1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, January 28, 2002 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: FREDERICK L. HENNEKE, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 LARRY GRIFFIN, Commissioner Pct. 4 2 1 I N D E X January 28, 2002 2 PAGE --- Commissioners Comments 3 3 1.1 Pay Bills 7 1.2 Budget Amendments 8 4 1.3 Late Bills 11 5 2.1 Presentation of landowner signs to Commissioners Court members 14 6 2.2 Request fee be waived for use of Youth Exhibition Center for Annual Salute to Women Veterans 15 7 2.4 Chili Appreciation Society of America request to use Flat Rock Park on March 30, 2002 18 8 2.5 Discuss extension of Butt-Holdsworth Library services to unincorporated areas of the county 25 9 2.3 Annual report - Kerr County Historical Commission 35 2.24 Joint Resolution for Routine Airport Maintenance 10 Project Grant at municipal airport 43 2.6 Approve Agreement for Architectural Services 47 11 2.7 Approve Agreement for Construction Management Services 47 12 2.8 Advertise for bids, Road and Bridge materials 54 2.9 Concept plan, revision of plat on Hartshorn 13 Country Sites, Precinct 1 55 2.10 Final plat of Pass Creek, Precinct 2 62 14 2.11 Final revision of plat, Tract 16, Silver Hills 69 2.12 Final plat, Hutte Addition, Precinct 2 71 15 2.13 Draw 15 names from Grand Jury list, select 9 to serve on Salary Grievance Committee 72 16 2.14 Approval of annual accounting of court registry 74 2.15 Discuss appropriate manner to advise public prior 17 to March 12 primary election of changes in voting precincts and other related matters 75 18 2.16 Discuss additional revenue received by County Attorney's office, make budget adjustments 87 19 2.17 Discuss notification process for 911 road name changes 91 20 2.19 Review of 911 road name procedures 103 2.18 Discuss relocating May 28 & Nov. 25 quarterly 21 evening meetings to eastern & western locations 111 2.20 Modification of Subdivision Rules & Regulations, 22 set public hearing regarding same 114 2.21 Discuss "General Requirements for Allowable 23 Outdoor Burning" in Title 30, Texas Admin. Code 130 2.22 Discuss parameters for agreement with City of 24 Ingram regarding subdivision plats in their ETJ 133 2.23 Approval of application, Juvenile Accountability 25 Incentive Block Grant for FY 2002/2003 146 --- Adjourned 147 3 1 On Monday, January 28, 2002, at 9:00 a.m, a special meeting 2 of the Kerr County Commissioners Court was held in the 3 Commissioners' Courtroom, Kerr County Courthouse, Kerrville, 4 Texas, and the following proceedings were had in open court: 5 P R O C E E D I N G S 6 JUDGE HENNEKE: Good morning, everyone. It's 7 9 o'clock in the morning on Monday, January 28th, Year 2002, 8 and we'll call to order this regular special session of the 9 Kerr County Commissioners Court. Commissioner Williams, you 10 have the honors this morning. 11 COMMISSIONER WILLIAMS: Will you please join 12 me in a moment of silent prayer, followed by the pledge of 13 allegiance? 14 (Prayer and pledge of allegiance.) 15 JUDGE HENNEKE: Thank you. At this time, any 16 citizen wishing to address the Court on an item not listed 17 on the regular agenda may come forth and do so. Is there 18 any citizen who would like to address the Court on an item 19 not listed on the regular agenda? Going once. Going twice. 20 Is there any citizen who would like to address the Court on 21 an item not listed on the regular agenda? Seeing none, 22 we'll turn to the Commissioners' comments and start this 23 morning with Commissioner Williams. 24 COMMISSIONER WILLIAMS: I have nothing this 25 morning, Judge. 4 1 JUDGE HENNEKE: Commissioner Letz? 2 COMMISSIONER LETZ: I guess I'll go back to 3 the stock show and just thank everyone for all their 4 volunteer work and help with that. Great show. Thanks to 5 all the people that spent a record amount of money at the 6 sale. That's all. 7 COMMISSIONER GRIFFIN: I think we'll probably 8 talk about this some later on, but I just wanted to make 9 sure everybody's aware that the voter registration maps are 10 -- or the voter precinct maps are on the county web site. 11 You can zoom in on them and get actual street and road 12 names. Very well done. Hats off to Shaun in working with 13 911 to get the maps done and get them on the web site. They 14 look very good. That's it. 15 JUDGE HENNEKE: Commissioner Baldwin? 16 COMMISSIONER BALDWIN: Yes, sir, I have a 17 couple items here. One is a question. We have a meeting 18 the 31st with the City Council here, and I'm worried 19 about -- the last time we were there, they fed us, and -- 20 and this time they're coming over to our place, and I don't 21 think that we're allowed to spend public funds to feed them 22 or feed anyone else. Does anyone have any thoughts on that, 23 what we might do to -- to entertain the great City Council 24 of Kerrville? 25 COMMISSIONER GRIFFIN: Throw some money in 5 1 the pot. 2 COMMISSIONER BALDWIN: Send them a note, tell 3 them to eat before they get here? 4 (Laughter.) 5 COMMISSIONER BALDWIN: It's a 6:30 meeting, I 6 mean. 7 COMMISSIONER WILLIAMS: Set it up and divide 8 the cost by five. 9 COMMISSIONER GRIFFIN: Yeah. That -- I think 10 that's a good idea. 11 JUDGE HENNEKE: You're in charge. 12 COMMISSIONER BALDWIN: I am? 13 JUDGE HENNEKE: Take charge. 14 COMMISSIONER BALDWIN: Sandwiches, baloney 15 and cheese. 16 COMMISSIONER WILLIAMS: You can put a cookie 17 in a little bag. 18 COMMISSIONER BALDWIN: Okay, I'll take a look 19 at it. I don't think I'm even going to be at the meeting, 20 but I'll handle that for you. I want to congratulate the -- 21 the John Prater family of -- they live in Ingram, but the 22 kid goes to Kerrville, Tivy. John Ray made the first-team, 23 All-State football team, and what a fantastic young man he 24 is, and we're really, really honored in Kerrville to have 25 his family and the caliber of young man in a leadership 6 1 position as he is. And, last but not least, I want to say 2 happy birthday to the greatest president in history, Ronald 3 Reagan. 4 JUDGE HENNEKE: Duly noted. Very good. 5 COMMISSIONER BALDWIN: That's all. 6 JUDGE HENNEKE: Okay. Couple of 7 announcements. I'll remind everyone, we have a technology 8 workshop at 1:30 this afternoon. Should be interesting. I 9 know a number of the department heads are coming primed to 10 talk about their technology needs and what's going on in 11 their areas. Secondly, as Commissioner Baldwin noted, we 12 have a joint meeting with the Kerrville City Council this 13 Thursday at 6:30. It will be upstairs in the district -- I 14 believe District Courtroom Number 1. Should be interesting 15 for us to sit down with our counterparts at the City and do 16 some long-term discussions about the joint projects, as well 17 as future projects. I also want to echo my thanks to 18 everyone who participated in the Junior District Livestock 19 show. Once again, it was a record success. I don't know 20 how those guys manage to juggle things so that they can have 21 so many animals out there, but it's an amazing sight. And I 22 particularly want to give our thanks to the members of our 23 Maintenance Department, Glenn Holekamp, Mike Smart, Jamie, 24 all the people who helped out there, that are a tremendous 25 help in getting the facility ready and keeping the facility 7 1 up and running while the livestock show is up and the sale 2 goes on, and our thanks to each and every one of them. 3 Finally, I want to congratulate the people who put on the 4 Snow Ball last night. Snow Ball was held out at the Cattle 5 Foundation. It was a charitable benefit for 38 charities in 6 Kerr and Gillespie County. It was well-attended; as a 7 matter of fact, it was sold out. I believe a good time was 8 had by all. So, congratulations to those people and 9 everyone else who's doing fine things around the city of 10 Kerrville and Kerr County these days. Without anything 11 else, let's jump into the agenda. We have a busy time 12 today. Number one, let's pay some bills. Tommy? Does 13 anyone have any questions or comments regarding the bills as 14 presented? 15 COMMISSIONER BALDWIN: I do not. 16 COMMISSIONER WILLIAMS: Move we pay the 17 bills. 18 COMMISSIONER BALDWIN: Second. 19 JUDGE HENNEKE: Motion by Commissioner 20 Williams, second by Commissioner Baldwin, that the Court 21 authorize payment of the bills as presented and recommended 22 by the Auditor. Any comments or questions? If not, all in 23 favor, raise your right hand. 24 (The motion carried by unanimous vote.) 25 JUDGE HENNEKE: Opposed, same sign. 8 1 (No response.) 2 JUDGE HENNEKE: Motion carries. Budget 3 amendments. Budget Amendment Number 1 relates to the Ag 4 Barn facilities. 5 MR. TOMLINSON: Okay. First request is from 6 Glenn Holekamp to transfer $190 from his Major Repairs line 7 item to Insurance, and it's for payment for the additional 8 contribution for the new Ford truck they purchased. 9 COMMISSIONER GRIFFIN: So moved. 10 COMMISSIONER LETZ: Second. 11 JUDGE HENNEKE: Motion by Commissioner 12 Griffin, second by Commissioner Letz, that the Court approve 13 Budget Amendment Request Number 1 for the Ag Barn 14 facilities. Any questions or comments? If not, all in 15 favor, raise your right hand. 16 (The motion carried by unanimous vote.) 17 JUDGE HENNEKE: Opposed, same sign. 18 (No response.) 19 JUDGE HENNEKE: Motion carries. Budget 20 Amendment Number 2, contractual obligations. 21 MR. TOMLINSON: Actually, this is not a 22 budget amendment, but it's a request to transfer some funds, 23 and it relates to the $990,000 contractual obligation that 24 we -- that was funded at the beginning of this year. We -- 25 we have a tax rate to collect taxes for this -- for this 9 1 payment. We don't have enough taxes collected as of this 2 date to make a payment, so I'm -- I'm requesting a transfer 3 of $77,000 from the General Fund to contractual obligations. 4 COMMISSIONER BALDWIN: Tommy, when those 5 taxes come in, do we transfer that money back into -- 6 MR. TOMLINSON: Yes. 7 COMMISSIONER BALDWIN: -- the General Fund? 8 MR. TOMLINSON: Yes, we will. 9 COMMISSIONER BALDWIN: Do we declare an 10 emergency here? 11 MR. TOMLINSON: I don't think that's 12 necessary. I don't think that's necessary to transfer -- or 13 to declare an emergency just to transfer funds. 14 COMMISSIONER LETZ: So moved. 15 COMMISSIONER GRIFFIN: Second. 16 JUDGE HENNEKE: Motion by Commissioner Letz, 17 second by Commissioner Griffin, that the Court approve 18 Budget Amendment Request Number 2 relating to the 19 contractual obligations. Any questions or comments? If 20 not, all in favor, raise your right hand. 21 (The motion carried by unanimous vote.) 22 JUDGE HENNEKE: Opposed, same sign. 23 (No response.) 24 JUDGE HENNEKE: Motion carries. Budget 25 Amendment Request Number 3 from the Tax Assessor. 10 1 MR. TOMLINSON: Okay. This request is to 2 make payment for a computer replacement for the Tax Office. 3 It's a transfer from the Contingency line item in 4 Nondepartmental of $1,151 to Capital Outlay in the Tax 5 Collector's office. 6 COMMISSIONER GRIFFIN: So moved. 7 COMMISSIONER LETZ: Second. 8 COMMISSIONER WILLIAMS: Second. 9 JUDGE HENNEKE: Motion by Commissioner 10 Griffin, second by Commissioner Letz, that the Court approve 11 Budget Amendment Request Number 3 for the Tax Assessor/ 12 Collector's office. Any questions or comments? If not, all 13 in favor, raise your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE HENNEKE: All opposed, same sign. 16 (No response.) 17 JUDGE HENNEKE: Motion carries. Budget 18 Amendment Request Number 4 is for County Court at Law. 19 MR. TOMLINSON: This request is from Judge 20 Brown to transfer $4,056 from his Court-Appointed Attorney 21 line item to Medical Assistance, and it's -- it's a bill -- 22 we have a bill for $4,056 for a pretrial evaluation in Case 23 Number CR-01-1701. 24 COMMISSIONER WILLIAMS: So moved. 25 COMMISSIONER BALDWIN: I'll second it, but I 11 1 have a question. 2 JUDGE HENNEKE: Okay. Motion by Commissioner 3 Williams, second by Commissioner Baldwin, that the Court 4 approve Budget Amendment Request Number 4 for County Court 5 at Law. Commissioner, you had a question? 6 COMMISSIONER BALDWIN: Yes. Are these 7 psychological evaluations? 8 MR. TOMLINSON: Yes, it is. 9 COMMISSIONER BALDWIN: Okay. I just -- I was 10 thinking that we had a budget line item for that, but okay. 11 MR. TOMLINSON: Not in that court. We do in 12 the district court. 13 COMMISSIONER BALDWIN: Okay. 14 JUDGE HENNEKE: Any further questions or 15 comments? If not, all in favor, raise your right hand. 16 (The motion carried by unanimous vote.) 17 JUDGE HENNEKE: Opposed, same sign. 18 (No response.) 19 JUDGE HENNEKE: Motion carries. Do we have 20 any late bills? 21 MR. TOMLINSON: I have one. 22 JUDGE HENNEKE: Okay. 23 MR. TOMLINSON: I have a late bill. It's 24 from a firm called Purchase Power, and it's a subsidiary of 25 Pitney Bowes, and it's for $27. It's -- it's for late 12 1 charge and finance charge in relation to an order of the 2 County Clerk's office. The short version of this story 3 is -- is that they -- they gave us 21 days from the date of 4 the -- of the invoice to make payment. We got the -- we got 5 the invoice in time -- in time to make the payment, but it 6 didn't -- they didn't receive it until -- until the past-due 7 date, so they -- they've assessed us a late charge of $26, 8 and a $1 charge. 9 COMMISSIONER LETZ: Generally, I mean, 10 payments are -- I guess they're not -- 11 MR. TOMLINSON: Pitney Bowes is almost -- I 12 would consider them a monopoly in that business, in the 13 postage business. I mean, that's how they can get by with 14 giving, you know, 21 days. And most businesses will give 15 you 30 days to make payment. 16 COMMISSIONER GRIFFIN: And flag that account, 17 so that -- 18 MR. TOMLINSON: Compounded with the problem 19 of the postal service -- you know, sometimes delivery time 20 in Kerrville is -- is four to five days, so by the time we 21 got it and the -- the County Clerk's office processed it and 22 then we got it, it was too late for them to receive payment. 23 I don't -- I don't think the County Clerk's office will use 24 this process any more. 25 COMMISSIONER WILLIAMS: So moved. 13 1 COMMISSIONER GRIFFIN: Second. 2 JUDGE HENNEKE: Motion by Commissioner 3 Williams, second by Commissioner Griffin, that the Court 4 approve a late bill and hand check in the amount of $27 5 payable to the order of Purchase Power. Any other questions 6 or comments? If not, all in favor, raise your right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE HENNEKE: Opposed, same sign. 9 (No response.) 10 JUDGE HENNEKE: Motion carries. 11 MR. TOMLINSON: Okay. 12 COMMISSIONER GRIFFIN: Judge, before we leave 13 this subject, could I -- can I ask a question? I've had a 14 couple of -- over the past couple years, I've had several 15 constituents ask, why does the County have late bills? Why 16 do we have -- does that mean we just don't keep up with our 17 bills? This is one where we sort of had that happen, but 18 the term "late bills" is a little bit misleading unless you 19 know what it is. It's not that we're late paying it, it's 20 that the bill came in late and someone is asking for an 21 immediate payment. So, you might want to think about a 22 little different terminology, putting it on our agenda, 23 because it's really not late bills. It's a request for 24 accelerated payment. 25 COMMISSIONER LETZ: Expedited payment. 14 1 COMMISSIONER GRIFFIN: Yeah. Expedited 2 payment request or something. So, just a thought. 3 MR. TOMLINSON: All right. 4 JUDGE HENNEKE: Okay. 5 COMMISSIONER BALDWIN: Yeah, but daddy did it 6 this way. 7 (Laughter.) 8 COMMISSIONER BALDWIN: We've only been doing 9 it 125 years. Good idea. 10 JUDGE HENNEKE: We have no minutes or monthly 11 reports to approve at this meeting. Before we go into the 12 consideration agenda, though, I want to say that we will 13 have an Executive Session today, and we'll have it 14 immediately before we break for lunch. So, let's go into 15 the consideration agenda. First item is presentation of 16 landowner signs to Commissioners Court members. George 17 Holekamp. Morning, George. 18 MR. HOLEKAMP: Morning. 19 COMMISSIONER WILLIAMS: Morning, George. 20 MR. HOLEKAMP: Thank you, sirs, for letting 21 me come. And I have some Soil and Water Conservation 22 District signs that we -- the Kerr Soil Water Conservation 23 District would like to present to y'all for appreciation for 24 y'all's interest in -- in helping with the district of Kerr 25 County. And, I have one for each of you. We have the 15 1 sign -- the area in blue has -- that represents the river 2 running through Kerr County and the hills in the background, 3 and we think this is real appropriate, and I'd like to 4 present these to you. 5 COMMISSIONER GRIFFIN: Fantastic. 6 JUDGE HENNEKE: Thank you, George. 7 COMMISSIONER WILLIAMS: Thank you, George. 8 COMMISSIONER BALDWIN: Thank you, sir. 9 MR. HOLEKAMP: Thank you. 10 COMMISSIONER LETZ: Thank you, George. 11 COMMISSIONER BALDWIN: I've always wanted 12 one. 13 JUDGE HENNEKE: Now we got one. 14 (Discussion off the record.) 15 (Photographs taken.) 16 JUDGE HENNEKE: Outstanding. Those are nice, 17 George. Thank you very much. Next item, Item Number 2, 18 consider and discuss a request that the fee for the use of 19 the Hill Country Youth Exhibition Center be waived for 20 February 2002 and 2003 for the 11th Annual Salute To Women 21 Veterans. Nick? Morning. 22 MR. VILLANUEVA: Good morning. Thank you 23 very much for the opportunity to present this. My name is 24 Nick Villanueva, as the Judge -- he knows me, and also a 25 couple others, and I have with me Janeth DelToro, who is the 16 1 coordinator for the Women Veterans Annual Salute. And you 2 have before you our request for waiving the fee for the use 3 of the exhibition barn for this activity. Annually, we have 4 it at the Municipal Auditorium, but this year, as all of you 5 know, it's under construction for Playhouse 2000. It will 6 probably continue to be under construction through 2003, and 7 we don't have a space at the hospital big enough to fit 8 everything that we want to do, which includes information 9 booths, just the women veterans and family members. We 10 always have anywhere from 250 to 300 people come out to this 11 event. This year, we have sent out invitations to the 55 12 counties that we cover, South Texas Veterans Health Care 13 System, and that is in the neighborhood of some 9,000 female 14 veterans in those 55 counties. We probably won't get all of 15 them to come; I hope not, 'cause we won't even fit in the 16 exhibition barn. But, we'll -- we're hoping that we get a 17 large number from that. We don't have a budget to do things 18 like this, and we always go out and ask for donations to put 19 these on. We've looked for other places. The Knights of 20 Columbus, we asked, but they're busy that Saturday and we 21 couldn't use that building. So, therefore, that's why we're 22 here asking you if we could waive the fee to use it this 23 year and next year for our female veterans. 24 JUDGE HENNEKE: Have you cleared the date 25 with the people out at the Exhibition Center? 17 1 MR. VILLANUEVA: Yes, sir, we have, and it's 2 vacant. 3 JUDGE HENNEKE: And it would be a one-day 4 event? 5 MR. VILLANUEVA: It's a one-day event, yes, 6 sir. We'll be in that morning and out that afternoon. 7 COMMISSIONER GRIFFIN: So moved. 8 COMMISSIONER WILLIAMS: Second. 9 COMMISSIONER GRIFFIN: And I'll have a 10 comment. 11 JUDGE HENNEKE: Motion by Commissioner 12 Griffin, second by Commissioner Williams, that the Court 13 waive the fee for the use of the Hill Country Youth 14 Exhibition Center in February 2002 and 2003 for the Annual 15 Salute to Women Veterans. Questions? 16 COMMISSIONER GRIFFIN: My comment is that 17 this organization does -- this particular event is just 18 fantastic, and I salute the -- all who are in charge of and 19 responsible for organizing it. And I would just pledge my 20 personal support to it, as much as I can do, and -- and I'm 21 sure that there are many of us on the Court that feel the 22 same way. And, thank you. 23 MR. VILLANUEVA: Thank you. 24 JUDGE HENNEKE: Any other questions or 25 comments? If not, all in favor, raise your right hand. 18 1 (The motion carried by unanimous vote.) 2 JUDGE HENNEKE: All opposed, same sign. 3 (No response.) 4 JUDGE HENNEKE: Motion carries. 5 MR. VILLANUEVA: Thank you. 6 MS. DELTORO: Thank you. 7 MR. VILLANUEVA: Just -- if I can mention one 8 more thing, February is also National Salute to Hospitalized 9 Veterans, and all of you will receive an invitation to come 10 out to our official visiting day, which is February the 11 14th, at 10 o'clock. So, you'll be receiving an invitation; 12 hope to see you there. 13 JUDGE HENNEKE: Good. 14 MR. VILLANUEVA: Thank you very much. 15 COMMISSIONER BALDWIN: Thank you, Nick. 16 JUDGE HENNEKE: I don't see General 17 Schellhase in the audience, so we'll go on to Item Number 4, 18 consider and discuss the Chili Appreciation Society of 19 America's request to use Flat Rock Lake Park on March 30, 20 Year 2002, for the annual Chili Cook-off and expand 21 activities this year, et cetera. Commissioner Williams? 22 COMMISSIONER WILLIAMS: I'll defer to Karl 23 Buechler, who made the request on behalf of his group of 24 chili cookers. And tell us what the expanded activities 25 are, Karl, and what, if any, extra considerations there need 19 1 to be. 2 MR. BUECHLER: Okay. As you're aware, we've 3 been using the park there for several years, and we have 4 raised several thousand dollars for these different 5 organizations around Kerrville; K'Star, Dietert Claim, 6 Turtle Creek Fire Department. And this year we're having a 7 different cook-off event, because the Lion's Club no longer 8 will hold the Easter barbecue/chili cook-off, Easter Fest 9 that's been in this town for 23 years. They've given it up. 10 So, the Chili Appreciation Society International and several 11 businesses here in the -- in the city has decided to take 12 this over. It's something that the -- that the county and 13 the city needs to keep going, being as it's been here for 23 14 years. We would like to use Flat Rock Lake, because all of 15 the people that come from out of town love to go to that 16 park. We're going to try to do the Easter Fest. The 17 Knights of Columbus are having a meeting this Wednesday. 