1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Special Session 10 Monday, November 28, 2011 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: PAT TINLEY, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 GUY R. OVERBY, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 BRUCE OEHLER, Commissioner Pct. 4 2 1 I N D E X November 28, 2011 2 PAGE 3 --- Commissioners' Comments 5 4 1.1 Consider/discuss, take appropriate action to renew Kerr County Market Days usage license 5 for 2012 9 6 1.2 Public Hearing concerning revision of plat for Lots 1-A and 1-B, Block 7 of the Village West 7 Industrial Park, Phase Two, Section Two, Pct. 4 14 8 1.3 Consider/discuss, take appropriate action to support nomination of Rocky Marshall for the 9 Workforce Solutions Alamo Board at AACOG 14 10 1.4 Consider/discuss, take appropriate action to increase bounty on coyotes from $15 to $25 as 11 agreed upon on March 8, 2010 17 12 1.6 Consider/discuss, take appropriate action to approve the software license and professional 13 services agreement with Tyler Technologies for SB1778 delinquent account collections project; 14 authorize County Judge to sign same 24 15 1.5 Consider/discuss, take appropriate action to approve “Agreement to Provide Bond Counsel 16 Services to Kerr County, Texas”, with McCall Parkhurst and Horton, L.L.P. 36 17 1.7 Consider/discuss, take appropriate action to 18 approve contracts with Divide VFD, Mountain Home VFD, Ingram VFD, Hunt VFD, and Turtle Creek VFD; 19 allow County Judge to sign same 38 20 1.8 Consider/discuss, take appropriate action to authorize Commissioners Court representative 21 to engage and work with architect Peter Lewis to modify Show Barn phase of Youth Exhibit Center 22 Master Plan to establish footprint and square footage of show barn phase 39 23 1.9 Consider/discuss, take appropriate action on 24 request to use courthouse grounds for Cowboy Breakfast on January 13, 2012 47 25 3 1 I N D E X (Continued) November 28, 2011 2 PAGE 1.10 Consider/discuss, take appropriate action to 3 approve payment for legal services performed to-date and approve supplemental engagement 4 agreement for legal and professional services with Lloyd Gosselink Rochelle & Townsend, P.C. 5 to assist with Kerr County’s application to the Clean Water State Revolving Fund Loan 49 6 1.11 Consider/discuss, take appropriate action to 7 finalize and determine Texas County and District Retirement System rate for Kerr County for 2012 51 8 1.12 Acknowledge receipt of quarterly investment 9 report from Patterson and Associates for quarter ending 9-30-11 54 10 1.13 Consider/discuss, take appropriate action to 11 approve amendment to Correctional Healthcare Companies medical services contract 54 12 1.14 Consider/discuss, take appropriate action to 13 declare five vehicles surplus and either trade them in or use proceeds from sale to offset the 14 purchase of 2012 Chevrolet Tahoes 56 15 1.15 Consider/discuss, take appropriate action on reimbursing expenses incurred in 2010-2011 16 fiscal year by Hunt VFD out of 2011-2012 budget 61 17 1.16 Consider/discuss, take appropriate action to approve official bonds for Deputy Constables 18 James B. Lang and Reagan William Givens 67 19 1.17 Consider/discuss, take appropriate action for Tax Assessor/Collector's office to be open on 20 December 30, 2011, a scheduled holiday, to allow for end-of-year tax payments 68 21 4.1 Pay Bills 75 22 4.2 Budget Amendments -- 4.3 Late Bills -- 23 4.4 Approve and Accept Monthly Reports 77 5.1 Reports from Commissioners/Liaison Committee 24 Assignments 78 5.2 Reports from Elected Officials/Department Heads 80 25 --- Adjourned 81 4 1 On Monday, November 28, 2011, at 9:00 a.m., a special 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE TINLEY: Good morning, ladies and gentlemen. 8 Let me call to order this regularly scheduled meeting of the 9 Kerr County Commissioners Court posted and scheduled for this 10 date and time, Monday, November 28, 2011, at 9 a.m. It is 11 that time now. Commissioner Baldwin? 12 COMMISSIONER BALDWIN: Yes, sir. Would y'all 13 please stand and we'll have a word of prayer together, and 14 then the pledge of allegiance. 15 (Prayer and pledge of allegiance.) 16 JUDGE TINLEY: Thank you. Please be seated. At 17 this time, if there's any member of the public or audience 18 that wishes to be heard on a matter which is not a listed 19 agenda item, this is your opportunity to come forward and 20 tell us what's on your mind. If you wish to be heard on an 21 agenda item, we'd ask that you fill out a participation form. 22 There should be some located at the rear of the room. That 23 helps me to know that there is someone when we get to that 24 item that wishes to be heard. If, for some reason, you've 25 not filled out a participation form and wish to be heard on 11-28-11 5 1 an agenda item, when we get to that item, just get my 2 attention in some manner and I'll see that you do have the 3 opportunity to be heard. But right now, if there's any 4 member of the audience or public that wishes to be heard on 5 any matter which is not a listed agenda item, please come 6 forward and tell us what's on your mind. Seeing no one 7 coming forward, we'll move on. Commissioner Baldwin, what do 8 you have for us this morning? 9 COMMISSIONER BALDWIN: I just have one thing I want 10 to share with you guys, and I recommend that you don't go out 11 and spread it around the community, 'cause there will be 12 wives that are jealous of what I'm about to do. Next 13 Saturday is my -- Deb and my's 40th wedding anniversary, and 14 I want to share with you what I'm doing for her. I'm taking 15 her to see the Tivy and Calallen football game Saturday -- 16 (Laughter.) Don't laugh; this is serious. Saturday 17 afternoon, and then I've -- I've precooked some hot dogs. We 18 can go out in the parking lot and have a hot dog, and then 19 we're going right back in the stadium to see Wimberley and 20 Devine play in the very same stadium. Two games in a row. 21 Does it get any better than that? 22 COMMISSIONER LETZ: No. 23 COMMISSIONER BALDWIN: That's all, Judge. 24 JUDGE TINLEY: I think you're set up for the next 25 40. 11-28-11 6 1 COMMISSIONER BALDWIN: I do, too. You talking 2 about pleasing. 3 JUDGE TINLEY: Yeah. Yeah. 4 COMMISSIONER BALDWIN: Oh, man. 5 JUDGE TINLEY: You're really splitting this deal. 6 COMMISSIONER BALDWIN: Yes, sir. 7 COMMISSIONER OVERBY: That's good. 8 JUDGE TINLEY: Anything else? 9 COMMISSIONER BALDWIN: No, that will be all. 10 JUDGE TINLEY: That's probably the last thing we'll 11 ever hear from you. 12 COMMISSIONER BALDWIN: Be the end of it. 13 JUDGE TINLEY: Commissioner Overby? 14 COMMISSIONER OVERBY: You know, several things I'll 15 just comment on. Had a great Thanksgiving holiday, and I've 16 heard a lot of folks -- just, again, what a blessing that we 17 have to be in this country, in this state, in this community, 18 and I think we all got to celebrate that this past week and 19 reflect on that. Just a -- I don't want to talk about the 20 Commissioner's anniversary over here next to me, but he did 21 talk about our Antlers. I do want to congratulate our 22 football programs. We had three good teams get in our 23 playoffs -- high school playoffs this past year, and we want 24 to thank their programs and parents and all of them. The -- 25 Center Point got in the playoffs this year, OLH season ended 11-28-11 7 1 on Saturday, and Tivy will play next week, as Commissioner 2 Baldwin talked about, next Saturday. But congratulations to 3 all those programs, and always good to be playing in 4 December. So, we're proud of those programs. Good job. 5 JUDGE TINLEY: Is that it? 6 COMMISSIONER OVERBY: That's it. 7 JUDGE TINLEY: Commissioner Letz? 8 COMMISSIONER LETZ: Over the weekend, Christmas in 9 Comfort was a big success, as it usually is. I'm not sure; I 10 think the counts were down a little bit from last year 11 because of the weather, but it was still packed, and the 12 parade had almost a record number of entries, but a few 13 didn't show up because of the wind and rain in the morning. 14 But overall, a big success. I want to thank a lot of members 15 from the -- who work for the county for getting together all 16 of the data and materials that had to go in on the grant 17 application that's being submitted to Water Development Board 18 today. Jeannie did a lot of that. Rob's been working on it. 19 A lot of people, really, to get all that paperwork in. 20 There's a lot of work. And as I think we discussed at the 21 last meeting, just an update. I've met with Doug Robertson, 22 and we have come up with an outline of what we think should 23 be included on a new lease with Little League. And we'll be 24 getting that to Rob, so hopefully by our first meeting in 25 December, we'll at least have an outline to work off of to 11-28-11 8 1 get a new lease agreement with them. 2 COMMISSIONER OVERBY: Good. 3 COMMISSIONER LETZ: That's nice. 4 JUDGE TINLEY: Commissioner Oehler? 5 COMMISSIONER OEHLER: Well, over the last month or 6 so, I guess, I've been working with Ingram Little League to 7 try to acquire some right-of-way for Cade Loop Bridge. And 8 that really -- this will be on the next agenda to accept 9 this, but I just wanted to let everybody know that -- that 10 they -- they agreed to not only give us the right-of-way for 11 the bridge that we need on the Highway 39 side, but they also 12 gave us the land upstream from the bridge, which totals an 13 amount of 1.03 acres. And so there are -- you know, there 14 still are people and organizations that are community-minded 15 and that do the right thing for the public without having to 16 be compensated, and I commend them for taking the high road 17 and agreeing to do that. And we will have it on the next 18 agenda to accept that and give them some recognition, I hope. 19 I have the survey. All we're waiting on, I'm waiting on Lee 20 Voelkel to get me the legal description so that Rob can draw 21 up a deed and move forward. But I'll have it on the next 22 agenda, and hopefully have one or two of those members 23 present for -- to give them the recognition they deserve for 24 cooperating -- 25 COMMISSIONER BALDWIN: Fantastic. 11-28-11 9 1 COMMISSIONER OEHLER: -- for the public. That's 2 it. 3 JUDGE TINLEY: Okay. I'd like to give some 4 recognition to one of our elected officials, Diane Bolin, our 5 Tax Assessor/Collector. There is a statewide association, 6 Texas Association of Tax Assessors, that's -- far as I know, 7 is represented by all 254 counties in this state, and this 8 most recent meeting that they had for the past year, they 9 nominated five individuals for the position of Tax 10 Assessor -- Texas Tax Assessor of the Year. Ms. Bolin was 11 one of those nominees. Pretty doggone good, five out of 254. 12 Unfortunately, she -- she didn't get the top award, but I 13 think it's a fine honor and distinction that she received by 14 even being one of the nominees for the post. Let's get on 15 with our agenda. It's not too long today, not nearly like 16 the last go-around. Our first item is a 9 o'clock timed 17 item; to consider, discuss, and take appropriate action to 18 renew the Kerr County Market Days usage license for 2012. 19 Ms. LuAnn Anderson. 20 MS. ANDERSON: Good morning. 21 COMMISSIONER OEHLER: Morning. 22 JUDGE TINLEY: Morning. 23 MS. ANDERSON: Pleasure to be here again. We're 24 making this kind of a regular habit, it seems, since 2002 25 now. And we're here today to ask for your permission to 11-28-11 10 1 conduct the 2012 Kerr County Market Days. The market 2 continues to grow. We started back in 2002, that first day, 3 as I've said many times before, with 13 vendors here at the 4 courthouse. This past weekend we had 96. Actually, the 5 total participation was 101. Had a few people who were only 6 here on Friday and left, and some more came in to fill in on 7 Saturday, so the total was 101, which is a record for us. 8 We're currently averaging about 88 vendors per market, which 9 is pretty solid to hold that many month in and month out. 10 We're pretty proud of having reached that point. We continue 11 to be a venue for our local community organizations and 12 nonprofits to conduct fundraisers. We had Tivy Band Boosters 13 join us this past weekend. They were the 21st such 14 organization to take advantage of the Market Days to do their 15 fundraisers this year. Again, we welcome those groups. 