ORDER NO. 31603
ANNiJAL BIDS FOR ROAD BASE, COLD MIX, AGGREGATE, EMILSION OIL
AND CORRUGATED METAL PIPE
Came to be heard this the 25th day of January, 2010, with a motion made by
Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously
approved by a vote of 4-0-0 to:
Approve Road & Bridge Department going out for annual bids for road base, cold mix,
aggregate, emulsion oil and corrugated metal pipe, with the bids to be turned by on
March 4, 2010 by 5:00 pm, bids to be opened March 8, 2010, at 10:00 am and bids to be
awarded March 22, 2010.
~~c~n~ ~ .10
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FUItNISH ONE ORGINAL AND ONE COPY OF TffiS REOUEST AND DOCUMENTS TO
BE REVIEWED BY THE COURT. PLATS OR LARGE FORMATS PLEASE FURNISH 6 COPIES.
MADE BY: LEONARD ODOM OFFICE: Road & Brid~e
MEETING DATE: JANUARY 25, 2010 TIME PREFERRED: 10:10 AM
SUBJECT: (PLEASE BE SPECIFICI Consider, discuss and take appropriate action to so out for
Annual Bids for Road Base, Cold Mix. Ag~regate. Emulsion Oil and Corrugated Metal Pine.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASOI~
NAME OF PERSON ADDRESSING THE COURT: LEONARD ODOM
ESTIMATED LENGTH OF PRESENTATION: 5 minutes
IF PERSONNEL MATTER - NAME OF EMPLOYEE:
Time for subiriitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: (a~
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
TO: COMMISSIONER'S COURT
FROM: LEONARD ODOM
DATE: JANLTARY 25, 2010
RE: ANNUAL BIDS
WE ARE ASKING THE COURT TO GIVE AUTHORIZATION FOR US TO GO OUT FOR
OUR ANNUAL BIDS ON ROAD BASE, COLD MIX, AGGREGATE, EMULSION OIL AND
CORRUGATED METAL PIPE.
ONCE WE PUT OUT THE BIDS, WE WILL COME BACK TO THE COURT TO OPEN THE
BIDS ON MARCH 8, 2010 @ 10:00 AM IN COMMISSIONERS' COURT AND FOLLOW UP
WITH AWARDING THE BIDS ON MARCH 22, 2010 @ 10:00 AM.
xh
CC MEMO 09 10 ANrT[JAL BIDS
ANNUAL BID DOCUMENTS
for
TRAP ROCK AGGREGATE
ASPHALT EMULSION OIL
CORRUG~TED METAL PIPE
ROAD BASE MATERIAL
BLACK BASE TYPE AA
COLD MIX TYPE CC
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KERR COUNTY ROAD & BRIDGE DEPARTMENT
4010 SAN ANTOlvIO HWY.
KERRVILLE, TX 78028
(830) 257-2993
March 2010
NOTICE TO CONTRACTORS
PROJECT: TRAP ROCK AGGREGATE
ASPIiALT EMULSION OILS
CORRUGATED METAL PIPE
BASE MATERIAL
HOT A~-COLD LAID ASPHALTIC CONCRETE
OPENING BID DATE AND TIME: Monday, March 8, 2010 -10:00 a.m.
Sealed Bids for the above referenced project will be received until
5:00 p.m. Thursday, March 4; 2010, by the
Kerr County Clerk
Kerr County Court House
700 Main Street
Kerrville, Tezas 78028
All bids must be on the Unit Price Bid Form. Bids received after this time will not be accepted.
Bids will be opened publicly at 10:00 a.m., Monday, March 8, 2010, in Commissioners' Court.
Contract Documents may be obtained from Kerr County Road and Bridge Deparhnent,
4010 San Antonio Hwy, Kerrville, Texas 78028.
Bidders shall place the following information on the outside of the sealed envelope:
Sealed Bid for Trap Rock Aggregate
Or
Sealed Bid for Asphalt Emulsion Oil
Or
Sealed Bid for Corrugated Metal Pipe
Or
Sealed Bid for Base Material
Or
Sealed Bid for Hot-Mix-Cold Laid Asphalt
And
Thursday, March 4, 2010 at 5:00 p.m.