18 They would like to take over the concession stand and also 19 the Easter egg hunt portion of it. Chili Appreciation 20 Society will have a sanctioned chili cook-off and sanctioned 21 barbecue cook-off, which the college never had a 22 sanctioned -- it never was sanctioned; it was just a -- just 23 a cook-off. This will be sanctioned, so we will draw people 24 from all over the state. All of this money will go to the 25 Hill Country Youth Ranch out there in Hunt, the proceeds 20 1 from this benefit. And we would like to have it -- to start 2 a year -- to be an annual event at Flat Rock Lake. The 3 only -- the only thing that -- that we're really needing, we 4 usually get our tents and our port-a-pottys and everything 5 that we need for the event, but we have no electricity at 6 Flat Rock Lake. The other events, we could make do without 7 electricity, but this one we're going to have a stage and 8 we're going to have entertainment, and we sure would 9 appreciate it if the Court could consider getting us a 10 temporary electric pole down there for this event. 11 COMMISSIONER WILLIAMS: And you would ask -- 12 well, when you say the Court get it, you mean our -- I'll 13 call KPUB and make the arrangements to bring the line in? 14 MR. BUECHLER: Whatever is necessary, yes, 15 sir. 16 COMMISSIONER WILLIAMS: And then who picks up 17 the tab for the electricity there? 18 MR. BUECHLER: We will pay for the 19 electricity, yes, sir. 20 COMMISSIONER WILLIAMS: I see. 21 Mr. Holekamp's in the audience someplace out there. What is 22 involved in all that, Glenn? Do you know? 23 MR. HOLEKAMP: I would have to do a little 24 research before I could really tell you, because I really 25 don't know where they're thinking about putting it, so it 21 1 would -- we would have to call KPUB and find out what is 2 involved. 3 COMMISSIONER LETZ: I don't -- just from 4 dealing with them, I don't know how you do a temporary one. 5 I mean, you can put one in, take it out, but then you got to 6 put it in and take it out. I mean -- 7 COMMISSIONER GRIFFIN: There's no power in 8 the -- 9 MR. BUECHLER: Well, you could leave the pole 10 itself there, but you could disconnect it from one year to 11 the next, to where people wouldn't be using electricity. 12 COMMISSIONER LETZ: Right. 13 MR. BUECHLER: Just tell them to pull the 14 breaker. 15 COMMISSIONER LETZ: Right. 16 MR. BUECHLER: And it's really -- that way it 17 wouldn't be but a one-time charge to put it in. 18 COMMISSIONER LETZ: Where do you need the -- 19 I mean, the power in the park? 20 MR. BEUCHLER: Well, what I would like to do, 21 when you go into the park itself, you have a road that 22 circles it, and we kind of want to put it somewhere out in 23 the middle of that circle, if possible. If not, wherever's 24 feasible. I mean, we'll take it wherever we can get it, but 25 we would like to have it in that -- inside the park area 22 1 somewhere for the -- for the tent for the awards ceremony 2 and for the different functions that's going on. 3 COMMISSIONER WILLIAMS: If you know, Karl, is 4 there a power take-off source anywhere near that? 5 MR. BEUCHLER: There is a power take-off 6 source there at the American Legion that -- that they can 7 draw from. And there is also a pole -- a pole across the 8 street directly of where I'm talking about in front of that 9 Highlander's Yacht Pub thing, which they could -- they could 10 draw off of that, which would be right in line with about 11 the middle of the park where we would like to have it. I 12 could get together with Richard Kaiser and go down there and 13 see just what we're talking about. 14 COMMISSIONER LETZ: I mean, my gut feeling 15 is, it's going to be more money than we -- probably than I'm 16 going to want to support. I mean, 'cause that's -- it's not 17 cheap to put in power poles. And KPUB -- I don't think 18 they'd really do it for no charge, or will do it for no 19 charge. I don't mind inquiring, but is there a way that -- 20 that the part of the festival that needs electricity could 21 be moved up to the main -- where we do the county fair, 22 around the parking lot area where we already have power? 23 MR. BEUCHLER: That would -- see, all these 24 people come in motor homes and stuff, and it's just -- 25 when they come into the area, they -- they come in, like, on 23 1 Friday night; they don't leave till Sunday, and they -- it's 2 not a moving around thing. 3 COMMISSIONER LETZ: Right. 4 COMMISSIONER WILLIAMS: That leads me to a 5 question, Karl. What exactly will the power be used for? 6 It's going to be just used to -- for entertainment purposes? 7 Or will it be used to hook on campers and things like that? 8 MR. BEUCHLER: Oh, no, no, no. No campers 9 will be hooking onto it, no, sir. They have -- they are all 10 self-sufficient. This will just be for entertainment 11 purposes, for the stage for award ceremonies and for 12 different -- just different functions of that type. 13 COMMISSIONER WILLIAMS: I'm going to suggest 14 that maybe Karl and Glenn and others get a little more 15 definitive information for us about the cost, where can the 16 power source -- where is the power source, what's it going 17 to take to get it to the park, and then come back on the 18 first meeting in February. 19 MR. BEUCHLER: Okay. 20 COMMISSIONER WILLIAMS: That still gives you 21 plenty of time. 22 MR. BEUCHLER: Yeah, it's the 30th. It will 23 be the 30th. 24 COMMISSIONER BALDWIN: We could approve today 25 the use -- to use it, so they'll know -- 24 1 COMMISSIONER GRIFFIN: Right, that you've got 2 the park. 3 COMMISSIONER BALDWIN: -- we're committed to 4 it. 5 COMMISSIONER WILLIAMS: We can do that. Let 6 me move that, and see if -- see where that takes us. I 7 would move that we approve the Chili Appreciation Society of 8 America's request for the use of Flat Rock Lake Park, and 9 instruct Mr. Holekamp to meet with Mr. Buechler to determine 10 the scope and cost of a temporary power source for the park. 11 COMMISSIONER LETZ: Second. 12 COMMISSIONER BALDWIN: Second. 13 JUDGE HENNEKE: Motion by Commissioner 14 Williams, second by Commissioner Letz, that the Court 15 approve the use of Flat Rock Park on March 30, Year 2002, 16 for the Chili Appreciation Society of America annual chili 17 cook-off, and further request that Mr. Holekamp and 18 Mr. Buechler get together to determine the cost of providing 19 temporary power for the activities on that date. Any 20 other -- any questions or comments? 21 COMMISSIONER LETZ: A comment, that where we 22 may be able to help -- I just thought about this. Glenn and 23 I need to get together. The location of the -- hopefully, 24 before too long, the restrooms will need power. 25 JUDGE HENNEKE: Yeah. 25 1 COMMISSIONER LETZ: So we're going to need to 2 put a transformer and a meter in the park, but it's not 3 going to be anywhere near where you're talking about, but it 4 would be closer. And, anyway, there may be a way that we 5 could piggyback some expenditure that we're going to have to 6 make anyway, which will come out of the grant funds. 7 MR. BEUCHLER: Yeah, I remember something in 8 the paper about y'all were going to do that, some restrooms. 9 COMMISSIONER LETZ: That may work, and it 10 would be -- anyway, but we can get together on that and may 11 be able to work that out. So, Glenn, when you set up the 12 meeting, just let me know and I'll be there as well so we 13 can look at that part of it and see if we can make it all 14 work together. 15 JUDGE HENNEKE: Any further questions or 16 comments? If not, all in favor, raise your right hand. 17 (The motion carried by unanimous vote.) 18 JUDGE HENNEKE: Opposed, same sign. 19 (No response.) 20 JUDGE HENNEKE: Motion carries. 21 MR. BEUCHLER: Appreciate it. Thank you. 22 COMMISSIONER WILLIAMS: Thank you, Karl. 23 JUDGE HENNEKE: Next item is Item Number 5, 24 consider and discuss the details of the extension of 25 Butt-Holdsworth Library services to the unincorporated areas 26 1 of Kerr County. Commissioner Williams. 2 COMMISSIONER WILLIAMS: I've invited as our 3 guest this morning Antonio Martinez, who is the Library 4 Director of Services and so forth for Butt-Holdsworth. 5 Antonio, if you'll take the podium, we have been working 6 with Butt-Holdsworth Library now for a couple years in an 7 effort to extend library services both east and west from 8 the city limits of the unincorporated areas of the county. 9 As everybody knows, the County funds 50 percent of the 10 library's operational costs, and Antonio has been very 11 gracious and eager to work with us in extending these 12 services. The question that we're going to -- after he 13 details what's going to happen, the question would be, we'd 14 like to have some input from the Court in terms of where 15 they think services could be extended logically, and how 16 frequently, and just anything that comes to mind with regard 17 to this. And, with that done, I'll introduce Antonio to the 18 Court. 19 MR. MARTINEZ: Judge, Commissioners, a couple 20 of weeks ago at the regular library meeting, I did bring up 21 the issue of the county-wide delivery service, and I 22 requested some guidance from Commissioner Williams as to 23 what would be some good locations to bring this service to, 24 and he suggested I come before the full court and pose that 25 question to you. And that's really the big issue that I -- 27 1 that I bring to you today. I need some guidance on what 2 locations you would consider to be good locations. You 3 know, we're looking for places that people already frequent, 4 either in shopping or buying services or whatever, and a 5 willingness on the part of the landowner to allow to us park 6 there for a few minutes. What I envision, as I told 7 Commissioner Williams, is starting out fairly conservative 8 with this, three or four locations once a week, see how that 9 develops, and possibly expand as we see what the demand is. 10 So, that's what I'd like to pose to you today. What are the 11 locations that we could go? If you prefer to have some time 12 to think about this, we're still in the process of getting 13 the vehicle ready that's been ordered and is scheduled for 14 delivery in a couple of weeks. We're also working on some 15 media announcements to advertise the service, and also on 16 the job description for the person that will be actually 17 driving the van and actually delivering the materials. So, 18 that's where we are, and that's where we would -- we request 19 your guidance. 20 COMMISSIONER WILLIAMS: Antonio, if you will, 21 before we get into that discussion, would you just give -- 22 kind of give the Court a little outline of how you see the 23 service evolving? Is it a service for books and other 24 material that people who live in the outlying areas would 25 call into the library? 28 1 MR. MARTINEZ: Right. 2 COMMISSIONER WILLIAMS: Or use their 3 computers, go to the web site, order materials. And, in 4 fact, you'll be delivering? Or -- 5 MR. MARTINEZ: Sure. Let me detail that. 6 COMMISSIONER WILLIAMS: All those things 7 about it that you can tell us. 8 MR. MARTINEZ: Let me detail that for you a 9 little further. We have an upgrade in place on our -- on 10 our computer system that will allow people to now look at 11 the library catalog. I have an internet that's called the 12 web pack, and so they are able to go on there, they're able 13 to make reservations. They're able to e-mail us via the web 14 pack. Also, they can still call us on the telephone, and 15 that's how we envision the service to go initially, that it 16 will be on request, on-demand type of service. We'll 17 respond to a person's call, e-mail, web pack reservation, 18 whatever. It will probably be a combination of all three 19 things. And, at that point, we will collect the materials, 20 we'll set up a delivery date for the person, notify them of 21 that delivery date, and bring out the materials, and also 22 later on arrange for a pickup of those materials. Again -- 23 yes, sir? 24 COMMISSIONER LETZ: Would -- I mean, I would 25 imagine it would take a while to get the public aware that 29 1 this is going on. Do you plan to send -- even if there's 2 no -- say we have a point in Center Point where this -- they 3 don't respond. If there's no one requesting materials on a 4 given date, will you send the vehicle down there just for 5 publicity, to sit there? Or would it only go down if 6 there -- if there was something to deliver? 7 MR. MARTINEZ: I think initially, we'd like 8 to do that, to have a presence even when we have no request. 9 Show up with brochures, advertise the service, as you say, 10 right. 11 COMMISSIONER WILLIAMS: Antonio, is the -- is 12 the job that you are developing a job description for, is 13 that intended to be a full-time job, or limited to a number 14 of hours per week, or what? 15 MR. MARTINEZ: That's a part-time job, sir, 16 20-hour-a-week job. 17 COMMISSIONER WILLIAMS: Twenty hours a week? 18 MR. MARTINEZ: Right. Right. 19 COMMISSIONER WILLIAMS: We discussed the 20 potential of sending the van to the eastern and the western 21 areas of the county, but there may be northern and southern 22 points as well that we want to take into consideration. 23 That's why we want to hear from everybody. 24 COMMISSIONER LETZ: Can this location -- is 25 it possible to use Post Office parking lots? 30 1 MR. MARTINEZ: I really don't know. I mean, 2 we could pursue that. I don't know how many of you have 3 precinct offices, also. I thought that might be a good 4 location, if you have any area where you operate out of, you 5 know. 6 COMMISSIONER GRIFFIN: Yeah. We have the 7 annex area there in Ingram, of course, and that would be one 8 of the candidate slots. One of the other -- and in a 9 brainstorming fashion, one of the things that pops into mine 10 is that it might be -- if it's possible to do, we might want 11 to at least show the system at the high schools, so that -- 12 so that the kids would know that this is a possibility; that 13 if there's something that the high school library doesn't 14 have or something of that sort, you know, I think this would 15 be a good educational method. 16 MR. MARTINEZ: Okay. You're thinking of 17 Center Point and Ingram? 18 COMMISSIONER GRIFFIN: Yeah, show them off. 19 Just show off the van and say, "Here's what we got; here's 20 what we can do." 21 MR. MARTINEZ: We will definitely send some 22 of our brochures to the school, but yes, sir, certainly we 23 could show up there and announce that and highlight it. 24 COMMISSIONER WILLIAMS: I think it's possible 25 that we could use the Center Point High School area as a 31 1 spot, but it was also suggested to me that we may want to 2 consider -- I don't know if you want to do an east and west, 3 but an east -- may want to consider two stops, one at the 4 high school area, and one -- which would be the south side 5 of the river, and the other in some location on Highway 27 6 which is this side of the river, so that people are -- they 7 have better access. And I think we can make arrangements 8 for that. If you're thinking in terms of high school, I 9 certainly would be willing to accompany you to the Board of 10 Trustees meeting over there and make a formal request for 11 that use. The question is, are there any other sites we 12 really need to think about? 13 COMMISSIONER LETZ: I think, personally -- I 14 mean, I'm not speaking -- just in general, because there's 15 not really a location in my precinct, other than city of 16 Kerrville, so it's kind of a moot point from my standpoint, 17 but I think it's good to go to the high school, but I would 18 certainly -- I think you're going to miss a large portion of 19 the target community that don't frequent the high school. 20 That's why I mentioned the Post Office. I think a lot of 21 the retired community especially, and everyone else, they 22 use the post offices. And I would recommend, you know, like 23 Center Point Post Office, and then I would go beyond Ingram. 24 I mean, I think you need to go to Hunt or to Mountain Home, 25 or both, 'cause Ingram really isn't that far. People that 32 1 are in Ingram, they come into Kerrville, and Butt-Holdsworth 2 Library is fairly convenient, but it's people out towards 3 the Hunt and the Mountain Home area that -- you know, not as 4 many users possibly, but it's certainly a lot further away. 5 COMMISSIONER GRIFFIN: My suggestion on high 6 schools would not preclude all the other things. I'm just 7 saying that in addition to, as we feel our way through 8 this -- 9 MR. MARTINEZ: Right, the -- 10 COMMISSIONER GRIFFIN: -- process, just to 11 make sure that the high schools are aware that that kind of 12 service is available. Another thing to consider -- another 13 location to consider may be some of the retirement/nursing 14 homes, because there is a case -- and there are several of 15 those that are outlying where we could -- those people might 16 have a real use for that service. So, there's probably some 17 more, too, but just off the top of my head. 18 MR. MARTINEZ: Well, my whole purpose was to 19 get the ball rolling, get the thinking started. We're still 20 probably about a month, month and a half away from having 21 the vehicle ready, having the person hired. We'll probably 22 go out and drive around, scout around. And, you know, if 23 you do think of anything else, give me a call or relay it 24 through Commissioner Williams. Yes, sir? 25 COMMISSIONER BALDWIN: Antonio, in our notes, 33 1 in our backup material here, funding for this extension of 2 services has been incorporated into this year's library 3 budget. 4 MR. MARTINEZ: Right. 5 COMMISSIONER BALDWIN: So there won't be any 6 cost -- any additional cost for this year. Do you foresee 7 an increase in the next year? 8 MR. MARTINEZ: I don't think so. The only 9 time we will see an increase is if we get to the point where 10 the vehicle's worn-out and needs replacement. Your cost for 11 this year is $11,250, I believe, and I foresee that that 12 will be stable for, you know, a couple years; may even come 13 down slightly if we don't do as much advertising in the 14 future. We -- we created a budget to have brochures 15 printed. We created a budget for fitting out the van with 16 special equipment. We probably won't need that in future 17 years. We will still have a maintenance cost, but the 18 fitting out of the van cost will disappear after year one. 19 COMMISSIONER BALDWIN: Thank you. 20 JUDGE HENNEKE: Any other questions or 21 comments? 22 COMMISSIONER WILLIAMS: Well, if the Court 23 gets back -- I will get with Antonio, either before or 24 during our next board meeting. 25 MR. MARTINEZ: Perhaps we could arrange a 34 1 drive-around. 2 COMMISSIONER WILLIAMS: We can do that. We 3 can do that. Should do that. 4 JUDGE HENNEKE: You might drive around with 5 Commissioner Griffin in the west and Commissioner Williams 6 in the east. 7 MR. MARTINEZ: Sure, I'll be available for 8 that at your pleasure. 9 COMMISSIONER GRIFFIN: Sure. 10 COMMISSIONER BALDWIN: Only place I can think 11 of in my precinct maybe would be Rosa's front yard. 12 (Laughter.) 13 COMMISSIONER BALDWIN: Would you be 14 interested? 15 MS. LAVENDER: Sure. 16 COMMISSIONER BALDWIN: Okay, great, thank 17 you. Another service. 18 MR. MARTINEZ: It's a commonly congregated 19 place. 20 COMMISSIONER BALDWIN: Not exactly. It's a 21 lot like the third deer feeder on the left out in my ranch 22 in Mountain Home, you know. So -- 23 MR. MARTINEZ: Anything else? 24 COMMISSIONER WILLIAMS: Thank you. 25 JUDGE HENNEKE: Thank you. 35 1 MR. MARTINEZ: Thank you. 2 JUDGE HENNEKE: Appreciate it. I see General 3 Schellhase in the audience now. Let's back up and take Item 4 Number 3, consider and discuss annual report, Kerr County 5 Historical Commission for Year 2001. 6 MR. SCHELLHASE: Judge and Commissioners, as 7 you know, we're required to -- Kerr County Historical 8 Commission -- I'm Walter Schellhase, Chairman of the Kerr 9 County Historical Commission, 529 Water Street, Kerrville. 10 Required to make a report annually to the Commissioners 11 Court on three primary activities; the activities we're 12 undertaking, the membership, and leadership of that group. 13 I've submitted a package to each of you of a report, and I 14 will skim that quickly and touch the highlights of that so 15 y'all know the specific things we're working on. 16 Markers are a primary object for us at the 17 current time. They're so difficult to get in Texas, it 18 takes us so long to run them through the bureaucracy that we 19 start them early and live with them for a long time. We 20 were successful this year -- or in 19 -- no, 2001, in having 21 two awarded, the Woolls Building in Center Point and the 22 Zion Lutheran Church here in Kerrville. The Woolls has 23 actually been received, mounted on the building, and 24 dedication was last month. The Lutheran Church is still 25 pending receipt from the foundry and approval of the final 36 1 draft. If you do not make a change to what the State sends 2 us back as the script to put on a marker, they go through 3 relatively quickly. If you change that script, it delays it 4 considerably. In the case of Zion Lutheran, when you 5 rewrite it, it starts all over again, so that's the status 6 we're in with that. So, we'll blame that on our dearly 7 departed pastor -- dearly retired pastor. 8 We have three others in the works right now; 9 A.C. Schreiner's residence, which is my home, the Rose House 10 out in west Kerrville, and the Union Church building. Our 11 holdup on the Union Church building is that the State has -- 12 or the Texas Historical Commission classified it as a relic, 13 and so we are now back trying to address that in a proper 14 context; it's certainly not a relic. The church itself, 15 I'll go into the restoration. As you know, that's been our 16 big project. We're now in the process of starting to work 17 on the inside. The outside is completely finished, with the 18 exception of hanging the front doors, which were custom made 19 for us, and erecting a steeple. The steeple was donated to 20 us -- or funded for us by the Community Foundation. I 21 believe it was around $6,800. That steeple is in. We have 22 it in the building, although it has not been erected. We're 23 waiting for the proper time to do that. Our total budget 24 for the restoration of that building was $187,000. We're 25 now at about $130,000. We believe we have enough money at 37 1 this time to complete most of the inside work and certainly 2 make it occupiable inside so that we can start using 3 volunteer help inside. Whereas outside, the walls were so 4 high, so big and so rickety, that we were only able to 5 contract that. 6 Our biggest fundraiser project is the 2002 7 historical calendar. 8 (Mr. Schellhase handed out calendars.) 