16 We're proud to have them there. I think they add a real 17 strong element to the success of the market. 18 That said, we don't really propose any changes for 19 next year. We'll continue with our fourth Saturday event, 20 March through November, with double markets in May and 21 November. We'll skip August; just been a little too hot. 22 And I think some of us are 10 years older than we were when 23 we started this, too, so that kind of makes a difference. 24 And then, of course, we do the third weekend in December as a 25 Kerr County Christmas, and close out the year with a bang, 11-28-11 11 1 and take a little time off to get ready for the following 2 year. So, with, that I'll be happy to answer any questions, 3 and we request your approval to proceed with the 2012 market 4 season. 5 JUDGE TINLEY: You've reviewed the license 6 agreement? 7 MR. HENNEKE: I haven't seen it, Judge. Attached 8 to the backup is Ms. Anderson's letter just requesting 9 renewal of the -- of the existing. And I'm looking through 10 my records; I don't have a copy of the existing. So, I don't 11 see any obstacles, but if -- I think we need to find the 12 existing agreement and make sure that it's updated, if there 13 is one. I mean, is there a -- a written license that's been 14 used? 15 JUDGE TINLEY: Yes, we have a written license 16 agreement that we've entered into. And I assume what you're 17 proposing is, other than -- other than changing the term to 18 be for 2012 rather than 2011, and keeping all your market 19 times the same, the months that you're active, the 20 two-day'ers and so forth, that you want -- don't want any 21 further changes in the license agreement? 22 MS. ANDERSON: That's correct. 23 COMMISSIONER BALDWIN: I move for approval. 24 COMMISSIONER OVERBY: I'll second that. 25 JUDGE TINLEY: Motion made and seconded for 11-28-11 12 1 approval. Question or discussion? 2 COMMISSIONER LETZ: A question. LuAnn, do you see 3 any room for growth? I don't mean physical room here. And 4 part of the reason for my question is, some time ago, in 5 visiting with the mayor, they were very -- he's very 6 supportive and excited about this, and looking at the 7 possibility of expanding across the street down the road, 8 as -- depending on how the square gets ultimately built. And 9 I was wondering, is there -- is there an ability to expand it 10 if there's more space? Or is it pretty much at a size that's 11 good to keep it at? 12 MS. ANDERSON: I think we -- we won't really know 13 the answer until we maybe give it a try. Certainly, we're 14 going to be watching closely how this all comes to completion 15 over here. I'd love to see it grow. I'd love to fill up 16 both blocks. I think there is a potential for that. I think 17 there'll be a few challenges in managing the expansion. We 18 don't want to put three people over there by themselves. 19 COMMISSIONER OVERBY: Right. 20 MS. ANDERSON: And so it'll be -- assuming we can 21 get the numbers, it'll be just trying to manage it so we can 22 move it. We also have a concern about safety with pedestrian 23 crossing on the highway. We still have times when I'll see 24 people running across the road against the law, or against 25 the lights or against traffic, and to create more opportunity 11-28-11 13 1 for that sort of thing to happen is something that we want to 2 keep a close eye on, but something we'll be looking at. I 3 think in 2013, probably, we'll look at either that or perhaps 4 even some concurrent events that would be complementary to 5 the market, or perhaps not exactly the same thing. 6 COMMISSIONER LETZ: Okay. It sounds like you're 7 ahead of us, as always. 8 COMMISSIONER OVERBY: That's good. Thank you for 9 doing that. 10 MS. ANDERSON: Thank you. 11 COMMISSIONER OVERBY: For everything. 12 MS. ANDERSON: Appreciate it. 13 JUDGE TINLEY: Any other question or comment? All 14 in favor of the motion, signify by raising your right hand. 15 (The motion carried by unanimous vote.) 16 JUDGE TINLEY: All opposed, same sign. 17 (No response.) 18 JUDGE TINLEY: The motion does carry. As always, 19 thank you for what you do. You always abide by what we were 20 told in the military, that you leave a place better than you 21 found it, and you guys have stuck to that since day one. 22 MS. ANDERSON: Well -- 23 JUDGE TINLEY: We applaud you for it. 24 MS. ANDERSON: We appreciate all of you and your 25 support for the market since the very first day. 11-28-11 14 1 COMMISSIONER BALDWIN: Thank you, ma'am. 2 JUDGE TINLEY: At this time, I will recess the 3 public -- the Commissioners Court meeting and convene a 4 public hearing concerning the revision of plat for Lots 1A 5 and 1B, Block 7 of the Village West Industrial Park, Phase 6 Two, Section Two, as set forth in Volume 5, Page 245, and 7 located in Precinct 4. 8 (The regular Commissioners Court meeting was closed at 9:17 a.m., and a public hearing was held in open 9 court, as follows:) 10 P U B L I C H E A R I N G 11 JUDGE TINLEY: Is there any member of the public 12 that wishes to be heard with respect to the revision of plat 13 for Lots 1A and 1B, Block 7 of the Village West Industrial 14 Park, Phase Two, Section Two, as set forth in Volume 5, Page 15 245, Plat Records, and located in Precinct 4? Seeing no one 16 coming forward or wishing to be recognized, I will close the 17 public hearing concerning the revision of plat for Lots 1A 18 and 1B, Block 7 of the Village West Industrial Park, Phase 19 Two, Section Two, as set forth in Volume 5, Page 245, Plat 20 Records, and I will reconvene the Commissioners Court 21 meeting. 22 (The public hearing was concluded at 9:17 a.m., and the regular Commissioners Court meeting was 23 reopened.) 24 - - - - - - - - - - 25 JUDGE TINLEY: We'll move to item 3; to consider, 11-28-11 15 1 discuss, and take appropriate action to support the 2 nomination of Rocky Marshall for the Workforce Solutions 3 Alamo Board at Alamo Area Council of Governments. I put this 4 on the agenda at the request of Mr. Bob Waller, who had 5 forwarded me some information regarding that position, and I 6 now turn it over to Mr. Waller for his comments. 7 MR. WALLER: Thank you, Judge and Commissioners. 8 I'm Bob Waller; I run Broadway Bank here in Kerrville. I've 9 also been on the board of Workforce Solutions Alamo for four 10 years. At this point, I'm asking you to tender a letter of 11 recommendation for Rocky Marshall. Rocky is the owner, the 12 C.E.O. of Frontier Truck Gear in Center Point. They 13 manufacture truck accessories, and are probably, at least in 14 my estimation, some of the top in the market in what they do. 15 We have a board position that has become available because of 16 one of our board members having to resign, and this -- this 17 would help represent other rural communities. We've had Bob 18 Green as chair of this board. I've been on it. We had 19 someone in Boerne on it, and at this point, I'm like the only 20 representative for the western hemisphere of this 12-county 21 district. This county district is -- is centered pretty much 22 with Bexar County. The rural counties fight to keep about a 23 23 percent appropriation out of about a $60 million overall 24 budget -- bounty, I guess, that comes from our federal 25 government through Texas Workforce Commission in Austin. 11-28-11 16 1 Rocky is well qualified in every business respect, and I 2 think he would make a great asset to the Workforce Board. 3 And I appreciate your consideration. 4 JUDGE TINLEY: Any questions for Mr. Waller? 5 COMMISSIONER OVERBY: I'll just say that I think 6 Mr. Marshall would be an excellent representative to be on 7 our Workforce Solutions Board. I think Mr. Marshall, of 8 course, his business -- not only has he been so successful in 9 our area, but operates a plant -- I mean, also a distribution 10 place up in the northwest part of the country as well, and he 11 would be an excellent liaison for our county, and I think he 12 would be an excellent choice. And with that, I'll make a 13 recommendation -- a motion to nominate Rocky Marshall for the 14 Workforce Solutions Alamo Board representative for Kerr 15 County on AACOG. 16 JUDGE TINLEY: I think the nomination's been made, 17 and the -- and the request today is to support that 18 nomination. 19 COMMISSIONER OVERBY: I'll support that nomination 20 with a motion. 21 JUDGE TINLEY: Okay. 22 COMMISSIONER LETZ: Second. 23 JUDGE TINLEY: I have a motion. Do I hear a 24 second? 25 COMMISSIONER LETZ: Second. 11-28-11 17 1 JUDGE TINLEY: I have a motion and a second. 2 Further question or discussion on that motion? All in favor 3 of the motion, signify by raising your right hand. 4 (The motion carried by unanimous vote.) 5 JUDGE TINLEY: All opposed, same sign. 6 (No response.) 7 JUDGE TINLEY: Thank you, Mr. Waller. 8 MR. WALLER: Thank you, Judge. 9 JUDGE TINLEY: We appreciate you bringing that 10 matter to us. Let's go to Item 4; to consider, discuss, and 11 take appropriate action to increase the bounty on coyotes 12 from $15 to $25 as agreed upon on March 8, 2010. 13 Commissioner Overby? 14 COMMISSIONER OVERBY: Commissioners, I bring this 15 back to you today. This topic was discussed, again, as it 16 was referred to as far as the consideration and discussion 17 was discussed on March 8th, 2010, as far as the bounty paid 18 on coyote -- coyote bounty. Basically, I was requested to 19 bring this back up for your discussion and consideration from 20 Marvin Neunhoffer, and basically, the County has been paying, 21 since 1951, a coyote bounty of $15. And the request and the 22 conclusions that were in this Commissioners Court on March 23 8th was to raise it to $25, or consideration for that. And I 24 see that Janie's here as well, and I'd like to hear a little 25 bit more about what numbers we're seeing as far as how many 11-28-11 18 1 numbers are taking part in that program. I visited with 2 Marvin; he said of that, of course, that he's seen an uprise 3 as far as coyotes are in his area, and that's a concern. We 4 do have our -- our bounty program that we have that 5 participates to help keep a lot of that in check, but it's on 6 the agenda today for your consideration and discussion, and 7 to reconsider that. And, Janie, whatever you can tell us 8 about this as well, I appreciate it. 9 MS. WHITT: This year I've only had probably about 10 six come in. I did have a gentleman come in a couple weeks 11 ago, but he took them back because he didn't want the 15; he 12 wanted to wait until -- (Laughter) -- till it was raised. My 13 concern is that we had discussed talking about it during 14 budget, and that was the last thing on anyone's mind. I 15 think if we do this in the future -- I mean this year, we can 16 work with it and take it out of my budget. I can find a way 17 to -- to pay these. I personally don't think it ought to go 18 up to 25. I think maybe in the middle, 20, would be a good 19 number, like I said, simply because it's coming out of my 20 budget. And then maybe next year, we can create a separate 21 line item and budget for that. 22 COMMISSIONER OVERBY: I was going to ask you a 23 question. How many in the last couple of years have -- just 24 for my information as well, have you seen participate in 25 this -- this $15? What have we paid? I mean, give me an 11-28-11 19 1 example of the last several years that we've seen. 2 MS. WHITT: Well, we went for probably about five 3 years without paying any. 4 COMMISSIONER OVERBY: Okay. 5 MS. WHITT: But in the last two years, maybe -- I'd 6 say 10 is too many in the last couple of years. 7 COMMISSIONER OVERBY: Okay. 8 MS. WHITT: This year I've had probably six. 9 Jeannie? Where's Jeannie? 10 MS. HARGIS: I don't know. 11 MS. WHITT: I think it's probably five or six, no 12 more than that. I know we have three on the bills today. 13 COMMISSIONER OVERBY: Okay. 14 MS. WHITT: So, I mean, the numbers are going up. 15 I think once we raise it, we'll probably have more. So -- 16 but it hasn't been that many. 17 COMMISSIONER LETZ: I guess I don't have a real 18 problem going up on it, but the question I have is, what is 19 our system to make sure they're coming from Kerr County? 20 That's one. And let me get the second -- the second question 21 is -- 22 COMMISSIONER OVERBY: That's a good question. 