"Name and address of Contractor"
2
PAVING AGGREGATES
SPECIFICATIONS AND BID FORM
1. Specifications:
Paving aggregates shall conform to the requirements in 2004 Texas Highway
Department Sta.udard Specifications, Item 302 Aggregates for Surface Treatments,
302.2A, Type E, Gradation Table 2. Bids are to be in cost (in dollars) per ton.
2. Bid Form	BID UNIT COST		
1'YPE	GRADE	F.O.B.	ITNIT
			
Trap Rock	3	*Kerr County	$ /Ton
Trap Rock	4	*Kerr County	$ /Ton
Trap Rock	5	*Kerr County	$ /Ton
____
* K~rr County = 25 mile xadius of Ken-v~ille
Kerr County retains the rights to add transportation charges to the unit price shown above to
deter~nine the "Low Bid" for a particular job site. This may result in more than one supplier
being "Low Bidder,' depending on the locations of job sites.
Prices for each item bid as shown above may be increased or decreased by the amount each
increase or decrease in supplier's established price for such product occurring after the date
of this bid opening and up to the date of delivery. Each price change shall be made known
by a letter addressed to the Road & Bridge Administrator, 4010 San Antonio Hwy,
Kerrville, TX 78028, stating the price change and effective date. If a price increases from
that shown above, the County may elect to terniinate this contract if the County is able to
purchase, from another source on similar terms, product of like grade and quality, and in like
amount at a lower price than the increased price and successful bidder declines to meet such
lower price.
I do hereby certify that I have read the attached Special Instructions to Bidders and that
prices quoted herein are to begin April 1, 2010 and be in effect until April 1, 201 l.
Signature
Seal in Corporation
Firm Name:
Address:
Telephone:
Date
3
EMULSION OILS
SPECIFICATIONS AND BID FORM
1. Specifications:
Emulsion oils shall conform to the requirements in 2004 Texas Highway Deparhnent
Standard Specifications, Item 300, Asphalt, Oils and Emulsions, CRS-2 and AEP.
Bids are to be in cost (dollars) per gallon, delivered to Kerr County Texas work sites.
2. Bid Form:
Type Bid Unit Cost
CRS-2 $ /Gallon FOB Kerr County
~P $ /Gallon FOB Kerr County
Prices for each item bid as shown above may be increased or decreased by the amount each
increase or decrease in supplier's established price for such product occurring after the date
of this bid opening and up to the date of delivery. Each price change shall be made known
by a letter addressed to the Road & Bridge Administrator, 4010 San Antonio Hwy,
Kerrville, TX 78028, stating the price change and effective date. If a price increases from
that shown above, the County may elect to terminate this contract if the County is able to
purchase, from another source on similar terms, product of like grade and quality, and in like
amount at a lower price than the increased price and successful bidder declines to meet such
lower price.
I do hereby certify that I have read the attached Special Instructions to Bidders and that
prices quoted herein are to begin April 1, 2010, and be in effect until April 1, 2011.
Signature
Seal in Corporation
Firm Name:
Address:
Telephone:
Date
4
CORRUG~TED METAL PIPE
SPECIFICATIONS AND BID FORM
1. Specifications:
Culvert pipe shall conform to the requirements in 2004 Texas Highway Department
Standard Specifications, Item 460, unless otherwise noted herein. Bids are to be in cost
(dollazs) per linear foot.
2. Bid Form
BID IJNIT COST
Type Design F.O.B. Kerr County
Road & Brid~e Yard
15"	Arch	1	$	/LF
18"	Arch	2	$	/LF
24"	Arch	3	$	/LF
30"	Arch	4	$	/LF
15"	Coupling Band		$	/each
18"	Coupling Band		$	/each
24"	Coupling Band		$	/each
30"	Coupling Band		$	. /each
Prices for each item bid as shown above may be increased or decreased by the amount each
increase or decrease in supplier's established price for such product occurring after the date
of this bid opening and up to the date of delivery. Each price change shall be made known
by a letter addressed to the Road & Bridge Administrator, 4010 San Antonio Hwy,
Kerxville, TX 78028, stating the price change and effective date. If a price increases from
that shown above, the County may elect to terminate this contract if the County is able to
purchase, from another source on similar terms, product of like grade and quality, and in like
amount at a lower price than the increased price and successful bidder declines to meet such
lower price.
