ORDER NO. 31596 AUTHORIZE FREESE AND NICHOLS, IN., TO COMPLETE ENGINEERING, PREPARE BID SPECIFICATIONS, ADVERTISE FOR BIDS TO REPAIR FLAT ROCK AND INGRAM LAKE DAMS AND PROVIDE CONSTRUCTION REPRESENTATION. Came to be heard this the 25th day of January, 2010, with a motion made by Commissioner Williams, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0 to: Approve Freese and Nichols, INC., to complete engineering, prepare bid specifications, advertise for bids to repair Flat Rock and Ingram Lake Dams and provide construction representation, and approve funding in the approximate amount of $12,000.00 ~~~~ COMMISSIONERS' COURT AGENDA REOUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Commissioner Williams OFFICE: Precinct Two MEETING DATE: January 25, 2010 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action to authorize Freese and Nichols, Inc., to complete engineering, prepare bid specifications, advertise for bids to repair Flat Rock and Ingram Lake dams and provide construction representation. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) ~.5 NAME OF PERSON(S) ADDRESSING COURT: Commissioners Williams & Oehler & Les Boyd, Freese & Nichols, Inc.. ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER - NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: @ All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Page 1 of 1 a Bill Williams From: Les Boyd [MLB@freese.com] Sent: Wednesday, December 23, 2009 1:31 PM To: Bill Williams Cc: Mike Nichols; Les Boyd Subject: budget update for void grouting Ingram and Flat Rock Dams Attachments: 2010budgetupdate 122309. pdf Mr. Williams, Here is the letter we discussed. If you have questions, please call. If you need some revisions, no problem. I spoke with a bathymetric surveyor regarding silt survey for Flat Rock and he said that price ranges for the silt survey will be sent to me by the middle of next week. I'll keep you informed when I hear back from him. I will be working next week if you need to call. Merry Christmas. Les This electronic mail message is intended exclusively for the individual or entity to which it is addressed. This message, together with any attachment, may contain the sender's organization's confidential and privileged information. The recipient is hereby notified to treat the information as confidential and privileged and to not disclose or use the information except as authorized by sender's organization. Any unauthorized review, printing, retention, copying, disclosure, distribution, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this message in error, please immediately contact the sender by reply email and delete all copies of the material from any computer. Thank you for your cooperation. 12/28/2009 Freese ctr~tcl • h I N ~ C 1 1 ~ l5~ IC1C. Engineers Environmental Scientists Architects Planners 10814 Jollyvilte Road, Building 4, Suite 100 Austin, Texas 78759 512-451-7955 512-451-7956 fax www.freese.coin December 23, 2009 Mr. William "Bill" Williams Commissioner Precinct No. 2 Ker~ County 700 Main K.en•ville, Tex~s 78028 Re: Flat Roclc and Ingram Dams Update Vai.cl Grouting 2010 Budget Opinion Dear Mr. Williams: We are presenting this letter, per your Y•equest, to update the previous budgets and provide you with an opinion of costs for budgetiizg the void repairs to Ingram and Flat Roclc Dams in 2010. We are of the opinion that additional non-destructive testing (NDT) is not necessary and would prefer tliat further identification of voids be conducted during the grouting construction process. Both dams have been subjected to additional flows for a period slightly greater than two years since the NDT was performed in 2007. We expect ' that the void q~:tantities previously estimated for tlie grauting have increased somewhat. We have assumed an increase of 10% to qLtantities ancl S% to prices to form the basis of our revised cost opinions. The 2009 spreadsheet has been revised with these values ancl is attached hereto. Tlie revised opinions indicate a total project cost of approximately $231,000. This includes approximately $12,000 for engineering and $41,000 for construction representation. Due to the unlcnowns assoeiated with this type project, we recommend that you budget for approximately $250,000 to $300,000 for tl~is worlc in 2010. Please eall me at 512-617-3117 if you have any questions or comments. Sincerely, FREESE AND NICHOLS, INC. ~p~'..~..~..~-'~ '~'~~ M. Leslie Boyd, P.E. Associate Kerr County Dams Qty Incr. Grouting Voids ~•~ Preliminary Cost Opinion for Budget 2010 Price Incr 1.05 Descri tion Quantit Unit Unit Cost Amount Mob. & Demab 1 Lum Sum $ 5,250 $ 5,250 Care af Wafer 1 Lum Sum $ 10,500 $ 10,500 Drill Holes 677 Each $ 37 $ 24,861 Cement 14585 Ba s $ 6.30 $ 91,885 Grout Pum in 22 Da s $ 2,100 $ 46,200 $ 178,696 Engineering PM CADD Exaense Plans & S ecs 32 16 $ 210 Biddin 12 $ 105 Award 4 Totals 48 16 $ 315 Rate $ 19y.5U ~ 1U5.Uu Amount $ 9,576 $ 1,680 $ ~.~ 347 $ 11,603 Total Tatal Construction Management PM RPR Pre-constr 8.8 8,8 $ 105 Site Observ 17.6 176 $ 2,100 Coord TCEQ 4.4 Totals 30.8 184.8 $ 2,205 Rate $ 19o ~ 175 ~. ~ Amount $ 5,852 $ 32,340 $ 2,426 $ 40,618 Total $ 230,916 Grand Total