ORDER NO. 31798
								 	2011 KERR 911 BUDGET
			 	Came  to  be  heard  this  the  13th  day  of  September,  2010,  with  a  motion  made  by
			 	Commissioner  Baldwin,  seconded  by  Commissioner  Williams,  the  Court  unanimously
			 	approved by a vote of 3 -1 -0 to:
			 	Approve the 2011  Kerr 911  Budget.
																	     	II.
	 	1.a
															   	31798'
					    	COMMISSIONERS' COURT AGENDA REQUEST
			 	PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST
						AND DOCUMENTS TO BE REVIEWED BY THE COURT
				MADE BY:   	Bill Amerine		     	OFFICE:   	Kerr 9 -1 -1
				MEETING DATE:    	September 13, 2010   	TIME PREFERRED:
				SUBJECT:   	Consider, discuss and take appropriate action to approve Budget for Kerr
				9 -1 -1.
				EXECUTIVE SESSION REQUESTED:  (PLEASE STATE REASON)   	No
				NAME OF PERSON ADDRESSING THE COURT:	 	Bill Amerine
				ESTIMATED LENGTH OF PRESENTATION:
				IF PERSONNEL MATTER - NAME OF EMPLOYEE:
				 	Time for submitting this request for Court to assure that the matter is posted in
				 	accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
				 	Meeting scheduled for Mondays:		   	5:00 PM previous Tuesday
				THIS REQUEST RECEIVED BY:
				THIS RQUEST RECEIVED ON:						    	@	    	.M.
				All  Agenda Requests will  be  screened  by the  County Judge's  Office to  determine  if adequate
				information has been  prepared for the Court's formal consideration and action at time of Court
		     	Meetings.   	Your  cooperation  will  be  appreciated  and  contribute  towards  your  request  being
				addressed at the earliest opportunity.  See Agenda Request Rules  Adopted by Commissioners'
				Court.
		     	Make sure any and all back up material is attached to this form.
			     	*it     	ill -  Emergency  944  Network
		   	Subject:  Proposed 2011 Budget						     	August 5, 2010
			 	1.   	Estimated Net Income:  $393,700.00 based on an overall increase of 0.49% from 2010's
			    	income.  The change in revenue can be attributed to very  slight increases in wireless &
			    	VoIP income which offset the expected 7.06% losses in tradition landline POTS revenue.
				2.   	200 Payroll expenses
				 	a.   	210:   	Salaries.   	This  line  item  increased  by  10.64%  for  2011.   	The  increase  is
				     	largely attributed to the addition of a full -time GIS /Address Coordinator position
				     	to our staff.  Our full -time exempt staff will be receiving a 5.16%  salary increase
				     	for 2011.
				 	b.  212:   	Payroll  Taxes:   	The  increase  in  this  item  is  based  on  the  overall  salary
				     	overhead and staff changes mentioned above.
				 	c.   	213:   	Medical  Insurance  Expenses:   	This  item  has  increased  significantly.   	A
				     	majority of this increase  is based on the new full -time GIS /Address Coordinator
				     	position.
				 	d.  214:  TCDRS  Expense Company (Retirement Plan/Benefit):  An increase in this
				     	item is based on the proposed salary increase for the  full time  staff and the new
				     	staff position.
				 	e.   	215:  TCDRS OTLI (Optional Term Life Insurance Benefit):  This is an optional
				     	term life insurance benefit for all employees.  The amount is the total expense for
				     	all full time employees for 2011.
				 	f.   	225:  Texas Workforce Commission (Unemployment Insurance).  This amount is
				     	reflective of our Texas Work Force tax rate of 8.6%
			 	3.  300 Operations (PSAP)
				  	a.   	310:   	PSAP  Floor  Space  Lease.   	The  lease  covers  floor  space  lease  and utility
				     	reimbursement only.  No change for 2011.
				  	b.   	315:   	9 -1 -1  Call  Taker  Training:   	This  line  item  allocates  $5,000.00  for  all
				     	associated  9 -1 -1  call  taker  training.  Dispatcher  training  will  be  funded  as
				     	requested  and  required  to  certify  new  dispatchers.   	This  item  was  decrease  by
				     	$1,000.00 in 2011 due to underutilization.
				  	c.   	320:   	Wireless  Phase  I.   	We  implemented  Wireless  Phase  I  &  II  in  2008.
				     	Expected  provider  charges  from  Sprint/Nextel,  Verizon,  Cellular  One,  AT &T
				     	Mobility  formerly  Cingular,  T- Mobile,  Pocket,  Cricket  and  Five  Star  Wireless.
				     	All eight carriers use a different cost recovery methodology for determining this
				     	charge.  Pending significant technology advances and until which time the FCC &
				     	CSEC change funding methods for this service, Kerr 9 -1 -1 can expect to have this
				     	annual overhead each year.  This line item has been decreased based on wireless
				     	carrier self - recovery billing.
				 	d.   	321:  AT &T Wireless Tariff.  This item reflects the wireless selective routing fees
				     	charged by AT &T in San Antonio.
				 	e.   	330:  Intrado  Service Charge.  Intrado Address Database Services.  The charge is
				     	base  on  5.9  cents  per  telephone  number  (within  our  jurisdiction)  per  month.