23 COMMISSIONER LETZ: I don't think we should pay for 24 any coyotes on properties that are using our government 25 trapper we're already paying for. 11-28-11 20 1 MS. WHITT: Right. 2 COMMISSIONER LETZ: And I know -- you know, the 3 government trapper, they just hang them on a fence, usually, 4 so someone can go take them, anyone that's on those ranches. 5 MS. WHITT: That was discussed -- Ilse Bailey 6 created an agreement, and I can have Rob look at that, and if 7 there needs to be any changes, we can. Basically, what we're 8 doing is, they have to give us the -- it has to be, of 9 course, in Kerr County. They have to give us the name, 10 address, location of where those coyotes were killed, and 11 then they have to have it notarized, and they bring it back 12 to us. But, really, there's no way of -- 13 COMMISSIONER LETZ: I know. 14 MS. WHITT: -- of knowing for sure. I mean, -- 15 COMMISSIONER LETZ: Right. 16 MS. WHITT: -- somebody could go down in south 17 Texas and shoot three or four -- 18 COMMISSIONER OVERBY: And bring them back. 19 MS. WHITT: -- coyotes and bring them back. 20 COMMISSIONER OVERBY: Do we have any idea in our 21 Trapper program, how many do we -- do we report annually? 22 COMMISSIONER OEHLER: Yeah, they've got a report 23 that comes in. 24 COMMISSIONER LETZ: Yeah. 25 MS. WHITT: Yeah. 11-28-11 21 1 COMMISSIONER OVERBY: Is it a substantial number? 2 COMMISSIONER LETZ: Probably hundreds, I'd guess. 3 MS. WHITT: Yeah. I talked to Jude Sandoval maybe 4 about three weeks ago, and their numbers are going up. 5 COMMISSIONER OVERBY: That's good. 6 MS. WHITT: We work very closely with the 7 government trappers also because of the fox. We're turning 8 all of our fox in to them. So -- 9 COMMISSIONER OVERBY: Okay. 10 COMMISSIONER OEHLER: Well, I would make a 11 suggestion that we maybe go for $20 for the rest of the year 12 till we get some idea of what we need to budget for next 13 year's budget. 14 COMMISSIONER BALDWIN: I agree. 15 MS. WHITT: I think that would be a good idea. 16 COMMISSIONER OEHLER: I don't think 25, but I do 17 believe they need to sign an affidavit or present some form 18 of documentation on where the animals were killed, because, 19 you know, you can go to south Texas and load a pickup full of 20 those things and bring them back here and get a pretty good 21 chunk of money. 22 COMMISSIONER BALDWIN: I'd like to add to that. I 23 think we should ask the Auditor to create that line item now 24 so that we can see it and track it through the year, as well 25 as the actual trapper himself can't bring them in either. 11-28-11 22 1 COMMISSIONER OVERBY: Right. 2 COMMISSIONER OEHLER: Well, I suggest we ask the 3 trapper to cut the ears off of stuff he kills. That way 4 nobody can go by, if they've got them out somewhere, and take 5 the ears and submit them for payment. 6 COMMISSIONER LETZ: Yeah. 7 MS. WHITT: Do what? I'm sorry, I didn't hear. 8 COMMISSIONER LETZ: Have the government trappers 9 cut the ears off of any that they catch. 10 MS. WHITT: Oh. 11 COMMISSIONER LETZ: That way they're not -- 12 COMMISSIONER OEHLER: That way somebody else can't 13 do it for them. 14 MS. WHITT: That's a good idea. 15 COMMISSIONER BALDWIN: It's 2011, and we're 16 actually having this conversation. (Laughter.) 17 COMMISSIONER OVERBY: Still do. 18 COMMISSIONER OEHLER: One thing I don't want us to 19 do is get to paying for hog ears. 20 COMMISSIONER OVERBY: Oh. 21 COMMISSIONER BALDWIN: Can't afford it. 22 COMMISSIONER OEHLER: We can't afford that. 23 COMMISSIONER OVERBY: Janie, I have one last 24 question on the trapper. And he reports those numbers. Have 25 we had any cases this past year -- of course, we had all of 11-28-11 23 1 the rabies outbreaks with the skunks and everything. Were 2 there anything with coyotes as far as transmitting rabies, 3 anything that you know of? 4 MS. WHITT: Nothing we know of in coyotes. 5 COMMISSIONER OVERBY: Okay. 6 MS. WHITT: The only thing that they are testing 7 currently -- I don't know that the government trappers are 8 even sending in coyotes at the moment. Right now they are 9 sending in all fox, and that's why we're giving those to 10 them. But they're not testing -- they don't test anything 11 unless there has been a bite, and then that would be reported 12 to me and I would handle it from -- from there. 13 COMMISSIONER OVERBY: Okay. 14 MS. WHITT: But we haven't had any coyotes that I 15 know of this year. 16 COMMISSIONER OVERBY: Thank you. 17 MS. WHITT: You're welcome. 18 COMMISSIONER LETZ: I'll make a motion that we 19 increase the bounty on coyotes this year for up to $20, and 20 that anyone that submits the ears for payment -- for the 21 bounty payment must provide an affidavit that the property -- 22 that they are not -- their property is not being trapped 23 under government contract, and that the coyotes came from 24 Kerr County. 25 COMMISSIONER OEHLER: Second. 11-28-11 24 1 MS. WHITT: I'll give a copy of the agreement to 2 Rob so he can look over it and make any changes if necessary, 3 and he can include that -- 4 COMMISSIONER LETZ: Right. 5 MS. WHITT: -- in that agreement -- or affidavit. 6 JUDGE TINLEY: We have a motion and a second as 7 indicated. Is there any further question or discussion with 8 respect to that motion? All in favor, signify by raising 9 your right hand. 10 (The motion carried by unanimous vote.) 11 JUDGE TINLEY: All opposed, same sign. 12 (No response.) 13 JUDGE TINLEY: Motion carries. Let's move to 14 Item 6, which is a 9:30 timed item; to consider, discuss, 15 take appropriate action to approve software license and 16 professional services agreement with Tyler Technologies for 17 Senate Bill 1778 delinquent account collection project, and 18 authorize County Judge to sign same. Mr. Trolinger? 19 MR. TROLINGER: Yes, sir. This project's been 20 languishing for months. Actually, it started in the spring 21 and I put it off to -- just a little background -- to get our 22 Odyssey 2011 release installed, which ended up being delayed 23 until July. And then there were further delays, and now we 24 finally have a contract that's ready. It's the standard 25 contract from Tyler we see a couple times a year. I did not 11-28-11 25 1 send it to the County Attorney for that reason, because we've 2 already signed these same terms and conditions. The bottom 3 line is, the county's increase is about $420 per year for 4 software maintenance, and the law firm that's going to handle 5 the collections, PBFCM -- Perdue Brandon Fielder Collins and 6 Mott -- will handle the other 6,000 and some-odd dollars of 7 the cost for implementing this program. 8 COMMISSIONER LETZ: What department is this coming 9 under, or what -- what are they collecting? 10 MR. TROLINGER: It's Justice of the Peace, 11 Precinct 4, is the initial office, and then it'll go to the 12 other three precincts eventually as they sign onto it. It's 13 a -- the gist of it, as far as I.T's concerned, after a 14 criminal court case fee has been delinquent for more than 15 60 days, this software change will allow us to run automated 16 reports that the collector will then use to go get the money. 17 COMMISSIONER OEHLER: Is this firm going to do the 18 collecting of that too? 19 MR. TROLINGER: As far as I understand, yes. 20 COMMISSIONER OEHLER: 'Cause we already have a 21 contract with one that does it. Perdue -- 22 MR. TROLINGER: That's right. Perdue Brandon -- 23 that's right. 24 COMMISSIONER BALDWIN: These are the same people. 25 COMMISSIONER OEHLER: Okay, I missed that. You 11-28-11 26 1 know I'm about half deaf anyway. 2 JUDGE TINLEY: Commissioner, I think the contract 3 that we have authorizes the addition of additional 4 collections, if I'm not mistaken. 5 COMMISSIONER OEHLER: Yes. 6 JUDGE TINLEY: I think it was anticipated that this 7 would be one of them. 8 COMMISSIONER OEHLER: Sounds good to me. 9 MR. HENNEKE: Do we have an agreement with PBFCM? 10 JUDGE TINLEY: Yes. 11 MR. HENNEKE: Okay. 12 COMMISSIONER LETZ: Why -- I guess my question is, 13 why isn't the Collections Department collecting? 14 COMMISSIONER OEHLER: They can't. It's the ones 15 they have lost track of where the people are; they've been 16 unable to find them to try to get them in here to pay. 17 That's what this is for, is for stuff that's over 120 days -- 18 90 to 120 days delinquent. And it doesn't cost us anything. 19 JUDGE TINLEY: The -- the collection fees that -- 20 that are incurred are added on top by these legislative 21 statutes that -- that this is being implemented in connection 22 with; is that not correct? 23 MR. TROLINGER: Yes, sir. And the total cost, as 24 far as I can see from our research, is about $420 per year to 25 the county in this increased software maintenance fee. 11-28-11 27 1 That's it, whole program. 2 JUDGE TINLEY: Next question. We've had a number 3 of concerns, complaints, issues with Tyler on a number of 4 other things, as I recall, particularly as it regards various 5 reports required by state law, O.C.A. and so forth, that -- 6 that, so far as I know, are still outstanding. Do you have 7 the confidence in Tyler that -- that we're not going to have 8 some more issues just to add to a lengthy list? 9 MR. TROLINGER: Well -- well, a lot of those issues 10 that we're talking about are the release of 2011, which we 11 put off for months, because each time I would get the notice 12 that they were ready to install Kerr County, I'd see that 13 there would be some major issue, some show-stopper, so we 14 delayed it quite a bit. But we had to take the release -- 15 just to explain the background, we had to take the release 16 because the O.C.A. reporting for the Justice of the Peace was 17 coming up, and it was due in September. We were up against a 18 deadline getting that, and we were two months late as it was, 19 so I had to take the 2011 release. But as a result, these 20 various things come up. The Sheriff's got problems with a 21 report that doesn't work at all. It's being fixed and tested 22 by another county, and we'll get that update here soon. I 23 think December 8th is our next update. 24 But, overall, the -- the big picture, it does look 25 poor that Tyler does have recurring problems with these major 11-28-11 28 1 software releases. I think of all the releases we've had 2 since 2006, this has been the best one as far as the number 3 of actual show-stopping problems. But there have been 4 problems -- you know, there have been problems with the 5 software, and I feel that it's -- it's a normal thing that 6 there are glitches in the software. I've sat down with the 7 Sheriff and -- and the chief deputy and gone through the 8 problems with the software, and I've told them per our 9 discussion, Judge, that if we need to, we'll hold payment for 10 the software maintenance, which is substantial, to motivate 11 them to get these problems fixed. 12 JUDGE TINLEY: Well, I think one of the issues has 13 been not just the failure to get the fix implemented, but 14 the -- the pace at which they -- they seem to be interested 15 in getting the fix implemented relative to what we deem what 16 the pace ought to be to get it implemented. 17 MR. TROLINGER: I agree, it's glacial. That 18 particular SB1778 project has gone on for weeks. October 19 12th, exactly, when I -- we got involved again to get this 20 contract so that we could get the project moving. It takes 21 a -- it takes weeks. 22 JUDGE TINLEY: I guess what I'm -- what I'm 23 suggesting is that I think we need some assurance from Tyler 24 that they're going to stay on top of these things and work 25 them diligently, at a pace that we're comfortable with, that 11-28-11 29 1 we're satisfied that they're making every effort within their 2 ability to solve these problems. 3 MR. TROLINGER: Yes, sir. And I believe we've got 4 the attention of the top -- top rung at the support level for 5 certain. The Sheriff's going to get a visit and some on-site 6 time to resolve some of these problems in person, and to 7 review any new features that we haven't implemented that we 8 need to take advantage of. Right now, we're talking about -- 9 JUDGE TINLEY: Of course, the reviewing new 10 features, that is a new element that's probably going to have 11 an additional cost? 12 MR. TROLINGER: No, sir. These are things that 13 we've already installed, but just have not implemented. 14 JUDGE TINLEY: Okay. So, the incentive is not to 15 sell us something in addition; it's to truly resolve issues? 