I do hereby certify that I have read the attached Special Instructions to Bidders and that
prices quoted herein are to begin April 1, 2010 and be in effect until April 1, 2011.
Signature
Sea1 in Corporation
Firm Name:
Address:
Telephone:
t~ate
5
BASE MA'TERIAL
SPECIFICATIOI~S AND BID FORM
2. Specifications:
Base material shall conform to the requirements in 2004 Texas Highway Department
Standard Specifications, Item 247, Flexible Base, Type A(see attached). Bids are to
be in cost (in dollars) per cubic ton.
2. Bid Form
BID iJNIT COST
F.O.B. SUPPLIER'S PLANT GRADE 1
(1 %" down)
Type A (crushed limestone) $ _ /Ton
GRADE 2
(2 ~h" down)
$ /Ton
F.O.B. KERR COUNTY
(Comfort at Wilson Ck/Westwood)
Type A (crushed li.mestone)
GRADE 1
(1 3/" down)
/Ton
GRADE 2
(21~" down)
$ /Ton
Kerr County retains the rights to add transportation charges to the unit price shown above to
determine the "Low Bid" for a particular job site. This may result in more than one supplier
being "Low Bidder,' depending on the locations of job sites.
Prices for each item bid as shown above may be increased or decreased by the amount each
increase or decrease in supplier's established price for such product occurring after the date
of this bid opening and up to the date of delivery. Each price change shall be made known
by a letter addressed to the Road & Bridge Administrator, 4010 San Antonio Hwy,
Kerrville, TX 78028, stating the price change and effective date. If a price increases from
that shown above, the County may elect to terininate this contract if the County is able to
purchase, from another source on similar terms, product of like grade and quality, and in like
amount at a lower price than the increased price and successful bidder declines to meet such
lower price.
I do hereby certify that I have read the attached Special Instructions to Bidders and that prices quoted
herein are to begi.n April 1, 2010 and be in effect until April 1, 201 l.
Signature
Firm Name:
Address:
Seal in Corporation Telephone:
Date
6
HOT MIX-COLD LAID ASPHALTIC CONCRETE PAVEMENT
SPECIFICATIONS AND BID FO~2M
1. Specifications:
Base material sha11 conform to the requirements in 2004 Texas Highway Department
Standard Specifications, Item 334. Bids are to be in cost (in dollars) per TON.
2. Bid Form
BID LTNIT COST
F.O.B. KERR COUNTY
BLACK BASE Type AA
COLD n~ Type CC
(25 Mile radius of Kerrville)
$ /TON
$ /TON
Prices for each item bid as shown above may be increased or decreased by the amount each
increase or decrease in supplier's established price for such product occurring after the date
of this bid opening and up to the date of delivery. Each price change shall be made known
by a letter addressed to the Road & Bridge Administrator, 4010 San Antonio Hwy,
Kerrville, TX 78028, stating the price change and effective date. If a price increases from
that shown above, the County may elect to ternunate this contract if the County is able to
purchase, from another source on similar terms, product of like grade and quality, and in like
amount at a lower price than the increased price and successful bidder declines to meet such
lower price.
I do hereby certify that I have read the attached Special Instructions to Bidders and that
prices quoted herein are to begin April 1, 2010 and be in effect until April l, 2011.
Signature
Sea.l in Corporation
Fum Name:
Address:
Telephone:
Date
7
LIST FOR ANNUAL BID
1 /25/2010
CORRUGATED METAL PIPE
Culvert size:
15" Arch
18" Arch
24" Arch
30" Arch
15" Coupling
18" Coupling
24" Coupling
30" Coupling
BASE MATERIAL
Type:
Type A, Grade 2, FOB Plant
EMULSION OILS
T.ype:
CRS-2
AEP
ASPHALT
Materials:
Black Base AA
Cold Mix CC
PAVING AGGREGATE
Product:
Trap Rock - Grade 3
Trap Rock - Grade 4
Trap Rock - Grade 5