9 COMMISSIONER BALDWIN: Thank you. 10 COMMISSIONER WILLIAMS: Thank you, sir. 11 COMMISSIONER LETZ: I've already got one; I 12 bought one. 13 MR. SCHELLHASE: You bought one, good. As 14 you know, this is our second edition of the calendar. We 15 print about 1,000 of them. We ask a $10 donation for them. 16 They cost us about $2 apiece to print, with a lot of 17 locations being provided. This year we're -- we've got 18 historical sites in Kerrville. Last year -- or in Kerr 19 County last year, we went with unique sites and items. The 20 calendar brings us in about $5,000 to $6,000 a year when we 21 sell all of them. Last year I believe we had about 200 that 22 we did not sell. Surprisingly enough, they're selling 23 relatively good this year. When they find out they don't 24 have Edition 1, they ask for Edition 2, so we're able to 25 sell those double-up. 38 1 The oral history is probably our biggest 2 ongoing and costliest project that we do. As you know, 3 we're now completing about 50 oral histories. I brought one 4 of those to you last year when I presented this; you had an 5 opportunity to look at that booklet. We're now in the 6 process of working out with the library exactly where those 7 are going to be stored and made usable. We have a lot of 8 requests for them already. Very, very unique documents that 9 I think will be a -- you know, be a big part of Kerrville 10 history for time to come. Unfortunately, our list is 11 growing faster than we can accomplish the interviews. We 12 did have a lady that was doing the transcript -- 13 transcribing our tapes for us. She no longer is in the 14 area, so we're now having to pay to have that done. So, it 15 becomes a little bit more costly. We have, I believe, 122 16 on our list now to be interviewed, and that data recorded. 17 We're completing those at the rate of 20 to 25 a year. It's 18 obvious our list to do is getting longer than our list done. 19 Also, failing to do some of the interviews is costly to us, 20 because most of the interviews are being done with elderly 21 people, and they're passing away rather rapidly, so we miss 22 those that pass away. So, it's a project we really need to 23 stay on and to devote more time to. 24 Our marker brochure booklet -- as you know, 25 we're out of those, and that has been updated with a lot of 39 1 work by Clarabelle Snodgrass, who did the total visit of all 2 of the markers, corrected their locations. The State wants 3 us to do a -- a GPS location of all of those as part of the 4 state program. Unfortunately, it's too expensive for us to 5 take up at this time, but perhaps next year when the budget 6 comes time, we'll take a look at that and see exactly what 7 we're talking about. Our archives are still downstairs in 8 the basement, still overcrowded, still full of a lot of 9 items, our biggest ones being full rolls and the historical 10 postcards that we display down there. Thank goodness, the 11 courthouse display cabinets will no longer be on our list to 12 report. Only the fact that we still do maintain that. 13 Renee Sherman does that out of the archives and keeps things 14 posted. In the event any of you would like to have anything 15 posted up there, please let us know so we can take it under 16 consideration. 17 In the booklet, I've given you the budget as 18 to how we worked everything out for last year, how it was 19 actually spent, and a proposed budget for this year. 20 Membership stays with an active of 13 individuals. Ten 21 members are basically in name only, but the ones that are 22 involved in the Commission, we ask your approval for the 23 leadership of the group, for the directors and the officers. 24 They remain the same as they were last year, because we 25 serve a two-year term, so we will not be changing leadership 40 1 until December this year. 2 Other activities that we would like to 3 undertake, other than the ones we're dealing with right now, 4 deal primarily with our old cypress stump; we're still 5 interested in trying to do something with that, and locating 6 the interview area in the library. We're now using the 7 building behind the library. I don't know if the -- the 8 history library. There is a two-story building in the back 9 that was planned to be torn down, as I understand, 10 originally, but the Friends and the Kerr County Historical 11 Commission are now using that building to do our interviews 12 in, and we're going to try to see if we can work out 13 something to make that a permanent arrangement, because 14 there will not be room in the library, itself. Do you have 15 any questions? 16 JUDGE HENNEKE: Questions or comments? 17 Excellent work. 18 COMMISSIONER GRIFFIN: Excellent work. 19 COMMISSIONER WILLIAMS: Here's $10 for my 20 calendar, although I think my wife already bought one. 21 MR. SCHELLHASE: Those were donated to the 22 Commissioners Court. 23 JUDGE HENNEKE: I've got one already that I 24 haven't paid for yet. 25 MR. SCHELLHASE: So you'll have another one. 41 1 JUDGE HENNEKE: Do I have a motion to approve 2 the report, including the leadership as presented? 3 COMMISSIONER LETZ: So moved. 4 COMMISSIONER GRIFFIN: Second. 5 JUDGE HENNEKE: Motion by Commissioner Letz, 6 second by Commissioner Griffin, to approve the annual report 7 of the Kerr County Historical Commission, and to approve the 8 leadership, officers and directors as presented. Any 9 questions or comments? 10 COMMISSIONER LETZ: I have one comment, and I 11 don't know that General Schellhase knows this. The Woolls 12 Building also received national recognition, I believe a 13 national historical marker. 14 MR. SCHELLHASE: I don't believe that's been 15 approved yet. 16 COMMISSIONER LETZ: I think it has. 17 MR. SCHELLHASE: It has? That comes through 18 us, and we had to sign off on it and say that we had the 19 historical marker on it, so -- 20 COMMISSIONER LETZ: Mr. Story received an 21 e-mail to that effect from a lady in Austin last week, I 22 believe. So -- 23 MR. SCHELLHASE: Quick story about the Woolls 24 Building. It was turned down initially because of not 25 having an original photograph. So, today, when you do an 42 1 old building, you have to have an original photograph, and 2 they are hard to come by. And that's our holdup with the 3 Rose House right now, is there's no original photograph to 4 that residence. 5 COMMISSIONER LETZ: That's a good point; 6 that, you know, when we're visiting a lot of old families 7 and people around Kerrville, don't throw old photographs -- 8 we've got a chest of them, I know, at our house. And -- you 9 know, and a lot of the old families have a lot of 10 photographs, but it makes things a lot easier for a lot of 11 historical information when you can use any kind of a 12 picture. Who knows what's in the background of a lot of 13 family photos? 14 MR. SCHELLHASE: Some of the photos in this 15 came from private collections that have been committed to 16 us. Hopefully someday, that when -- when those families do 17 not want to pass those on, they will come to us, and that's 18 why the collection in the archives is growing considerably. 19 We did -- I didn't mention, we did have one other item that 20 was given to us this year. It's a -- I consider it a 21 historical map. Roy Much, a resident of Kerrville, gave us 22 a blueprint of the landing at -- his unit landing on D-day, 23 and ending in Austria. And in that map is every day 24 recorded of what took place by that unit of the 141st Field 25 Artillery; the number of casualties, the number of rounds, 43 1 the number of replacements, the days traveled, where they 2 went day by day. Really, really interesting. We don't know 3 what to do with it yet. We have it, but we -- it's a 4 blueprint; it will fade if it's left out in the open. We're 5 seeking from the Historical Commission telling us how to 6 preserve it and keep it a good document. Thank you. 7 JUDGE HENNEKE: We have a motion on the 8 table, before we go. Any further comments or questions? If 9 not, all in favor, raise your right hand. 10 (The motion carried by unanimous vote.) 11 JUDGE HENNEKE: Opposed, same sign. 12 (No response.) 13 JUDGE HENNEKE: Motion carries. 14 MR. SCHELLHASE: Thank you. 15 JUDGE HENNEKE: Thank you, General. At this 16 time, let's jump to Item Number 24. I see Megan Caffall in 17 the audience. We can take care of the airport grant. Item 18 Number 24, consider and discuss joint resolution for Routine 19 Airport Maintenance Project Grant. Megan? 20 MS. CAFFALL: This is the fifth year that the 21 airport will participate in this Routine Airport Maintenance 22 Program. The primary project this year is the beacon 23 relocation. The current airport beacon is located on the 24 water tower, and has been vandalized over the last year to 25 the point that it's now in my office. It's -- currently, we 44 1 have a rental beacon on that tower. Excuse me. Our water 2 tower is scheduled to be demolished; it's no longer in 3 service -- excuse me -- and so the relocation of the beacon 4 is a project that we really need to do. We upped our 5 current agreement for airport improvement project. The 6 airport is committed to participate in the Grant Ramp 7 Program -- excuse me; I'm having be trouble talking here. 8 Are there any questions? 9 COMMISSIONER BALDWIN: Are you getting choked 10 up because you're around us, or are you sad about this 11 beacon? 12 MS. CAFFALL: No, it's the prospect of no 13 food on Thursday night. 14 (Laughter.) 15 MS. CAFFALL: Actually, the staff never does 16 get fed anyway. No, I'm just having allergy problems. 17 COMMISSIONER GRIFFIN: Well, this has 18 certainly been a -- I just want to say, it's certainly been 19 a productive program in the past, and it's a good source of 20 grant funds that it opens up for our airport to be improved 21 and to be maintained. And I'll make the motion that we 22 approve the resolution as presented and authorize the County 23 Judge to sign same. 24 COMMISSIONER WILLIAMS: Second. 25 JUDGE HENNEKE: Motion by Commissioner 45 1 Griffin, second by Commissioner Williams, that the Court 2 approve the Routine Airport Maintenance Project Grant and 3 authorize County Judge to sign same. 4 COMMISSIONER LETZ: Judge, question. The 5 matching funds, up to $30,000, is that the total or is that 6 half of that amount would be the County's and half the 7 City's? Or am I reading this wrong? 8 MS. CAFFALL: The grant covers up to $30,000, 9 but we only budgeted $20,000. The two projects that -- the 10 beacon is the primary project, but we're also including in 11 there buying some PAPI bulbs for our Precision Approaching 12 Path Indicators that were installed last year. The cost of 13 those two projects is estimated to be $15,000. TexDOT 14 allows you to spend up to $30,000; they will match it with 15 $30,000. I didn't ask them to change the document, because 16 if something were to come up this year -- like this beacon 17 relocation is a project that we're going to have to do at 18 the airport anyway. This way we get half of it paid for. 19 If we have some sort of catastrophic event, by a letter, we 20 could get it included into this grant and get at least half 21 of it paid for. This budget year is -- is one that's 22 costing the City and the County each; next year it's going 23 to cost, so I'm very conservative about what we do spend, 24 but I would like to have the opportunity there in case 25 something does come up. 46 1 COMMISSIONER BALDWIN: Megan, you said the 2 beacon was destroyed by vandals. We're talking about rifle 3 shots or what? 4 MS. CAFFALL: It's full of holes. The 5 last -- 6 COMMISSIONER BALDWIN: Bullet holes? 7 MS. CAFFALL: Over the last year, it's been 8 shot at, to my documentation, three to four times. The last 9 time, it was totaled. And that location on the water tower, 10 besides the fact that the water tower is scheduled to be 11 taken down because it's no longer in service and was 12 originally constructed in 1920, is -- it's vulnerable there. 13 COMMISSIONER BALDWIN: Yeah. 14 MS. CAFFALL: We're getting the beacon 15 replaced with insurance money. It is insured, and so the 16 cost of relocating this is for the tower and electrical 17 service to put on it, and the location behind Kerrville 18 Aviation where it's on airport property and not nearly as 19 vulnerable. The airport water tower is 140 feet tall, so it 20 presents a better target. But -- and a point to make, 21 though, is that since September 11th, we have not had any 22 vandalism of the beacon, and I'm hoping that that's going to 23 continue. But it's still -- it needs to be on airport 24 property. It's on the leasehold now, and it's kind of -- 25 we're going to have to move it, so we might as well move it 47 1 someplace where it's going to be more protected. 2 COMMISSIONER BALDWIN: Thank you. 3 COMMISSIONER LETZ: This is already in the 4 budget? 5 MS. CAFFALL: Yes, sir. 6 COMMISSIONER LETZ: To do this, the grant 7 amount? 8 MS. CAFFALL: We budgeted up to $20,000, and 9 I'm proposing to spend 15. We don't have to spend all the 10 money under our grant obligations. It's just -- if I can 11 save a little here and there, I'd like to do that. 12 JUDGE HENNEKE: Any other questions? If not, 13 all in favor, raise your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE HENNEKE: Opposed, same sign. 16 (No response.) 17 JUDGE HENNEKE: Motion carries. 18 MS. CAFFALL: Thank you. 19 JUDGE HENNEKE: Thank you, Megan. At this 20 time, let's take up jointly Items 6 and 7, which are -- 21 which is Architectural Services Agreement and Construction 22 Management Services Agreement with Keith Longnecker for 23 purposes of continued finish-out of the basement of the 24 Courthouse Annex. Keith? 25 MR. LONGNECKER: Yes. I'm Keith Longnecker, 48 1 architect; been working with the County now for about three 2 years altogether. And you have before you a -- two 3 agreements, one of which is for architectural services to 4 complete the lower level -- actually, it's for the design of 5 offices for the Treasurer -- County Treasurer's offices, and 6 extension of a corridor out to the north door or north 7 exterior entrance. The other contract is for construction 8 management, which are very similar to those contracts that 9 you gave me for the Juvenile Probation Department. The 10 preliminary drawings for the offices and the corridor 11 extension were made back in June, when we first did all the 12 preliminary for assigned spaces in the lower level, and I 13 have here copies for each one of you of the cost estimate 14 for the construction of the Treasurer's offices and the 15 corridor. The corridor itself has been permitted by the 16 city. Probably need a minimum building permit to do the 17 Treasurer's offices, themselves. The small sheet that I 18 just gave you, the small print, is the offices themselves, 19 the layout, the furniture, and general description of each 20 area within the offices. It's about 900 square feet. The 21 large drawing is the overall plan of the lower level, and 22 indicates the location of those offices within the lower 23 level. The contract would be for balance of architectural 24 services, to complete the details and schedules and so forth 25 needed for the construction of those offices. I have a 49 1 square marking that area that this -- this construction 2 involves. 3 JUDGE HENNEKE: Any questions or comments? 4 COMMISSIONER BALDWIN: Keith, so what I'm 5 hearing you say is that the cost of fixtures and material is 6 going to be about $9,000? 7 MR. LONGNECKER: It's -- 8 COMMISSIONER BALDWIN: $9,030? 9 MR. LONGNECKER: Yes. 10 COMMISSIONER BALDWIN: And your fee is going 11 to be about $3,200? 12 MR. LONGNECKER: Right. 13 COMMISSIONER BALDWIN: That's roughly 14 $12,000. How much do we have in the budget to do that work 15 down there? 16 MR. LONGNECKER: It was my understanding that 17 there was $25,000 placed in the budget. 18 COMMISSIONER BALDWIN: And then how did we do 19 financially on our other project, the previous project with 20 the Juvenile offices? 21 MR. LONGNECKER: The Juvenile offices, I 22 believe, was about $11,000 less than what we had budgeted, 23 which went back into the budget last year. Part of the 24 materials you see here on this cost estimate, the metal 25 stud, sheetrock, doors and frames, suspended ceiling 50 1 materials and furniture, plywood counters, I went ahead and 2 purchased those on the other contract agreement we had, to 3 get as much of that as possible, not knowing ahead of time 4 exactly what we were going to need, but I know we'll need 5 this much material. And that's why this cost is -- is going 6 to be less than what you have budgeted. 7 COMMISSIONER BALDWIN: Putting 11 grand back 8 in is not a bad deal. Do you have -- when is the starting 9 time? 10 MR. LONGNECKER: Well, we can start next 11 week, probably. I have the drawings ready to finish. In 12 other words, what you're looking at there is the floor plan. 13 We can start the corridors anytime, but I need to draw some 14 more detail for the offices themselves. 15 COMMISSIONER BALDWIN: And how long do you 16 think it will take to complete the project? 17 MR. LONGNECKER: Between six and eight weeks. 18 Now, this -- this depends a lot on -- on the trustees and 19 the community service help that we can get. 20 COMMISSIONER BALDWIN: That was my next 21 question. Are you planning on using prisoners again for 22 part of the construction? 23 MR. LONGNECKER: Yes, sir. 24 COMMISSIONER BALDWIN: Did that work out 25 pretty well for you? 51 1 MR. LONGNECKER: It worked out very well. We 2 had both trustees and we had both community service working 3 on the Juvenile Probation Department's offices. Here, I 4 estimated contracts. We will need licensed electricians, 5 and we'll need HVAC/mechanical for that, and the rest of it 6 is -- is for additional materials and my fees, and that's -- 7 on the second page of my estimate there, the total cost is 8 $16,290, my estimated total cost, with a small contingency 9 factor of about 5 percent in there. 10 COMMISSIONER LETZ: One thing I wanted to -- 11 I thought Buster was going to take this last step, but -- 12 COMMISSIONER BALDWIN: I may not be through. 13 But you go ahead; I'll let you have it. 14 COMMISSIONER LETZ: I think it's important 15 that we note that we are using trustees and community 16 service workers, which is why the cost is low, which is 17 also -- on a percentage basis, it appears your fees are 18 high, but this is not a true reflection, because we're 19 using -- all the labor is basically -- well, it's not 20 dollars paid out; it's just in service, so to speak, so that 21 your percentage -- the percentage amounts of your fees are 22 not out of line. 23 MR. LONGNECKER: As this budget gets more and 24 more compressed, my fees are going to be a higher 25 percentage. 52 1 COMMISSIONER LETZ: Right, that's what I'm 2 basically saying, is that your -- you know, just so the 3 public, if they look at this saying, "Y'all are paying 4 30 percent for architectural fees and construction 5 management," that's not a true 30 percent, because there's a 6 lot going into the project that's being paid for through 7 County-provided labor. 8 COMMISSIONER GRIFFIN: Yeah. 9 MR. LONGNECKER: The only difference here 10 over the Juvenile Probation, we're not going to use a 11 foreman this time, like we did for that. We're going to 12 try, Glenn, I believe Sonny -- I don't know his last name. 13 He's one of your maintenance personnel who's experienced in 14 contract work, and he'll -- 15 COMMISSIONER BALDWIN: Hallelujah. 16 MR. LONGNECKER: -- be handling quite a bit 17 of the superintending of the work. 18 COMMISSIONER BALDWIN: Judge, do you want a 19 separate -- 20 JUDGE HENNEKE: Do it in one if you want, 21 Commissioner. 22 COMMISSIONER BALDWIN: Do you want two 23 separate orders? 24 JUDGE HENNEKE: You can do it in one. 25 COMMISSIONER BALDWIN: I move we approve the 53 1 agreement with Keith Longnecker, architect, for 2 architectural services and construction management services 3 only on the lower level project. 4 COMMISSIONER GRIFFIN: Second. 5 JUDGE HENNEKE: Motion by Commissioner 6 Baldwin, second by Commissioner Griffin, that the Court 7 approve the Agreement for Architectural Services with R. 8 Keith Longnecker, Architect, as well as the Agreement for 9 Construction Management Services with R. Keith Longnecker, 10 Architect, for completion of the Treasurer's offices in the 11 Courthouse Annex basement. Any other questions or comments? 12 COMMISSIONER BALDWIN: I haven't heard 13 anything; I assume that I'm still the liaison for the Court. 14 If not, -- 15 COMMISSIONER GRIFFIN: Absolutely. 16 COMMISSIONER BALDWIN: -- speak up. All 17 right, buddy, this is it. They've just given me some power 18 here. 19 MR. LONGNECKER: All right. 20 JUDGE HENNEKE: Any other questions or 21 comments? 22 MR. LONGNECKER: What else did you need? 23 JUDGE HENNEKE: If not, all in favor, raise 24 your right hand. 25 (The motion carried by unanimous vote.) 54 1 JUDGE HENNEKE: All opposed, same sign. 2 (No response.) 3 JUDGE HENNEKE: Motion carries. Thank you, 4 Keith. 5 MR. LONGNECKER: Thank you. 6 JUDGE HENNEKE: Next item is Item Number 8, 7 consider advertisement for annual bids on emulsions, 8 aggregate, base, cold mix, black base, culvert pipe, 9 equipment by the hour, 5-year lease on loader, and 10 6,500 tons base for Sheppard Rees. Franklin? 11 MR. JOHNSTON: I think you have a copy of the 12 advertisement that is proposed to put in the newspaper, to 13 be bid Friday, March 8th, and opened on March 11th in 14 Commissioners Court. 15 COMMISSIONER LETZ: So moved. 16 COMMISSIONER GRIFFIN: Second. 17 JUDGE HENNEKE: Motion by Commissioner Letz, 18 second by Commissioner Griffin, that the Court approve the 19 advertisement for sealed bids for road base material, et 20 cetera, as presented by Road and Bridge Department. Any 21 questions or comments? If not, all in favor, raise your 22 right hand. 23 (The motion carried by unanimous vote.) 24 JUDGE HENNEKE: Opposed, same sign. 25 (No response.) 55 1 JUDGE HENNEKE: Motion carries. Next item is 2 Item Number 9, consider the concept plan for the revision of 3 plat on Hartshorn Country Sites, Volume 1, in Precinct 1. 4 Commissioner Baldwin. 5 COMMISSIONER BALDWIN: County Engineer. 