16 MR. TROLINGER: Yes, sir. 17 JUDGE TINLEY: Okay. Well, that's encouraging. 18 MR. TROLINGER: I don't know if the Sheriff's 19 completely satisfied with the fixes -- the emergencies that 20 we've had, if they're all resolved, but the -- definitely for 21 the long-term, we're working on it. I think the number one 22 complaint the chief deputy has is that the -- the support has 23 become very good at helping them, but he has to talk to 24 support a lot, so the software implementation isn't as good 25 as it could be. I see it improving. I do see it improving. 11-28-11 30 1 COMMISSIONER BALDWIN: John, here's -- in our 2 packet here, there's an e-mail that talks -- it's to you. 3 I'm assuming you're "John." She says, "I'm very frustrated 4 with Tyler, and I can't seem to get anyone to respond to our 5 issues." And this is a lady that works for the law firm. 6 MR. TROLINGER: Yes, sir. 7 COMMISSIONER BALDWIN: I mean, to me, that's 8 alarming, that they won't even respond to the law firm that's 9 going to collect the debt. 10 MR. TROLINGER: That's right. And Judge Tinley got 11 involved, and, like I said, October 12th was the last time 12 that that was brought to my attention, and it took until 13 today to get this -- 14 COMMISSIONER BALDWIN: Is this the same issue that 15 you have, Ms. Tax Assessor/Collector, state champion? 16 MS. BOLIN: State champion? It is very similar. 17 Every time we have an issue, they do a little fix, and it 18 screws something else up. And we're due to change servers, 19 and personally, I'm ready to change software. 20 MR. TROLINGER: We're going to take -- 21 MS. BOLIN: I'm, like, to here. 22 MR. TROLINGER: We're going to take advantage of 23 Central Appraisal District's newfound cooperation with the 24 County, and see if we can start using their server with a 25 different company. Two things will happen; we'll have the 11-28-11 31 1 support integrated, and we'll have the -- the cost of the new 2 equipment from Tyler that we'd have to go through with Tyler 3 Technology's upgrade will be eliminated, and that's over 4 $15,000. So, we're taking proactive -- we're being very 5 proactive on the tax side. It's -- the collections is so 6 important. The money, it's just got to be right, and we do 7 run into problems continuously. And that's -- I will say, 8 it's an entirely separate division of Tyler Technologies that 9 handles the tax and the collections. 10 COMMISSIONER OEHLER: Might be the first step of 11 getting away from them over time. 12 MR. TROLINGER: Well -- 13 COMMISSIONER OEHLER: If things do not improve, 14 and -- 15 MR. TROLINGER: Well, it's definitely a shot across 16 the bow for the other division; lets them know that we're 17 willing to do it. 18 COMMISSIONER OEHLER: I just want them to 19 understand that they work for us and we pay the bill, and 20 they need to be responsive. 21 COMMISSIONER OVERBY: Yeah. 22 MR. TROLINGER: Essentially, from -- on the tax 23 side, from day one, we were saddled with the issue of which 24 software vendor to go with. When we were making these 25 choices in 2005-2006, we went with Tyler; the Central 11-28-11 32 1 Appraisal District went with True Automation. It's not a -- 2 it's not a good thing to have two separate systems being 3 integrated on the one vendor. 4 COMMISSIONER OEHLER: Especially as they're tied 5 together on the same -- 6 MR. TROLINGER: Yeah. 7 COMMISSIONER OEHLER: -- same issue. 8 MR. TROLINGER: And if we can work it out, it's 9 going to be just for the additional cost of bandwidth to be 10 able to connect the Central Appraisal District system with 11 our system. Just for that cost of bandwidth, we'll be able 12 to use their equipment and probably incur the same software 13 maintenance cost, or maybe it's a little bit more. We 14 haven't seen the estimates yet, but it's going to be a good 15 deal all the way around for Kerr County. 16 COMMISSIONER OEHLER: Okay. 17 COMMISSIONER BALDWIN: John, I hate to be a dummy 18 here, but I've got to ask a question. What accounts are we 19 asking these people to collect? 20 MR. TROLINGER: The Senate Bill 1778 is -- from the 21 I.T. side, what I read is any criminal court case fees for 22 the justice courts, in this case, that are 60 days or greater 23 will be eligible for the PBFCM people to collect on. 24 COMMISSIONER BALDWIN: And those -- those accounts 25 have been turned in to our collection agency, and they have 11-28-11 33 1 tried and tried and tried until they have been delinquent? 2 MR. TROLINGER: I don't believe that's part of the 3 process, no, sir. 4 COMMISSIONER BALDWIN: Yeah, I don't think it is 5 either. So, they bypassed our own Collections Department, 6 which we pay to do that, and gone to a law firm in Austin. 7 COMMISSIONER OEHLER: That's not the way I 8 understand it. Maybe I'm missing something, but they're 9 supposed to be making the deals to start with with these 10 people that come out of court, and then they try to collect 11 the money from them. And then if they're not able to, then 12 they get turned over -- 13 MR. TROLINGER: Yes, sir, that's correct, for the 14 misdemeanors, the Class B and above. But we're talking about 15 the -- the Justice of the Peace civil court, where, you know, 16 John Trolinger got a citation; I haven't paid it. They've 17 got some fees they've added to it. Still haven't paid it. 18 Well, the -- really, we could send those to Collections. 19 That would be up to each judicial precinct, to each justice 20 court. But in this case, just to streamline the whole 21 process, there's a software automation that lets them take it 22 and just send the whole thing right to the PBF -- 23 COMMISSIONER OEHLER: So, only J.P.'s are supposed 24 to -- the fines and stuff automatically gets turned over 25 through the software? 11-28-11 34 1 MR. TROLINGER: For criminal cases, that's right. 2 COMMISSIONER OEHLER: Okay. 3 JUDGE TINLEY: Our Collections Department 4 traditionally handles cases coming out of County Court at Law 5 and the District Courts. 6 COMMISSIONER OEHLER: Right. 7 JUDGE TINLEY: Class B and A misdemeanors, as well 8 as felonies. And these are C's that are coming out of the 9 various justice courts, and each J.P. has control over the 10 cases within that court. They can elect to be within or 11 without with respect to this particular program that John's 12 been telling us about. But the good news is that the 13 collections costs are added on top. 14 COMMISSIONER OEHLER: That's correct. 15 JUDGE TINLEY: So our net return, if we collect it, 16 is not less than it would have been had the J.P. actually 17 collected it themselves. That's the true advantage, because 18 the Legislature authorized -- 19 COMMISSIONER OEHLER: I thought they could 20 participate in our collections program. Evidently, they have 21 chosen not to. 22 JUDGE TINLEY: That's correct. 23 COMMISSIONER OEHLER: That's where you're coming 24 from? 25 COMMISSIONER BALDWIN: Yeah, exactly. The -- so 11-28-11 35 1 the J.P.'s, then, are making the decision on what's 2 delinquent and what's not? I know we're kind of getting off 3 in the ditch here. 4 MR. TROLINGER: I don't know the answer. I'd have 5 to get Judge Ragsdale's help to answer those kind of 6 questions. Do you want me to -- 7 COMMISSIONER BALDWIN: No, I'll do that. I'll take 8 care of that question. Thank you. 9 MR. TROLINGER: He's really -- on this project, 10 Judge Ragsdale's the leader on this. And I'm glad he's doing 11 it. 12 COMMISSIONER BALDWIN: Well, you go have fun if you 13 like. No, that -- 14 MR. TROLINGER: I think it will be a good program 15 overall. And PBFCM's done really well by us for the Tax 16 Office, I believe. They've -- I see them logged in every day 17 doing some kind of work. 18 COMMISSIONER BALDWIN: Thank you, John. 19 MR. TROLINGER: You're welcome, sir. 20 JUDGE TINLEY: So, your recommendation is that the 21 Court approve this agenda item? 22 MR. TROLINGER: Yes, sir, please. 23 JUDGE TINLEY: All right. 24 COMMISSIONER OEHLER: Being as it's my J.P. that's 25 causing all the trouble, I'll make the motion. 11-28-11 36 1 JUDGE TINLEY: I have a motion for approval of the 2 agenda item. 3 COMMISSIONER LETZ: Second. 4 JUDGE TINLEY: And a second. Further question or 5 discussion on the motion? All in favor of that motion, 6 signify by raising your right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE TINLEY: All opposed, same sign. 9 (No response.) 10 JUDGE TINLEY: The motion carried. Let's go to 11 Item 5; to consider, discuss, take appropriate action to 12 approve agreement to provide bond counsel services to Kerr 13 County, Texas with McCall Parkhurst and Horton. Ms. Hargis 14 placed this on the agenda. As I'm sure the members of the 15 Court anticipate, we're looking at a capital issue, primarily 16 because of the jail situation, and as we create debt issues, 17 why, we got to get those people involved. McCall Parkhurst, 18 Tom Spurgeon in particular, has represented us for -- good 19 gosh, how many years? Long -- 20 COMMISSIONER OEHLER: Long time. 21 COMMISSIONER OVERBY: Long time. 22 JUDGE TINLEY: Twenty, probably, somewhere in that 23 neighborhood, in connection with those matters as we have 24 those issues. And it will be necessary that we have that 25 type of counsel when we do go forward with any -- any debt 11-28-11 37 1 issue. 2 COMMISSIONER LETZ: Ms. Hargis? Or Judge, whoever 3 can answer. I know that we're having to redo some of our 4 bidding because of some federal requirements. This will -- 5 we're still going to have to rebid it again. 6 MS. HARGIS: Because we have -- we haven't gone 7 through all the steps that are necessary. And the County 8 Attorney and I haven't had an opportunity to compare this 9 contract to the last one, because there is a change. So, we 10 can use this as a draft for the EDAP, but we need -- we got 11 -- we have to go out to bid under the disadvantaged business 12 act, and I plan to put that on the agenda for the next 13 meeting. 14 COMMISSIONER LETZ: Okay. 15 MS. HARGIS: So, we have to have new contracts 16 anyway. We can use this as a draft for right now to send up 17 to EDAP, but we would prefer to wait till the 12th to approve 18 that. One has to be approved temporarily. It's not a 19 permanent. 20 COMMISSIONER LETZ: This is a temporary fix; then 21 we'll have to go -- we're going to go out for bid for all of 22 our -- 23 MS. HARGIS: Right. 24 COMMISSIONER LETZ: -- type of contracts. 25 MS. HARGIS: We can send -- we could send up the 11-28-11 38 1 existing agreement as a draft. 2 MR. HENNEKE: Why don't we do that? If this isn't 3 ready and we need to rework it on the 12th -- this is 4 supposed to replace what we already have in place. Let's -- 5 JUDGE TINLEY: You want to just pass on this for 6 now? 7 MS. HARGIS: Yes. 8 MR. HENNEKE: Pass it. We'll use the existing 9 agreement as the one we need for the EDAP grant. 10 JUDGE TINLEY: Any member of the Court want to go 11 forward from there? Let's go to Item 7; to consider, 12 discuss, take appropriate action to approve contract with 13 Divide Volunteer Fire Department, Mountain Home Volunteer 14 Fire Department, Ingram Volunteer Fire Department, Hunt 15 Volunteer Fire Department, and Turtle Creek Volunteer Fire 16 Department, and allow County Judge to sign same. 17 COMMISSIONER BALDWIN: I move for approval. 18 COMMISSIONER OEHLER: Second. 19 JUDGE TINLEY: Motion made and seconded for 20 approval of the agenda item. Question or discussion? All in 21 favor, signify by raising your right hand. 22 (The motion carried by unanimous vote.) 23 JUDGE TINLEY: All opposed, same sign. 24 (No response.) 25 JUDGE TINLEY: That motion does carry. Item 8; 11-28-11 39 1 consider, discuss, and take appropriate action to authorize 2 Commissioners Court representative to engage and work with 3 architect Peter Lewis to modify show barn phase of Youth 4 Exhibit Center master plan to establish footprint and square 5 footage of show barn phase to include, but not necessarily 6 limited to, delineation of proposed livestock facilities, 7 restroom facilities, concession facilities, and open showing 8 area. Commissioner Oehler? 