ORDER NO. 31836 GENERAL PROVISIONS OF KERR COUNTY BUDGET FOR FISCAL YEAR 2010- 2011 Came to be heard this the 27th day of September, 2010, with a motion made by Commissioner Letz, seconded by Commissioners Williams/Baldwin, the Court unanimously approved by a vote of 3 -1 -0 to: (Commissioner Oehler opposed) Adopt the General Provisions, which includes the Holiday Schedule, as proposed. i.1) 3 3 ) � 3 L COMMISSIONERS' COURT AGENDA REQUEST 3 I 8* D PLEASE FURNISH ONE ORIGINAL AND ONE (1) COPY OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Judge Tinley OFFICE: County Judge MEETING DATE: September 27, 2010 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action to adopt the Position Schedule, Step and Grade Schedule and General Provisions of Kerr County Budget for FY 2010 -11. • EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Judge Tinley ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER - NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552. Government Code, is as follows: Meeting scheduled for Mondays: 5:00 PM previous Tuesday THIS REQUEST RECEIVED BY: THIS RQUEST RECEIVED ON: @ .M. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Make sure any and all back up material is attached to this form. GENERAL PROVISIONS The provisions set forth herein are limitations on the appropriations made in the budget. It is the purpose of the Commissioners' Court in enacting this budget to appropriate funds only and to restrict and limit by its provisions the amount and conditions under which the appropriations can be expended. Section I. Budget Execution 1. Appropriated items are only authorizations to spend. No appropriation Shall be considered as a mandate to spend, unless the expenditure is otherwise mandated by law. 2. No expenditure from an appropriation under this budget is authorized for any other fiscal year. Expenditures made at the end of the fiscal year for the purpose of "stocking up"° for the next fiscal year or for other like purposes are specifically prohibited. 3. No expenditure of county funds is authorized except in accordance with this Budget or other order of the Commissioners' Court. Section II. Line Item Transfers and Budget Amendments No elected Official or department head may expend funds or commit the expenditure of funds by purchase order from a budget line item unless there are sufficient funds available. If a budget amendment is necessary to provide sufficient funds to a line item, the amendment must be APPROVED by the Commissioners' Court, PRIOR TO AN EXPENDITURE or execution of a purchase order. The elected official or department head agenda request must be supported by sufficient written documentation to support the transfer or amendment. Section III. Salaries 1. Except as otherwise specifically provided in this Budget, or other Order(s) of Kerr County Commissioners' Court, expenditures of appropriations for the salaries of employees in classified positions shall be governed by and be in conformance with the provisions of this Section, including the following list of position classifications numbers, position titles, salary group allocations, and rates of pay in classification salary schedules hereinafter provided. As used with respect to salary ranges, "Minimum" means the lowest rate in a salary range (Step 1). (See attached Salary Group List and Classification Salary Schedule) Page 1 09/23/2010 2. All salaries appropriated by this Budget are annual salaries and are for Full -time employment unless specifically designated as part-time or other. "Full- time" means (exept law enforcement officers, jailers, childcare workers employed at the juvenile detention center, and community supervision and corrections officers who are authorized by state law to carry weapons; whose work period is a 28 -day cycle) a work period consisting of a minimum of 40 hours per week excluding weekends, holidays, vacation, sick time, compensatory time taken, and other authorized absence. The term "Weekend" shall mean an employee's regular days off, regardless of the day of the week. 3. Nothing in this Budget shall be construed to prohibit an elected official or department head from paying less than the maximum salary authorized for any position so long as the Federal Minimum Wage is observed. 4. Unless specifically authorized by the Commissioners' Court, all new employees and re- hires (break in service is 60 days or more) shall be salaried at Step 1 of the salary range to which the position is allocated, regardless of the amount of funds appropriated for that position and regardless of the amount of appropriated and unexpended balances in the particular line item which contains that position. 