ORDER NO. 31669
KERR COUNTY RECORDS MANAGEMENT OFFICER
Came to b~ heard this the 22nd day of March, 2010, with a motion made by
Commissioner Baldwin, seconded by Commissioner Williams, the Court unanimously
approved by a vote of 4-0-0 to:
Approve designating the Kerr County Clerk to serve as the Records Management Officer
of Kerr County.
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COMMISSIONERS' COURT AGENDA REQUEST
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PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Judge Tinley OFFICE: County Judge
MEETING DATE: March 22, 2010 TIME PREFERRED:
SUBJECT Consider, discuss and take appropriate action to designate an individual,
employed by the County, to serve as the Records Management Officer of Kerr County.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Judge Tinley
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS RQUEST RECEIVED ON:
5:00 PM previous Tuesday
@ .M.
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
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Local Government Compliance Status Report
GOVT Kerr County
DATE February 5, 2010
CODE 133-01-000
1. Records Management Policy
On file with TSLAC? Yes via Order No. 21392
Date filed with TSLAC: 1993
Position designated RMO: "The County shall designate an individual, employed
by the County, to serve as Records Management Officer of Kerr County."
2. Records Management Officer
On file with TSLAC? No
Name of person on file with TSLAC: n/a
3. Records Control Schedule
RCS or Declaration of Compliance (SLR 508) on file with TSLAC? Neither
Type of Schedule: n/a
Last date schedule updated: n/a
STATUS: Non-compliant
Recommendations:
• Per the Kerr County Records Management Program, the County must appoint a
records management officer (RMO). Please submit the name and contact
information for the RMO through a letter or the form SLR 504 (sections 2 and 3
only).
• Submit the SLR 508 form declaring compliance with TSLAC schedules in lieu of
filing a records control schedule. (This can be superseded by a records control
schedule at any time.) We recommend that counties adopt the following
schedules: CC, DC, EL, GR, HR, LC, PS, PW, TX, and UT.
ORDER IQO . 2 0 7 $1
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CONSIDERATION OF ESTABLISHING OF
RECORD MANAGEr~1ENT SYSTEM
On this the 10th day of February 1992, upon motion made by Commissioner
Holekamp, seconded by Commissioner Morgan, the Court UNANIriOUSLY APPROVED
BY A VOTE OF 4-0-0, to have Elected Officials be the Records Nianagement
Officer fo r their respective offices as established by law and are
responsible for submitting a records management policy to the Texas State
Library, Appoint County Auditor as Records Management Officer for the
Auditor's Office, Appoint the,Assistant Administrator to the Commissioners'
Court as Records~Management Officer for the Commissioners Court and
departments directed by the Commissioners Court, and Appoint Assistant .
County Attorney, Auditor, District Clerk and County Clerk as a Records
Management Committee to review retention schedules of each Office, Organize
and maintain a records retention center, and assist Records Management
Officers.