6 MR. JOHNSTON: I think this is a concept plan 7 that Rick Perry and Harold Crocker are going to address and 8 present to the Court, tell them what they propose to do. 9 MR. PERRY: Rick Perry with Crocker Real 10 Estate. I'm representing Dan Cowart, the owner of this 8 11 point -- it's actually 8.87 acres, including the county 12 easement of this county road on the north -- it would be the 13 easterly side of this -- these four platted lots. What we 14 are considering is trying to replat these lots, particularly 15 Lot Number 7, to give a buffer for this existing home. This 16 house was built in the '50's and is now being totally 17 remodeled, to include about 3,000 square feet. Obviously, 18 by this lot line, it cuts right across the back almost 19 touching that structure, and we're needing, for development 20 of this property and possibly selling it off in lots as it 21 is platted, additional room behind that house. And we're 22 proposing some kind of waiver to -- to get these lot lines 23 moved. Obviously, they're not within the county regulation 24 of 5 acres, but I'm assuming that these lots, if they were 25 sold off separately, would be grandfathered in under the 56 1 time frame of which they were platted. There's no water 2 system out there, so we have to have a water well and septic 3 for each. 4 COMMISSIONER GRIFFIN: The dotted lines that 5 are shown on here are the current -- 6 MR. PERRY: They're the current -- 7 COMMISSIONER GRIFFIN: -- lot lines? 8 MR. PERRY: -- lot lines. It's a little 9 confusing. Lot 5 on the northern part is a 2.018-acre 10 tract. The second lot, as is described on Mr. Cowart's tax 11 roll, is 2.27 acres. That's part of -- that's Lot 4 and 12 part of 5, or lot -- part of Lots 4 and 5. 13 COMMISSIONER BALDWIN: Is how much, Rick? 14 What was the acreage? 15 MR. PERRY: It's 2.27. And then Lot Number 6 16 is 2.11 acres. And Lot 7 is 2.47 acres. And -- 17 MR. JOHNSTON: Four was over that line? 18 MR. PERRY: Part of 4 and part of 5 here. 19 COMMISSIONER LETZ: What's Lot 7? Excuse me. 20 MR. PERRY: I'm sorry? 21 COMMISSIONER LETZ: Lot 7. 22 MR. PERRY: 2.47. And that's including the 23 county road easement on the east side. When this was -- 24 when this was drawn by Eric Ashley, I don't -- that wasn't 25 included. 57 1 MR. JOHNSTON: I don't know if that's an 2 easement or right-of-way. It says apparent 50-foot road 3 right-of-way. 4 MR. PERRY: We'd like to abandon that as 5 well, if possible, because that road obviously doesn't go 6 anywhere other than onto this property. 7 COMMISSIONER BALDWIN: What's to the east? 8 MR. PERRY: It is a -- 9 COMMISSIONER BALDWIN: This area here. 10 MR. PERRY: Forty-acre -- Nowlin-McBride. 11 It's a little over 40-acre homesite. 12 COMMISSIONER BALDWIN: This area here? 13 MR. PERRY: This originally -- I don't think 14 y'all have a copy of this, but I've got an original copy of 15 this Hartshorn Sites. This county road was originally 16 designed to go all the way up along the side, and it now 17 extends on out and dead-ends at the end of -- of now Avery 18 Road. 19 COMMISSIONER LETZ: So, they want -- 20 JUDGE HENNEKE: If you abandon that road, how 21 is the top lot going to have access? 22 MR. JOHNSTON: These two lots. 23 MR. PERRY: We'd have to provide a driveway, 24 make this a flag lot, this top lot. 25 JUDGE HENNEKE: That's the wrong word. Wrong 58 1 word. 2 COMMISSIONER BALDWIN: Don't use "flag" here. 3 MR. JOHNSTON: Or you can build a road up, 4 put a cul-de-sac. 5 MR. PERRY: Or build a road up, put a 6 cul-de-sac. 7 COMMISSIONER LETZ: When you're done right 8 now, there are four lots that are a little bit over 2 acres 9 each? 10 MR. PERRY: Correct. 11 COMMISSIONER LETZ: Is it one landowner 12 owning all of that? 13 (Mr. Perry nodded.) 14 COMMISSIONER LETZ: How many lots do they 15 want to end up with? 16 MR. PERRY: That's a good question. We 17 need -- we need one pretty good size lot for that -- for the 18 -- where the house is, and enough buffer for that water 19 well. So -- 20 MR. JOHNSTON: Probably extend that line up 21 at least to the sanitary easement on the well. 22 JUDGE HENNEKE: 150 feet. 23 MR. JOHNSTON: Lot 7. 24 COMMISSIONER WILLIAMS: Where is the septic 25 now for that house? Where is it located? 59 1 MR. PERRY: The water well is here, and the 2 septic is over on the west side of the house. 3 COMMISSIONER WILLIAMS: Okay. 4 MR. PERRY: But this lot line doesn't even 5 include a new water well that -- that's been drilled back 6 there. So -- 7 COMMISSIONER GRIFFIN: Jonathan, how would it 8 fit into our rules if -- if those four lots could end up as 9 three, with a redrawn line to take care of this clearance 10 problem? Would that meet the developer's requirement? 11 MR. PERRY: Possibly. I mean, he would like 12 to -- 13 MR. JOHNSTON: Do they want two back here or 14 just one? 15 MR. PERRY: Well, I think as many as he 16 could -- could get. There's two building sites back there, 17 so if possible, two would be an advantage to him, as far as 18 trying to sell -- maximize this. 19 COMMISSIONER GRIFFIN: The reason being is 20 that all the lots would get bigger that way, which is 21 something we've always encouraged. All the lots would -- 22 would get bigger, and on that basis, perhaps we could grant 23 the variance. 24 COMMISSIONER LETZ: That's similar to what 25 we've done in the past. 60 1 COMMISSIONER GRIFFIN: Right. 2 COMMISSIONER LETZ: I mean, an improvement is 3 an improvement. And going from, like I said, four lots to 4 three lots would be four septics, four wells, et cetera, 5 instead of three and three. But I think it's -- I'll have 6 to look back at our rules. Under our rules, we have to 7 grant a waiver to do that, I believe. 'Cause, frankly, 8 under our rules, doesn't it say that if you change the 9 subdivision, you're subject to the new rules? 10 MR. JOHNSTON: I think it does. 11 COMMISSIONER LETZ: As I recall. But in the 12 past, we've, you know, tried to work with people, because 13 sometimes it doesn't make sense. 14 MR. JOHNSTON: If they reduce the number, 15 enlarge each lot -- 16 COMMISSIONER LETZ: Because under here, you 17 couldn't do it. I mean, without a waiver, you can't do 18 anything. And that's not the -- you know, and you're under 19 the old subdivision, which isn't fair, in our mind, if it's 20 been an improvement. 21 COMMISSIONER BALDWIN: I agree. We're trying 22 to -- you know, we're combining some lots, which is our 23 goal, and we're doing something good here, even though it's 24 not a perfect situation. I'm inclined to go along with it. 25 However, abandoning this right-of-way thing, I'm a little 61 1 hesitant about that. Until -- I'd like Franklin to visit 2 with Mr. McBride and just kind of get his -- what he thinks 3 about that -- about us abandoning that right-of-way through 4 there. That also joins his property -- his property? 5 MR. JOHNSTON: Joins his property. And also 6 gives access -- if there's two lots back in the back, that 7 will need some kind of a way to have access to it. Just -- 8 this gives them a ready-made access; they just have to build 9 a road. 10 COMMISSIONER LETZ: I don't think they can 11 abandon it to get access. You've got to have something 12 there. 13 COMMISSIONER BALDWIN: Say it again? 14 COMMISSIONER LETZ: You have to have 15 something there to get to the second lot. 16 COMMISSIONER GRIFFIN: He's saying he doesn't 17 think we can do it. 18 COMMISSIONER BALDWIN: I don't either. I'm 19 hesitant about abandoning anything. But -- 20 COMMISSIONER GRIFFIN: But the idea of going 21 to fewer lots is sure a good one. And, what do we need? 22 This is just a presentation of the concept plan? 23 MR. PERRY: Yes, just to get some -- 24 MR. JOHNSTON: To get the front lot for sure, 25 and the back one could be one or could be two, but no more 62 1 than two; is that what we're saying? 2 MR. PERRY: That would -- that would 3 alleviate the problem of this front lot being so close to 4 that house, or allow that -- that lot to increase, and then 5 actually increasing the lots in the back as well. So -- 6 MR. JOHNSTON: And build your road up here to 7 get to whichever one. 8 MR. PERRY: At that point, I guess we'll just 9 come up with a revised plat for preliminary, take it from 10 there. Okay. 11 JUDGE HENNEKE: Okay. 12 MR. PERRY: Don't use "flag" any more. 13 COMMISSIONER BALDWIN: Don't use that word 14 here. 15 COMMISSIONER GRIFFIN: Unless it's the kind 16 you can salute. 17 COMMISSIONER BALDWIN: Mr. Crocker, 18 Mr. Perry, thank you, gentlemen. 19 MR. PERRY: Thank you. 20 JUDGE HENNEKE: Let's turn now to Item Number 21 10, consider the final plat of Pass Creek, Precinct 2. 22 Commissioner Williams. 23 COMMISSIONER WILLIAMS: Mr. Johnston. 24 MR. JOHNSTON: This plat was all ready to go 25 until Friday at 4 o'clock -- 4:30 or so. We got a fax from 63 1 a gentleman -- nothing to do with this plat. He just 2 happened to fax us about another subdivision question. He 3 signed it, "Keith Crawford, Pass Creek Ranch." It's -- we 4 called him back, wanted to know what's that got to do with 5 this plat. He said it doesn't have anything to do with it; 6 he has another ranch called Pass Creek Ranch, and he sent us 7 some information concerning the assumed name and his tax 8 numbers and type things. So, I think there's an issue about 9 the name on this plat. I think Charles Domingues might like 10 to present a possible solution. There he is, okay. 11 MR. DOMINGUES: I'm Charles Domingues. The 12 owner of it, Mr. Bob Worsham, recommended that maybe what we 13 need to do to keep from having any conflict, if it's all 14 right with the Court, to get it approved today, he would 15 like to change it back from the Pass Creek to Paso. On the 16 plat -- on the mylars, we can change the "S" from the Pass 17 to an "O" and put it back to Paso. And that way, we'll keep 18 from having any conflict. 19 COMMISSIONER WILLIAMS: How long did it take 20 you to come up with that solution? 21 MR. DOMINGUES: Well, you know, I realize 22 you're looking at two different entities. 23 COMMISSIONER WILLIAMS: I'm kidding you. 24 MR. DOMINGUES: And to keep from having a 25 conflict with -- you know, resolve a conflict, that would be 64 1 the easiest way to resolve it, I think. 2 COMMISSIONER WILLIAMS: I really wondered why 3 he changed it to begin with, 'cause that's what it was to 4 start with, Paso Creek. 5 MR. DOMINGUES: I think it was people 6 pronouncing "Paso." You know, it was difficult to pronounce 7 it, and they might pronounce it incorrectly. 8 COMMISSIONER WILLIAMS: The accent mark. I 9 have a couple questions. One has to do with your second 10 sheet where you have noted that the inserts are both Insert 11 B, but on the main map you show one as A and one as B. Why 12 don't you tell the Court which is which? 13 MR. DOMINGUES: The one on the right, the 14 upper right-hand corner on the sheet -- on sheet B, that is 15 Insert A. That's the entry road that goes in. The Insert B 16 is the exit road or the high water emergency access road to 17 the back. 18 COMMISSIONER WILLIAMS: Okay. Which is a 19 good segue into my second question, and that has to do with 20 the homeowners association bylaws, which you incorporated as 21 backup material, and I appreciate you submitting a copy of 22 that. And, looking at all of the homeowners' rules and 23 regulations and so forth that the property owners subscribe 24 to, I note no reference to the emergency exit, that it's 25 there. How is it treated? Who has the key? When is it to 65 1 be used, and so forth? Can we talk about how that might get 2 incorporated into all that? 3 MR. DOMINGUES: I guess that's kind of out of 4 my ballpark. 5 MR. WORSHAM: The answer to that is probably 6 unclear, being as we didn't put it in there. However, it is 7 only an emergency exit which will be locked, and it can be 8 put in as an amendment to the -- of course, it can be 9 changed. We have not filed the homeowners yet. The 10 attorney, Craig Leslie, is working on getting it in final 11 form. This could be added. I believe we did go in and add 12 in there the maintenance of the fences along that deal, 13 which you asked me to do. Any recommendations we will take, 14 and we can incorporate that at this time with no problem. 15 COMMISSIONER WILLIAMS: Bob, I would suggest 16 that you do address the topic in reference to the fact that 17 it exists; it's a part of the proposed approved plat, and 18 that it is for emergency use, and that it will remain locked 19 except in times of emergency. And there should be some -- I 20 think some direction or some assistance for homeowners or 21 property owners as to who locks it, how does it get 22 unlocked, and how does it get relocked? Maybe I'm being 23 picky, but I think it's important, not only for people who 24 buy inside your subdivision; I think it's important for the 25 folks up on Silver -- Silver Creek to know that it will 66 1 remain locked as you promised and as we've agreed to do. 2 So, if you'll address that, I think that would be helpful. 3 MR. WORSHAM: I'll be happy to do that. 4 COMMISSIONER GRIFFIN: I have a quick 5 question -- and I think the solution is a good one. 6 Charles, is the -- I see on the second sheet there several 7 -- there's Pass Creek Road, and I'm not familiar with Pass 8 Creek Road. Is that already named, or -- I mean, that is 9 Pass Creek Road today, right? Or some of it? Or would that 10 revert to Paso Creek? 11 MR. DOMINGUES: No, that has been approved by 12 911. That is it, Pass Creek Road. 13 COMMISSIONER GRIFFIN: Okay. And Pass Creek 14 Ranch Park? I see that. Will that stay the same name? I'm 15 just trying to get all the name changes that we've got -- 16 that's on Insert A. 17 MR. DOMINGUES: Yeah, right. That's down 18 here in the upper corner. 19 COMMISSIONER GRIFFIN: Right. 20 MR. DOMINGUES: We changed that to Paso. 21 COMMISSIONER GRIFFIN: Okay. That's all the 22 questions I had. 23 COMMISSIONER BALDWIN: Are we into the final? 24 The final here, and we're changing names and changing road 25 names and -- 67 1 JUDGE HENNEKE: Not road names. The road 2 name stays the same. 3 COMMISSIONER GRIFFIN: All the same. 4 COMMISSIONER WILLIAMS: The lead-in road. 5 COMMISSIONER LETZ: The question -- here it 6 is; I knew it was on here somewhere. I was looking for the 7 ETJ line, and I see right here. So, it's just that little 8 corner is in the ETJ? I mean, we're talking about a -- 9 COMMISSIONER GRIFFIN: Little corner. 10 MR. DOMINGUES: Yes, and the City waived it, 11 as per -- do you have a copy of the final? 12 COMMISSIONER GRIFFIN: Right. 13 COMMISSIONER BALDWIN: Oh, we do? 14 MR. DOMINGUES: The City has waived that, 15 their ETJ, because there was no lots affected. 16 COMMISSIONER WILLIAMS: Okay. I would move 17 that the Court approve final plat and the necessary naming 18 correction for Paso Creek, Precinct 2. 19 COMMISSIONER BALDWIN: I second it, with a 20 comment, please. 21 JUDGE HENNEKE: Motion by Commissioner 22 Williams, second by Commissioner Baldwin, that the Court 23 approve the final plat to be named Paso Creek in Precinct 2. 24 Commissioner Baldwin, you had a comment? 25 COMMISSIONER BALDWIN: Yes, sir. I just 68 1 wanted to address Mr. Worsham and say thank you very much 2 for being the courteous neighbor that you are. It is a 3 courtesy for you to -- to meet the needs of this ranch owner 4 that has this same name thing, and I appreciate you doing 5 that very much. 6 MR. WORSHAM: We didn't realize it was there. 7 I did a County Clerk check, and there was not a subdivision 8 named "Pass Creek Ranch," so I had no idea until I was 9 informed. But we don't want a problem with our neighbors. 10 COMMISSIONER BALDWIN: Yeah, sure. And, see, 11 that's strictly your -- your business with your -- I don't 12 think that has anything to do with the Court, in my opinion, 13 but that's strictly you meeting the needs of your neighbors, 14 and I appreciate that very much. 15 MR. WORSHAM: Well, thank you. 16 COMMISSIONER BALDWIN: I also wanted to make 17 a comment that there's a little bit of difference between my 18 good friend sitting next to me and myself. I personally 19 don't think that homeowners' covenants have anything to do 20 with us. It does not in Precinct 1. The covenants between 21 the homeowners and you are strictly a J.P. court issue; 22 doesn't have anything to do with this Commissioners Court. 23 MR. WORSHAM: The only reason they brought 24 this up was, this was something that we sort of visited with 25 the other neighbors on Silver Hills Road, so we'll be happy 69 1 to accommodate that. 2 COMMISSIONER BALDWIN: Sure. I appreciate 3 that very much. That's a wonderful attitude for Kerr 4 County. Thank you. 5 JUDGE HENNEKE: Any other questions or 6 comments? If not, all in favor, raise your right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE HENNEKE: Opposed, same sign. 9 (No response.) 10 JUDGE HENNEKE: Motion carries. Let's see if 11 we can finish up the plats before we break, gentlemen. 12 Let's take up Item Number 11, consider the final revision of 13 plat of Tract 16, Silver Hills, in Precinct 2. Commissioner 14 Williams. 15 COMMISSIONER WILLIAMS: This is the 16 corresponding piece that goes with the one we just approved. 17 It has to do with the emergency replatting of some property 18 up on the Silver Hills to accommodate the emergency road 19 that Mr. Worsham has agreed to do and has made arrangements 20 to do, and so that's all that this is. I think all the 21 other problems associated with that revision have been 22 attended to. Is that right, Franklin? 23 MR. JOHNSTON: I think so. 24 COMMISSIONER WILLIAMS: So I would move 25 approval of the final revision of Tract 16, Silver Hills. 70 1 COMMISSIONER LETZ: Before we -- you second 2 that? 3 COMMISSIONER GRIFFIN: Second. 4 JUDGE HENNEKE: Motion by Commissioner 5 Williams, second by Commissioner Griffin, that the Court 6 approve the final agreed plat of Tract 16, Silver Hills, in 7 Precinct 2. 8 COMMISSIONER LETZ: Tract 16A, is that a 9 building? Did he build on that tract? 10 MR. DOMINGUES: It's 3 acres with -- the 11 whole thing is for -- what, 15-something acres? 12 COMMISSIONER LETZ: Right. 13 MR. JOHNSTON: Comes under the average thing, 14 and average is more than 5. I think they had to provide 15 water across there from that well on the other side. 16 MR. DOMINGUES: Yes. 17 COMMISSIONER LETZ: So it's under -- 18 technically under community wells? 19 MR. JOHNSTON: Private well. 20 COMMISSIONER LETZ: Is that noted on the 21 plat? 22 MR. DOMINGUES: Yes, sir, it's noted right -- 23 kind of in the middle, just to the left, Notes and 24 Restrictions. 25 COMMISSIONER LETZ: I don't need to read the 71 1 whole thing. I just mainly -- as long as you say it's 2 there. 3 COMMISSIONER BALDWIN: Just have to take 4 their word for it, it looks like. 5 COMMISSIONER LETZ: That's right. All right, 6 thank you. 7 JUDGE HENNEKE: Any other questions or 8 comments? If not, all in favor, raise your right hand. 9 (The motion carried by unanimous vote.) 10 JUDGE HENNEKE: Opposed, same sign. 11 (No response.) 12 JUDGE HENNEKE: Motion carries. 13 MR. DOMINGUES: Thank you. 14 JUDGE HENNEKE: Next item is Item Number 12, 15 consider the final plat of the Hutte Addition, Precinct 2. 16 Commissioner Williams. 17 COMMISSIONER WILLIAMS: The Court gave 18 preliminary approval last time, and nothing has changed 19 since -- between meetings, so I would make a motion that we 20 approve the final plat of Hutte Addition, Precinct 2. 21 COMMISSIONER BALDWIN: Second. 22 JUDGE HENNEKE: Motion by Commissioner 23 Williams, second by Commissioner Baldwin, that the Court 24 approve the final plat of Hutte Addition in Precinct 2. Any 25 questions or comments? 72 1 COMMISSIONER LETZ: Comment -- question. Did 2 we grant a waiver -- 3 COMMISSIONER WILLIAMS: Yes, we did. 4 COMMISSIONER LETZ: -- last time? I wanted 5 to make sure we did, so if not, we could. 6 MR. JOHNSTON: Just didn't have the final 7 plat listed last time. 8 COMMISSIONER LETZ: That's right. 9 JUDGE HENNEKE: Any other questions or 10 comments? If not, all in favor, raise your right hand. 11 (The motion carried by unanimous vote.) 12 JUDGE HENNEKE: Opposed, same sign. 13 (No response.) 14 JUDGE HENNEKE: Motion carries. Let's take a 15 10-minute break and be back promptly at 20 minutes till 16 11:00. 17 (Recess taken from 10:30 a.m. to 10:40 a.m.) 18 - - - - - - - - - - 19 JUDGE HENNEKE: We'll reconvene this regular 20 special session of the Kerr County Commissioners Court. The 21 next item for consideration is Item Number 13, consider and 22 discuss drawing 15 names from Grand Jury list and select the 23 first nine citizens that agree to serve as members of the 24 Salary Grievance Committee, per Local Government Code 25 Section 152.014 and 152.015. Jannett? 73 1 MS. PIEPER: Judge, you just said it all. 2 JUDGE HENNEKE: I love it when it works that 3 way. 4 MS. PIEPER: So, in front of you, Judge -- if 5 y'all agree to do the salary grievance like we've always 6 done it, just draw the 15 names out of the little box. We 7 have the box right up there. 8 JUDGE HENNEKE: Do we need a motion to 9 designate the Salary Grievance Committee as the first nine 10 members from the Grand Jury list that agree to serve? 11 COMMISSIONER LETZ: So moved. 12 COMMISSIONER BALDWIN: Second. 13 JUDGE HENNEKE: Motion by Commissioner Letz, 14 second by Commissioner Baldwin, that we institute a Salary 15 Grievance Committee, per Local Government Code, Section 16 152.014 and 152.015, to be comprised of the first nine 17 citizens that agree to serve of the 15 names that are to be 18 drawn from the Grand Jury list. Any questions or comments? 19 If not, all in favor, raise your right hand. 20 (The motion carried by unanimous vote.) 21 JUDGE HENNEKE: Opposed, same sign. 22 (No response.) 23 JUDGE HENNEKE: Motion carries. Is this the 24 Grand Jury list? 25 MS. PIEPER: That's it, yes, sir. 74 1 JUDGE HENNEKE: You handle it and I'll draw. 2 (Judge Henneke drew names from the box.) 3 MS. PIEPER: That makes 15. 4 JUDGE HENNEKE: I'll read the names. 5 MS. PIEPER: Okay. 6 COMMISSIONER WILLIAMS: And the winners are? 7 JUDGE HENNEKE: These are the names of the 8 individuals that will be asked to serve. Loretta Walzer. 9 Kittredge Werlein. Susan V. Johnson. Patricia Broussard. 10 Joyce Sandlin. Ed Hamilton. Natalie Bywaters. Bessie 11 Fifer. Byron Donzis. Melissa Snyder. George Skipper. 12 Ricardo Rodriguez. Tom Gould. Christine Martinez. Thomas 13 Wickham. 14 MS. PIEPER: Thank you. 15 JUDGE HENNEKE: Thank you. Next item is Item 16 Number 14, consider and approve annual accounting of the 17 Court Registry pursuant to provisions of Article 887(b) of 18 the Texas Probate Code. 19 MS. PIEPER: Okay, gentlemen. This is just a 20 formality that we do every January of the -- some of the 21 trust fund accounts that I maintain. 22 COMMISSIONER BALDWIN: I move for approval. 23 COMMISSIONER GRIFFIN: Second. 24 COMMISSIONER LETZ: Second -- third. 