',~ d 3aalol• y CONIMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: John D. Trolinger Office: Information Technology MEETING DATE: March 22, 2010 SUBJECT: (Please Be Specific) TIME PREFERRED: Consider discuss and take appropriate action for approval of a regional Video Teleconference system grant application and authorize the county judge to sign same. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON): Personnel Issue(s) NAME OF PERSON ADDRESSING COURT: John D. Trolinger ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting schedule for Mondays: 5:00 P.M. previous Tuesday 2 minute THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722. Make sure any and all back up material is attached to this form. ~t~h: ~. /,~ . t ~ i~ ~ c i. ( 4 f .~, TEXAS TASK lF'QRCE ~N INDIGENT DEFENSE 2{)5 'Nest 14r1' St>I•~ct, Suite 700 Tam C. Clarl:l3uilding (512)936-G99=1 A.O. 13ox 12tlGb, Austin, Texas 7b71 1-206b !k'W W.CUUI'IS.Sl'drC.[X. e15(oCFL'l f Ili Cti:AIE:: L711~I C }e)h: I IIF li(}N~tts\fil..f?. 511.~1tto~ ICI=1.t.l:R '~tft lr1'~fEti C) r3L-'~I~I IkF Presiding.indg~; C'trurt at t`rimintel A~pcal5 VIC"F,C't~LAtR: '(ttl'i }r0?r{)1::113L1? (aLEt~ L7Rr)t~R~~'e:)o[7 March 5.2010 Th+r honorable Pat'I'in}ey K.et'r Count}' Judge Vls~ C-Mail: ptinley~L.co.ken•.tx.us lee: Ntytiee to 1'rc>'eeed an FY2011 Uiscrctianary Grant Applicatian 't'itled Hill Cc)unt~y Rehians><1 C~aurt Videacanferencing Project Dear Jud4~e "1'inle};, h.e-rr County may pri)ceed with completing the requirements c)1'the full FY2t)11 Disrretionary C~ira~nt proposal titled "Hill Country Reginnt~l Court Virleaeo~aferenciirg Project." "I'he Intent to Submit A~plicatioti (15:1} was submitted on-line by Pat `1'inle}{ at 3l25f?01(1 4: I x:00 Ph~1 in accordance lvith posted rules and limo#i•ame. 'Che Discretionary Grant Program is a competitive grant. "I~his letter does not buarantLe t"rending but rtllaws the count}' to proceed to the full proposal or 1'ior 'l"~~~o phase as ot.Itli.r~ec} in the FY2011 Requests for Applications {,RF;1). Kerr Cotulty must complete the ott-line appTicatian c:)n or bolure 5:00 .PM Alu-il 3t), 2010 at http:-r`tlid.tamu.edu. Also, the Resoh>ttian/Intcrnct Submission Farm must be approt•ec} by the commissioners collet, signed by the presiding official, and fared to the Task Force by that da}J and tirrre c)r postmarked by April 30, 201(). Any other letters of support or other documents supporting the application that should be considered must be faxed (512-X75-350) or postmarked by April 3~, 2010. The Intent to 5ubnrit:l.pplication ti~•as consistent with the RFA and vas determined tc) have. met one br more c)1'the listed priorities. Please conside-r the following suggestions oz' address the folk>i~~ting issut;s ~~hetr w°riting the full proposal: 11 Carelir.ily revie~~• the RFA and meet the roquiremcnts spec~il~red, 2} Develop a full budget with narrative that supports the activities described. Any ite;}n listed in the budget but not described in the activities camu)t be considered. 3 j i~ully describe the phases involved in the clevcloprncnt and implementation processes. =1) !'lease; c_onsid:r that the tlni.form Gram lvlanagetr~ent Standards or state law mad' re~yuire procurement processes and contract administration related to this project. ,'\dditianally, the:. Program Kec}uiren.teuts in the I~.I ~1 have specific rules ro}ated to purchasing. 5} Please consider RF~1.='~ttachment ~: ~Ret}aired Program laements that apply to this type c?f grant. 6) The Task Force has funded other c:ountics for similar projects described in the 15:0.. Please ci>nsider reviewing Collin, Henderson, Lubbock, Polk, "1'c>m Green, and ti'an Zara}t Counties' past applications and~'or contact their IT departments. 1~1'20t i Discretionary Grant - Tvt~tice to Prac~ed I'a<,c ~ 7l °Thc waluatian stage should be comprised of specific i}c}i~rerat~les rind ta~tsc~fprc~coss t~rackin~ .related to indigent defense improvcnient. Ken` County may also propose a follo~d~-up report autsid of the grant period indicatin; the actual success of the program. ~) Please include in the application a description of in.~olvement with the public defender and thy: '.defense bar. 9? .Please describe hav<` the prosecutors ~vou}cl use the system to communieatc with. jailed defendants ~vifh and without waivers of right to court b, if y°ou have any questions about the application prdcess. 1'ou ma~~ also call my direct line at ~l?-9~fi-6~~96. Sincerely. 