for the work listed without written consent from the Owner. Submitted by: I i nn Ih i.{~ H i-k ~n~v~~~ rnrrnx Bidder D~or1 12 ~- 20 0 °~ Date BID FORM 2of2 Subcontractors to be Awarded Portion of Work Thomas Alt Custom Trim 120 Manor Dr. Comfort, TX 78013 Phone: 830-377-9113 Locke Painting: Willie Locke 2400 Goat Creek Rd, # 34 Kerrville, TX 78028 Phone: 830-777-4571 t ~' p G Q ..- .~- w ~r o ~ ~" ~ N ~ ~ 4 ~s C~ .. ~.. 1 Q J ay 0~ 09 08: ~43a ~:,~ ~~\\ ~, - ~, ;. ~' _\ ~e' pdtay 5, 2009 Gtinn White, Vice President White Construction Correpany 270Q Mernoria! Blnrd Kemritte, Texas 78028 RE: Kerr Gounty Courthouse Wcrxiow and Door Replacement [?ear Gtinn: TFrank your for your interest in this project and for your Bid submitted to County Judgc F'at. Tinley and publicty opened @ 10.30 ANt on April 27, 2009. Judge Tinley has retained us to assis~~ lusting the Bids paior to his making a recommendation #o Commissioners White Consttuc;t:o ~ It is our understanding that, if avelarded the Car~tract for Construction, Company will provide and i ~nlts da ed Ma h 3~1 200@ ~ neaccordance w~f~sthe tirr~~tt:~"tlnifs, as specified in the Bid Docu ~ substitutions are permitted. P1Ease restrictions noted in lnstrucfiorrs to Bidders, Item (E) rnn and faxing i~t ~ ~ -~'iailing indicat o~this letter tolrny office no Eater than 5:00 PM riday, Ma 8, 2009. a copy tf you have any questions or need addi~tiona! information, please contact me frnnted~at"! r. Ye yours, Peter W. Lewis, Architect Principal Xc: Honarabte Pat Tinley. County Judge All Bidders goy ihlCSi '18. $E'c:1, I( ti' Ce, ;d;. i'Ei~% ; ....~~.., i ... _. .. :!. .. ~ .. ~- Pctet !%V Le~rris, Arc:,itect <~ss~ri'at.es, PLC ~ - ~~ 1 ~ L ARCHITECT + ASSOCIATES May 5, 2009 Glinn White, Vice President White Construction Company 2700 Memorial Blvd Kerrville, Texas 78028 RE: Kerr County Courthouse Window and Door Replacement Dear Glinn: Thank your for your interest in this project and for your Bid submitted to County Judge Pat Tinley and publicly opened @ 10:30 AM on April 27, 2009. Judge Tinley has retained us to assist in evaluating the Bids prior to his making a recommendation to Commissioners Court. It is our understanding that, if awarded the Contract for Construction, White Construction Company will provide and install only Jeld-Wen Clad DH Fixed Double Hung, Single Lite Units, as specified in the Bid Documents dated March 31, 2009. In accordance with the time restrictions noted in Instructions to Bidders, Item (E) no substitutions are permitted. Please indicate that your Bid is in compliance with our understanding by signing and faxing or e-mailing a copy of this letter to my office no later than 5:00 PM, Friday, May 8, 2009. If you have any questions or need additional information, please contact me immediately. Ve ° yours, Peter W. Lewis, Architect Principal Xc: Honorable Pat Tinley, County Judge All Bidders Authorized Signature Date ,.. ~ ~ ~ ~. n~ ~ „ ., .,. ..,_ _. ~.~_.__ n....__. v_.._..:u_ r....__ ~nn~n s nnn nnr. ,non a c., ., oon one nooc ~ lo.~hltort rnm