				     	Intrado   	DB   	services   	provides   	for   	geographically   	diverse   	DB   	servers
				     	(survivability)  and  provides  for  address  location  information  (ALI)  validation
				     	against the Master Street Address Guide as established by Kerr 9 -1 -1.
				 	f.   	335:   	Frame Relay Charges:  Texas Department of Information Resources fee for
				     	provisioning  and  maintaining  two  frame  relay  circuits  between  the  Kerr  9 -1 -1
				     	PSAP and the remote Intrado ALI DBs. No change for 2011
				 	g.   	337:   	AT &T  SR  Fees.   	This  AT &T  service  selective  routes  9 -1 -1  calls  to  the
				     	appropriate 9 -1 -1 PSAP.
				 	h.   	350:  PSAP Trunk Charges.  Increased to reflect the 2011  addition of geo- diverse
				     	trunk lines.     	This line item addresses all trunk line charges associated with the
				     	9 -1 -1  PSAP operation.
				 	i.   	355:   	Language  Line.  Based  on per- use - charges.  No  change in proposed  2011
				     	budget.
				 	j.   	370:   	PSAP  Repairs  &  Maintenance.  Most,  if  not  all,  PSAP  repairs  will  be
				     	covered  under  the  warrantees  associated  with  our  new  PSAP  equipment.
				     	$7,200.00 of this line are allocated for local PSAP technical support provided by
				     	Advantage Communications.
			 	4.  400 Direct Services
				  	a.   	410:  Office Supplies:  Based on 2010 usage trends.
				  	b.  412:  Office Equipment and Repairs:  No change for 2011.
				  	c.   	420:  Liability Insurance:  Slight reduction for 2011.
				  	d.   	430:  Professional Development:  No change for 2011.
				  	e.   	440: Rent: Change of office location brought this line item to $22,112.00 in 2011.
				  	f.   	450:  Professional Fees:  No change for 2011.  Fees covered in this line -item are
				     	for audit services, legal, and industry /legislative lobby representation for the
				     	district.
				  	g.   	460:  Postage & Delivery:  Cut 50% for 2011.
				  	h.  470:  Mileage Reimbursement:  Cut 44% for 2011.
				  	i.   	490:  Bank Service Charges:  No change for 2011.
			 	5.   	500 Miscellaneous
				  	a.   	502:  Pictometry Annual Payment:  This line item is for year three of a three year
						contract with Pictometry International for aerial imagery of Kerr County.
				  	b.   	510:  Awards & Honorariums.  No change for 2011.
				  	c.   	520:  Dues & Subscriptions.  Small increase for 2011.
				  	d.   	530:  Public Education & Advertising:  Projected a 9% increase for 2011.
				  	e.   	550:  Telecommunications:  Slight decrease projected for 2011.  Costs associated
				     	with KPD, KSO, and Kerr 9 -1 -1  administrative telephone services.
				  	f.   	560:  Sundry:  Cut 50% for 2011.
				  	g.   	570:  Texas 9 -1 -1 Alliance Meetings:  No change for 2011.
				  	h.   	575:  NENA /APCO  Conferences:   	Decreased  to  zero  in  2011.   	Trade  show
				     	attendance not required so soon after PSAP upgrade.
			 	6.   	600:  Discretionary Communications:
				  	a.   	610:  VFD Pager Services.  No change for 2011.
				  	b.   	620:  VFD Radio Repeater Services. No change for 2011.
			 	7.   	700:  PSAP Equipment Replacement:
				  	a.   	710:  Quarterly operating funds transfers to capital funds account.   	Cut by 50% in
				     	2011.  Intent: Build cash reserves for PSAP equipment upgrade in 2014/2015.
		   	Capital Considerations:  The capital cash account will have a balance in excess of $488,354.00 at
		   	the end of 2011 from nominal interest and scheduled PSAP Equipment Replacement transfers.
		   	Additionally this package  includes  a 2011  capital  budget  for  your review and  approval.   	This
		   	budget  includes  all  income  and  expenses  associated with this account.   	The primary  source of
		   	revenue is from "planned" operating funds transfers, 9 -1 -1  sign sales cost - recovery, and surplus
		   	equipment disposal.
		   	9 -1 -1 Emergency Service Fee:
		   	The Texas Health and Safety Code — Chapter 772.314 (d):  The board shall set the amount of the
		   	fee each year as part of the annual budget.
		   	For the 2011  budget, Kerr 9 -1 -1  will decrease the business  trunk 9 -1 -1  surcharge rate by
		   	6.45 %.  Residential and business POTS rates will not change.
		   	Vision for 2011:
			 	1.  Evaluate and update all addressing and local jurisdictional interlocal agreements.
			 	2.  Evaluate  and  upgrade  PSAP  and /or  jurisdictional  host  CPE  with  AVL  (Automatic
			    	Vehicle Location) technology.
			 	3.  Enhance 9 -1 -1 WEB Site Content. Research into adding GIS to our web presence.
			 	4.   	Continued 9 -1 -1  sign sales.
			 	5.  Enhanced 9 -1 -1 public education.
		   	Conclusions & Recommendations:
			 	1.   	The 2011 proposal is a non - deficit balanced budget.
				2.   	This budget more than adequately addresses the expected operating needs of our district
			    	in  providing  state -of -the -art  9 -1 -1  workstations /software  and  continue  our  efforts  to
			    	enhance Geographic Information Systems (GIS).
			 	3.   	Our district's vision and public -funds  stewardship is based firmly  in the  state  and local
			    	government codes, guided by conservative spending and liberal savings policies.
				4.   	Approve budget as proposed.
		   	Respectfully submitted by,
		   	Bill Amerine
		   	Executive Director, Kerr Emergency 9 -1 -1 Network
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