ORDER NO. 31430
KERB EMERGENCY 9-1-1 2010 PROPOSED BUDGET
Came to be heard this the 14~' -day of September, 2009, with a motion made by
Commissioner Letz, seconded by Commissioner Williams, the Court unanimously
approved by a vote of 4-0-0 to:
Approve the Kerr Emergency 9-1-1 2010 Proposed Budget.
I-~ 3i~3v
COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Bill Amerine
MEETING UA'1'E: September 14, 2009
OFFICE: Kerr Emergency 9-1-1
TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action on the Kerr
Emergency 9-1-1 2010 Proposed Budget.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Bill Amerine
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.

Subject: Proposed 2010 Budget
August 19, 2009
1. Estimated Net Income: $391,763.00 based on an overall increase of 3.56% from 2009's
income. The change in revenue can be attributed to an increase in wireless & VoIP
income.
2. 200 Payroll expenses
a. 210: Salaries. This line item increased by 16.07% for 2010. The increase is
largely attributed to the addition of a GIS/Address Coordinator position to our
staff. Our full-time staff will be receiving a 4.1 % salary increase for 2010.
b. 212: Payroll Taxes: The increase in this item is based on the overall salary
overhead and staff restructuring mentioned above.
c. 213: Medical Insurance Expenses: This item has increased significantly. A
majority of this increase is based on a proposed premium increase by the
insurance provider.
d. 214: TCDRS Expense Company (Retirement Plan/Benefit): An increase in this
item is based on the proposed salary increase for the full time staff.
e. 215: TCDRS OTLI (Optional Term Life Insurance Benefit): This is an optional
term life insurance benefit for all employees. The amount is the total expense for
all full time employees for 2010.
f. 225: Texas Workforce Commission (Unemployment Insurance). This amount is
reflective of our Texas Work Force tax rate of 6.28%
g. 230: Excess vacation payout. This is an unnecessary line item and has been
removed from the budget.
3. 300 Operations (PSAP)
a. 310: PSAP Floor Space Lease. The lease covers floor space lease and utility
reimbursement only. No change for 2010.
b. 315: 9-1-1 Call Taker Training: This line item allocates $6,000.00 for all
associated 9-1-1 call taker training. Dispatcher training will be funded as
requested and required to certify new dispatchers. The decrease is due to under-
utilization by the two call centers Kerr 911 serves.
c. 320: Wireless Phase I. We implemented Wireless Phase I & II in 2008.
Expected provider charges from Sprint/Nextel, Verizon, Cellular One, AT&T
Mobility formerly Cingular, T-Mobile, Pocket, Cricket and Five Star Wireless.
All eight carriers use a different cost recovery methodology for determining this
charge. Pending significant technology advances and until which time the FCC &
CSEC change funding methods for this service, Kerr 9-1-1 can expect to have this
annual overhead each year.
d. 321: AT&T Wireless Tariff. This item reflects the wireless selective routing fees
charged by AT&T in San Antonio.
e. 330: Intrado Service Charge. Intrado Address Database Services. The charge is
base on 5.9 cents per telephone number (within our jurisdiction) per month.
Intrado DB services provides for geographically diverse DB servers
(survivability) and provides for address location information (ALI) validation
against the Master Street Address Guide as established by Kerr 9-1-1.
f. 333: Intrado-to-TCI Router MNX. Annual maintenance fee for maintaining
frame relay routers. These routers allow for two-way system communication
between the Kerr 9-1-1 PSAP and the remote Intrado ALI DBs.
g. 335: Frame Relay Charges: Texas Department of Information Resources fee for
provisioning and maintaining two frame relay circuits between the Kerr 9-1-1
PSAP and the remote Intrado ALI DBs. No change for 2010
h. 337: AT&T SR Fees. This AT&T service selective routes 9-1-1 calls to the
appropriate 9-1-1 PSAP.
i. 350: PSAP Trunk Charges. Decreased to better reflect actual costs from past
budgets. This line item addresses all trunk line charges associated with the 9-1-1
PSAP operation.
j. 355: Language Line. Based on per-use-charges. No change in proposed 2010
budget.
k. 370: PSAP Repairs & Maintenance. No change. Most, if not all, PSAP repairs
will be covered under the warrantees associated with our new PSAP equipment.
4. 400 Direct Services
a. 410: Office Supplies: Based on usage trends this line item has been reduced for
2010.
b. 412: Office Equipment and Repairs: No change for 2010.
c. 420: Liability Insurance: No change for 2010.
d. 430: Professional Development: A $2,000.00 decrease is proposed for 2010.
e. 440: Rent: A CPI 3% increase to $15,900.00.
f. 450: Professional Fees: Item decreased in 2010. Fees covered in this line-item
are for audit services and legal representation for the district.
g. 460: Postage & Delivery: No change for 2010.
h. 470: Mileage Reimbursement: No change for 2010.
i. 490: Bank Service Charges: No change for 2010.
5. 500 Miscellaneous
a. 502: Pictometry Annual Payment: This line item is for year two of a three year
contract with Pictometry International for aerial imagery of Kerr County.
b. 510: Awards & Honorariums. No change for 2010.
c. 520: Dues & Subscriptions. Small increase for 2010.
d. 530: Public Education & Advertising: Decrease for 2010.
e. 550: Telecommunications: Increase for 2010. Costs associated with KPD, KSO,
and Kerr 9-1-1 administrative telephone services.
f. 560: Sundry: No change for 2010.
g. 570: Texas 9-1-1 Alliance Meetings: No change for 2010.
h. 575: NENA/APCO Conferences: A decrease for 2010. No need to attend all
conferences in 2010.
6. 600: Discretionary Communications:
a. 610: VFD Pager Services. No change for 2010.
b. 620: VFD Radio Repeater Services. No change for 2010.
7. 700: PSAP Equipment Replacement:
a. 710: Quarterly operating funds transfers to capital funds account. Decrease for
2010. Intent: Build cash reserves for PSAP equipment upgrade in 2014/2015.
Capital Considerations: The capital cash account will have a balance in excess of $216,943.66 at
the end of 2010 from nominal interest and scheduled PSAP Equipment Replacement transfers.
Additionally this package includes a 2010 capital budget for your review and approval. This
budget includes all income and expenses associated with this account. The primary source of
revenue is from "planned" operating funds transfers, 9-1-1 sign sales cost-recovery, and surplus
equipment disposal.
9-1-1 Emergency Service Fee:
The Texas Health and Safety Code -Chapter 772.314 (d): The board shall set the amount of the
fee each year as part of the annual budget.
For the 2010 budget, Kerr 9-1-1 will make no change to the 9-1-1 surcharge rate.
Vision for 2010:
1. Complete call center upgrades (KPD & KCSO).
2. Enhance 9-1-1 WEB Site Content. Research into adding G1S to our web presence.
3. Continued 9-1-1 sign sales.
4. Enhanced 9-1-1 public education. .
Conclusions & Recommendations:
1. The 2010 proposal is anon-deficit balanced budget.
2. This budget more than adequately addresses the expected operating needs of our district
in providing state-of-the-art 9-1-1 workstations/software and continue our efforts to
enhance Geographic Information Systems (GIS).
Our district's vision and public-funds stewardship is based firmly in the state and local
government codes, guided by conservative spending and liberal savings policies.
4. Approve budget as proposed.
Respectfully submitted by,
Bill Amerine
Executive Director, Kerr Emergency 9-1-1 Network
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