9 COMMISSIONER OEHLER: You said a mouthful, didn't 10 you? Well, this kind of comes after -- after a group of us 11 have gone on two different occasions to look at other 12 facilities and other places, one being San Angelo. We looked 13 at two different places in San Antonio last week or week 14 before, whenever it was. Anyway, I think that we've -- that 15 the group has come up with the idea that the proposed show 16 barn facility that we have in our present plan is not large 17 enough to accommodate any growth in the future, and also it 18 will not provide enough space for various things. So we need 19 the space for, you know, places -- whatever it be, heating, 20 air conditioning. Probably, the way we've been talking about 21 it, some of it will not be, but we need to modify that -- the 22 plan that we've already adopted, and I'd like for y'all to 23 authorize this to happen so we can start work on it and get 24 this moving forward by -- so that we can do something after 25 the stock show this year, and hopefully have some kind of a 11-28-11 40 1 plan that I will bring back to the Court for approval so that 2 we can move forward after the stock show this year, hopefully 3 get started on the project. 4 COMMISSIONER LETZ: This plan -- or this is kind of 5 still more a conceptual -- it's not going to be actual plans. 6 This is more -- 7 COMMISSIONER OEHLER: No. 8 COMMISSIONER LETZ: -- boxes on the paper where 9 here's the bathrooms, here's this. 10 COMMISSIONER OEHLER: Yeah. It's just -- it's 11 really the total square footage, the area, the size, the 12 length and the width of it, and then location of those 13 specific things on the plan that are needed by the stock show 14 folks, as well as, you know, every other thing that needs to 15 be done, like food service area, space, you know, locating 16 the restrooms at the most advantageous places, that sort of 17 thing. And the concept of restrooms being one of the big 18 things, and then wash racks for the stock show that can be 19 multi-use; not just be used for wash racks during this time 20 of the year, but they can also be used for storage the rest 21 of the year that would be within the building. That's kind 22 of what we saw somewhat in San Antonio. We went down to the 23 Joe Freeman Coliseum area, looked at their new show 24 facilities, and wow, they're nice. But, you know, by looking 25 at what they had to offer, it appears to be somewhere in the 11-28-11 41 1 neighborhood of 75,000 square feet rather than the 45,000 2 which we have proposed, and I believe it will fit. 3 And that will allow us to grow in the future. It 4 will allow the stock show to have things like vendors that 5 they don't have room for now. That will help, you know, 6 create some extra dollars -- extra revenue for them to give 7 in scholarships and whatever. And that just will be one 8 thing. I mean, you just -- if you take and allow space for 9 those vendors to come in during stock shows like most other 10 places, you know, it really does bring in a lot of revenue, 11 as well as it will bring in sales tax money to the county. 12 So, I think we need to try to accommodate a larger space so 13 that we get a -- get ahead of the curve a little, instead of 14 just winding up where we are basically today with a newer 15 facility, but not that much additional space. 16 COMMISSIONER OVERBY: I'd like to add on with what 17 Commissioner Oehler has said. First of all, I think it's 18 been very positive that we -- you know, we come back and we 19 -- we sought out other community organizations to give input 20 on this project. I know that Commissioner Oehler has led our 21 efforts here with the county, and I've been going with him as 22 well on these visits; the visit to San Angelo, as 23 Commissioner Oehler's made reference to, the San Antonio 24 livestock facilities down there, and we also looked at James 25 Madison school, who's got a wonderful program down there as 11-28-11 42 1 far as our agricultural education programs are. I think the 2 other thing that we need to also state that those visits have 3 been very positive, because we've involved our Hill Country 4 Junior Livestock representatives. I see a couple that are 5 here today, and their input has been mammoth as far as what 6 we're getting things done. Their input's been really great. 7 We've had Chamber of Commerce representation as being there; 8 Traci's in here today. We've had our new economic 9 development group corporation participate, and we've had a 10 lot of folks give input. 11 I think the trips that we have made have been very, 12 very beneficial to us in making a plan for that show barn and 13 other potential facilities somewhere down the road whenever 14 they should come, so I think it's been real important to go 15 look at these facilities, see what they have. I think 16 Commissioner Oehler's right on in what he's saying. What we 17 have heard from a lot of folks is that, build it large enough 18 so that you can grow. And I think that's -- again, I support 19 his comments on this and what he's saying, and not to be 20 constrained. We've had heard that from both places where we 21 go; don't limit yourself. And I think the other thing is, 22 cost-wise, is -- is being more prudent in what we're doing. 23 Use it wisely. These trips have been very important for our 24 group to understand the functionality of how they -- how they 25 operate as far as doors and bathrooms that Bruce has 11-28-11 43 1 mentioned. So, I just wanted to say that the trips have been 2 very beneficial for us to go through and involving all these 3 other organizations. And as we move forward, Commissioner, I 4 think the approach in moving forward with their input and 5 through the county's leadership on this is -- is critical, so 6 I just -- I just say that with you. 7 COMMISSIONER OEHLER: Well, thank you. It's -- you 8 know, the thing is that we have to figure out a way to blend 9 more -- more functions into what we're building than what the 10 other places have, because it's going to have to be a 11 multi-purpose -- multi-use type facility where you can have, 12 you know, sit-down dinners, and at the same time, you can be 13 having other things in the back of the barn going on because 14 of the space that we have, if we build it large enough. But 15 it's -- you know, you can't -- it's not just going to be a 16 show barn, because we don't know how long it will be before 17 we could ever do another -- the nicer things that we were 18 thinking about and take advantage of the river maybe down the 19 road. But this facility would serve for many years, and have 20 a lot more uses than what we've ever experienced in the past 21 to where we are today. 22 COMMISSIONER LETZ: Commissioner, where are we on 23 the renovation of the arena? Which is another component. 24 Several years ago, we looked at the -- you know, some of the 25 things that need to be done there. Obviously, electrical 11-28-11 44 1 needs to be redone, and roof, I think, largely needs to be 2 replaced, and ventilation and things like that. Is it the 3 right time to put that -- I don't know if Peter Lewis is the 4 right person to do that portion of it, 'cause that's more -- 5 almost like a construction person or engineer, I guess, look 6 at that. But it seems that that needs to be done at the same 7 time, because I'd like to have that number in front of the 8 Court at the same time we're looking at a new show barn. 9 COMMISSIONER OEHLER: I really -- you know, from my 10 perspective, just mine alone, I think -- really think that 11 it's still functional like it is. And it -- yes, it does 12 need to be upgraded and renovated, but I really believe that 13 our pressing thing is to get the new show barn built, and 14 then we can do the other -- we might even be able to do that 15 with, you know, some -- some in-house, you know, annual type 16 pay-as-you-go. Or we can -- if we can get stock show people 17 to help raise money to do that, but I really think that's 18 going to be more of a county expense rather than the 19 public's. But I think, you know, we can get the 20 private/public participation in the new thing. Then we can 21 work on -- on fixing that up. 'Cause without -- if we don't 22 go ahead and do this, we're -- we take a chance on losing -- 23 we could lose the district stock show because of other, 24 better facilities in the immediate area in the district. And 25 we sure don't want to do that, because it's a big -- it's the 11-28-11 45 1 fifth largest show that also brings in the fifth largest 2 number of people that come to Kerrville at any given time 3 throughout any year. And I would sure hate to think that we 4 would not do that and take the chance of losing a big asset 5 to Kerr County and Kerrville. 6 COMMISSIONER LETZ: Well, I don't -- 7 COMMISSIONER OEHLER: I really want to see us get 8 the new facility built. Even if we just get a shell put up, 9 stock show says they can work with it if we can just get a 10 shell part done. And, you know, worry about finishing out -- 11 if you know where everything fits, we can start getting costs 12 on it. There's just -- go ahead. 13 COMMISSIONER BALDWIN: I was just going to ask a 14 question. You -- you're talking about you getting with Peter 15 Lewis and drawing this thing up, and you made a comment to 16 bring it back for our approval. 17 COMMISSIONER OEHLER: Yes, sir. 18 COMMISSIONER BALDWIN: Could you bring it back one 19 time earlier so we can kind of take a peek at it before we 20 get -- 21 COMMISSIONER OEHLER: You bet. Because this needs 22 to -- 23 COMMISSIONER BALDWIN: -- final approval? 24 COMMISSIONER OEHLER: I agree totally, because this 25 needs to be not only approved by us, but also the Stock Show 11-28-11 46 1 Association, and let some of the other agencies have a -- you 2 know, some input on what -- what's going in. 3 COMMISSIONER BALDWIN: Yeah. I appreciate that; 4 thank you. 5 COMMISSIONER OEHLER: The stock show group and I 6 are going to work -- we've already kind of been talking, 7 Steve and I and Bob, about location of various things within 8 the building that are necessities to make a show work 9 smoothly, and to where you have the right animals, the right 10 people in the right part of the barn, where you're not having 11 the wrong animals interact. We also learned that concrete's 12 cheaper than -- or is as cheap as hot mix, and although the 13 hot mix is better for traction and all, they had a broom to 14 finish in the horse barn down there that we saw; they said 15 they absolutely had no problems with it. And -- and you can 16 clean it. Not as easy, but you can. But you sure can't 17 clean hot mix very well; it's too porous to -- you know, they 18 have a lot of stuff popping up, and areas that have to be 19 patched and whatever. But that's just one thing that -- that 20 we saw. We had good people showing us around, giving us 21 ideas and telling us the good and the bad and the ugly. But, 22 anyway, I would like to move forward with this. And -- and 23 the costs are going to be way less than what was ever 24 projected in our initial plan. Way less. 25 COMMISSIONER BALDWIN: I move for approval. 11-28-11 47 1 COMMISSIONER OVERBY: I'll second that. 2 JUDGE TINLEY: Motion made and seconded for 3 approval. I assume that includes Commissioner Oehler to be 4 that representative as mentioned? 5 COMMISSIONER BALDWIN: Yes, sir. 6 JUDGE TINLEY: Okay. Any further question or 7 discussion on the motion? 8 COMMISSIONER OEHLER: Y'all have anything you want 9 to say? Everything all right? All right. 10 JUDGE TINLEY: All in favor, signify by raising 11 your right hand. 12 (The motion carried by unanimous vote.) 13 JUDGE TINLEY: All opposed, same sign. 14 (No response.) 15 JUDGE TINLEY: The motion does carry. That brings 16 us to Item 9; to consider, discuss, and take appropriate 17 action on request to use the courthouse grounds for the 18 Cowboy Breakfast on January 13, 2012. We've got Jeff 19 Talarico, Traci Carlson, and Kristin Craddock here. They 20 brought all the big guns today. 21 MR. TALARICO: We had to; we're dealing with you 22 guys. No, I'm just teasing. We'd like to do the Cowboy 23 Breakfast again on the 13th of January, right before the 24 stock show kicks off, and use the courthouse grounds again. 25 JUDGE TINLEY: Commissioner, are you not the -- 11-28-11 48 1 Commissioner Baldwin, are you not the reigning champion for 2 the cow chip toss? 3 COMMISSIONER BALDWIN: I am, sir. 4 JUDGE TINLEY: Is there anything we need to build 5 into this to make sure that -- 6 COMMISSIONER BALDWIN: Yes, sir. 7 JUDGE TINLEY: -- you or some other member of this 8 Court remains that way? (Laughter.) 