ORDER NO. 31585
SUBMISSION OF THE ENERGY EFFICIENT AND CONSERVATION BLOCK
GRANT APPLICATION TO THE OFFICE OF THE COMPTROLLER OF PUBLIC
ACCOUNTS
Came to be heard this the 11th day of January, 2010, with a motion made by
Commissioner Williams, seconded by Commissioner Baldwin, the Court unanimously
approved by a vote of 4-0-0 to:
Approve submission of the Energy Efficient and Conservation Block Grant, and
authorize County Judge to sign same.
,~
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Rosa Lavender
MEETING DATE: Jan 11, 2010
OFFICE: Grant related
TIME PREFERRED: Anytime
SUBJECT: Consider, Discuss and Approve the submission of the Energy Efficiency and
Conservation Block Grant Application to the Office of the Comptroller of Public
Accounts and authorize the County Judge to sign application.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Rosa Lavender
ESTIMATED LENGTH OF PRESENTATION: 3 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
~~ X85
State Energy C+onservatlort Of~ite~
ENERGY EFFICIENCY AND CONSERVATION BLOCK
GRANT APPLICATION
Office of the Texas Comptroller of Public Accounts
111 E. 17TH STREET-ROOM 801-A AUSTIN, TX 78711 512-463-7392•
W W W. S E C O S T I M U L U S. O R G~ B L O C K G R A N T
Energy Efficiency and Conservation Block Grant Application Instructions
Instructions:
Please submit a completed Energy Efficiency and Conservation Block Grant (EECBG) application to the
Comptroller's State Energy Conservation Office. Sections A, B, C and D of this application (pages 1-11) must
be completed; please be accurate and thorough to avoid delays in processing. Where no response is possible,
or if the question does not apply to the proposed project, it should be marked N/A. Attachments and
additional pages are not required unless specifically requested in the application. Additional information will
be requested if necessary.
Submission Options:
Completed and signed applications may be mailed, faxed or scanned and emailed to the SECO Stimulus Office.
NOTE - If you are using Adobe® Acrobat® Professional, you can fill in the PDF form electronically and save your
file (complete or incomplete) at any point for printing later. If you are using the free Adobe Reader® software,
you cannot save a completed copy of this form. We suggest you first compile all your responses, fill in
electronically, and then you may print and sign a completed copy for your records and submission.
Mailing Address: Fill in the PDF form electronically, print it, sign and date, and then send to:
Texas Comptroller of Public Accounts
Attn: SECO Stimulus
111 E. 17th Street, Room #801-A
Austin, TX 78711-1440
Email: Fill in the PDF form electronically, print it, sign and date, and then send to
SECOstimulus@cpa.state.tx.us.
Fax: Fill in the PDF form electronically, print it, sign and date, then send by fax to
(512) 936-0042. Mark your cover sheet, Attn: SECO Stimulus.
Phone: If you have questions, please contact the SECO Stimulus Division at
(800) 531-5441, ext. 3-7392 or (512) 463-7392.
REMINDER: Please keep a completed hard copy for your records. The filled-in PDF cannot be
saved electronically unless you are using Adobe Acrobat Professional.
~t ~SECO
sun Energy Consenratlon office
Page 2 of 11
ATTACHMENT A
Energy Efficiency and Conservation Block Grant Application
(Please type or print clearly)
Entity Name (The name of the governmental entity applying, e.g. City of--, County of --. J:
County of Kerr
City/County DUNS#: 02-155-7004 TIN#: 74-6001494
for Texas energy stimulus programs funded by the Department of Energy, all recipients of project funding are required to
obtain a DUNS Number arior to the award of grant funds.
» Request a DUNS Number online [http://fedgov.dnb.com/webform]
Have you registered with Central Contractor Registration (CCR)? Yes, No
For Texas energy stimulus programs funded by the Department of Energy, all recipients of project funding are required to
register with the CCR prior to the award of grant funds.