25 JUDGE HENNEKE: Motion by Commissioner 75 1 Baldwin, second by Commissioner Griffin, that the Court 2 approve the annual accounting of the Court Registry, 3 pursuant to provisions of Article 887(b) of the Texas 4 Probate Code, as presented by the County Clerk. Any 5 questions or comments? If not, all in favor, raise your 6 right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE HENNEKE: Opposed, same sign. 9 (No response.) 10 JUDGE HENNEKE: Motion carries. Next item is 11 Item Number 15, consider and discuss appropriate manner to 12 advise the public prior to the March 12 primary election of 13 geographical changes in voting precincts, changes in 14 precinct numbers, and change in -- changes in voting 15 locations, the exact location and dates for early voting, 16 and such other related matters as may be required. 17 Commissioner Williams. 18 COMMISSIONER WILLIAMS: I've had discussions 19 with Jannett and others who are involved in the preparations 20 for the primary, and voter registration and cards that need 21 to go out and so forth, and I bring it to the Court's 22 attention, because there is a lot of confusion out in the 23 county as to what precinct am I? Where do I vote? Why was 24 I changed? And so forth and so on, as particularly applies 25 to new voting precincts set up. So, Jannett joined me in 76 1 putting this item on the agenda to discuss how is the 2 best -- or what is the best method for making certain that 3 the public knows the geographical change, where they vote, 4 what number they are, and so forth and so on, and what plans 5 do we have to make that known, in addition to what 6 Commissioner Griffin noted this morning about the web site, 7 which is a very good start. But I just wanted to generate 8 some thoughts as to how we do it best. And -- 9 MS. PIEPER: There's a lot of people still 10 that don't have internet, also. 11 COMMISSIONER WILLIAMS: Pardon? 12 MS. PIEPER: There's still a lot of people in 13 the county that do not have the web site. 14 COMMISSIONER WILLIAMS: That's correct. So 15 we need to take care of those as well as we possibly can. 16 COMMISSIONER LETZ: I think -- and I don't 17 know -- I see Paula and Diane in the back as well. I 18 visited with Paula this morning a little bit. I think you 19 said the voting cards have been mailed out? 20 MS. RECTOR: No, they're going to the Post 21 Office today. 22 COMMISSIONER LETZ: Today. They'll be mailed 23 today, so everyone -- it's kind of a timely time to discuss 24 this. I think, really, that we probably ought to get some 25 sort of a -- either a publication, flyer. It doesn't have 77 1 to be fancy, but something that the County puts together. 2 If we get something pretty quick with the -- Paula's office 3 and Jannett's office of location, and get that to the 4 papers. And the reason I'm saying that is, I think we need 5 to use the papers as much as possible to get the information 6 out. But I think the County needs to get a -- make sure 7 we're getting the paper accurate information, exactly what's 8 needing to out, and so I think it's -- that would be my 9 recommendation, you know, for those two departments really 10 to get together and where the locations are going to be, and 11 get the maps out to the press. And then also have that same 12 thing available to anyone in the public that requests it -- 13 that comes in and requests it. 14 The other thing that Paula and have I talked 15 about this morning, it probably would be very helpful if 16 someone -- and I think probably each Commissioner should do 17 it -- drives to the -- drive and write down directions to 18 each location where voting is going to take place. Paula 19 mentioned that frequently people call in and want to know 20 how you get to a location, and that we ought to have written 21 directions that can be handed out or given over the 22 telephone to anyone that calls in as to how you get to these 23 locations. I know in my precinct, that's going to be a 24 biggie, because I've got some very hard-to-find locations, 25 unfortunately. 78 1 COMMISSIONER WILLIAMS: The maps that were 2 scanned in -- I don't know who can answer; maybe Larry or 3 Jannett. The maps that were scanned in for the web site, 4 are those available so that they could be reproduced in the 5 newspapers as to where they -- are they sufficient to 6 detect -- determine the road names, the major road names? 7 Or somebody tell me something about that. 8 COMMISSIONER GRIFFIN: The short answer is 9 no, because you're talking a couple of megabytes of -- of 10 data there, and these maps would be very, very large. 11 There's no way you can just print those out for every voter 12 precinct and put those in the paper with street and road 13 names available, or readable. But there are several ways to 14 go with this, and starting from the top, I think when we 15 publicize this, we'll need to indicate or remind people that 16 their voter precinct number is on the voter registration 17 card. That's the first thing to look at, is the voter 18 registration card, because it will tell you where to vote, 19 what precinct number you are in. Secondly, you know, you've 20 got to figure out where in that precinct do you vote? And I 21 think the directions would be a good idea, and a general 22 map, perhaps in an insert in the newspaper so that the voter 23 could pull that out separately. You know, I don't know 24 about printing costs and all that, and we'll have to look at 25 that, but I think that would be a super idea if we could do 79 1 it, have a -- have directions and an overall map showing 2 where 211 is and where 405 is and so on. 3 COMMISSIONER WILLIAMS: If we are heading in 4 the direction of authorizing -- somehow or another 5 authorizing the printing of a supplement to the newspapers, 6 which I think is an appropriate way to go, we should depict 7 the maps to the best degree we possibly can. We should also 8 depict -- or reproduce the voter registration card and 9 highlight in some -- some way -- 10 COMMISSIONER GRIFFIN: Good idea. 11 COMMISSIONER WILLIAMS: -- the number of 12 voting locations so people can equate that. There's going 13 to be a lot of folks, and Jannett and I have talked about 14 this before, who have previously been in 215; they're now 15 going to be in 211. That's a major confusion for them. 16 They need to know not only that their precinct -- voting 17 precinct has changed, but where they're going to vote, 18 because that also changes. 19 COMMISSIONER GRIFFIN: That's true all over 20 the county, I would think. 21 COMMISSIONER WILLIAMS: I'm sure it applies 22 all over the county, right. 23 COMMISSIONER LETZ: I think the -- you know, 24 I think the newspaper insert is fine, but on the printing 25 cost, I think we ought to have some that we can, you know, 80 1 set aside in some public areas, as well. I'm thinking 2 mainly of the Comfort area, where a large portion of my 3 precinct is. Most of the people don't get the Kerrville 4 papers, but we can put it in the -- you know, at the Post 5 Office, put it up, and -- or several businesses, and they 6 can pick it up, you know, if it affects them. 7 COMMISSIONER WILLIAMS: We can authorize the 8 printing of an insert. We can also get extra copies of that 9 insert to distribute around the county to the best places 10 possible. 11 COMMISSIONER GRIFFIN: Also, do we have -- 12 does the -- Paula, do you have a copy of the big map book? 13 MS. RECTOR: Yes. 14 COMMISSIONER GRIFFIN: Okay. So a citizen 15 can walk in and ask, "Here's where I live. What voter 16 precinct am I in?" And the -- pull out that map book, and 17 they can show them exactly where they are and where their 18 voting location is. So, if we put all this together right, 19 as confusing as it may be in some cases, it should be 20 doable, that we can get the word out to the citizens. 21 COMMISSIONER LETZ: My question now is, do 22 we -- we have six weeks. 23 JUDGE HENNEKE: Well, but you want to put 24 this out right before early voting. If we put it out too 25 early, people are going to lose it. So, really, the 81 1 insert -- best insert is in the papers that come out the 2 week before early voting. 3 COMMISSIONER LETZ: Actually, I think most of 4 this is more election day, 'cause early voting's going to be 5 only at several locations. 6 JUDGE HENNEKE: That's true. 7 COMMISSIONER LETZ: And we can handle the 8 early voting, I think, fairly easily. 9 COMMISSIONER GRIFFIN: We need to really 10 foot-stomp the early voting, because it is a change. And we 11 could probably put it in -- both papers could put it on Page 12 1 every day from now till early voting starts, and there 13 will still be people go to the old location. 14 COMMISSIONER WILLIAMS: The real grunt work's 15 going to be preparing what we print and making certain that 16 it tells -- it has all the information on it that we want on 17 it. That's going to be the real grunt work. 18 COMMISSIONER GRIFFIN: I suspect if we get 19 one release, just indicating what the voting locations are 20 for the voter precinct numbers, as a first step, that that 21 could be printed. That would tell everybody, after they've 22 gotten their voter registration card that has the number on 23 it, that would at least tell them where it is. Most people 24 will know where that location is. 25 MS. PIEPER: There's a lot of people that 82 1 will not read their voter card. 2 COMMISSIONER GRIFFIN: That's correct. 3 MS. PIEPER: They'll get it and think, "I've 4 already got one." They're going to chunk that new one away. 5 COMMISSIONER GRIFFIN: That's correct, so we 6 need to publicize as best we can with whatever means we have 7 available the fact that, look at your new voter card very 8 carefully, because it will have your voter precinct on it. 9 JUDGE HENNEKE: Paula? 10 MS. RECTOR: I would like to see something in 11 the paper now, as we're preparing to mail those cards out, 12 so that when people start receiving those, that they are 13 aware now to look at that card. And we understand that 14 we're going to have a big problem; there are going to be 15 some errors on those cards. We've got, you know, manpower 16 -- lots of hours into changing all these precincts, and 17 there's going to be some of those out there that we may have 18 made an error on, because we also had to do -- the single 19 member districts for K.I.S.D. were included in all those 20 changes too, so that was additional work. But I would like 21 to see something in the paper as we mail these cards out now 22 to kind of get the people's attention, and that some of 23 these other things will follow, and to, you know, pay 24 attention. 25 COMMISSIONER LETZ: Paula, could you and 83 1 Jannett get together either, you know, today or tomorrow and 2 get a short press release to the papers as to really what 3 needs to go in? 'Cause I see we need something now, 4 something the week before early voting, and then the major 5 thing the week before actual voting. It's kind of three 6 different times to get this out. 7 MS. RECTOR: Sure. 8 COMMISSIONER LETZ: And if you could -- I 9 mean, the first two -- the first one can be handled 10 relatively easily regarding the voting cards. It's the last 11 one that's going to be hard to put together, as to where 12 these voting locations are. We can get to work on that, but 13 get the information out right away. 14 JUDGE HENNEKE: I think that's good. I think 15 if -- if Paula and Jannett could get with the Mountain Sun 16 and the Times, and perhaps we could get, this week, by a 17 little insert story, "This is the voting card, here's your 18 number. If you have any questions, call in." And -- and 19 then what I think we need to do is -- is the one before 20 early voting's fairly easy. The early voting is at Zion 21 Lutheran Church. It's the next one that's difficult. And I 22 think that the suggestion of the directions is a good one. 23 I think that each Commissioner should take it upon 24 themselves to prepare two-line directions to each voting 25 location, which we can then coordinate into a voting 84 1 guide -- not a voter guide, a voting guide -- which will 2 endeavor to get published in the papers the week before the 3 March 12 election. And -- 4 COMMISSIONER BALDWIN: My intention is, 5 the -- the new area that I've gained on the western end of 6 the city that the good Commissioner at the other end of the 7 table has given me, and I appreciate it so much, I'm putting 8 together a little letter of, "Welcome to Precinct 1, the 9 number one precinct in the county," and I'll probably add 10 some of that information. I'm going door-to-door, as if I 11 was running for office, and leave the little flyer on the 12 door with that information, and kind of try to catch all 13 the -- but that's just that one area. That doesn't cover 14 the rest of my precinct as far as those line changes are 15 concerned. But I'm going to do that. 16 COMMISSIONER GRIFFIN: So, we can expect a 17 40-point banner headline that says, "Don't throw away your 18 new voter registration cards"? 19 COMMISSIONER WILLIAMS: For whatever it's 20 worth, I'll be happy to work with Paula and Jannett, Diane 21 and whomever else in helping to develop the big one. And -- 22 MS. PIEPER: That would be appreciated, 23 'cause I'm going to be swamped for a couple of days. 24 COMMISSIONER WILLIAMS: Pardon? 25 MS. PIEPER: I'm going to be swamped for a 85 1 couple days. 2 COMMISSIONER WILLIAMS: We won't start for a 3 couple days. 4 JUDGE HENNEKE: Let's -- let's impose upon 5 ourselves a deadline to have those directions. Commissioner 6 Williams? 7 COMMISSIONER LETZ: February 11. 8 JUDGE HENNEKE: February 11. 9 COMMISSIONER BALDWIN: February 11. 10 COMMISSIONER LETZ: Isn't that our next court 11 meeting, that day? 12 JUDGE HENNEKE: So we're going to have the -- 13 the directions to each voting location by February 11th, and 14 Commissioner Williams is going to take the lead in working 15 with Diane, Jannett, and Paula on the text and organization 16 of the voter reference, and then we'll see what we can do 17 about getting published in the paper. 18 COMMISSIONER WILLIAMS: And map. 19 JUDGE HENNEKE: And map. 20 COMMISSIONER LETZ: Larry, on the web site, 21 we can go down to that location and print that one page 22 pretty easy, correct? 23 COMMISSIONER GRIFFIN: Yes. Yes, it's now -- 24 it may be -- to read all the road and street names, it may 25 be a pretty large printout. 86 1 MS. PIEPER: I have individual precinct maps 2 that I've been working off of, if y'all are -- 3 COMMISSIONER GRIFFIN: We can do that. And 4 that will -- 5 JUDGE HENNEKE: We'll get as much information 6 as we can in there. 7 COMMISSIONER GRIFFIN: Jannett, one thing 8 that would be a real help to the Commissioners in developing 9 the directions, would you give each of us a list of the 10 voting locations in our precincts, with the address as you 11 have them, so that we can verify the address and all that 12 sort of thing when we write the directions? 13 MS. PIEPER: Okay. 14 COMMISSIONER GRIFFIN: That would be a big 15 help. 16 JUDGE HENNEKE: Anything else on this? Okay. 17 Thanks, Jannett. 18 MS. PIEPER: Okay. 19 COMMISSIONER LETZ: Judge, on the next 20 agenda -- I know your memory is better than mine -- we might 21 put on the agenda to figure out how we're going to pay for 22 the insert. 23 JUDGE HENNEKE: Right. 24 COMMISSIONER LETZ: So we have it covered, 25 and get an idea. Bill, if could you get -- 87 1 COMMISSIONER WILLIAMS: I'll get some idea. 2 I'll meet with both publishers. 3 JUDGE HENNEKE: Next item is Item Number 16, 4 inform the Court of additional revenue to be received by the 5 Treasurer from the County Attorney's office and make budget 6 adjustments as necessary. County Attorney, David Motley. 7 MR. MOTLEY: Let's see. Tommy had informed 8 me a few months back that -- that in order to be able to do 9 some supplementation of salaries in our office, that we 10 really need to run the money through Barbara, and so we need 11 to give Tommy and Barbara both an estimate of the -- well, 12 the -- all supplementation -- all moneys that are going to 13 be going from the County Attorney's office to the 14 Treasurer's office for -- I think we chose the balance of 15 the fiscal year. And that sum is $16,800. 16 COMMISSIONER GRIFFIN: How much? 17 COMMISSIONER LETZ: $16,800. 18 MR. MOTLEY: Is Tommy here? I don't know if 19 he had anything to add to it, or -- but that's -- that's 20 what we anticipate for the year, or the balance of the year. 21 JUDGE HENNEKE: Tommy, do you have anything 22 to add? 23 MR. TOMLINSON: No. No. The reason -- the 24 reason for this is that I felt like it was necessary to -- 25 to have all the supplemental salaries treated the same. 88 1 This is the way we treat other salaries that come from 2 outside of the County budget. And -- and, in amending the 3 budget, I would like to see -- to see this as a separate 4 amount and a separate item, so we won't lose sight of -- of 5 what the actual County part of the salary is. 6 JUDGE HENNEKE: So this will show up in the 7 budget as a salary supplement for the employees in the 8 County Attorney's office, and then will be run through the 9 Treasurer's office, and the supplement will be included in 10 the biweekly checks. Is that -- 11 MR. TOMLINSON: We will set up a -- in fact, 12 there's a revenue item in the -- on the revenue side of the 13 equation that's -- that's for the County Attorney's salary 14 supplements, and we will record the receipt of that $16,000 15 in that revenue line. That way we show in his -- in the 16 County Attorney's budget the amount we're actually spending 17 for -- for those salaries. 18 JUDGE HENNEKE: I think -- is the one you're 19 referring to the one from the State? 20 MR. TOMLINSON: No. No, it's -- it's 21 different from that one. 22 COMMISSIONER BALDWIN: So, this 16,000 bucks, 23 next October, won't show up as just salary money; it will 24 actually show up on a separate line? 25 MR. TOMLINSON: Yes. 89 1 MR. MOTLEY: It will really help, I think, in 2 the -- you know, balancing the books at the end of the year 3 and everything if salary supplements go through the Clerk's 4 office -- I mean through the Treasurer's office. She's 5 going to have to make up all the appropriate federal income 6 tax forms and things, and so everything should balance, I 7 think, using this type of a -- a method. I think it will 8 probably help her books balance out a little bit better. 9 COMMISSIONER BALDWIN: David, is this because 10 you're a lawyer or you're just real smart, that you can just 11 come up with money? How'd that happen? 12 MR. MOTLEY: I just did -- I just did what 13 the Auditor told me. 14 (Laughter.) 15 COMMISSIONER BALDWIN: Oh, a lawyer/auditor. 16 Let's see. 17 MR. MOTLEY: You know, I'm not the best -- 18 COMMISSIONER BALDWIN: How are we going to 19 correct that? 20 JUDGE HENNEKE: I believe we need -- if there 21 are no other questions, we'll need a motion to increase the 22 County Attorney's budget by $16,800, set up a salary 23 supplement expense item -- expense line item. Is that 24 correct, Tommy? 25 COMMISSIONER LETZ: We need to show where 90 1 that $16,000 is coming from as revenue? 2 JUDGE HENNEKE: It will be on the revenue 3 side, a corresponding line item on the revenue side. 4 COMMISSIONER LETZ: So moved, I guess. 5 COMMISSIONER GRIFFIN: Second -- oh, I 6 thought there was a motion. 7 JUDGE HENNEKE: Motion by Commissioner Letz, 8 second by Commissioner Griffin, that the Court increase the 9 budget for the County Attorney's office by the sum of 10 $16,800, establish a salary supplement line item -- expense 11 item in the amount of $16,800, and also corresponding 12 revenue line item also in the amount of $16,800 for the 13 remainder of this current fiscal year. 14 COMMISSIONER LETZ: One question. David, 15 where's the supplement come from? 16 MR. MOTLEY: The Hot Check fund. 17 COMMISSIONER LETZ: Hot Check fund. 18 MR. MOTLEY: That's really -- that's kind of 19 a crude name for it, but that's the colloquial name for it. 20 JUDGE HENNEKE: Any questions or comments? 21 If not, all in favor, raise your right hand. 22 (The motion carried by unanimous vote.) 23 JUDGE HENNEKE: Opposed, same sign. 24 (No response.) 25 JUDGE HENNEKE: Motion carries. Thank you, 91 1 David. 2 MR. MOTLEY: Thank you. 3 JUDGE HENNEKE: Item Number 17, consider and 4 discuss notification process for Kerr County 911 road name 5 changes. Commissioner Baldwin. 6 (Discussion off the record.) 7 JUDGE HENNEKE: Okay. And we have a request 8 also to call up Item Number 19, which is to consider and 9 discuss review of 911 road name change procedures. Well, 10 we're taking up Item 17 and Item 19. 11 COMMISSIONER BALDWIN: Yes, sir. Thank you, 12 Judge. My issue, as I provided in my notes in the backup 13 there, we never did decide how, once 911 gets the 14 information done and sends it to the Post Office and they 15 approve it -- I think that we were kind of heading toward 16 providing a letter to go out to the citizen, and then that 17 would be the notification that everything is complete and 18 everything is done at that time. I'd also like to say that 19 Cindy Guerrero from the San Antonio Post Office is here with 20 us today. She's so kind to come back to Kerrville and help 21 us walk through these things. She was up a couple weeks ago 22 with Commissioner Griffin and 911 and I, helping us put all 23 these things together, and she's very kind to come back 24 today to -- just in case we needed some help. 25 Now, if I remember correctly, last meeting, 92 1 on this letter, if we chose the letter, that we would 2 consider when Mrs. Guerrero calls us and says this 3 particular area is done and ready to go, then that is the 4 notification from the Post Office, and we could possibly 5 send out a letter, just under the County Judge's name, and 6 that would be the notification. She seems to think -- and 7 if I get out of bounds here, jump up and holler. She seems 8 to think that the two signatures would be a better way to go 9 about doing it, and she has provided us -- and if you 10 remember, we had this letter that Gillespie County used, and 11 I got about two sentences in it and felt like I needed to 12 hire an attorney the get to the third sentence. It was just 13 -- you know, just too much stuff there. And so she provided 14 me with a letter that -- that's in your packet, and it's 15 simply a suggestion, a suggested-type letter. As you can 16 see, at the top they have the, you know, United States 17 Postal Service logo and the 911 logo. We can take the 911 18 out and put the County logo there if we want to. I don't 19 know about that. 20 COMMISSIONER WILLIAMS: They're nodding their 21 heads out there. 