J y aglD IS COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Comm. Oehler OFFICE: County Commissioner MEETING DATE: November 8, 2010 TIME PREFERRED: 9:30 AM SUBJECT: Presentation by Peter Lewis regarding possible additions to the new outdoor 'I arena at the Hill Country Youth Exhibit Center. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Peter Lewis ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER - NAME OF EMPLOYEE: Time {nor submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate !I information has been prepared for the Court's formal consideration and action at time of Court I' Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' ' Court. Make sure any and all back up material is attached to this form. PETER LEWIS ARCHITECT + ASSOCIATES .� November 3, 2010 Commissioner Bruce Oehler Kerr County 700 N. Main Street, Suite 103 • Kerrville, Texas 78028 RE: Professional Services Proposal HCEC Rodeo Arena Cover and Concession /Restroom Building Dear Bruce: We are pleased to submit this Professional Services Proposal. Based upon our cony ation on Tuesday 10/26, we understand the Scope of Work to be the construction of cover f 4 r the new Rodeo Arena and a Concession /Restroom Building. Based on this scope we hav prepared the following Program of Spaces and Schedule of Services and Fees. A. Program of Spaces 1. 200'x340' pre- engineered metal building with 2 sides enclosed and overhead dPors in those sides 2. Mechanical ventilation : large overhead fans and /or thru wall exhaust fans 3. Lighting and Electrical systems 4. 24' x48' Concession Building : single story, CMU building with Concession Rodin, Mens and Womens Restrooms, Dry storage and Mechanical /Electrical Room 5. Space for future bleachers B. Professional Services 1. Meet with Commissioners and other County representatives, as required 2. Schematic Site Plan, Floor Plan and Exterior Elevations for use in communication with • Commissioners Court 3. Construction Drawings and Specifications : Architectural, Structural and MEP f' Engineering Services 4. Statement of Probable Construction Cost 5. Bid Phase 6. Construction Administration Services : submittal review and periodic site visits i, 7. Other Services as requested and authorized by Client C. Professional Fees We propose to provide our Services for a Fixed Fee by Phase. ❑ Schematic Design (Items B1 -B2) $ 5,000.00 ❑ Construction Documents (Items B3 -B5) $ 32,500.00 ❑ Construction Contract Administration (Item B6) $ 5,000,00 Peter W. Lewis, Architect + Associates, PLC. 334 West Water Street, Kerrville, Texas 79028 • 830.896.4220 • fax 830.896.4226 ' www.pyi larchitect.com D. Additional Services We propose to provide Additional Services on an Hourly Basis according to the following Schedule: Principal $ 135 /Hr. Project Architect/Manager $ 110 /Hr. Professional Intern : Level I $ 75 /Hr. Professional Intern : Level II $ 60 /Hr. Admin. /Clerical $ 35 /Hr E. Qualifications /Exclusions 1. Qivil Engineering Services are not included in this Proposal. 2. Owner to provide Survey and Geotechnical Engineering Services 3.. Structural Engineering Services based on slab -on -grade for Concession Building. If Geotechnical Engineers report indicates another foundation type (e.g. pier and I eam), based on soils conditions, Structural Engineer's Fee will be renegotiated at that time. F. Reimbursable Expenses Reimbursable expenses are defined as follows and will be billed at a multiple of 1.15 ti, es cost (invoice): reproduction of documents, shipping and mailing expenses, long distarte telephone and fax, and out -of -town Project related mileage will be billed at current Standard Rate. If the terms of this Proposal are acceptable to you, please indicate so by signing and rOturning one copy of this Proposal. Again, thank you. We look forward to the opportunity to be service! V- truly yours, ril .- Peter W, Lewis, Architect Principal Accepted for Kerr County Commissioners Date? Attachments s d IR11 O 11 g a w � � C e L p 1 El G ' d = a l a . . ,- I u v ' Oil ® a a$ < tad a P. 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