REGULAR COMMISSIONERS' COURT AGENDA MONDAY, SEPTEMBER 14, 2009, 9:00 A.M. COMMISSIONERS' COURTROOM KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a meeting at 9:00 A.M., Monday, September 14, 2009, at the Kerr County Courthouse in the Commissioners' Courtroom. CALL MEETING TO ORDER VISITORS INPUT Citizens wishing to speak on items NOT listed on the regular agenda, please fill out form for consideration at this time. Citizens wishing to speak on items LISTED on the regular agenda, please fill out request form for consideration during discussion on that specific item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation on any person addressing the court. COMMISSIONERS' COMMENTS Comrr~issioners and / or the County Judge may use this time to recognize achievements of persons in their Precinct or to make comments on matters not listed on regular agenda. I CONSIDERATION AGENDA: (Action may be taken on Items listed below) 1.1 Consider, discuss and take appropriate action on the Kerr ~~~ Emergency 9-1-1 2010 Proposed Budget. (Bill ~ Brine) ~\ JAN 'O ERR ~6 T1AIE~ Pr1r1 -_Oepidr 1.2 Consider, discuss and take appropriate action regarding ~ the annual Courthouse Lighting Agreement between ~~ Kerrville Christmas Lighting Corporation and Kerr ,~~~ County. (Kyle Bond, Kerrville Christmas Lighting Corporation) 1.3 Consider, discuss and take appropriate action on contract with Hill Country Alternative Dispute Resolution Center. 3~ ~ 3 ~ (Ed Reaves) 9:30 AM 1.4 Open bids for electrical, plumbing, HVAC and pest control services and submit them to the Kerr County ~~~ Maintenance Supervisor for review and recommendation. 'I1 (Tim Bonier) 1.5 Consider, discuss and take appropriate action to approve the service agreement with Cad Supplies Specialty for ~~~ the plat scanner. (same agreement as last year with no ~j~ increase in fees). Jannett Pieper 10:00 AM 1.6 Public Hearing on proposed Kerr County 2009 Tax Rate P~~ (Diane Bolin) a t~ 10:00 AM , 1.7 Public Hearing on County Clerks annual archival plan. (Jannett Pieper) ~0 1.8 Consider, discuss and take appropriate action to approve ~n~q the County Clerks archival plan as submitted. (Jannett ~j~ Pieper) 10:10 AM 1.9 Public Hearing to establish a District Clerk Technology ~ ~ Fund. (Linda Uecker) 10:15 AM 1.10 Consider, discuss and take appropriate action to authorize ~~ and/or approve preliminary planning, evaluation and ,~,~ initial construction aspects and procedures of proposed Law Enforcement Annex/Adult Probation Building. (Judge Tinley/Peter Lewis) 1.11 Consider, discuss and take appropriate action on concept plan for the Colvin subdivision. (Lee Voelkel/Dick Colvin) ~O 1.12 Consider, discuss and take appropriate action to accept and approve requests from elected officials and ~~~~J department heads for appropriate office staff pursuant to LGC 151. (Judge Tinley) 1.13_ Consider, discuss and take appropriate action to approve the 2010 Resolution for the Indigent Defense Grant ,~1~3~ Program and authorize County Judge to sign Resolution. (Jeannie Hargis) 1.14 Consider, discuss and take appropriate action to declare 14 VHF mobile radios as surplus property and to dispose 31a~~' of same. (Sheriff Hierholzer) 1.15 Consider, discuss and take appropriate action up to and including litigation to resolve the Ingram Lake a~j construction encroachment on William Vlasek's ~ property. (Rex Emerson) 1.16 Consider, discuss and take appropriate action to approve aa~ electrical, plumbing, HVAC and pest control services ~j\ contracts. (Tim Bollier) 10:30 AM 1.17 Consider, discuss and take appropriate action regarding request for proposal of a new telephone system for the \a~\ county courthouse. (John Trolinger) 1.18 Consider, discuss and take appropriate action to