9 COMMISSIONER BALDWIN: Being -- being the 10 commissioner that has reached geezer status in the community, 11 and my trophy is proudly hanging on the wall of my office in 12 there, and I would just -- I just think it would be only 13 right that -- that that become permanent on my wall. 14 JUDGE TINLEY: That we retire this particular 15 trophy, and they have to start a new competition? Is that 16 what you're saying? 17 COMMISSIONER BALDWIN: Yes, sir. 18 MR. TALARICO: I don't know that we can do that, 19 considering there is a new twist this year. The reigning 20 champion will get a fresher pile to throw. (Laughter.) 21 COMMISSIONER BALDWIN: Judge, can we go on to the 22 next item? (Laughter.) 23 COMMISSIONER OEHLER: It doesn't get much fresher 24 than what he throws around. 25 MR. TALARICO: Point taken. 11-28-11 49 1 COMMISSIONER LETZ: Move approval. 2 COMMISSIONER OVERBY: I'll second. 3 JUDGE TINLEY: Motion made and seconded for 4 approval of the agenda item. Question or discussion? All in 5 favor, signify by raising your right hand. 6 (The motion carried by unanimous vote.) 7 COMMISSIONER OEHLER: That was easy. 8 JUDGE TINLEY: All opposed, same sign. 9 (No response.) 10 JUDGE TINLEY: That motion does carry. 11 MR. TALARICO: We appreciate it, Commissioners. 12 Thank you. 13 JUDGE TINLEY: Clean your -- clean your boots off 14 before you get back out in the hall, if you don't mind. 15 MR. TALARICO: Okay. 16 COMMISSIONER OEHLER: I think the City Council 17 needs to participate in wild cow milking. 18 MR. TALARICO: Wild cow milking? 19 COMMISSIONER OEHLER: I'll furnish the cow. 20 Somebody found out one of the goats last year was not a 21 nanny. 22 JUDGE TINLEY: Oh, boy. 23 (Commissioner Baldwin left the courtroom.) 24 JUDGE TINLEY: Let's move to Item 10; consider, 25 discuss, take appropriate action to, one, approve payment for 11-28-11 50 1 legal services performed to-date, and two, approve a 2 supplemental engagement agreement for legal and professional 3 services with the law firm of Lloyd Gosselink Rochelle and 4 Townsend, P.C., to assist with Kerr County's application to 5 the Clean Water State Revolving Fund loan, negotiating and 6 securing EDAP funding with the Texas Water Development Board 7 to construct a regional wastewater collection system for the 8 Center Point area, and negotiating funding and other 9 interlocal agreements necessary for service by Kendall County 10 Water Control Improvement District Number 1, or in the 11 alternative, developing a means for retail wastewater service 12 for the area. Commissioner Letz? 13 COMMISSIONER LETZ: I think you said everything. 14 JUDGE TINLEY: I see. 15 COMMISSIONER LETZ: This is -- 16 JUDGE TINLEY: Do you want to 'splain it? 17 COMMISSIONER LETZ: This is a -- kind of a cleanup 18 from the last meeting, and the application that we're 19 submitting today on the Clean Water State Revolving Fund. We 20 have discussed at the last meeting that the -- we retain the 21 services of Lloyd Gosselink to help with this. They have 22 some expertise in these types of matters, have done some 23 draft work. I think we said the amount would be not to 24 exceed 3,000; is that right? 25 MS. HARGIS: 25. 11-28-11 51 1 COMMISSIONER LETZ: 2,500? $2,500 for the work 2 they've done to-date. But there would also be some 3 additional work down the road, probably in the next couple 4 months, that we'll need -- we have to do any additional 5 information related to the application and move forward with 6 the overall project. This is just an engagement letter that 7 the County Attorney's worked out with the law firm, and 8 approve the funds spent to-date. 9 COMMISSIONER OVERBY: I'd just like to say that 10 their services, I think, will be quite beneficial in helping 11 moving this project along, and their expertise is -- I think 12 is quite of value to the county and to the tax dollars that 13 are spent. So, I think it's good money that's spent to help 14 us move this project forward. 15 COMMISSIONER LETZ: So, I move approval of the 16 agenda item. 17 COMMISSIONER OVERBY: I'll second that. 18 JUDGE TINLEY: Motion made and seconded for 19 approval. Question or discussion? All in favor, signify by 20 raising your right hand. 21 (The motion carried by unanimous vote.) 22 JUDGE TINLEY: All opposed, same sign. 23 (No response.) 24 JUDGE TINLEY: That motion does carry. Let's go to 25 Item 11; to consider, discuss, and take appropriate action to 11-28-11 52 1 finalize and determine Texas County and District Retirement 2 System rate for Kerr County for 2012. I put this on the 3 agenda. We are required each year by December 15 to certify 4 to the Texas County and District Retirement System what our 5 elections are under the retirement system program. We've 6 essentially allowed everything to remain the same, with the 7 adjustment in the rate which they charge. There was 8 significant catch-up as a result of the '08 losses in the 9 fund, and they're catching those up. 10 (Commissioner Baldwin returned to the courtroom.) 11 JUDGE TINLEY: Our current rate without any COLA is 12 11.12. That is plugged into the budget. Now, I would note 13 that the -- that under the COLA delineation, we can approve a 14 10 percent COLA at no additional cost. If we want to approve 15 more than 10 percent, why, it will go up, and those funds, 16 any excess would not be budgeted at this time. I believe I'm 17 correct in that. Ms. Hargis, we don't have any funds in 18 excess of the -- what we've programmed as 11.12 rate budget; 19 is that correct? 20 MS. HARGIS: That's correct. 21 JUDGE TINLEY: Okay. 22 COMMISSIONER LETZ: But that does include a 10 23 percent COLA? 24 JUDGE TINLEY: It could include a 10 percent COLA, 25 because there's no cost associated. No additional rate 11-28-11 53 1 increase for a 10 percent COLA. 2 COMMISSIONER LETZ: I'll rephrase that. Is there 3 any reason we wouldn't want to do a 10 percent COLA, then? 4 JUDGE TINLEY: No. No, but that's done annually. 5 COMMISSIONER LETZ: I move approval of the 11.12 6 percent rate, plus a 10 percent COLA. 7 JUDGE TINLEY: To include the 10 percent COLA? 8 COMMISSIONER LETZ: To include a 10 percent COLA. 9 JUDGE TINLEY: Okay, we have a motion. Do I hear a 10 second? 11 COMMISSIONER BALDWIN: Let me just ask one 12 question. The -- the 11.12, is -- what did it change from? 13 JUDGE TINLEY: It was 10.73, I believe. 14 COMMISSIONER OVERBY: Mm-hmm. 15 MS. HARGIS: No, it was higher than that. It was 16 11.01 last year. 17 JUDGE TINLEY: It was 11.01? Okay. 18 COMMISSIONER BALDWIN: Okay, thank you. 19 JUDGE TINLEY: I have a motion. Do I hear a 20 second? 21 COMMISSIONER BALDWIN: Second. 22 JUDGE TINLEY: We have a motion and a second. 23 Further question or discussion on this motion? All in favor 24 of the motion, signify by raising your right hand. 25 (The motion carried by unanimous vote.) 11-28-11 54 1 JUDGE TINLEY: All opposed, same sign. 2 (No response.) 3 JUDGE TINLEY: The motion does carry. Let's go to 4 Item 12; to acknowledge receipt of Quarterly Investment 5 Report from Patterson and Associates for quarter ending 6 September 30, 2011. The Treasurer has -- acting Treasurer 7 has submitted this to us for -- for us to acknowledge receipt 8 of. You've all had an opportunity to review it. It's all of 9 the funds as of 9-30-2011. 10 COMMISSIONER LETZ: Move we accept the Quarterly 11 Investment Report. 12 COMMISSIONER OVERBY: I will second that. 13 JUDGE TINLEY: We have a motion and a second to 14 accept and acknowledge receipt of the Quarterly Investment 15 Report as indicated in the agenda item. Further question or 16 discussion? All in favor, signify by raising your right 17 hand. 18 (The motion carried by unanimous vote.) 19 JUDGE TINLEY: All opposed, same sign. 20 (No response.) 21 JUDGE TINLEY: The motion carries. Let's go to 22 Item 13; to consider, discuss, and take appropriate action to 23 approve the amendment to Correctional Healthcare Companies' 24 medical services contract. 25 SHERIFF HIERHOLZER: All the amendment really is, 11-28-11 55 1 Your Honor, is to reflect a new cost that was approved in the 2 budget. It's already budgeted for, just includes a C.P.I. 3 increase. A little bit of wordage change in the dental 4 agreement which we're already working under. I have no 5 problem with -- with that change. And the County Attorney 6 has reviewed this, and I don't think he has any problems. 7 He's even talked to their attorneys, and everything's been 8 worked out. 9 COMMISSIONER LETZ: You're still happy with the 10 services we're getting under this -- 11 SHERIFF HIERHOLZER: Yes, I am. Because this also 12 includes the psychiatric that we added on last year, if you 13 remember. I have no problem. 14 COMMISSIONER OEHLER: Much better than doing it 15 yourself. 16 SHERIFF HIERHOLZER: Oh, a whole lot better than 17 doing it ourselves. 18 JUDGE TINLEY: And probably cheaper. 19 SHERIFF HIERHOLZER: A lot cheaper than -- 'cause 20 we use their pharmacy, use their -- and they've given us 21 really more service. They -- you know, the contract requires 22 at least a nurse and an EMT. We have two nurses that they 23 provide out there. And then the -- and then the medical 24 doctor comes in, and then the psychiatrist, psychologist, 25 whichever out of San Antonio that comes in. That has really 11-28-11 56 1 been a benefit for Kerr County, and good savings. 2 COMMISSIONER BALDWIN: Your doctor, is he -- you're 3 hanging in there with one doctor, or are we having -- we 4 rotating them out? 5 SHERIFF HIERHOLZER: One doctor. 6 COMMISSIONER BALDWIN: Same guy? 7 SHERIFF HIERHOLZER: Same guy. 8 COMMISSIONER BALDWIN: Very good. 9 COMMISSIONER LETZ: Move we approve -- 10 COMMISSIONER BALDWIN: Second. 11 COMMISSIONER LETZ: -- the amendment to 12 Correctional Healthcare Companies' medical services contract 13 for the jail. 14 JUDGE TINLEY: We have a motion and second. 15 Further question or discussion on the motion? All in favor 16 of the motion, signify by raising your right hand. 17 (The motion carried by unanimous vote.) 18 JUDGE TINLEY: All opposed, same sign. 19 (No response.) 20 JUDGE TINLEY: The motion does carry. Item 14; 21 consider, discuss, take appropriate action to declare five 22 vehicles surplus and either trade them in or use the proceeds 23 from sale to offset the purchase of the 2012 Chevrolet 24 Tahoes. I assume those are the ones that have already been 25 authorized? 11-28-11 57 1 SHERIFF HIERHOLZER: Yes, the Tahoes that have 2 already been authorized in the budget. This will just offset 3 that. What I'd like to -- we've gotten -- there's five of 4 these. Four of them are Crown Vics, and one's an older Ford 5 Taurus. We'd like to either trade them in -- they've already 6 given us a trade-in allowance, what they would allow for 7 them. The only other thing that I'd like the County Attorney 8 to look at, and it isn't done yet, but Ingram Marshal's 9 Office, under their tight budget constraints, has asked for 10 the opportunity possibly to purchase two of these at about a 11 dollar more than what the trade-in allowance. You know, 12 since we've already got the trade-in, I don't know if we can 13 do that or not, but if we can, and if their counsel approves 14 them doing it, I don't have any problem with -- with helping 15 them out by letting two of these vehicles go to them. We're 16 still getting the same amount; it's not affecting us at all. 17 I just need to make sure on bid requirements or getting rid 18 of it. But once they're just declared surplus, I think we 19 can pretty well do it. 20 COMMISSIONER OEHLER: I don't have a problem with 21 that at all. 22 COMMISSIONER BALDWIN: I would prefer that. 23 SHERIFF HIERHOLZER: I would too, because they do 24 have -- 25 COMMISSIONER OVERBY: They're serviced and 11-28-11 58 1 everything? 2 SHERIFF HIERHOLZER: They've been serviced, taken 3 care of. They are older vehicles. They just don't have the 4 budget to be able to replace some of theirs. I think it 5 would be a very good benefit to everybody if we can work that 6 out where they can take two of these at the same price that 7 we would have gotten for the trade-in, at a dollar more. 8 COMMISSIONER LETZ: What's the average mileage on 9 these vehicles? 