ORDER NO. 31444
OFFICE OF COURT ADMINISTRATION CONTRACT NUMBER 10-011
Came to be heard this the 14th day of September, 2009, with a motion made by
Commissioner Letz, seconded by Commissioner Williams, the Court unanimously
approved by a vote of 4-0-0 to:
Approve Office of Court Administration Contract Number 10-011.
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN (10) COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Judge Pat Tinley OFFICE: County Judge
MEETING DATE: September 14, 2009 TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action on approval of Office of Court
Administration contract number 10-011.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Judge Tinley
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 PM previous Tuesday
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
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OFFICE OF COURT ADMINISTRATION
205 WEST 14TM STREET, SUITE 600 • (512) 463-1625 • TAX (512) 463-1648
P.O. Box 12066 • AUSTIN, TEXAS 78711-2066
CARL REYNOLDS
Administrative Director
MEMORANDUM
TO: Presiding Judges, Administrative Judicial Regions
FROM: Maria Elena Ramon
SUBJECT: Assistance to the Administrative Judicial Regions
DATE: August 5, 2009
The Conference of Regional Judges has agreed to divide the funds appropriated to OCA
under Strategy A.1.4., Assistance to the Administrative Regions, equally among the nine
administrative judicial regions. (See OCA's 2010-11 appropriation, S.B. 1, General
Appropriations Act, 81St Regular Session, Article N Strategy A.1.4.) The funds are for
salary supplements for the assistants~to the administrative judicial regions. Two of the
assistants are employed by their respective regions; five are employed by counties. Two
of the assistants are employed by OCA and paid directly from the appropriated funds.
Divided equally among the nine regions, each region will receive $40,186.00 for the
biennium. In the seven regions where the assistants are employed by the county or
region, OCA will reimburse the county or region in the amount of $40,186.00 for salary
and benefits paid to the assistants. In the two regions where the assistants are employed
by OCA, the regions will reimburse OCA for the difference between the amount OCA is
paying for the assistants directly from appropriated funds and the equalized biennial
amount of $40,186.00.
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OFFICE OF COURT ADMINISTRATION
CARL REYNOLDS
Administrative Director
August 21, 2009
The Honorable Stephen B. Ables
Presiding Judge
Sixth Administrative Judicial Region
700 Main
Kerrville, Texas 78028
Re: OCA Contract No. 10-011
Contract Between OCA and Kerr County
Dear Judge Ables:
Enclosed are three original contracts between the Office of Court Administration
and Kerr County for the partial reimbursement of salary and expenses for an
administrative assistant or assistants for the Sixth Administrative Judicial Region. The
contract is for the FY 2010/2011 biennium (September 1, 2009, through August 31,
2011).
If the terms of the contract are acceptable, we would appreciate it if you could
assist us by executing the contracts and forwarding them to Judge Pat Tinley for
signature. Once signed by you and Judge Tinley, please return one fully executed copy
to me for our files. You may keep one fully executed contract for your records, and
Judge Tinley may keep the other one.
If you have questions about the content of the contract, please cont Mena Ramon
at 512/463-1682. Thank you for your assistance.
Sincerely,
Marilyn Galloway
Executive Legal Assistant
Enclosures
#31444
CONTRACT BETWEEN THE OFFICE OF COURT ADMINISTRATION
AND
KERR COUNTY
PRESIDING JUDGES ASSISTANCE PROJECT
STATE OF TEXAS
OCA CONTRACT NO. 10-011
COUNTY OF TRAVIS
CONTRACTING PARTIES
This contract is entered into by and between the Office of Court Administration (OCA) and
Kerr County (County), pursuant to the authority granted by Chapter 74.050, Texas Government
Code. This contract is funded by state appropriations to OCA in its Strategy A.1.4., Assistance to
Administrative Judicial Regions. (See OCA's 2010-2011 appropriation, S.B. 1, General
Appropriations Act, 81 S` Regular Session, Article IV, Strategy A.1.4.) It is understood by all parties
that payment obligations created by this contract are conditioned upon the availability of state or
federal funds appropriated or allocated for the payment of such obligations.
II. MONITORING
OCA is responsible for monitoring the County's compliance with all terms and conditions of
the contract. The County agrees to fully cooperate in the monitoring process.
IIL . RECORDS
The County shall retain all records related to this contract for at least three (3) years following
the end of the state's fiscal year. Records are subject to inspection by any state agency authorized to
inspect the same.
N. STATEMENT OF SERVICES TO BE PERFORMED
To promote the efficiency and effectiveness of the administrative functions performed for
the Sixth Administrative Judicial Region, the County agrees to provide an employee for the Sixth
Administrative Judicial Region. The State of Texas, through the Office of Court Administration,
will provide certain funds for payment of salary expenses for an administrative assistant to the
Presiding Judge of the Sixth Administrative Judicial Region. The administrative assistant will be an
employee of Kerr County, with the same rights and benefits now enjoyed or hereafter granted to
employees of Kerr County and the same responsibilities of said employees. The administrative
assistant shall be chosen by, and serve at the will of, the Presiding Judge of the Sixth Administrative
Judicial Region. The duties performed by an administrative assistant include assisting with the
assignment and coordination of visiting judges' schedules, maintaining records for judicial
assignments within the region, preparing claims for the judicial assignments within the region,
preparing claims for the visiting judges, and such other duties as may be necessary for the efficient
administration of justice in the administrative judicial region.
V. CONTRACT AMOUNT; BASIS FOR CALCULATING REIMBURSABLE COSTS
Payment for the above described services provided under this contract shall not exceed
$40,186.00 and will be made as follows: OCA agrees to reimburse the County for the period
September 1, 2009, through August 31, 2011, for the salary and related benefits of the administrative
assistant for the Region, payable in twenty-four (24) monthly installments of $1,674.42. Monthly
installments shall not exceed this amount regardless of the actual salary and benefits paid to the
administrative assistant. Reimbursable costs include the salary payments to the designated
administrative assistant to the Presiding Judge plus fringe benefits. Reimbursements will be
contingent upon receipt of a signed statement from an authorized county official listing the salary
and fringe benefits paid by the County for the administrative assistant to the Presiding Judge.
VI. TERM OF CONTRACT
The term of this contract shall commence on September 1, 2009, and shall end on August 31,
2011, unless extended or terminated as otherwise provided for in this contract.
This contract may be extended or otherwise amended by written agreement of the parties.
Either party may terminate this contract by providing written notice to the other party. In the event
of termination, OCA shall reimburse the Region for services performed prior to the termination of
the contract.
If a successor Presiding Judge is appointed during the period of this contract who resides in a
county other than Kerr County and offices of the Sixth Administrative Judicial Region are removed
to a county other than Kerr County, then this contract shall expire upon the actual date of removal of
the Sixth Administrative Judicial Region offices from Kerr County.
All services billed hereunder must be rendered within the contract period.
VII. DISPUTE RESOLUTION
The County and OCA agree to use alternative dispute resolution to resolve any dispute
arising under this contract.
This contract is effective September 1, 2009.
Carl Reynol dministrative Director
Office of Court Administration
P.O. Box 12066
Austin, Texas 78711-2066
512/463-1625
at Ti ounty Judge
err County
700 Main St.
Kerrville, Texas 78028
830-792-2211
The term and conditions of this contract have been reviewed and agreed to by:
Stephen B. A ,Presiding Judge
Sixth Administrative Judicial Region