22 COMMISSIONER BALDWIN: Y'all can fight this 23 battle later, but you'll get a fight. And, at the bottom 24 she suggested -- you know, because it was the particular 25 letter -- you know, the issue we've been dealing with in my 93 1 precinct, so she put my name down there, and I think it -- 2 personally, I think it needs to be the County Judge's 3 signature. 4 JUDGE HENNEKE: Just so long as we can put 5 your phone number. 6 (Laughter.) 7 COMMISSIONER BALDWIN: Yeah. And then this 8 morning, Mr. Sandlin handed me another sample letter -- did 9 you hand these out? 10 MR. SANDLIN: No, I just laid it there. 11 COMMISSIONER BALDWIN: This will put it off 12 for another good month. Here is a -- here is a letter that 13 Mr. Sandlin provided for us. And the -- the only question I 14 saw in it was on that second part, "as of such-and-such 15 date, at least 60 days after the mailing of this letter." 16 MR. SANDLIN: That's a suggested letter form 17 that's published -- 18 COMMISSIONER BALDWIN: Please draw through 19 that, 'cause that won't fly in here. 20 COMMISSIONER WILLIAMS: Won't fly, hmm? 21 COMMISSIONER BALDWIN: So, I heard -- our 22 little conversation at the table just ended. You kind of 23 like this other letter? All right. Well, let's just move 24 forward. 25 COMMISSIONER WILLIAMS: I have a suggestion 94 1 on the logos on this other letter. Might help us all the 2 way around to have the County logo on the left, the U.S.P.S. 3 logo on the right, 911 in the middle, with an arrow pointing 4 to 911. 5 COMMISSIONER BALDWIN: Oh, what a great idea. 6 With T.'s home number in there. 7 COMMISSIONER GRIFFIN: Superimposed heart 8 with a bull's eye. 9 MR. BALLARD: We try to support your 10 authority, Judge. 11 COMMISSIONER BALDWIN: What a terrific idea. 12 COMMISSIONER GRIFFIN: Hey, this is a good 13 exercise, and I -- my personal -- I'll go ahead and say what 14 I'm in favor of. I think we should adopt the letter that 15 Cindy has provided to us, with the County logo and the 16 Postal Service logo, signatures by the Judge and the 17 Postmaster, and then we need to work out the process of who 18 sends that. What's the flow of the letter? Does the letter 19 go to the Postmaster for signature and then come to the 20 Judge, or does it go the other way, or -- 21 MS. GUERRERO: I'll be happy to explain that. 22 COMMISSIONER GRIFFIN: And whichever letter 23 we end up using, it would have to follow some process like 24 that. 25 MS. GUERRERO: Right. That's what I'd like 95 1 to do, is try and expedite this through. And, as you say, 2 we use this letter using the County logo on this side. What 3 the process is today -- that's another reason I came, is to 4 get the signature, if this is approved, of County Judge 5 Henneke, and also the Postmaster. Once I have that, I can 6 scan that into the computer, have it compromised -- or have 7 it consolidated on the letter, and we have the letter ready. 8 And what we do is we take the data that we have for 9 addressing, we merge that from the Word program -- from the 10 Excel program into the Word program where this is set up. 11 So, the joint notification letters will be printed from my 12 office. From there, we can go two ways. I can set it up 13 with the County on the process you want to go, whether you 14 want that to go to the County for reviewing of this prior to 15 the letters going out. We have the cross-reference list 16 spreadsheet that shows each address that will be getting a 17 letter with that exact address, 'cause that's the form 18 that's used to merge the letters. Okay, so that's already 19 all approved. Now, it's whether the County wants to 20 delegate someone to review the letters, and also whether you 21 want the letters in envelopes. Because of the thousands and 22 thousands of letters that come from my office for the 97 23 counties I'm responsible for, we do not put those in 24 envelopes, and they would go out as such, almost, you might 25 say, as a flyer into the mailbox. 96 1 JUDGE HENNEKE: Actually placed in the 2 mailbox as opposed to delivered? 3 MS. GUERRERO: It will be delivered in the 4 mailbox. 5 JUDGE HENNEKE: Not mailed? 6 MS. GUERRERO: Well, the carrier that 7 delivers the mail will also put this in the box as such, 8 right. 9 COMMISSIONER LETZ: But you -- but the Post 10 Office handles that whole procedure? 11 MS. GUERRERO: Yes, sir. 12 COMMISSIONER LETZ: The County says do it, 13 and -- 14 MS. GUERRERO: Right. 15 COMMISSIONER LETZ: -- you get it to the 16 mailbox? 17 MS. GUERRERO: And that alleviates any kind 18 of postage you have to pay. That's one expense less for you 19 to worry about, which is usually the motivator to say yes, 20 let's do a joint notification letter. 21 JUDGE HENNEKE: She's dealt with county 22 government before. 23 COMMISSIONER GRIFFIN: Another question, 24 Cindy. 25 MS. GUERRERO: Yes, sir? 97 1 COMMISSIONER GRIFFIN: At that time, when -- 2 if we followed this process and you sent that letter out, 3 could you also send a copy of it -- and it needs to be -- 4 these can be in bulk or whatever else. I mean, just a way 5 to get a copy to 911 and a copy to this Court. 6 MS. GUERRERO: Do you want a copy of each 7 letter, or do you want the cross-reference list that shows 8 each one? I think you're better off with -- with that. 9 COMMISSIONER GRIFFIN: The list would work. 10 MS. GUERRERO: Right. 11 COMMISSIONER GRIFFIN: If there is some 12 notation as to which was sent, you know. In other words, 13 we wouldn't want included in that list notifications that 14 haven't yet been made, but something that officially tells 15 us the letters went out to this particular -- 16 MS. GUERRERO: Sure. 17 COMMISSIONER GRIFFIN: -- these particular 18 addresses. 19 MS. GUERRERO: Right. And any of them that 20 have -- if they are on the new address side -- it's got the 21 current address and it has a new address side. Any of those 22 that have a new address listed has a letter. 23 COMMISSIONER GRIFFIN: Okay. 24 JUDGE HENNEKE: T.? 25 COMMISSIONER GRIFFIN: That sounds slick. I 98 1 think that will work. 2 MR. SANDLIN: Question for Cindy. Will this 3 only affect the rural route boxes along -- we're talking 4 about a route. Intermixed with that, we may have some that 5 don't get their delivery on the rural route; they may get 6 their mail at the Post Office. 7 MS. GUERRERO: Are you saying P.O. box? 8 MR. SANDLIN: P.O. boxes. Is that a separate 9 issue? 10 MS. GUERRERO: That is a separate issue, 11 because P.O. boxes are not a change of mailing address. 12 They are still going to maintain their P.O. box. Therefore, 13 it doesn't involve the Postal Service, and that's where it 14 is the responsibility of the County to notify those 15 individuals. 16 COMMISSIONER LETZ: Darn. 17 MS. GUERRERO: That's going to be a separate 18 issue. 19 COMMISSIONER LETZ: How do we -- this is to 20 either -- probably to T. When you do your addressing, the 21 ones that -- how do you know which ones are post office and 22 not post office? 23 MR. SANDLIN: We use their -- the Post Office 24 provided check and edit sheets to cross-reference. When 25 we're contacting these people as part of our research to 99 1 verify what's been reported in the parcel database, they 2 tell us that they are a post office or a rural route, or, as 3 we now know, sometimes both. And in the old address field 4 that's being converted to the new one, it will show Rural 5 Route 3, whatever. We can even add another little flag in 6 the spreadsheet that shows which ones that we are confirming 7 as rural route addresses. Some of them, we've discovered 8 more and more, particularly on the west end, have dual 9 addresses; they maintain a rural route box and a P.O. box. 10 COMMISSIONER GRIFFIN: So, is there -- what 11 would be the best way, then, for us to notify people who 12 will maintain the same box number, but have a different 13 physical address because of 911 addressing? 14 MR. SANDLIN: That would be a mailout to 15 their P.O. box. 16 COMMISSIONER GRIFFIN: And -- okay. And the 17 question -- my question is, though, how do we get from the 18 fact that the roads have been renamed -- and we're going to 19 give a letter similar to this one, with perhaps just the 20 Judge's signature, that says, "Your mailing address remains 21 so-and-so. Your 911 address, including the zip plus-4 code 22 is blah, blah, blah." Well, it won't have a plus-4, but -- 23 but your 911 address is blah, blah, blah. 24 MR. SANDLIN: When -- as I envision it now, 25 like we've been doing, we -- let's say we take a 100 1 subdivision; that's the area we're working this week. When 2 we complete that subdivision as much as we can, disregarding 3 the blanks and the unknowns, then we will -- whoever we 4 ought to deliver it to, the particular person representing 5 the Court, we'll take that spreadsheet, deliver it to you. 6 Or, you know, deliver it to you on disk, or we'll print it 7 out, whichever. 8 COMMISSIONER GRIFFIN: Could you give us the 9 letter on disk? Or those that are being -- to be notified? 10 Could you give us, similar to -- in other words, if we 11 provide you with a form for the -- we're getting into the 12 nitty-gritty here, but if we provided you with a form -- 13 MR. SANDLIN: Do a mail merge. 14 COMMISSIONER GRIFFIN: Do a mail merge and 15 give it back to us on disk. We would print them out and 16 mail them in that case. 17 MR. SANDLIN: That can be done. That's very 18 similar to what we were doing in the past. Once we identify 19 that, we just -- whatever letter form you want, we'll mail 20 merge it and, like, save in a PF file per letter, and you 21 can print them, do whatever you need. 22 COMMISSIONER LETZ: And we would mail that 23 letter as soon as we get notification the Post Office has 24 mailed their letter, so it would be right after. Otherwise, 25 it might be confusing, if people start hearing that some 101 1 addresses -- we want both those letters to go out about the 2 same time. 3 COMMISSIONER GRIFFIN: Oh, sure. 4 MR. SANDLIN: Oh, sure. 5 COMMISSIONER GRIFFIN: Because they'll work 6 at the same time. That will do it. Okay. 7 COMMISSIONER LETZ: What about one more 8 category, of people who own property, possible homes, but 9 don't get any mail in Kerr County? Weekend homes. 10 MR. SANDLIN: The problem we've run into with 11 those is that a lot of times it's a weekend home, and we get 12 a lot of calls from them. Either they use a cell phone, or 13 a lot them do maintain telephone service there, so we need 14 to notify them also. But I'm just saying that all the 15 notifications need to be sent, made all at the same time. 16 COMMISSIONER LETZ: But you can -- to the 17 best of your ability, you get -- you'll have that on that 18 same disk that comes back -- 19 MR. SANDLIN: Mm-hmm. Yeah, it will just be 20 an out-of-town address, or whatever their out-of-county 21 mailing is. 22 COMMISSIONER LETZ: Okay. 23 COMMISSIONER GRIFFIN: I think that will 24 work. 25 COMMISSIONER LETZ: Will you make a note on 102 1 your flowchart? 2 MR. SANDLIN: I'll -- would you like me to? 3 COMMISSIONER LETZ: Well, what I'm going 4 to -- why don't we get this one done, then go to the next 5 topic? 6 JUDGE HENNEKE: All right. I think at this 7 time, we'll -- we probably need a motion to authorize use of 8 this joint letter notification, and just -- and distribution 9 by the Postal Service. 10 COMMISSIONER LETZ: Second -- I'll so move. 11 COMMISSIONER GRIFFIN: Second. 12 COMMISSIONER BALDWIN: I'm going to move it. 13 COMMISSIONER LETZ: Okay. 14 COMMISSIONER BALDWIN: Who is going to take 15 and clean up the joint notification letter from Kerr 911 and 16 United States Postal Service -- or from Kerr County. 17 JUDGE HENNEKE: Yeah, Kerr County. 18 COMMISSIONER BALDWIN: Take out the 911. 19 MS. GUERRERO: If you provide me with the 20 logo, I'll be happy to update the letter. 21 COMMISSIONER BALDWIN: We're going to give 22 her the logo. We're going to -- Judge, we're going to give 23 her your signature? 24 JUDGE HENNEKE: Correct. 25 COMMISSIONER BALDWIN: And you're going to 103 1 get Bob Hanson's -- 2 MS. GUERRERO: Right. 3 COMMISSIONER BALDWIN: -- signature? And 4 that's about it, huh? Okay. So moved. 5 COMMISSIONER LETZ: Second. 6 JUDGE HENNEKE: Motion by Commissioner 7 Baldwin, second by Commissioner Letz, that the Court adopt, 8 as amended, the joint notification letter from Kerr County 9 and United States Postal Service, and authorize the U.S. 10 Postal Service to distribute same upon completion of the 11 addressing changes. Any questions or comments? Cindy, does 12 that -- is that what you need? 13 MS. GUERRERO: Yes, sir. 14 JUDGE HENNEKE: Okay. If not, all in favor, 15 raise your right hand. 16 (The motion carried by unanimous vote.) 17 JUDGE HENNEKE: Opposed, same sign. 18 (No response.) 19 JUDGE HENNEKE: Motion carries. Now we'll go 20 on to Item 19. 21 COMMISSIONER LETZ: On this item, there is 22 really two parts to this. The first is very specific, and 23 it relates to a situation where the County -- or the Court, 24 by court order, has changed some road names on duplicate 25 road names, but everyone's on hold as to doing anything with 104 1 those names right now, and -- because we're going through 2 the process of getting postal routes down and getting it to 3 the -- down to Cindy's office in batches, so to speak. And, 4 a situation has come up where, in my opinion, anyway, we 5 need to pull all the duplicate names that have been made by 6 the Court so far and get those -- and direct 911 to expedite 7 those, do them out of sequence, and then I believe Cindy has 8 agreed, because of the safety factor, to expedite them 9 through her office, even though they'll be out of sequence, 10 and get those done A.S.A.P. And, in that light, I have 11 asked T. to run a new list as of probably Friday, maybe over 12 the weekend, as to what he shows as duplicate names 13 remaining in each of our precincts. And I would suggest 14 that we have -- you know, set a very close date to get these 15 resolved, and then get all of them done through T.'s office 16 and down to Cindy's office at one time so we don't have to 17 have her jumping all over the place. I think Cindy would 18 appreciate if we can just get them done. T., do you know 19 how many of these are private versus public roads? How many 20 of them need hearings? 21 MR. SANDLIN: I didn't break it down that 22 way, no, sir. 23 COMMISSIONER LETZ: Okay. I mean, I believe 24 mine are all private. 25 MR. SANDLIN: Most of those are what we call 105 1 public access roads. Regardless of the maintenance, they 2 have a public -- as we define them in the guidelines. 3 COMMISSIONER LETZ: But they're not 4 County-maintained. 5 MR. SANDLIN: Not County -- 6 COMMISSIONER GRIFFIN: None of these are 7 County-maintained in this -- on the list? 8 MR. SANDLIN: I don't know that for sure. 9 COMMISSIONER LETZ: Well, several of mine 10 are, but there's a -- T. and I need to meet on the Cypress 11 Creek one. But, anyway, I would assume all of them -- I 12 don't believe there's any that are County-maintained left in 13 my precinct, and probably not in anybody else's. I know 14 we've worked those. I would say by the next meeting, we can 15 do those without a public hearing. I'd say by the 16 February 11th meeting, we should have all these cleaned up, 17 and that way T. can get them down to Cindy and we can get 18 these solved. Because we did -- for those who don't know, 19 we had a situation where it -- almost a very bad situation 20 for the County. 21 MR. SANDLIN: By "all" -- having all these, 22 you mean the duplicate names, not the unnamed? 23 COMMISSIONER LETZ: Have the duplicates taken 24 care of. And then that will also include any duplicates 25 that we have already corrected that have not been processed 106 1 through -- through the postal system up to now. 2 COMMISSIONER BALDWIN: Let me ask a question 3 here. There are four duplicate names left in Precinct 1? 4 MR. SANDLIN: Okay. I gave away all my 5 copies. 6 COMMISSIONER BALDWIN: Let me make a 7 statement. There are four duplicate names left in Precinct 8 1. Are those just in Precinct 1, or are they in the south 9 sector? 10 MR. SANDLIN: That's -- those are just by 11 precinct. I didn't divide them into the sectors. 12 COMMISSIONER BALDWIN: If they're not in the 13 same sector, then they're not considered duplicate; am I 14 wrong about that? 15 MR. SANDLIN: Well, if we have a Canyon in 16 the north section and a Canyon in the south section, they're 17 not -- they're not duplicate. 18 COMMISSIONER BALDWIN: That's what I said. 19 JUDGE HENNEKE: That's what you said. 20 COMMISSIONER BALDWIN: So -- so I guess all 21 I'm saying is, some of these could be -- even though they're 22 in -- they're duplicate in my precinct, they may be in two 23 different sectors? 24 MR. SANDLIN: That's probably the case. 25 COMMISSIONER BALDWIN: Two different 107 1 geo-regions. 2 COMMISSIONER GRIFFIN: Here's the question. 3 Take the first one listed, T. It says "Bowie." Are 4 there -- in Precinct 1, it says duplicate road name is 5 Bowie. 6 MR. SANDLIN: Yes, sir. 7 COMMISSIONER GRIFFIN: Is there some -- so, 8 in the same geo-region in Precinct 1, there are two Bowie's? 9 MR. SANDLIN: What's the name of your 10 subdivision? 11 MS. LAVENDER: Northwest Hills. 12 MR. SANDLIN: Northwest Hills has a Bowie in 13 it. Then, just as you come around the curve going up to 14 James Avery, there's another Bowie Road, and the two don't 15 connect, and I don't think they were ever intended to 16 connect. 17 COMMISSIONER GRIFFIN: And they're both in 18 the same geo-region? 19 MR. SANDLIN: Both in the same region. 20 COMMISSIONER GRIFFIN: That is a duplicate. 21 MR. SANDLIN: Yeah, that's -- these are 22 actual duplicates, by definition, that we've shown you. 23 JUDGE HENNEKE: Just make one of those 24 Lavender Lane. 25 COMMISSIONER BALDWIN: If we're going to get 108 1 them involved, yes, after we park the new library van in 2 their yard. 3 COMMISSIONER LETZ: Well, then I would -- you 4 know, I don't think we need any action right now, other than 5 just -- we'll put this back on the agenda for February 11 to 6 get these resolved in each of our precincts. There's not 7 too many of them. They're all private roads. And at that 8 point we'll direct 911 to act on these, and any of them that 9 they have in their files. And I'd like to really thank 10 Cindy for agreeing to push these through, even though it's 11 going to be scattered all over the county. We appreciate 12 it. Then the next item is just to -- and I think T. handed 13 out a pretty picture to all of us with a flowchart. I asked 14 T. -- or I guess -- I don't know if I asked T. or I talked 15 to Dave, one or the other, that I would be very happy if we 16 could have some written procedures as to how this whole -- 17 how all the interactions go between all the entities that 18 work with 911 regarding road-naming, and T. came up with 19 this, what he's handed out. I have some revisions to it 20 that I would recommend, mainly on the flowchart person -- or 21 flowchart portion. I think at the bottom of the 911 column, 22 I'd put another oval, which is "Update roadmap," which I 23 think they do -- they would do it, but it's just so that I 24 know that they're doing it. Also, under the County column, 25 the first box where it says "Resolve duplicate road names 109 1 and name roads," it needs to, I think, say "by court order." 2 It's not until that court order is passed that the names are 3 actually changed. I'll get you a copy, T. 4 MR. SANDLIN: All right. 5 COMMISSIONER LETZ: And then, at that point, 6 there needs to be an arrow back down to 911 under the -- 7 where it says "Assign addresses per guidelines." Because 8 it's not until the County changes the name that 911 goes and 9 does the addressing guidelines changes on those roads. 10 Other than that, it looks fine to me. 11 COMMISSIONER GRIFFIN: Okay. 12 COMMISSIONER LETZ: Well, there is one other 13 item under the red box, under the County at the bottom. 14 It's -- in that box is when the County Clerk would do her 15 notification that she's currently doing after the court 16 order. She was doing it, and we need to -- her to delay 17 that. And that notification goes to the EMS services, and 18 the idea being that -- I mean, T. can't run new maps every 19 time we make a change. They're going to have to be 20 responsible for -- 21 COMMISSIONER GRIFFIN: Updating. 22 COMMISSIONER LETZ: -- updating their own 23 maps by hand. 24 MR. SANDLIN: Which they do all have in their 25 possession maps that correspond with our placeholder road 110 1 numbers, so they'll know which road name -- which unnamed 2 road got changed. 3 COMMISSIONER LETZ: But, anyway, this is a -- 4 I don't -- you know, I'll bring -- I will bring this back 5 with -- again, and if anyone has any comments, you know -- 6 COMMISSIONER GRIFFIN: Okay. 7 COMMISSIONER LETZ: -- let me know. So, this 8 is something we'll put it back on the agenda, but this is 9 pretty close, I think. And I'd like to thank T. and Dave 10 for working on this and getting some written procedures so I 11 know who's doing what. I know it's a help to me, and 12 hopefully it's a help to everybody else. 13 JUDGE HENNEKE: Any other questions on this? 14 COMMISSIONER LETZ: My last -- 15 JUDGE HENNEKE: Real good. 16 COMMISSIONER LETZ: -- comment is really 17 going back to T. also. I think everyone got a copy of this 18 new, pretty map. And he also -- I'm just going to mention 19 this. The unnamed roads remaining, he listed that for each 20 precinct, and it's -- the yellow roads on here are the 21 unnamed roads. And I think it's just -- as the time comes 22 for each of the Commissioners to, if they so choose, to find 23 those roads and name them, or not find them if they so 24 choose, whatever they want to do. 25 COMMISSIONER WILLIAMS: Which brings up a 111 1 question right off the bat. I just asked Commissioner 2 Baldwin. You've got -- under Precincts 1 and 2, you're 3 listing Ranchero. Is that the Ranchero we know and love? 4 MR. SANDLIN: Ranchero is actually -- there's 5 a -- as it's mapped and platted, you go out the long part of 6 Ranchero, and then when you come around Kerrville South 7 Drive over there, there's another part that's totally 8 separate from it that's called Ranchero Road. 9 COMMISSIONER WILLIAMS: Oh. 10 COMMISSIONER BALDWIN: Used to be. 11 MR. SANDLIN: Okay. Is it -- 12 COMMISSIONER BALDWIN: No, we will fix that. 13 MR. SANDLIN: Oh, okay. I thought something 14 had changed and I missed it. 15 COMMISSIONER WILLIAMS: Thank you. 16 COMMISSIONER BALDWIN: We'll fix that. 17 JUDGE HENNEKE: Any other questions or 18 comments on this one? 19 COMMISSIONER LETZ: Progress. 