10 SHERIFF HIERHOLZER: Average mileage is about 11 102,000, is average. That's on these -- I've got one that's 12 110. One's 100 -- 97, 89 and 87,7 -- almost 90 and 87, and 13 one that's 104. These are the last -- pretty well the last 14 of the Crown Vics that have been used as spares, and -- and 15 the older equipment in them, the older vehicles, and they are 16 having some issues. But they have been maintained, and 17 Ingram could use them. I really can't use them on patrol 18 or -- or transports any more. They just have too much in 19 them. 20 COMMISSIONER BALDWIN: So, how do we do this court 21 order thing? With the possibility of Ingram getting two, or 22 Ken Stoepel going to get them all, or -- 23 SHERIFF HIERHOLZER: Well, I think we could -- and 24 it's actually the company we get the Tahoes from. If we just 25 surplus them to be able to be disposed of, and the money can 11-28-11 59 1 offset to take care of -- you know, it'd be used on the newer 2 Tahoes that we're going to get. And then with that language, 3 then if Rob can check and just make sure it's okay, that in 4 doing that, we can go ahead and -- and transfer two of them 5 over to Ingram at this cost -- 6 COMMISSIONER OEHLER: We can declare them surplus 7 and come back at the next meeting and approve either Ingram 8 or -- 9 MR. HENNEKE: I don't know. I don't know if you 10 put them in surplus, if the -- then that makes them surplus, 11 and, you know, ties them up to where you couldn't make an 12 intergovernmental transfer to a different agency. I mean, 13 once you declare them surplus, they're surplus. I'll look at 14 it. It should be pretty simple to figure out, but I don't 15 have the answer off the top of my head, as far as if we 16 can -- 17 MS. HARGIS: He looked at me; I said I don't have 18 an answer. 19 SHERIFF HIERHOLZER: This is new, trying to do it 20 that way. 21 COMMISSIONER OVERBY: What two do they want? 22 SHERIFF HIERHOLZER: They've talked about -- one is 23 the Taurus. That was a white one that's just unmarked for 24 kind of a C.I.D. car with them, and the other one is -- well, 25 all four of the other ones are 2007 Crown Vics, and it's one 11-28-11 60 1 of the 2007 -- I believe the one with 89,000. 2 COMMISSIONER OEHLER: Why don't you bring it back 3 next meeting with a -- with a proposal of what you want to 4 do, and get -- take care of Ingram first, and then declare 5 the balance of them surplus. 6 SHERIFF HIERHOLZER: When's the next meeting? 7 COMMISSIONER BALDWIN: That's confidential. We 8 can't -- 9 COMMISSIONER OVERBY: 14th? 10 COMMISSIONER OEHLER: 12th. 11 COMMISSIONER OVERBY: Is it the 12th? 12 COMMISSIONER OEHLER: 12th. 13 SHERIFF HIERHOLZER: We were trying to get the 14 other ones ordered before we're too late on getting them, but 15 I think we can wait until the 14th, at least get a firm 16 answer from Ingram, or whether they just go to the trade-in. 17 If y'all would like to do that, that's fine. 18 COMMISSIONER OEHLER: I think that would be our 19 preference. When we know for sure what we're doing here, 20 then we'll -- 21 SHERIFF HIERHOLZER: That would be fine. We had 22 them all set, and then Ingram had mentioned that they -- they 23 might like to try and get, you know, one or two of them. So, 24 I'll go ahead and see if we can firm that up with them and 25 bring it back next time. 11-28-11 61 1 COMMISSIONER OEHLER: Work with the County Attorney 2 and come back with a proposal. 3 SHERIFF HIERHOLZER: That's fine. 4 JUDGE TINLEY: Okay. Anything else on that one, 5 gentlemen? Let's go to Item 15; to consider, discuss, and 6 take appropriate action on reimbursing expenses incurred in 7 the 2010-11 fiscal year by the Hunt Volunteer Fire Department 8 out of 2011-12 budget. Commissioner Oehler? 9 COMMISSIONER OEHLER: Well, this -- this is an 10 oversight by some new leadership at the Hunt Fire Department. 11 They had this problem last year with Mountain Home. They 12 came and noticed it a little earlier than what -- what Hunt 13 did. They were going -- were writing a grant when they 14 discovered that they had not -- that the Treasurer had not 15 submitted the receipts for last year. And the president 16 thought he did, and then the Treasurer thought that it was 17 done by the president, so it's kind of a bad situation. They 18 fulfilled their obligation to do firefighting by contract for 19 Kerr County. This is -- you know, I told them there was no 20 way that this could be done out of any funds that were from 21 last year, because they -- the funds have now gone in the 22 general fund; that I would bring it to the Court and see if 23 there was some line item that we could maybe take this out of 24 during this fiscal year. I also told Mr. Booker that in my 25 opinion, if we were to agree to do this, it would have to 11-28-11 62 1 come sometime after February in this budget year, where we 2 would have a better idea of where we are in our budget and 3 where we might be able to take the funds, because we're 4 operating on reserve funds until we get our tax money in. 5 COMMISSIONER OVERBY: What's the expenses -- what's 6 the amount? 7 COMMISSIONER OEHLER: I gave -- the Judge has them 8 there in the envelope. It's just reimbursable expenses like 9 all fire departments do. 10 COMMISSIONER LETZ: 75 -- 7,500? 11 COMMISSIONER OEHLER: 15,000. 12 COMMISSIONER LETZ: 15,000 was last year? 13 COMMISSIONER OEHLER: This year, I think it's about 14 21. But I asked him to go ahead and -- and give me the -- 15 JUDGE TINLEY: 15. 16 COMMISSIONER OEHLER: -- receipts from bills that 17 they had from last year. But it's up to the Court. I think, 18 you know, if it were any other department, I'm not sure we 19 would be very favorable. Most other people are not 20 volunteers. They're actually getting paid to make sure they 21 get their -- their funds. I would recommend that we pay them 22 if we can find the funds in another line -- in a line item 23 sometime in February or March. 24 COMMISSIONER LETZ: Well, just bring it back after 25 the first of the year. 11-28-11 63 1 COMMISSIONER OEHLER: Hmm? 2 COMMISSIONER LETZ: Just bring it back after the 3 first of the year. 4 COMMISSIONER OEHLER: Okay, I can do that. I just 5 kind of thought it might be some kind of a -- a commitment, 6 if funds were available, that we would do that, so that they 7 would have some idea if they were going to get their money. 8 COMMISSIONER BALDWIN: So, it's definite, last 9 year's moneys are -- are gone? 10 MS. HARGIS: Mm-hmm. 11 COMMISSIONER BALDWIN: Okay. 12 JUDGE TINLEY: No more encumbrances. 13 COMMISSIONER BALDWIN: No more encumbrances. And 14 who did it last year, Mountain Home? 15 COMMISSIONER OEHLER: Mountain Home did. They were 16 a little quicker about getting it in. 17 COMMISSIONER BALDWIN: They subscribe to the new 18 law as well? 19 MS. HARGIS: They came in about the first weekend 20 in October, which is still when we have the books open, but 21 these -- this didn't come to our attention till the first 22 week of November, and we had to close the books because the 23 auditors were here. 24 COMMISSIONER BALDWIN: Yeah. 25 MS. HARGIS: And once the books are closed, you 11-28-11 64 1 basically -- I allow about 20 days for people to get it in, 2 and they didn't get any -- you know, and this is way past the 3 20-day time. And we have to cut it off at some point; we 4 can't just keep going. And generally, most -- in accounting, 5 most people close it off no more than anywhere from 15 to 25 6 days. And -- and I -- generally, anything that came in in 7 October, but they didn't notify me in October. And, you 8 know, I don't always know who those folks are. I mean, I can 9 find out. But, you know, a lot of times it doesn't show up 10 until we're doing the audit that they haven't requested their 11 money. 12 COMMISSIONER OVERBY: Is that a new board? 13 COMMISSIONER OEHLER: I just think it would be a 14 good practice from now on for -- if the fire departments have 15 not submitted their receipts for reimbursement, you know, by 16 maybe -- maybe August or something, there should be some kind 17 of a reminder. You know, and I'd be more than happy to 18 contact them if I had a clue that they -- because, you know, 19 they do change leadership periodically, and sometimes the new 20 person coming in thinks the other person is doing it, and 21 vice-versa, and that's what's happened here. And it's 22 unfortunate, because they do need the money to do a lot of 23 things. And in this case, they would -- one of the questions 24 on the grant application was, "How much money did the County 25 contribute to you last year?" And that's when they 11-28-11 65 1 discovered that the -- the "oops." Because if the County 2 didn't contribute, they might not be considered on that 3 grant. 4 COMMISSIONER BALDWIN: I look at -- I look at it 5 this way. $15,000 is a lot of money, in my opinion. 6 COMMISSIONER OEHLER: Mm-hmm. 7 COMMISSIONER BALDWIN: And, you know, even if we 8 cough it up when we start seeing our tax revenues come in, et 9 cetera, in February or March, whenever that might be, it 10 seems to me that we would be penalizing other departments in, 11 you know, going out and finding that $15,000. Somebody's 12 going to be penalized somewhere. We're going to be taking 13 away from somebody. That's budgeted money. 14 COMMISSIONER OEHLER: Well -- 15 COMMISSIONER BALDWIN: The way I see it. 16 COMMISSIONER OEHLER: I just -- it depends on what 17 funds you take it from. If you're taking it from one that 18 you -- doesn't look like you're going to really expend it 19 during the year -- you know, we have those periodically where 20 we expect to spend money in professional services, and -- 21 COMMISSIONER BALDWIN: I don't know if you can tell 22 that in February, though. But I understand what you're 23 saying. 24 COMMISSIONER OEHLER: Well, I -- 25 COMMISSIONER BALDWIN: I'm just going to have a 11-28-11 66 1 hard time voting for this. 2 COMMISSIONER OEHLER: I understand, and I have told 3 them that from day one. But I felt obligated to at least try 4 and see if we couldn't do this for them because of what -- 5 they're volunteers. 6 COMMISSIONER BALDWIN: Well, I hope we can. 7 JUDGE TINLEY: Yeah. As you say, Commissioner, the 8 -- the difference here is these folks are -- they're 9 volunteers, and they pay enough out of their own pocket as it 10 is in order to keep things floating. The other difference 11 out there in Hunt, we don't -- they carry their own worker's 12 compensation. We don't have to add them to our policy. 13 That's been an added benefit to us over the years. 14 COMMISSIONER OEHLER: Mm-hmm. 15 JUDGE TINLEY: But primarily, the -- the difference 16 here is we're dealing with volunteers. And this is not -- 17 not something that some individual's going to lose because of 18 failure to comply with the rules, strict adherence. 19 COMMISSIONER OEHLER: Anyway, I just -- I feel, you 20 know, I am the person they look to out there whenever there's 21 a problem, and they expect me to try and do what's right for 22 the group, and that's what I'm trying to do. 23 COMMISSIONER LETZ: I think, still, bring it back. 24 I mean, I'm kind of like Commissioner Baldwin; I'd probably 25 go along with it, but I think bring it back sometime, you 11-28-11 67 1 know, March, somewhere in there. But I think we have to 2 designate where the money's coming from. 3 COMMISSIONER OVERBY: Right. 4 COMMISSIONER LETZ: Just passing it now doesn't 5 really do that. It still has to come back. 6 COMMISSIONER OEHLER: No, I don't have a problem 7 with that at all. I appreciate you at least listening to it 8 and agreeing maybe it should be March or April before we -- 9 till we get further along with our budget to find out where 10 we really stand, and what up jump the devil has come during 11 the time between now and then. I will pass the word. 12 JUDGE TINLEY: Okay. 13 COMMISSIONER OEHLER: Thank you. 14 JUDGE TINLEY: Anything further on that item, 15 gentlemen? Let's go to Item 16; to consider, discuss, take 16 appropriate action to approve the official bonds for Deputy 17 Constables James B. Lang and Reagan William Givens. I have 18 the official bonds here before me. They are in good order. 19 COMMISSIONER OEHLER: Move approval. 20 JUDGE TINLEY: Any comments you want to make, 21 Mr. Lavender? 22 MR. LAVENDER: No comment. Just -- 23 COMMISSIONER OEHLER: Move approval. 24 COMMISSIONER OVERBY: I'll second. 