» Sisn up for Central Contractor Registration [https://www.bpn.gov/ccr/default.aspx]
Application prepared by:
Name: Rosa Lavender
Title: Grant Application Coordinator
Telephone: 830-792-2297 Email: ravender@co.kerr.tx.us
Is this person a Consultant? Please specify: Yes No_~
*r****s******+r*********************************************************************r********
Authorized Official:
(The highest ranking individual that has authority to make decisio-is on behalf of the governmental entity. This person
ultimately has the responsibility of acceptance, completion and cornpliance of the EEC86 program and funds.)
Name: pat Tinley
Title: Kerr County Judge
Telephone: 830-792-2211 Email: ptinley@co.kerr.tx.us
I certify that I am the highest Authorized Official of Kerr County and affirm that ail of
the statements made and information provided herein, including statements made and information provided in any
attachments are true, complete, and correct, to the best of my knowledge.
~~f SECO
Page 3 of 11
SECTION A -Project Summary
Proposed Project Category:
(Select the category your proposed project falls under. Check all that may apply.)
_~ i. Building energy audits and retrofits (Please review Section B to determine if you need to complete the
Environmental Questionnaire NETL F 451.1-EECBG)
_~ 2. Installation of distributed energy technologies including combined heat and power (CHP) and
district heating and cooling systems
3. Installation ofenergy-efficient traffic signals and street lighting
4. Installation of renewable energy technologies on government buildings (Please review Section 8 to
determine if you need to complete the Environmental Questionnaire NETL F 451.1-EECBG)
Project Name and Location:
(Give the project or activity name and give a physical location. If the project will affect multiple locations,
please list all affected locations.)
For example: A project to retrofit lights at City Hall may read: Name: City Hall Light Retrofit Location: 1521
Great City, Best, TX 78222)
Name: Energy Retrofit for Kerr County
Location: Kerr County Courthouse 700 Main, and Kerr County Law Enforcement Center, 400 Clearwater Paseo, Kerrville
Does the project or activity involve a building that is more than 45 years old, a historical building or
historical site? Yes / Or No If yes, please list the building(s) or site name(s) and
location(s).
Kerr County Courthouse, 700 Main Street, Kerrville, Texas 78028
`}~'SECO
St+te 6ttryy Conserw~lon ore~c
Page 4 of 11
Project Description (attach additional sheet if needed):
(Explain project or activity in detail from start to finish. Please include purpose and benefit of project in
addition to any equipment to be purchased, energy audits if applicable, etc. If more than one proposed project
was cnosen above, please indicate descriptions for each
The project will be broken into four separate projects which we will designate with letters.
Project A: Replace two old (more than 20 year old) basement heating and air conditioning units in the courthouse with
energy efficient heat pumps. The purpose of the project will be to provide more efficient heating and cooling for
the entire courthouse and to significantly impact electric usage in the three story building which was built in
1923. An energy audit by the Kerrville Public Utility Board in October, 2009 recommended replacement of the
units with high efficiency heat pump units. One unit is a 4-ton and the other a 5-ton unit. The replacement cost
will include the heat pumps, air handlers, crane service, connection of the PVC drain, hanging the air handler
and connecting theduct work plus any applicable permits. Requests for bids will be issued. Estimated cost of
Project A is $13,000.
Project B: Replace ten (10) heating/air conditioning units at the Kerr County Law Enforcement Center. This will complete
the replacement of all 24 units that were installed when the building was built in 1995. The first 14 were
replaced in 2008. There are five 8.5 ton units, and one each 4 ton, 6 ton, 12.5 ton, 15 ton and 20 ton units.
The replacement cost will include energy efficient heat pumps which are code compliant to all local codes,
permits, crane service, reconnecting ductwork, reconnecting electrical work, reconnecting thermostat wires and
clean up. Requests for bids will be issued. Estimated cost of Project B is $83,000.