20 JUDGE HENNEKE: We'll get there. We're 21 definitely making progress. Let's go back and pick up Item 22 Number 18, consider and discuss relocating the May 28, Year 23 2002, and November 25, 2002 quarterly evening Commissioners 24 Court meetings to eastern and western location, et cetera. 25 Commissioner Williams. 112 1 COMMISSIONER WILLIAMS: Well, it's a 2 suggestion. We have the authority to do that. It's a 3 suggestion to the Court that we consider doing it. We kind 4 of briefly talked about it last meeting, but didn't make a 5 decision. I thought I'd put it on for some open discussion. 6 JUDGE HENNEKE: Questions or comments? 7 COMMISSIONER GRIFFIN: I think it's a good 8 idea -- it's a good idea if the community wants it, and as 9 one who likes to stay close to my constituents and one who 10 likes to -- as one who likes to control costs, because there 11 is a real cost in doing this, just like our -- our 12 nightly -- or quarterly nightly meetings, I would like to 13 have a little time to get with my constituents, as far-flung 14 as they may be, and see -- get a feel for what they want to 15 do. Because there is a real cost involved to this, and if 16 there's not a real need for it on their part, I would tend 17 to say, okay, when do you want to come to the courthouse, 18 then? You know, nighttime, daytime, whatever else. But 19 it's not a bad idea to pursue. I just need some time to 20 find out if this is really something that I think we ought 21 to do. 22 COMMISSIONER WILLIAMS: Fine. 23 COMMISSIONER BALDWIN: Personally, I think it 24 would be a little fun. I think it would be a fun thing to 25 do. 113 1 COMMISSIONER LETZ: Can we do it in Cypress 2 Creek Schoolhouse? 3 COMMISSIONER BALDWIN: Cypress Creek, nobody 4 will find it. 5 COMMISSIONER GRIFFIN: We can do it at Elm 6 Pass Fire Station. 7 COMMISSIONER WILLIAMS: Get lost getting 8 there. 9 COMMISSIONER LETZ: Bill, let me -- I will 10 also talk to people in Precinct 3, 'cause, I mean, they 11 don't live in Center Point, but a lot of them live a lot 12 closer. I'll find out, and I'll -- I pretty much agree with 13 Larry. I don't have a problem with doing it. 14 COMMISSIONER WILLIAMS: Get some input. I'll 15 put it back on if need be. 16 COMMISSIONER BALDWIN: (to Rosa Lavender) 17 Are you serving refreshments at the Precinct 1 Commissioners 18 Court meeting? 19 JUDGE HENNEKE: Are we having the meeting at 20 her house now too? Golly. Okay. So, we'll bring that one 21 back after -- 22 COMMISSIONER WILLIAMS: After some input from 23 a couple Commissioners. 24 JUDGE HENNEKE: Good. 25 COMMISSIONER LETZ: I'll be right back. 114 1 There's something in my box I need to get for the next item. 2 You can call it. 3 JUDGE HENNEKE: Key this one up. We'll take 4 up Item Number 20, consider and discuss modification of Kerr 5 County Subdivision Rules and Regulations and set a public 6 hearing regarding same. Commissioner Letz. 7 COMMISSIONER LETZ: At our last meeting, we 8 discussed subdivision changes, and I thought it was kind of 9 hastily put together. I don't know that it's a lot more -- 10 it's still hastily put together, but I have talked with a 11 few more people, made a few comments and changes to it. 12 What I handed out are the -- the revisions that I handed out 13 last time. I drew a line through one item. It's probably 14 going to be easiest -- I wasn't sure the order these were 15 in. If everybody would go to the fourth page in the 16 handout, we'll start with that one. It came out -- there's 17 -- where did the extra one go? 18 COMMISSIONER BALDWIN: Over here. 19 COMMISSIONER LETZ: Might hand them to anyone 20 else in the audience that wants them, and the press. 21 COMMISSIONER WILLIAMS: Page 4? 22 COMMISSIONER LETZ: Yes, the one that starts 23 6.035. And this is the alternate plat approval process for 24 subdivisions with less than four lots. The idea here is 25 that, at the Commissioner's discretion, any subdivision with 115 1 less than four lots can be handled with both a preliminary 2 and final lot -- plat approval at one court meeting. The 3 plat has to be the same; the same requirements are there. 4 It's just that it can all be done at one meeting at the 5 court. And this way, I think we solve the problems on a lot 6 of minor lot changes, line changes, things of that nature 7 that we get that really were bogging down the public. 8 COMMISSIONER GRIFFIN: Let me ask a question. 9 Does that -- does that also include, say, combining two 10 lots? 11 COMMISSIONER LETZ: Mm-hmm. 12 COMMISSIONER GRIFFIN: If somebody just wants 13 to combine two lots, which we think is a good thing, anyway, 14 that same process would apply. And, I -- I think everybody 15 got a copy of -- of the couple out in Shalako Estates that 16 said they got statements of huge costs from -- of what it 17 was going to take and so on, and this will fix that. 18 COMMISSIONER LETZ: Yeah. 19 COMMISSIONER GRIFFIN: Right? Okay. 20 COMMISSIONER LETZ: Yes, sir, because a 21 revision of lot -- I mean a revision of plat is the same -- 22 you know, the same -- basically the same thing as a plat, 23 so, yes. And if it doesn't, the intent would be to go ahead 24 and do that, you know, as well as it is to solve that 25 problem as well. And I think the language does probably 116 1 read that way. 2 COMMISSIONER BALDWIN: I hope it does. That 3 particular letter from Shalako -- 4 COMMISSIONER GRIFFIN: Says, well -- 5 COMMISSIONER BALDWIN: -- was excellent, and 6 there may be other similar type things that we're going to 7 have to deal with down the line. 'Cause that -- 8 COMMISSIONER LETZ: Well, there was a -- I 9 mean, the individual from Creekwood also -- 10 COMMISSIONER GRIFFIN: Mm-hmm. 11 COMMISSIONER LETZ: -- made that comment. I 12 believe the gentleman -- he waved his hand -- that wrote the 13 letter is in the audience. 14 COMMISSIONER BALDWIN: Oh, I see. Okay. 15 COMMISSIONER LETZ: I think it does solve 16 that problem. And the whole idea is -- and the next item 17 we're going to talk about will lower the cost of a lot of 18 platting quite a bit, I think. 19 COMMISSIONER GRIFFIN: So it amounts to, 20 then, get it surveyed and platted, bring it to -- and file 21 it, bring it to the Court, and pay the filing fee. 22 COMMISSIONER LETZ: They have to get the 23 mylar, and it will -- 24 COMMISSIONER GRIFFIN: That's it. 25 COMMISSIONER LETZ: There still would be 117 1 certain certifications. They'd probably have to still go 2 through 911. I mean, even if they don't, we have to talk 3 with 911, get some sort of certification. I don't know if 4 they want to look at all of them or not. If there's no road 5 name involved, I think it can be waived. I think we can 6 give the County Attorney -- not the County Attorney, the 7 County Engineer -- authority to, you know, waive that in 8 that situation. A lot of times, one that I've been told we 9 probably should not take off is the electrical -- the 10 utility sign-off, because that's something that we just 11 don't have any control over. That's something we can really 12 get in a bind with easements if we start changing lot lines 13 and utility companies don't have easements. 14 JUDGE HENNEKE: Right. 15 COMMISSIONER BALDWIN: Commissioner Letz, 16 this -- this is for subdivisions with less than four lots. 17 How did you arrive at the number four? 18 COMMISSIONER LETZ: Arbitrary. 19 COMMISSIONER BALDWIN: Why not six? 20 COMMISSIONER LETZ: It just seemed that, you 21 know -- 22 COMMISSIONER BALDWIN: Just a nice number? 23 COMMISSIONER LETZ: Just seemed like a nice 24 number. I thought two was too little, five was too big. 25 Really no rhyme or reason; it can go up or down. It 118 1 wasn't -- I just think we need to really -- two is the one, 2 you know, we get on most of them, but occasionally, like the 3 one this morning, that was one that maybe should apply, and 4 that was going from four to three. 5 COMMISSIONER BALDWIN: I tend to agree with 6 you. I was just wondering if there was some relation to 7 some new law or something. 8 COMMISSIONER LETZ: Not that I'm aware of. 9 Purely arbitrary on that. And, you know, I know that if we 10 went -- the higher that number got, the more opposition that 11 there'd be to do it. 12 COMMISSIONER GRIFFIN: Sure. 13 COMMISSIONER LETZ: So I tried to slide in at 14 four. 15 COMMISSIONER GRIFFIN: Good number to start 16 with. If it doesn't work, we can change it. 17 COMMISSIONER WILLIAMS: Change it to three. 18 COMMISSIONER BALDWIN: Or six. 19 COMMISSIONER LETZ: And to go along with 20 these revisions, at the same time, we're looking at -- this 21 would be the -- the second page -- excuse me, the first page 22 of the handout, entitled "Suggested Revisions," and the Item 23 6.03 in our Subdivision Rules, certifications, who signs 24 off. And, basically, I took a pretty hard look at those, 25 and on 6.03 -- well, let me just say one thing. The second 119 1 page is currently that page, Page 23 of our Subdivision 2 Rules, and that's almost a little bit easier to look at who 3 signs off. I think the comments under 6 point -- the first 4 one listed, 6.03.C -- 3.B. In that certification, as it 5 currently is, the surveyor certifies if it's in a floodplain 6 or not. To me, if it is -- if that surveyor -- and their 7 license is on the line for that. If it is not in a 8 floodplain, I see no reason to send it to get the floodplain 9 administrator to sign off and say it's not in a floodplain. 10 You have a licensed engineer whose license is on the line. 11 So, the floodplain, which is Item G listed, that would only 12 apply if the surveyor says it's in a floodplain. That will, 13 one, speed it up, and two, reduce the fee that is charged 14 for -- I think it's 30, 40-some-odd dollars for that review. 15 COMMISSIONER GRIFFIN: Good. 16 JUDGE HENNEKE: What happens, though, if the 17 surveyor makes a mistake? 18 COMMISSIONER LETZ: His license is on the 19 line. 20 JUDGE HENNEKE: Then the surveyor makes a 21 mistake, someone goes out there and builds a large home, and 22 it turns out to be in the floodplain. Surveyor's license is 23 on the line, but the -- the homeowner is also in violation 24 of the floodplain regulation. 25 COMMISSIONER GRIFFIN: But he gets a pass, 120 1 because a licensed surveyor signed off on it. And that's 2 just like if a licensed surveyor goes out and puts a wrong 3 line on the ground and you build your house where he said 4 you could build it; the owner's got a real case that -- that 5 his house is okay, and the surveyor's the bad guy. 6 COMMISSIONER LETZ: I don't know. 7 COMMISSIONER GRIFFIN: You know, I mean, 8 anybody could make a mistake. The floodplain administrator 9 can make a mistake also. 10 COMMISSIONER LETZ: I see our former outside 11 counsel squirming about the issue. 12 JUDGE HENNEKE: I have a -- I have to say I 13 have a problem with that, because we administer the National 14 Floodplain Insurance program at the county level, and if we 15 have anyone other than our designated floodplain 16 representative certifying that the property is not in the 17 floodplain, and the homeowner or the builder is relying on 18 that certification, then I think we leave ourselves open to 19 potential problems with the National Floodplain program. I 20 don't know. I'm just -- I'm doing some noodling here 21 without the benefit of any research or anything like that, 22 but that one -- Franklin, do you have anything to offer? 23 MR. JOHNSTON: I think in the past, the 24 surveyors have complained about establishing floodplains. 25 They went to the, you know, U.G.R.A. or the City or someone 121 1 to give them a PFE to go by. I don't think they established 2 that. They look at the little map -- the map and they draw 3 a line in, but that line is real nebulous. That's not 4 exact. 5 COMMISSIONER LETZ: But the current 6 certification says that -- I mean, they may go -- you know, 7 if we're going to do that, then we should take the 8 certification off of the -- 9 COMMISSIONER GRIFFIN: Off the surveyor. 10 COMMISSIONER LETZ: -- surveyors, because 11 right now they're the ones that certify it. But what we're 12 doing -- now, maybe we need to do it -- we're giving -- I 13 don't want to be critical of U.G.R.A. 14 COMMISSIONER GRIFFIN: No. 15 COMMISSIONER LETZ: But their fee structure 16 is pretty high. Every subdivision, every plat, is based on 17 number of lots and everything else. It gets very expensive 18 to the developers. I just don't see any reason, when the -- 19 when it's not in a floodplain, nowhere near a floodplain, 20 for it to -- for them to have to -- for the developer to 21 have to, you know, pay those fees. 22 JUDGE HENNEKE: They charge a floodplain 23 certification per lot? 24 COMMISSIONER LETZ: I don't know if it's per 25 lot, but they do -- 122 1 JUDGE HENNEKE: Per review, isn't it? 2 COMMISSIONER LETZ: Maybe per review. 3 COMMISSIONER GRIFFIN: I think per review. 4 MR. JOHNSTON: They charge it even if it's 5 not in the floodplain; they don't have to review it. 6 COMMISSIONER GRIFFIN: Let me correct one 7 little thing here, because it got used twice. U.G.R.A. does 8 not certify floodplain. 9 COMMISSIONER LETZ: Right. 10 COMMISSIONER GRIFFIN: Our floodplain -- our 11 designated floodplain representative certifies the 12 floodplain. It's just like O.S.S.F. There may have been a 13 time when U.G.R.A. really did certify septic systems, but 14 they don't certify septic systems since our -- we wrote the 15 new rule last year. It is our Designated Representative, 16 period. That's an individual, it's not an organization. 17 Speech finished. 18 COMMISSIONER LETZ: I agree. The Judge 19 corrected me; it's a one-time -- it's a flat $30 fee, yeah, 20 $30 review fee. 21 JUDGE HENNEKE: The reason I want to be so 22 careful on that is -- is, if we get crossways with the 23 National Flood Insurance program, they can pull the program 24 from Kerr County. 25 COMMISSIONER LETZ: Right. 123 1 JUDGE HENNEKE: Which will leave a lot of 2 people in a lot of trouble, and also puts us in a bad 3 situation, then, since by state law we are mandated to be in 4 the program. 5 COMMISSIONER LETZ: Well, I guess -- you 6 know, and I understand that, and I -- you know, I would -- 7 it's -- my concern is that we get plats handled 8 expeditiously. 9 JUDGE HENNEKE: Right. 10 COMMISSIONER LETZ: At a reasonable cost. 11 And I think, you know, somebody has to make the 12 determination if -- either they all have to be certified, or 13 we have to decide some criteria as to what goes to be 14 certified, which means somebody has to sign off somewhere 15 before that if it's in a floodplain. And our maps are so -- 16 you know, for the county are so inexact as to exactly where 17 the floodplain boundaries are. That's a -- that's what the 18 engineers don't like -- the surveyors don't like, because, 19 you know, their licenses are on the line, and -- you know. 20 JUDGE HENNEKE: If we take the surveyors' 21 certification as to floodplain off, that will probably save 22 more dollars than the fee to do our floodplain 23 administrator. 24 COMMISSIONER LETZ: But if there's -- if 25 there's a question, I believe they require the surveyors to 124 1 go find -- establish the -- I mean,, the surveyors go out 2 and establish it, don't they? 3 MR. JOHNSTON: They draw it on the -- on the 4 plat, yes. 5 JUDGE HENNEKE: It's the certification we're 6 talking about, not the drawing on the line. The drawing on 7 the line is really between the surveyor -- 8 COMMISSIONER LETZ: Okay. 9 JUDGE HENNEKE: -- and the property owner. 10 COMMISSIONER GRIFFIN: He draws it on the 11 line, and the floodplain administrator says yes, indeed, 12 that's true and correct. 13 JUDGE HENNEKE: I think it's the 14 certification that's the issue, Jonathan. 15 COMMISSIONER LETZ: So we'll change the 16 surveyor's and leave the floodplain -- 17 JUDGE HENNEKE: That would be my suggestion. 18 COMMISSIONER LETZ: Okay. 19 JUDGE HENNEKE: I'm just concerned about the 20 potential down side to everybody. 21 COMMISSIONER LETZ: Okay. The other one, 22 going down to the certification for Headwaters. To me, 23 their certification is rather bizarre. They write these 24 things, and I don't know how it got to where it is, but 25 their certification currently reads, "I certify that the 125 1 subdivision platted hereon meets the rules and regulations 2 of Headwaters Underground Water Conservation District 3 regarding private or public water supply provisions." To 4 me, that doesn't make any sense at all, because they need to 5 be certifying -- the only thing that Headwaters certifies 6 from our standpoint is water availability requirements, and 7 those only apply for -- under certain conditions. So, I 8 think we need to change that certification that they have 9 met -- the plat meets water availability requirements, 10 period. And if it's -- if they're exempt under the 11 conditions that we have in our criteria, it doesn't need to 12 go to Headwaters. 13 JUDGE HENNEKE: I agree. 14 COMMISSIONER LETZ: Next one is on 15 certification, which is on-site septic or on-site sewage 16 facilities. And I would propose that we change this, that 17 that is only sent to our Designated Representative to sign 18 off on if it is less than 5 acres. If it's under a -- and 19 the reason is, the whole reason we have a 5-acre limitation 20 is, one, for water, but also that it's a minimum -- well, 21 with septic, you can certainly develop a septic system on a 22 5-acre lot. I mean, there's no way you couldn't be able to 23 do that, that I'm aware. If you start getting less than 5 24 acres or something, you know, then I would say let it go 25 over there, because there are some -- you know, somewhere 126 1 you have to draw the line. Might as well be a 5-acre 2 minimum lot size. If there's a water system, if it's less 3 than 15 connections, which is a nonlicensed system, it goes 4 under water availability requirements -- no, septic. 5 JUDGE HENNEKE: Septic. 6 COMMISSIONER LETZ: We're on septic now. 7 Well, actually, I had if it goes -- maybe I ought to change 8 that back. Community sewage systems, who certifies those 9 right now? T.N.R.C.C. still? 10 JUDGE HENNEKE: T.N.R.C.C. certifies 11 community sewage treatment facilities. 12 COMMISSIONER LETZ: Okay. That's water. 13 Water -- I mean gallons. 14 COMMISSIONER GRIFFIN: Gallons. 15 5,000 gallons a day, T.N.R.C.C. has to approve. 16 COMMISSIONER LETZ: Okay. 17 COMMISSIONER GRIFFIN: 5,000 gallons or more. 18 COMMISSIONER LETZ: So, you know, if it's 19 under that scenario, a community sewage system, they don't 20 need to be involved anyway. So, basically, we'll be 21 removing a whole lot of subdivisions from U.G.R.A. -- or our 22 Designated Representative's review, which will also speed 23 things up and save quite a bit of money. 24 COMMISSIONER BALDWIN: Are you saying that 25 U.G.R.A. wouldn't -- our Designated Representative would not 127 1 sign off on it unless it was under 5 acres? 2 COMMISSIONER LETZ: Yes. 3 COMMISSIONER BALDWIN: If it's 5 acres or 4 more, we don't know -- we're not sure that -- I'm not going 5 to know for sure if the well and septic tank are at the 6 distance they're supposed to be from each other? 7 JUDGE HENNEKE: Well, when they apply for 8 their permits to do either well or septic, then they'd have 9 to establish their set-asides. What Jonathan is suggesting 10 is -- 11 COMMISSIONER BALDWIN: I don't know that, 12 though. 13 JUDGE HENNEKE: Well, they haven't built 14 anything, so we don't know whether it's possible yet or not. 15 I think what Jonathan is saying is we don't send someone to 16 have their plat reviewed simply for the Designated 17 Representative to say, "Well, yeah, this is capable of 18 having a septic system and a well put on it. 19 COMMISSIONER LETZ: Which is all we do. They 20 still have to go back and get a permit if they decide to do 21 anything. 22 COMMISSIONER GRIFFIN: If they want to put a 23 septic system in, they've got to go get a permit. That's 24 when they're going to look at set-asides, look at all the 25 rules that apply. Just to say that this bare piece of 128 1 ground out there that's more than 5 acres -- yeah, we're 2 going to certify, yeah, you can put a septic system there, 3 'cause there is one that will fit there. It may be an 4 aerobic or a fancier one, but there would be -- you can get 5 a septic system on 5 acres or larger. 6 COMMISSIONER LETZ: So, those are the changes 7 that I would propose. There's also -- in the handout, there 8 is a memorandum from Stuart over at U.G.R.A., who is our 9 Designated Representative, regarding some language, but that 10 really is not germane at the moment, because if we take them 11 off, we need to modify this again, if we proceed with taking 12 them off of most certifications and adjust that -- their 13 certification accordingly. 14 COMMISSIONER GRIFFIN: That's talking about 15 exemption criteria. That's different. 16 COMMISSIONER LETZ: If -- what I would 17 recommend, then, at this point is to just go ahead and set 18 the public hearing up for the -- 19 JUDGE HENNEKE: We'll need to approve the 20 changes so they can be on file, and the public hearing would 21 have to be the first meeting in March, at this stage. 22 COMMISSIONER LETZ: Let's bring it back at 23 the next meeting with these changes written up so 24 everyone -- so we can approve the exact language, and then I 25 will get with U.G.R.A. to make -- and then we can work on 129 1 the certification at the same time, so we don't have to try 2 to change them at the public hearing. 3 JUDGE HENNEKE: Okay. All right. At this 4 time, we're going to go into Executive Session. We have a 5 few items to be completed. I want to ask the Court's 6 preference. Do you want to stay in session and finish up 7 the items after the Executive Session, before we break for 8 lunch, or do you want to break for lunch immediately after 9 the Executive Session and come back and finish up those 10 items before we have our workshop? 11 COMMISSIONER LETZ: I'd rather come back at 12 1 o'clock. 13 COMMISSIONER BALDWIN: I would, too. I have 14 a lunch meeting I'd really rather go to. 15 JUDGE HENNEKE: All right. For everyone's 16 planning purposes, we're going to go in Executive Session 17 right now. Immediately after Executive Session, we will 18 recess and be back at 1 o'clock to complete the remaining 19 items of business before we go to the workshop scheduled for 20 1:30. 21 COMMISSIONER LETZ: We will not take any 22 action in Executive Session. 23 JUDGE HENNEKE: So the Court will now go into 24 Executive Session, pursuant to the provisions of the Local 25 Government Code. 130 1 (Discussion off the record.) 