5. Sheriffs Department will be on a separate Salary Schedule labeled "Law Enforcement - Sheriff Office" and "Law Enforcement - Jail ". 6. No prospective employee is authorized to perform any work for the county or draw a salary until the employee has been made an offer of employment by the appropriate' elected official or department head and has completed the following required documents and has filed them with the County Human Resources Department. a. Employee verification form; b. IRS Form W -4 and Form I -9; c. Insurance Application; d. Retirement Application; and e. Waiver of Confidentiality (Workers Comp; PHI Information, Member verification). 7. No employee will receive his or her final paycheck on the scheduled pay day that falls on or immediately follows the employee's last workday. No employee shall be entitled to a final paycheck unless and until the employee has completed the following forms and has filed them with the County Human Resources Department. a. Current time sheet; b. Continuation of Coverage Request Form; c. Kerr County Termination Form; and d. Return of all County issued property. Page 2 09/23/2010 8. Complete Time and Attendance Records are required and will be maintained by the Human Resources Department, or other office or department designated by the Human Resources Director, of each employee specifying the number of hours worked, vacation and sick leave taken, and compensatory time earned and taken. This information will be provided to the Auditor by Human Resources for the annual outside audit or other audits as requested. The signature of the elected official or department head is required on the Employee's Time and Attendance Records. The signed Time and Attendance Records are that official's certification to the Auditor, Human Resources, and to the County that the information contained on that form is true and correct; except law enforcement for holiday pay. 9. Any of the provisions hereof may be modified or superseded, in whole or in part, by proper orders of the Kerr County Commissioners' Court. Section IV. Holidays 2010 - 2011 See Attached Page Section V. Overtime 1. All County Employees subject to the provisions of the Fair Labor Standards Act (FISA), 29 U.S.C. Sec. 201, et seq., (except law enforcement officers, jailers, childcare ;workers employed at the juvenile detention center, and community supervision and corrections officers who are authorized by state law to carry weapons), who are required to !work in excess of 40 hours per week shall received compensatory time off, in lieu of payment, at the rate of one and one -half hours for each hour worked over 40 hours. Law enforcement officers, jailers, child care workers employed at the juvenile detention center, and community supervision and corrections officers who are authorized by state law to carry weapons, shall receive, in lieu of payment, compensatory time off at the rate of one and one - half hours for each hour worked over 171 hours within the 28 -day work period. 2. (Amended by Court Order No. 31648, September 28, 2009). Compensatory time balances can be carried forward for 30 days or two (2) pay periods. Compensatory time should be paid or taken within 30 days or two (2) pay periods. Except for FMLA protected balances, Elected Officials and Department Heads may compel employees to use any part of their compensatory time balance for budgetary reason. Upon separation of employment, non - exempt employees receive full pay for any compensatory time balance calculated on their time sheets. Elected Officials and Department Heads must Page 3 09/23/2010 approve time sheets for each pay period that includes vacation, sick, and compensatory time balances on each sheet. In order to ensure correct payment and /or accruals, it is the Elected Official or Department Head's responsibility to verify and approve all time sheets prior to turning them into Human Resources. Section VI. Capital Outlay Capital expenditures for each department shall only be those authorized and / or directed by Commissioners' Court. Page 4 09/23/2010 2010 — 2011 Proposed Kerr County Holiday Schedule Veteran's Day 11/11/10 Thursday Thanksgiving Day 11/25/10 Thursday Thanksgiving Friday 11/26/10 Friday Christmas Eve Day 12/24/10 Friday Christmas Day 12/27/10 Monday Christmas Day is Saturday 12 -25 -10 New Year's Eve Day 12/31/10 Friday New Year's Day 01/03/11 Monday New Year's Day is Saturday 01 -01 -11 President's Day 02/21/11 Monday Texas Independence Day 03/04/11 Friday Texas Independence Day is Wednesday 03 -02 -11 Good Friday 04/22/11 Friday Memorial Day 05/30/11 Monday Independence Day 07/04/11 Monday Labor Day 09/05/11 Monday