Project C: Replace existing florescent light fixtures and T-12 lighting with T-8 lamps and electronic ballasts. This project
will increase the light output about 10% and decrease the wattage used by 12% to 15% (according to the
Kerrville Public Utility Board energy audit) resulting in significant savings to the county in energy costs in
addition to more efficient lighting. Motion sensors will also be installed in areas of the courthouse where there
is light use of the offices (such as the law library and storage areas). This project will be completed by county
maintenance personnel and will require the purchase of equipment only. Estimated cost of Project C is
$18,000.
Project D: Replacement of four thermostats (two in each district courtroom in the courthouse annex of the Kerr County
Courthouse) with four digital high efficiency thermostats. The thermostats will be purchased from and installed
by the county's contractor for heating and air conditioning repairs. Cost estimate of Project D is $520.
Total Estimated Cost of Projects A, B, C and D will be $114,550.
~,
~'SECO
Sure Energy Conservation Olfite
Page 5 of 11
Proposed project or activity dates:
Start Date: March 1, 2010
End Date: September 1, 2010
Start Date: Estimated date when the entity expects to begin actual work.)
End Date: Estimated date the project will be completed. All projects must be completed by Apri12012.)
the project or activity will take lonaer than 30 days to complete please include an estimated time line.
For example:	
Start contractor bid process:	March 22, 2010
Select contractor:	March 29, 2010
Purchase equipment:	April 15, 2010
Contractor installs equipment:	Apri119, 2010
Review of contractor work:	May 3, 2010
Project completed:	May 3, 2010
Projects A & B: Start contractor bid process:	March 1, 2010
Select contractor:	April 12, 2009
Purchase equipment:	April 26, 2010
Contractor installs equipment:	May 7, 2010
Review of contractor work:	May 10, 2010
Project completed:	May 10, 2010
Project C: No bid process required
Purchase equipment:
Equipment installed:
Review of work:
Project completed:
Project D: No bid process required
Purchase equipment:
Equipment installed:
Review of work:
Project completed:
March 15, 2010
September 1, 2010
September 10, 2010
September 10, 2010
March 15, 2010
March 15, 2010
March 31, 2010
March 31, 2010
Estimated Energy Savings:
(If known, give the proposed total energy saved and the type of energy.)
For example: Energy saved: 550 kWh
or: Energy saved: 100 MCF
Energy Saved: 10 to 15% energy savings on electricity at the Kerr County Courthouse and Law Enforcement Center
~SECO
Su[e Energy Conservation °flice
Page 6 of 11
SECTION B -Environmental Questionnaire
The environmental questionnaire, Attachment NETL F 451.1-EECBG, MUST be completed ONLY IF:
You have selected activity #1, Buildina eneray audits and retrofits, AND your project DOES NOT fall
under the following criteria:
1. Installation of insulation
2. Installation of efficient lighting, heating, venting, and air conditioning (HVAC) and high-
efficiency shower/faucet upgrades
3. Weather sealing
4. Purchase and installation of ENERGY STAR appliance
5. Installation of solar powered appliances with improved efficiency
6. Replacement of windows and doors
OR
• You have selected activity #4 Installation of renewable eneray technoloaies on aovernment
buildinas, AND your project DOES NOT fall under the following criteria:
1. Solar Electricity/Photovoltaic -appropriately-sized system or unit on existing rooftops and
parking shade structures; or a 60 KW system or smaller unit installed on the ground within the
boundaries of an existing facility.
2. Wind Turbine - 20 KW or smaller.
3. Solar Thermal -system must be 20 KW or smaller.
4. Solar Thermal Hot Water -such as appropriately sized for small buildings.
5. Ground Source Heat Pump - 5.5-ton capacity or smaller, horizontal/vertical, ground, closed-loop
system.
6. Combined Heat and Power System -boilers sized appropriately for the buildings in which they
are located.
7. Biomass Thermal - 3 MMBTUs per hour or smaller system with appropriate Best Available
Control Technologies (BACT) installed and operated.