2 (The open session was closed at 11:52 a.m., and an Executive Session was held, the 3 transcript of which is contained in a separate document.) 4 - - - - - - - - - - 5 JUDGE HENNEKE: Okay. Commissioners Court 6 has completed its Executive Session and has now resumed the 7 open session. No action is required as a result of the 8 Executive Session. We'll now recess for the noon break and 9 return at 1 o'clock. 10 (Recess taken from 12:17 p.m. to 1:00 p.m.) 11 - - - - - - - - - - 12 JUDGE HENNEKE: It is now 1 o'clock on 13 Monday, January 28th, and we'll reconvene this regular 14 special session of the Kerr County Commissioners Court. The 15 next item for consideration is Item Number 21, consider and 16 discuss "General Requirements for Reliable Outdoor Burning" 17 contained in Title 30 of the Texas Administrative Code, 18 Chapter 111, Subchapter B, Rule 111.219. Commissioner 19 Griffin. 20 COMMISSIONER GRIFFIN: I put this on, Judge, 21 just for information for the Court, and to try to spread the 22 word that although, you know, this is the Court -- and we do 23 have the authority and have a burn ban rule on how we do 24 that, and that seems to be working pretty good, as far as I 25 can tell. But this was brought to my attention through 131 1 Judge Henneke from the Ingram Fire Department, that there 2 are rules in regard to burning that T.N.R.C.C. has on 3 outdoor burning. And -- and it -- this in no way conflicts 4 with, but actually is a separate part of the whole process 5 of controlling burning in Texas, outdoor burning. And if 6 you look down at Paragraph 6A, which is the real -- is what 7 triggered this, and where it says, "The initiation of 8 burning shall commence no earlier than one hour after 9 sunrise," and that by 5 o'clock, the fire should be dying 10 down, in essence, is what that paragraph says. So that the 11 problems that the fire departments are having is -- is that 12 apparently some people will run home and -- or run out to 13 their place at 5 o'clock, 6 o'clock at night, just before 14 sunset, light a big fire. By the time it gets dark, it's 15 roaring good, and the fire departments are getting calls 16 that somebody's house is on fire, and it's really not the 17 thing to do. Can we enforce that strictly? I suspect it 18 would be very difficult to do so, but I think most of the 19 citizenry, if they knew it, would probably abide by the rule 20 that -- that you really should burn between -- start fires 21 between the hours of 9:00 -- or one hour after sunrise, and 22 try to have them out by -- obviously, some fires are going 23 to be smoldering after that -- after dark, and that is not a 24 problem, but it just says they shouldn't be growing after 25 dark, is what that rule is for. So, this was really for 132 1 information, and I would hope that we could get as wide a 2 dissemination as we can. 3 COMMISSIONER LETZ: On that point, I know 4 that the dispatchers at the Sheriff's Department, they don't 5 particularly cite the rule, but they are telling people now 6 that it needs to be out by sunset. 7 COMMISSIONER GRIFFIN: Mm-hmm. 8 COMMISSIONER LETZ: As part of their 9 standard -- you know, they call in for a burn of some sort. 10 COMMISSIONER GRIFFIN: And apparently 11 volunteer fire departments will respond to calls that there 12 is a fire, blah, blah, blah, and as more people are getting 13 more cell phones, they'll call in those kind of things. 14 They have to respond to them, and it's expensive and all 15 that, costs money to do that. So, if we can cut that down, 16 it would be good. 17 COMMISSIONER LETZ: If the papers are going 18 to write an article about that, it would be good, 'cause 19 this is the time of year when there's a great deal of 20 proscribed burning that goes on, from coastal fields to 21 fires out on ranches, which everyone, including myself, 22 support. But I think it's -- you know, they do need to 23 report them. It's very, very important that when they're 24 doing a controlled burn of any type, whether it be brush 25 piles or field, that you call the fire -- or that every 133 1 county just has one number that has to be called now; it's 2 handled out -- and if people would remember to do that, it 3 would save a lot of time and money for the volunteer fire 4 departments. 5 COMMISSIONER WILLIAMS: I thought enforcement 6 would be really interesting on Sub. B down there; Sheriff's 7 Department sends a deputy out to tell somebody that they 8 commenced when the wind was only 5 knots or less or was more 9 than 20 knots. That's going to take some doing to figure 10 all that out. I'm glad we're not enforcing that. 11 COMMISSIONER GRIFFIN: It has some 12 enforcement difficulties, but -- by the way, and this is 13 Texas Administrative Code. This is not a Kerr County court 14 order. 15 COMMISSIONER WILLIAMS: I understand. 16 COMMISSIONER GRIFFIN: I just want to point 17 that out so that everybody understands. That was all. 18 JUDGE HENNEKE: We want to give our thanks to 19 Mr. Gazaway out of city of Ingram Fire Department for 20 bringing this to our attention, because it is an issue 21 that's causing, as Commissioner Griffin said, some 22 consternation, particularly for the local volunteer fire 23 departments. Okay. Next item is Item Number 22, consider 24 and discuss parameters for agreement with the City of Ingram 25 regarding approval of subdivision plats in the Ingram ETJ. 134 1 Included in your books is the letter from Danny Edwards 2 regarding the new legislation which requires cities and 3 counties to come to some agreement by April 1st regarding 4 regulation of subdivision plats in the ETJ. Mr. Edwards 5 expresses the fact that Ingram City Council has expressed 6 the desire to have jurisdiction in those matters. I think 7 our County Engineer has some questions or concerns about 8 that. Franklin? 9 COMMISSIONER LETZ: If he doesn't, I do. 10 MR. JOHNSTON: Well, I talked earlier about, 11 I think, the municipalities have different standards in the 12 law to enforce Subdivision Rules by. They could use County 13 standards if they so choose, but I don't know if they have 14 anyone there to actually enforce them or to interpret them. 15 COMMISSIONER GRIFFIN: I talked with Franklin 16 a little bit on this, and there's some indication that -- or 17 did you get -- let me -- I don't want to put words in your 18 mouth. Did you get the feeling that the City of Ingram may 19 be willing to just adopt our Subdivision Rules in the ETJ? 20 If they did -- and if they had -- 21 MR. JOHNSTON: Up to this point, they always 22 say that they -- they go by Kerr County's subdivision 23 standards. 24 COMMISSIONER GRIFFIN: We may have some 25 reason to negotiate that with them. 135 1 COMMISSIONER LETZ: I guess my -- 2 COMMISSIONER GRIFFIN: As long as they're not 3 imposing different rules or more stringent or less 4 stringent. 5 COMMISSIONER LETZ: My concern is -- and it 6 goes for, you know, the City of Kerrville, too; I'm not 7 picking on the City of Ingram -- is that they -- you know, 8 that before I'm willing to go sign off and give them -- you 9 know, let them act on our behalf in these areas, I want to 10 know that they're going to really follow the rules. I mean, 11 I know if both -- well, City of Kerrville is an example, in 12 the past where they, you know, have not been as strict as 13 they should have been in some areas on inspections, and 14 hopefully they will have corrected those by now. But I'll 15 have this same discussion on Thursday night, that, you know, 16 we devoted a great deal of money and time to making sure our 17 subdivisions are done properly in the county, and it's a 18 different -- when you get into the ETJ, the further rural 19 you get, it's a lot different problems, and subdivisions are 20 very different. And I just -- you know, I don't mind 21 letting them do the work, but they need to understand really 22 what they're doing, and they have to do what we want. 23 That's just my only concern, is this -- you know, and the 24 ETJs, they get -- you know, you're talking -- I guess is it 25 one mile? 136 1 MR. JOHNSTON: One-half mile for this side of 2 town. 3 COMMISSIONER LETZ: One-half mile. But you 4 start grabbing -- I mean, when you have towns that are kind 5 of odd-shaped, you start grabbing an awful lot of real 6 estate; a lot of that Goat Creek area where we've had 7 subdivisions in that area, and these -- like that one -- I 8 can't remember the guy's name. I know the -- 9 JUDGE HENNEKE: Business Park? 10 COMMISSIONER LETZ: Yeah, Business Park. 11 Larry Richter. That's one that, you know, we've spent a 12 great deal of time on that, and they're going to have to 13 have a staff to do that type of in-depth work, 'cause I 14 believe it will probably fall within the ETJ. 15 COMMISSIONER WILLIAMS: That's my concern, 16 you know. If they adopt our rule, that's fine, use them. 17 But who's going to certify that they have, in fact, applied 18 them to the plats that come before them? That's my concern, 19 same as you're talking about. 20 COMMISSIONER LETZ: And I'll say this, and 21 y'all will hear me say it on Thursday night; in either 22 event, if it's in the ETJ, I think that the cities need to 23 have a spot where they could -- at least the Commissioner, 24 at a minimum, signs off, so at least we're aware of it. I 25 mean, 'cause I know in all -- you know, the City of 137 1 Kerrville has a tendency not to let us know what's going on 2 sometimes. It's improving, but I just think we need to 3 continue to keep that going in the direction of good 4 communication back and forth, and I think the way to do 5 that, and for the -- us to be aware of what's going on in 6 our precincts, if it's in the ETJ, is to have us sign off on 7 it. 8 COMMISSIONER WILLIAMS: If I read this right, 9 Judge, this particular section of the law that's been cited 10 here, we have until a certain date to reach an agreement 11 with other jurisdictions regarding this; is that correct? 12 JUDGE HENNEKE: April 1st. 13 COMMISSIONER WILLIAMS: Okay. That being the 14 case, then, why couldn't those same things -- the point like 15 you just made, Commissioner -- be embodied in that 16 agreement? If they have to work with the County Engineer, 17 somebody has to -- has to enroll the County Engineer's 18 expertise in looking over this so they're not left out in 19 the cold. 20 JUDGE HENNEKE: Well, we can do anything we 21 want to in the agreement, as long as we come to an 22 agreement. I mean, I'm not sure that we want to task our 23 County Engineer with looking over plats if someone else is 24 doing the approval process. 25 COMMISSIONER WILLIAMS: Except that -- 138 1 JUDGE HENNEKE: Except I don't want to give 2 the approval process to someone who doesn't have the 3 technical expertise to do the approval process correctly. I 4 mean, any jurisdiction, be it City of Kerrville, City of 5 Ingram, do they have someone on staff who can evaluate a 6 drainage study? Do they have someone on staff who's going 7 to go out and do the necessary inspections of the roads? Do 8 they have the technical expertise to handle the job of 9 approving the plats? Or is it something where we're going 10 to end up with substandard -- 11 COMMISSIONER GRIFFIN: And I think that 12 probably is the first parameter, as -- as stated in the 13 agenda item. 14 MR. JOHNSTON: I think that statute says it 15 doesn't have to be -- the municipality doesn't have to be 16 the one that does it; the County can do it. There's another 17 chapter that says -- 18 JUDGE HENNEKE: Yeah. 19 MR. JOHNSTON: -- they can agree to have the 20 County do it. 21 COMMISSIONER BALDWIN: Yeah, it doesn't 22 matter who does it. It's -- one or the other needs to do 23 it. You need to have that agreement in place, is what it's 24 all about. 25 COMMISSIONER LETZ: But, I mean, we get into 139 1 the road issue; this goes with both cities in the county. 2 While they may be doing -- working on plats, a lot of the 3 roads in the ETJ are still county roads. Majority -- all 4 the roads, almost, are county roads, and we're responsible 5 for them, so when it comes to traffic and what we're doing 6 on volumes and the conditions of the roads outside the 7 subdivision, we have to still be involved. 8 MR. JOHNSTON: So we have an interest in all 9 the ETJ's. If someone else approves those roads, then they 10 turn them over to us for maintenance and we don't have any 11 input, we may be accepting roads that don't meet our 12 standards. 13 COMMISSIONER LETZ: Or just different -- you 14 know, or different. I mean, they may be -- 15 MR. JOHNSTON: Possibility. 16 COMMISSIONER WILLIAMS: Well, one of them's 17 in your precinct. The Horizon, remember that? 18 COMMISSIONER BALDWIN: Be careful. Yes, I do 19 remember that. 20 COMMISSIONER WILLIAMS: Yeah. 21 COMMISSIONER BALDWIN: And it finally worked 22 out. It wasn't the prettiest thing in town, but that's the 23 City of Kerrville, with a huge staff of -- professional 24 staff. I -- this is concerning me, the Ingram thing. Of 25 course, that's Larry's deal. If you just want to give the 140 1 county away, let's go do it. 2 COMMISSIONER GRIFFIN: I would say that 3 the -- there are primarily two parameters that we -- that -- 4 to reach agreement. One is the technical expertise, and 5 what is the joint -- what kind of joint review is there? It 6 may be very minimal, something according to what Jonathan 7 says. Or perhaps it is, yes, they can approve the platting 8 according to our rules, but when it comes to inspections, 9 maybe our County Engineer does the inspection or something 10 like that. But, one is technical, and the other is review 11 and approval, and those are the two parameters that I think 12 we've got to -- 13 JUDGE HENNEKE: Well, the law basically sets 14 up four scenarios. One, the City does it. Two, the County 15 does it. Three, the City and County apportion the ETJ, and 16 each are responsible for their own areas. Or, four, they 17 set up one office that is authorized to process the plat 18 approval. There's really not a hybrid situation where one 19 office has the approval, but the other one has the review 20 and technical compliance. 21 COMMISSIONER GRIFFIN: Does that mean that if 22 we -- for example, that the office in Ingram, for example, 23 could -- could approve a plat and bring it to the Court for 24 approval? 25 JUDGE HENNEKE: No. That's the situation 141 1 that they're trying to do away with. 2 COMMISSIONER GRIFFIN: It would still be a 3 one-stop shop. I mean, the owner would only -- 4 JUDGE HENNEKE: No, that -- 5 COMMISSIONER GRIFFIN: That's not the case? 6 JUDGE HENNEKE: Again, this is the type of 7 thing where you have the problems of Dallas and Houston, and 8 also on the backs of rural counties. 9 COMMISSIONER LETZ: And some of this is -- 10 some of the intent is good. In my mind, I mean, I think it 11 is good to have -- 12 COMMISSIONER GRIFFIN: You don't have to go 13 to both. 14 COMMISSIONER LETZ: Yeah, for developers to 15 have one person or one entity to work with on such 16 subdivisions in any given area. It's just the details of 17 figuring out the responsibility and the logistics of doing 18 that. 19 COMMISSIONER WILLIAMS: Well, (4)(A) -- 20 (4)(A) and (4)(B) pretty well set that out. The one-stop 21 shopping deal, Larry. 22 COMMISSIONER GRIFFIN: Mm-hmm. 23 COMMISSIONER BALDWIN: Well, Fred, you made a 24 comment a minute ago, and I think it's possibly the most 25 important part. You know, it doesn't matter to me who 142 1 adopts what, but the -- 2 JUDGE HENNEKE: Yeah. 3 COMMISSIONER BALDWIN: -- but the inspection 4 part of it, I really want County people involved in that 5 part to make sure that whatever is going to be adopted is 6 done properly. I think, to me, that's the important part, 7 and that the County should be involved in that way 8 somewhere. I don't know, if we asked Franklin to do extra 9 things with the City of Ingram, how we -- how we ask him to 10 do that. I don't have any idea. But,, anything that's a 11 possibility of becoming county property at some point in the 12 future, we want to make sure that it is built properly. 13 COMMISSIONER LETZ: I think that's a good 14 point. 'Cause, I mean -- because on the road issue, unless 15 they're willing to accept it into the city limits, which I 16 know they're not, they're -- it's going to be county roads. 17 If they're going to be -- they can't accept them for 18 themselves unless they, you know, annex the property, and 19 they're -- historically, they don't annex every subdivision 20 around. 21 JUDGE HENNEKE: No, I think, historically, 22 the City of Ingram does not have an aggressive annexation 23 policy at all. I don't know when the last time they annexed 24 anything was. 25 COMMISSIONER LETZ: But, the way I read this, 143 1 though, it doesn't -- it meets -- it says that there's -- 2 the convenience is for the developer, basically. They go to 3 one person and drop off the stuff. What if they can drop it 4 off with the City of Ingram, the municipal offices there, 5 and then they can send it or deliver it, any way they want, 6 to our Road and Bridge Department? We can sign off on it, 7 do all our work with it. That developer won't -- you know, 8 and then we can give it back to them. I don't see that 9 it -- you know, that we can't have joint efforts. I just 10 glanced at that paragraph. 11 COMMISSIONER GRIFFIN: Yeah, the little -- 12 small "i's" there. That's all that -- accept the plat 13 application, collect the fee. 14 JUDGE HENNEKE: But that's if we establish -- 15 that's if we establish a joint office. You've got to look 16 at the language in Number (1), which is, the municipality 17 may be granted exclusive jurisdiction to regulate 18 subdivision plats and approve related permits. 19 COMMISSIONER GRIFFIN: But (4) says -- 20 JUDGE HENNEKE: That's the jurisdiction. So, 21 if we give it to them, any chop that we have really is 22 subject to their grace. 23 COMMISSIONER LETZ: It says "may." Also -- 24 but under (3) it says, the municipality and county may 25 apportion the area -- oh, I see. 144 1 JUDGE HENNEKE: That's right, those are the 2 three options. 3 COMMISSIONER GRIFFIN: The fourth one says 4 the municipality and the county may enter into an interlocal 5 agreement that establishes one office. It doesn't say that 6 we have to create a joint office. It says just establish 7 one office that is authorized to do those three things, so 8 that the developer only has to deal with one office. 9 COMMISSIONER WILLIAMS: Collecting the fees 10 and so on. 11 COMMISSIONER LETZ: And that, you know -- 12 COMMISSIONER GRIFFIN: We wouldn't have to 13 establish a joint office. It just says we establish one 14 office. 15 JUDGE HENNEKE: That would certainly -- in 16 the City of Ingram situation, that's probably where we want 17 to go. 18 COMMISSIONER GRIFFIN: Mm-hmm. 19 JUDGE HENNEKE: That's the best alternative 20 of the four under the statute, unless they want to let us do 21 it. Assuming they don't, then -- 22 COMMISSIONER GRIFFIN: Right. 23 COMMISSIONER LETZ: In the past, haven't they 24 let us do it? 25 COMMISSIONER GRIFFIN: Well, I think it's 145 1 sort of a catch-as-catch-can. I'm not sure we've got a 2 consistent -- 3 COMMISSIONER WILLIAMS: Well, who provided us 4 this piece of legislation with the marks on it? 5 JUDGE HENNEKE: Oh, I did. This is the 6 enrolled copy of the bill. 7 COMMISSIONER GRIFFIN: Just the bill. 8 COMMISSIONER WILLIAMS: I know, but somebody 9 marked through it, and one of the things -- 10 COMMISSIONER LETZ: That's the Legislature. 11 JUDGE HENNEKE: That's the Legislature. 12 COMMISSIONER WILLIAMS: Okay. Because it 13 talks about the more stringent regulations than the ones 14 that prevail, and I kind of like that. 15 COMMISSIONER BALDWIN: That's history. 16 COMMISSIONER WILLIAMS: Too bad. 17 COMMISSIONER LETZ: You liked it, but the 18 Conference Committee didn't. 19 COMMISSIONER GRIFFIN: The Conference 20 Committee didn't. 21 COMMISSIONER WILLIAMS: I thought maybe an 22 attorney for somebody struck through it. 23 COMMISSIONER LETZ: I mean, I would say we 24 could proceed under (4) -- under Item -- 25 COMMISSIONER GRIFFIN: Alternative Number 4. 146 1 COMMISSIONER LETZ: Alternative Number 4. 2 JUDGE HENNEKE: Why don't I write a letter in 3 response to Mr. Edwards' letter and say that the Court's 4 preference is to proceed under Item Number 4, see if we can 5 get the ball rolling and set up a meeting and come to some 6 agreement? Everybody comfortable with that? 7 COMMISSIONER BALDWIN: Yes, absolutely. 8 COMMISSIONER LETZ: See if Mr. Edwards wants 9 to write the agreement and do all the paperwork, and we can 10 edit it. 11 JUDGE HENNEKE: Right. Okay, we'll do that. 12 The last item in the regular meeting is Item Number 23, 13 consider and discuss approval of application for Juvenile 14 Accountability Incentive Block Grant. This is an annual 15 grant that we receive for counseling services out at the 16 Juvenile Detention Facility. Anyone have any questions or 17 comments? 18 COMMISSIONER BALDWIN: I move that we approve 19 the application for Juvenile Accountability Incentive Block 20 Grant for Fiscal Year 2002 and 2003. 21 COMMISSIONER GRIFFIN: Second. 22 JUDGE HENNEKE: Motion by Commissioner 23 Baldwin, second by Commissioner Griffin, that the Court 24 approve the application for Juvenile Accountability 25 Incentive Block Grant for Fiscal Year 2002/2003. Any 147 1 questions or comments? If not, all in favor, raise your 2 right hand. 3 (The motion carried by unanimous vote.) 4 JUDGE HENNEKE: Opposed, same sign. 5 (No response.) 6 JUDGE HENNEKE: Motion carries. 7 COMMISSIONER BALDWIN: Does that include that 8 resolution? 9 JUDGE HENNEKE: Yeah, that's what we adopted. 10 COMMISSIONER BALDWIN: And we all sign off on 11 that? 12 JUDGE HENNEKE: Yeah, it's coming around 13 right now. With nothing further, we will adjourn this 14 regular special session of the Kerr County Commissioners 15 Court, and in about two minutes, we'll convene the workshop 16 scheduled for 1:30 on technology issues. 17 (Commissioners Court adjourned at 1:28 p.m.) 18 - - - - - - - - - - 19 20 21 22 23 24 25 148 1 STATE OF TEXAS | 2 COUNTY OF KERR | 3 The above and foregoing is a true and complete 4 transcription of my stenotype notes taken in my capacity as 5 County Clerk of the Commissioners Court of Kerr County, 6 Texas, at the time and place heretofore set forth. 7 DATED at Kerrville, Texas, this 1st day of February, 8 2002. 9 10 11 JANNETT PIEPER, Kerr County Clerk 12 BY: _________________________________ Kathy Banik, Deputy County Clerk 13 Certified Shorthand Reporter 14 15 16 17 18 19 20 21 22 23 24 25