approve closure of Flat Rock Lake effective October 1, 2009, until further notice, and advise state agencies of our ~ intention to lower lake water level and obtain proper ~a( permits. (Comm. Williams, Pct. 2) ~0 1.19 Consider, discuss and take appropriate action to approve (1" dredging and cleanup of Flat Rock Lake under direct supervision of Road and Bridge Department. (Comm. ,tee ~ Williams, Pct. 2) 1.20 Consider, discuss and take appropriate action to ban use ~C~ of power boats, jets skis and other pleasure watercraft N"~ during period of Flat Rock Lake closure. Fishing boats ~ ~ ~ powered by trolling motors are permitted access to lake in areas unaffected by dredging activities. (Comm. Williams, Pct. 2) 1.21 Consider, discuss and take appropriate action to authorize ' the sale of materials removed from Flat Rock Lake, and put into place accounting procedures as may be required ~ to assure proper controls regarding sale of county property. (Comm. Williams, Pct. 2) 1.22 Consider, discuss and take appropriate action on approval -~ of Office of Court Administration contract number 10- ~`~~I~1 011. (Judge Tinley) 1.23 Consider, discuss and review County investment policy and take appropriate action to make any necessary or 1~alj desired changes to such investment policy. (Judge ~j Tinley) 1.24 Consider, discuss and take appropriate action on FY 2009-10 Budgets and fiscal, capital expenditure and ~~ ~ personnel matters related thereto for various County ~~ Departments. (Judge Tinley) 3 place of public hearing on same. (County Judge) 1.25 Consider, discuss and take appropriate action to authorize publication of notice(s) of proposed salary, expenses and as other allowances of Kerr County elected county or ~\ precinct officers for FY 2009-10 and set date, time and CLOSED MEETING A closed meeting will be held concerning the following subject(s): II. EXECUTIVE SESSION: This meeting is authorized by Section 551, Government Code and Section 552, Government Code. 2.1 Consultation with Attorney and all pending and possible litigation as per Section 551.071, Government Code. (County Attorney) 2.2 Personnel Matters as per Section 551.074, Government Code. (County Judge) 2.3 Deliberations Regarding Economic Development Negotiations as per Section 551.087, Government Code. • (County Judge) 2.4 Deliberation Regarding Real Property as per Section 551.072, Government Code. (County Judge) OPEN MEETING An open meeting will be held concerning the following subject(s): III. ACTION AGENDA: 3.1 Action as may be required on matters discussed in Executive Session. IV. APPROVAL AGENDA: 4.1 Pay bills. 3 ~ S S ~ 3)) y'''0'~ 4.2 Budget Amendments. (County Auditor) 3($s ~ 3I~ ~~~~~ 4.3 Late Bills. (County Auditor) 3' ~ y ~~, 4.4 Approve and accept Monthly Reports. 3 )~j ~ a- V. INFORMATION AGENDA: 5.1 Reports from Commissioners/Liaison Committee Assignments as per attachment. 5.2 Reports from Elected Officials/Department Heads. 5.3 Reports from Boards, Commissions and Committees. a). City/County Joint Projects or Operations Reports b). Other Liaison Appointments for 2009 December 8, 2008 (Court Order #31118) 9-1-1 AACOG Ag-Barn Airport Board Animal Control EMS Board Historical Commission Investment Committee Juvenile Detention Facility K.E.D.F. Law Enforcement/Jail Library Board Maintenance & Courthouse Facilities Liaison Buster Baldwin & Jonathan Letz Bill Williams and Buster Baldwin, as alternate Bruce Oehler and Jonathan Letz Jonathan Letz and Bill Williams Bruce Oehler Buster Baldwin Buster Baldwin County Judge, Auditor, Treasurer Bill Williams and County Judge County Judge and Bill Williams, as alternate (Economic Development Strategy Committee) Jonathan Letz Bruce Oehler County Judge OSSF/Bnvironmental Health Bruce Oehler