ORDER NO. 31772 NOTIFICATION TO TWDB OF REQUEST FOR 90 -DAY EXTENSION OF GRANT AGREEENT NO. G090003 Came to be heard this the 14th day of June, 2010, with a motion made by Commissioner Letz, seconded by Commissioner Williams, the Court unanimously approved by a vote of 4 -0 -0 to: Approve notifying the TWDB of our intention to request a 90 -day extension of Grant Agreement No. G090003 set to expire on August 31, 2010. 3►1'► 3 \11 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Commissioner Williams OFFICE: Precinct Two MEETING DATE: June 14, 2010 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action to notify TWDB of our intention to request a 90 -day extension of Grant Agreement No. G090003 set to expire on August 31, 2010. EXECUTIVE SESSION REQUESTED: NAME OF PERSON(S) ADDRESSING COURT: Commissioner Williams. ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER - NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: @ All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Page 1 of 1 Bill Williams From: Melinda Smith [Melinda.Smith @twdb.state.tx.us] Sent: Thursday, June 10, 2010 2:05 PM To: bwilliams @co.kerr.tx.us Cc: Brian Baird; Francia Harutunian; Ryan Hartsfield Subject: Grant Expiration Notice - Kerr County Attachments: Kerr County.GAN.10366.061010.pdf Dear Commissioner Williams, Our records indicate that the Grant Agreement between the Kerr County and the Texas Water Development Board will expire at the end of August. Please respond to the attached notification letter by June 17, 2010, if an extension is necessary. You will receive the same notification via fax as well. If you have any questions or if you need additional information, please contact Brian Baird at 512- 936 -4304 or Francia Harutunian at 512- 463 -8271. Respectfully, wieCinda Smith State Programs, Project Engineering & Review Texas Water Development Board Phone: (512) 463 - 6724 Fax: (512) 463 - 9980 Mel i nda.Smjth @twdb.stateax.us 06/10/2010 OE/10/2010 13:01 NO. 974 D002 ,o a l TEXAS WATER DEVELOPMENT BOARD 2 ;* r .4 •P/ " " fi r )4 a James E. Hering, Chairman Jack Hunt, Vice Chairman Lewis H. McMahan, Member 3, Kevin Word Thomas Weil Labatt 111, Wilber Edward G. Vaughan, Member Executive Administrator Joe M. Crotchet, Member VIA E -MAIL AND FAX June 10, 2010 The Honorable Bill Williams County Commissioner, Precinct 2 Kerr County, TX 700 Main Street Kerrville, TX 7$028 Re: Ken County • Economically Distressed Areas Project - Grant Agreement No. G090003 TWDB PTS No- 10366 Dear Commissioner Williams: Our records indicate that the Grant Agreement No. G090003 between the Kerr County (County) and the Texas Water Development Board (Board) is set to expire on August 31, 2010. As per °Article VI — General Provisions, Item No, 6.07' of the Grant Agreement, the County must notify the Board 60 days prior to the expiration of such grant, of any necessary extensions to the terms of completion set in the Grant. This is to request that you notify this office within a week of the day of this letter (by June 17, 2010) whether an extension to the grant agreement will be necessary and if so, provide such request in writing. Your request should include a justification for the additional time needed, and a new project completion schedule. If you have any questions, please do not hesitate to contact me at (512) 463 -8271, or Brian Baird, Project Engineer, at (512) 936 -4304. Sincerely, • rancia C. Harutunian, P.E. Team Lead, State Programs Project Engineering & Review Division FCH/BB: ms cc: David Carter, TWDB Emesto Briones, TWDB Our Mission To provide leadership, planning, financial assistance. I and education for the conservation and responsible development of woler for Texas - F.O. box 13231 • 1700 N. Congress Avenue • Austin, Texan 78711-3231 Telephone (512) 463 -7847 • Fax (512) 475 -2053 • 1- 800- RELAYTX (for the hearing impaired) '�] www.cwdbatate.tx.us • info(o]twdb,state,tx.us / [ yR1S TNRIS - Texas Natural Resources Information System • www.turia.state.tx.us A Member of the Texas Geagr phic Information Council (TGIC) t, Off?. THE COUNTY COURT OF KERR COUNTY, TEXAS COUNTY JUDGE 700 Main, Kerrville, Texas 78028 CLERK PAT TINLEY Tel: (830) 792 -2211 JANdJETT PIEPER Fax: (830) 792 -2218 E -mail: commissioners @co.ken.tx.us' COMMISSIONERS COURT COURT COORDINATOR H. A. `BUSTER" BALDWIN, PCT. 1 JODt GRINSTEAD WILLIAM H.WILLIAMS, PCT. 2 JONATHAN LETZ, PCT.3 June 15, 2010 BRUCE OEHLER, PCT. 4 Re: Kerr County Economically Distressed Areas Project Grant Agreement No. G090003 TWDB PTS No. 10366 Francia C. Harutunian, P.E. Team Lead, State Programs Project Engineering & Review Division Dear Ms. Harutunian: Kerr County Commissioners' Court has authorized a request for a 90-clay extension to our Grant Agreement referenced above. This action is confirmed in Court Order No. 31772, a copy of which is attached. In consultation with our engineers, we believe the requisite work outstanding can be completed within this extended 90 -day period and is anticipated to be accomplished as follows: Milestone Date Completed Date Planned Submit Draft Category C 5/5/2010 Submit Final Category C 6/14/2010 Submit Draft Category D 6/18/2010 Submit Draft Environmental 7/30/2010 Submit Final Environmental 9/10/2010 For the following items, milestone dates are yet to be included as additional input from TWDB and Tetra Tech are required. These include: • Formal approval of Category C (TWDB) • Review and comment of Draft Category D (TWDB) • Submit final Category D (Tetra Tech) • Formal approval of Category D (TWDB) • Review and comment for Draft Environmental Report • Formal Acceptance of Final environmental Report Thereafter, upon completion and acceptance of the Facility Plan and Environmental Report, Tetra Tech will then develop the funding application that utilizes the facility plan for submission to TWDB. Kerr County anticipates full and final completion of the requirements of the current Grant by November 30, 2010. Sincerely, illiam H. Williams Commissioner, Precinct 2 c. County Judge & Commissioners Keller Drozdick, Tetra Tech Al Groves, Groves and Associates