13ryttn V4'ilsan Grant ,~dminist.rator ~-opy: Paula J. l-largis. ~`tr~ 1"-;v~l:'1iL: jhargis'i~co.t~err.tx.tts Confidential and Proprietary 3006 Bee Caves Road • Suite A-2301 Austin Texas 787461(512) 891-4200 March 17th, 2010 Mr. John Trolinger Kerr County Courthouse 700 Main Street, Suite BA-103 Kerrville, Texas 78028 Re: Multi-County Videoconference Solution for Task Force on Indigent Defense (TFID) Grant Application John, Per our conversations regarding the TFID Grant, I have provided pricing below for the videoconference solution to be deployed within the following eight counties: Kerr, Bandera, Gillespie, Kendall, Kimball, McCulloch, Mason, & Menard The quotation includes a total of eight (8) Vyopta Carreta 3000C2 Mobile Videoconference Systems, a comprehensive network and call management platform, and installation and configuration services for each location within the respective counties. The Vyopta Carreta model consists of one (1) TANDBERG Edge 95 MXP Base Model, TANDBERG PrecisionHD Camera & Mount, the Tandberg Edge 95 MXP Natural, Presenter Package (NPP for powerful live presentations through one-step PC plug-in), and Tandberg Multi-Site. An all-steel mobile cart supporting a 46" HD widescreen LCD display will be housing the TANDBERG Edge 95 Codec. Three (3) Years of Vyopta standard customer care (includes Vyopta remote ', technical support, TANDBERG warranty/software maintenance, and access to Vyopta web-based incident reporting system) will accompany each system. Vyopta will provide on-site installation and configuration services for one Vyopta Carreta 3000C2 at each of the eight County locations. Also included are two powerful management tools for amulti-county Telejustice environment. A 10 endpoint license of Vyopta's PC-Based vControl is included which allows for an administrator to easily manage up to 10 TANDBERG MXP endpoints and their functionality remotely. Additionally, TANDBERG Management Suite (TMS) is a program that provides automatic software upgrades and automated provisioning for mass deployment. The platform also allows for advanced scheduling of video calls, reducing support time for the administrator. When combined, these two resources provide end- to-end management for video conferencing endpoints and infrastructure; manages endpoints, MCUs, video recording solutions, gatekeepers and gateways. At your earliest convenience, I would like to review with you and answer any questions you may have. Proposal for Kerr County Page 1 of 5 Confidential and Proprietary 3006 Bee Caves Road ~ Suite A-230 ~ Austin Texas 787461 (512) 891-4200 If you have any questions, comments or need to update this proposal, please feel free to contact me by phone at 512.891.4200 or by a-mail at brison.matula@vVapta.com. Thank you, Brison Matula Vyoptalncorporated Austin, Texas 78746 ~ 512.891.4200 Vyopta Carreta 3000C2 TANDBERG Edge 95 MXP' a~s~ Proposal for Kerr County Page 2 of 5 3006 Bee Caves Road ~ Suite A-2301 Austin Texas 78746 ~ (512) 891-4200 -~'~ Confidential and Proprietary Kerr. Counfiy Videoconference Endpoints to Support: • Attorney/Client meetings • Magistration • Indigency determinations l~ ntri~uattr;j ~ L Proposal for Kerr County Page 3 of 5 Confidential and Proprietary 3006 Bee Caves Road ~ Suite A-230 ~ Austin Texas 78746 1(512) 891-4200 Investment Summary Description. Qty Price Vyopta Carreta 3000 Mobile Videoconference System • TANDBERG Edge 95 MXP Base Model • TANDBERG PrecisionHD Camera & Mount • TANDBERG Natural Presenter Package (NPP) • TANDBERG Multi-Site • Audio-Technica Uniplate Table Top Microphone g • Mobile Cart System -Supports up to one 50" plasma or LCD screen. All steel construction. Comes standard with 6 port power module, two adjustable height shelves and camera shelf & vControl for Call Management . 46"class 16:9 widescreen, HDTV with. built-in Digital Tuner (NTSC/ATSC/CLAM), Full HD, 1920 x 1080 panel resolution, RGB (DB-15, up to XGA) • TANDBERG Management Suite server license -Including Scheduler and 10 systems 1 (Server Hardware Required) $146,850.00' Vyopta Warranty, Software Maintenance and Support (3 Years) • Vyopta Standard Customer Care (3YR)--OEM Warranty (includes next business day replacement for TANDBERG codecs,) OEM Software Maintenance, Unlimited Remote 1 Technical Support and Access to Vyopta web-based incident reporting system Vyopta Professional Services • On-Site Installation, Integration, and Configuration of Eight (8) Carreta 3000 Mobile Cart Solutions • TANDBERG Management Suite Implementation 1 • Reasonable Travel & Expenses associated with on-site installation within 8 identified counties System Shipping and Handling (Ship to location = Court/Office locations within 8 identified Counties) Estimated Shipping $4000.00 SUBTOTAL $150,850.00 Estimated Sales Tax TOTAL $150,850.00 Notes 1. The Cooperative Purchasing Network (TCPN) contract is available for procuring the above solution. Reference contract number, R4847. All purchase orders must reference "Per TCPN Contract'). 2. Must provide proof of sales tax exemption. 3. Payment terms are net30 unless otherwise specified. Proposal for Kerr County Page 4 of 5 Confidential and Proprietary 3006 Bee Caves Road ~ Suite A-230 ~ Austin Texas 78746 ~ (512) 891-4200 Proposal for Kerr County Page 5 of 5