SECO
S4te Energy Conservation Olfite
Page 7 of 11
SECTION C -Controls Questionnaire
The Controls Questionnaire is an informational tool for the SECO Stimulus group. All applicants
MUST complete this form. Questions with "please explain" must be explained in the comments section.
Attach an additional sheet if necessary.
Ouestien Yae Nn f'nrnmonte
1. Has the entity received any federal			
funds in the last 3 years?	/		
2. Does the entity receive more than			
$500,000 a year in federal funds?		/	
3. Is the entity required to have an			
audit?	/		
4. What type of audit does the entity			General External Audit done annually.
receive and how often?			
5. In the last three years have there			
been any findings or weaknesses			
during an audit or monitoring during			
a review of the finances and			
operations? If so, please explain			
and attach separate sheet if			
necessary.		/	
6. Does the entity have written			
administrative policies and			
procedures?	/		
7. Is the entity able to track EECBG			Itemized bills will be submitted by the county maintenance
expenses and payments separate			supervisor to the county auditor. The auditor reviews the
from other programs? If yes, please			bills and submits them to commissioners' court for approval
			Commissioners approve all bills at their twice monthly
explain.	/		meetings. Bills will be submitted to the Comptroller's office
'
			directly from the auditor
s office after approval.
8. Does the entity have an accounting			
system?			
9. Does the entity have a procedure to			The day to day project monitoring will be done by the county
monitor the day-to-day project or			maintenance supervisor, who will serve as the project

activity progress? Please explain,			director. He works directly under the commissioners' court.
The county judge, as the authorized official will require
attach additional sheet if necessary.	/		regular progress reports from the maintenance supervisor.
~- ~SECO
State Energy Conserwtbn OfGcc
Page 8 of it
10. Has the entity had grant funds (state
or federal) de-obligated in the last 5
years? If yes, please explain.		

/	
11. Is the entity in good standing with			
any applicable debt due the State of			
Texas?	/		
12. Does the entity have internal or			
external influences that would limit			
or prohibit participation in the			
EECBG program?		/	
~SECO
sate Energy Consuvatlon office
Page 9 of 11
SECTION D -Budget
Eligible Allocation Amount: $ 115,153.00
(The amount you are eligible to receive from SECO.)
Estimated EECBG project or activity Cost: $ 114,550.00
(The cost of the EECBG project or activity you have selected.)
Total cost of overall project or activity (if applicable): $
(If you will use EECBG funds as part of a larger project, please list the cost of the entire project including EECBG
funds.)
Budget Guidelines
Budget cost must be allowable, necessary and reasonable for proper and efficient performance and administration of
the activity or project. List each expense under a specific budget category and give a justification for the expense.
Allowable cost categories under the Energy Efficiency and Conservation Block Grant are as follows:
• Personnel and/or Consultant (up to 7~)
• Personnel Travel (out-of-state travel is not allowed)
• Subcontract (Project Vendors)
• Project related Equipment (list all equipment individually)
• Other Direct Operating Expenses (materials, supplies, and fabricated parts necessary and actually used to carry out
project or activity)
Unallowable expense under the Energy Efficiency and Conservation Block Grant are as follows (this is not an exhaustive
list):
1.	Advertising and public relations	13.	Indirect costs
2.	Alcoholic beverages	14.	Insurance against defects
3.	Bad debts	15.	Insurance on lives of officers and trustees
4.	Contributions and donations	16.	Interest and financing costs
5.	Cost of Money	17.	Investment counsel and management
6.	Entertainment	18.	Leases
7.	Fines, penalties and late fees	19.	Lobbying
8.	Food and drink (except meals for authorized travel)	20.	losses on grants and contracts
9.	General selling and marketing expenses	21.	Memberships, dues, social and civic activities
10. Goods and services for personal use of employees	22.	Organizations set up costs
11. Gratuities	23.	Patent cost
12.	Independent research and development	24. Any undocumented cost
~~~SECO
Sure E~,eryy Conservation oreu
Page 10 of it
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