25 JUDGE TINLEY: We have a motion and a second for 11-28-11 68 1 approval of the bonds. Question or discussion? All in 2 favor -- 3 COMMISSIONER BALDWIN: Wait, wait. I thought you 4 was asking him. I knew he would have something to say. 5 JUDGE TINLEY: I thought he did, but he didn't. 6 COMMISSIONER BALDWIN: I know. But I have a -- 7 these are budgeted moneys? 8 MS. HARGIS: They're bonds, yes. 9 COMMISSIONER BALDWIN: Okay. And so -- okay. 10 JUDGE TINLEY: Anything further? 11 COMMISSIONER BALDWIN: No, that's fine. Thank you. 12 JUDGE TINLEY: All in favor, signify by raising 13 your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE TINLEY: All opposed, same sign. 16 (No response.) 17 JUDGE TINLEY: The motion does carry. Let's go to 18 Item 17; to consider, discuss, and take appropriate action 19 for Tax Assessor/Collector's' office to be open on December 20 30th, 2011, as a scheduled holiday to allow for end-of-year 21 tax payments; that holiday be taken as a floating holiday as 22 has occurred in the previous few years. Ms. Bolin? 23 MS. BOLIN: When we discussed this during our 24 budget workshops, I had requested us not to be closed on the 25 30th. And I didn't get to see the holiday schedule before it 11-28-11 69 1 was approved. Otherwise, I would have said something at the 2 appropriate time. But we do need to be open. I did a poll 3 on our listserv, and out of 55 counties, only two others are 4 closed on the 30th, but they are open on the 2nd. And we're 5 closed on the 30th. 6 COMMISSIONER BALDWIN: What would happen if we said 7 no? I mean, just -- what would happen? 8 MS. BOLIN: I would probably get lynched in front 9 of the courthouse. 10 COMMISSIONER BALDWIN: What else would happen? No, 11 I'm kidding. 12 MS. BOLIN: No, it's -- it's a very important day 13 for the taxpayers, because they want to come in on the very 14 last day of the year for some reason and pay their property 15 taxes, and they want to do it in person. They don't want to 16 mail them because they don't trust the mail service. We get 17 that frequently. And they -- a lot of them don't trust the 18 internet to pay online, which we offer also. 19 COMMISSIONER BALDWIN: And I'm assuming that 20 requires security in the building and whatever. 21 SHERIFF HIERHOLZER: Yes -- well, it requires the 22 entire courthouse to be open, so, yeah, I have to have at 23 least two -- minimum of two people, you know, sometimes 24 three, to be able to watch the entire courthouse while people 25 have access to it. You know, used to we never had this 11-28-11 70 1 problem. I would rather -- and I don't know what the issue 2 would be; just like paying our income taxes or anything else, 3 you have until close of the following business day if the 4 last day is on a holiday. And, like, I don't understand why 5 that couldn't occur. 6 COMMISSIONER BALDWIN: I agree with you. 7 MS. BOLIN: That would not cause us an overtime 8 issue in our department. 9 COMMISSIONER BALDWIN: I agree with you. There's 10 got to be a way to do it. 11 JUDGE TINLEY: I think the difficulty there would 12 be that the folks don't clearly understand. They're looking 13 at December 31 -- 14 COMMISSIONER OVERBY: That's it. 15 JUDGE TINLEY: -- as the drop-dead, as opposed to 16 January -- be January the 3rd, actually. 17 MS. BOLIN: Correct. Right. 18 JUDGE TINLEY: At the end of the holidays. 19 MS. BOLIN: Right. And then the issues that we 20 have with irate people, and the millions of phone calls that 21 we get. People get very, very upset. 22 COMMISSIONER BALDWIN: Millions? 23 MS. BOLIN: Well, seems like it. 24 COMMISSIONER OVERBY: An education process. 25 SHERIFF HIERHOLZER: We're going to do whatever the 11-28-11 71 1 Court decides to do. I just think with the right publicity 2 and the help of the media, it can be passed on. Just like 3 every other thing that happens when it falls on a holiday, 4 they extend it to the -- the following work day. 5 MS. BOLIN: Did you have two last year? 6 SHERIFF HIERHOLZER: Mm-hmm. 7 COMMISSIONER OEHLER: Same problem last year, if I 8 remember correctly. 9 MS. BOLIN: And the year before. 10 COMMISSIONER LETZ: The -- so, the 31st is 11 Saturday? 12 MS. BOLIN: Mm-hmm. 13 COMMISSIONER OEHLER: New Year's Day is on Sunday. 14 COMMISSIONER LETZ: Why don't we just change -- we 15 have one day for New Year's, correct? This year. We didn't 16 do two? 17 MS. BOLIN: No, we have two this year. We have 18 Friday and Monday for New Year's, and Friday and Monday for 19 Christmas. 20 COMMISSIONER OEHLER: I think we talked about doing 21 the floating holiday, and be open on that Friday. 22 MS. BOLIN: We have a floating holiday for Texas 23 Independence Day. 24 COMMISSIONER OEHLER: Okay. That's Buster day. 25 JUDGE TINLEY: Well, you know, there's another 11-28-11 72 1 option here. The Sheriff, of course, as an elected official, 2 is an exempt employee. (Laughter.) I think he has one other 3 commissioned peace officer that's exempt, at least one other. 4 If we're looking at a way to reduce that overtime issue. 5 COMMISSIONER OEHLER: How would you get him to 6 agree to that? (Laughter.) 7 COMMISSIONER LETZ: I think you end up with other 8 departments in here, too. You end up -- Maintenance will be 9 here, then. 10 COMMISSIONER OVERBY: Yeah. 11 COMMISSIONER LETZ: It's not just the Sheriff; it's 12 Maintenance. 13 JUDGE TINLEY: Trying to help you out, let you 14 demonstrate to the taxpayers -- 15 SHERIFF HIERHOLZER: I appreciate that. 16 JUDGE TINLEY: -- and the citizens how diligent you 17 are in the performance of your duty. 18 SHERIFF HIERHOLZER: That demonstration's been done 19 over 31 years, thank you. 20 MR. TROLINGER: Well, I recall popping in last year 21 for a little bit, and it -- you had a line. You had people 22 coming in. I think a lot of people will be showing up at the 23 courthouse and turned away if we don't stay open. That's 24 what I would see. I've seen that happen. 25 COMMISSIONER OEHLER: I believe that is the largest 11-28-11 73 1 amount of income and revenue that comes in to the county. I 2 kind of -- I'm partial to -- 3 COMMISSIONER OVERBY: Need to be open. 4 COMMISSIONER OEHLER: -- to being accommodating of 5 the general public wanting to pay their taxes. 6 COMMISSIONER OVERBY: Yeah. 7 COMMISSIONER BALDWIN: The only reason that I would 8 agree to this is to pay Hunt Volunteer Fire Department. It's 9 their fault. Okay, what is it we're doing? Let's do it. 10 COMMISSIONER OVERBY: Make a motion. 11 COMMISSIONER LETZ: Well, I said the option is to 12 just do that, or make that day floating for everybody. 13 MS. BOLIN: Just have the courthouse open in 14 general, like a regular business day? 15 COMMISSIONER LETZ: Another floating holiday. 16 COMMISSIONER OEHLER: That's kind of what I thought 17 we agreed to at budget time, but somehow it got -- because, 18 you know, New Year's Eve is on Saturday, New Year's Day on 19 Sunday, and they're going to get Monday off too. What's 20 wrong with doing that? Is there something bad about changing 21 that date? 22 COMMISSIONER LETZ: Well, I think then you do have 23 possibly a management issue in offices. I mean -- 24 MS. BOLIN: Employees, yeah. 25 COMMISSIONER LETZ: I don't know. There's not a 11-28-11 74 1 good solution. 2 COMMISSIONER OEHLER: A good solution is to keep 3 the courthouse open, give everybody a floating holiday 4 throughout the year sometime. 5 COMMISSIONER OVERBY: I like that. 6 JUDGE TINLEY: Lots of them choose, under the 7 circumstances, to take that on the 30th. 8 COMMISSIONER OEHLER: Yeah. 9 JUDGE TINLEY: That solves the issue. 10 COMMISSIONER OEHLER: I'll make that motion. 11 COMMISSIONER BALDWIN: Second. 12 JUDGE TINLEY: We have a motion and a second to 13 amend the holiday schedule so that December 30th, 2011, is 14 not a specific holiday, but employees shall instead receive a 15 floating holiday in lieu of that. 16 COMMISSIONER OEHLER: That is correct. 17 JUDGE TINLEY: Okay. Question or discussion? All 18 in favor, signify by raising your right hand. 19 (The motion carried by unanimous vote.) 20 JUDGE TINLEY: All opposed, same sign. 21 (No response.) 22 JUDGE TINLEY: Motion carries. 23 COMMISSIONER OEHLER: See what you caused, Diane? 24 MS. BOLIN: I tried to avoid it earlier, but it 25 didn't work. 11-28-11 75 1 COMMISSIONER OEHLER: Well, I thought that's what 2 we had done, but I guess we did not do it correctly. 3 JUDGE TINLEY: You okay for a little bit more? 4 Okay, let's -- let's move to Section 4 of the agenda, payment 5 of the bills. 6 COMMISSIONER LETZ: Move we pay the bills, Judge. 7 COMMISSIONER OEHLER: Second. 8 JUDGE TINLEY: Motion made and seconded for payment 9 of the bills. Question or discussion? 10 COMMISSIONER BALDWIN: I have a question. On Page 11 2, Nondepartmental, it would be the second group down, 12 Peterson Regional Medical Center, autopsy and inquest. 13 JUDGE TINLEY: I think Ms. Lavender's in a position 14 to address that one. 15 MS. LAVENDER: Because we have the press in the 16 room, obviously, for HIPAA reasons, we're not going to 17 discuss it, but we had a -- a potential homicide here, and at 18 the time that the patient was taken to the hospital, Judge 19 Ragsdale called our -- Dr. Tloza did call the medical 20 examiner in Austin, and they requested these tests be done 21 prior to the body being transferred for autopsy. And so 22 there's no -- Crime Victims will not pay it. And it was a 23 Medicare/Medicaid, and they will not pay it either, so it's 24 left for us to pay. And we've done extensive research to try 25 to figure out a way to get it -- 11-28-11 76 1 COMMISSIONER BALDWIN: I'm sure. 2 MS. LAVENDER: -- done another way, and this is the 3 only way. 4 COMMISSIONER BALDWIN: Is it -- did we perform an 5 autopsy in Kerrville? 6 MS. LAVENDER: Yes -- no. No. 7 COMMISSIONER OEHLER: No? 8 MS. LAVENDER: No. 9 COMMISSIONER OVERBY: Partial tests that were done 10 prior to transportation. 11 MS. LAVENDER: Right, requested by the medical 12 examiner. 13 JUDGE TINLEY: Requested by the medical examiner. 14 COMMISSIONER BALDWIN: Okay. 15 COMMISSIONER OVERBY: Is this something we only had 16 once this year? 17 MS. LAVENDER: This is the only time I've ever 18 known of it ever happening. 19 COMMISSIONER OVERBY: Okay. 20 MS. LAVENDER: And I requested that the hospital, 21 from now on, when they -- if they have something like that 22 occur again, that they notify us, rather than waiting for us 23 to get the bill and then having to track back to find out 24 what happened. I don't foresee it happening again, but -- 25 COMMISSIONER BALDWIN: And there is not a -- I 11-28-11 77 1 mean, you're -- you won't even mention the word "indigent." 2 MS. LAVENDER: We can't use indigent funds for it 3 because it doesn't qualify. 4 COMMISSIONER BALDWIN: Okay. 5 MS. HARGIS: Yeah, we looked at every source. 6 MS. LAVENDER: Looked at every -- 7 MS. HARGIS: This -- as you can see, this is dated 8 in October. We've been working on this for about 45 days. 9 COMMISSIONER BALDWIN: Okay, thank you. That's the 10 only question I have. 11 JUDGE TINLEY: Any other questions? Comments? All 12 in favor, signify by raising your right hand. 13 (The motion carried by unanimous vote.) 14 JUDGE TINLEY: All opposed, same sign. 15 (No response.) 16 JUDGE TINLEY: The motion does carry. Do we have 17 any budget amendments? 18 MS. HARGIS: No. 19 JUDGE TINLEY: Late bills? 20 MS. HARGIS: No. 21 JUDGE TINLEY: I've been presented with monthly 22 reports from the Treasurer, including payroll, September 23 monthly report, October monthly report; Justice of the Peace, 24 Precinct 3; Justice of the Peace, Precinct 4. Do I hear a 25 motion that the indicated reports be approved as presented? 11-28-11 78 1 COMMISSIONER BALDWIN: So moved. 2 COMMISSIONER OEHLER: Second. 3 JUDGE TINLEY: Motion made and seconded that the 4 indicated reports be approved as presented. Further question 5 or discussion? All in favor of the motion, signify by 6 raising your right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE TINLEY: All opposed, same sign. 9 (No response.) 10 JUDGE TINLEY: That motion does carry. Okay. 11 Reports from Commissioners in connection with their liaison 12 or committee assignments. Commissioner Baldwin? 13 COMMISSIONER BALDWIN: No, sir. Thank you. 14 JUDGE TINLEY: Commissioner Overby? 15 COMMISSIONER OVERBY: Just one. I'll be attending 16 our last annual meeting for AACOG for our 2011 year on 17 Wednesday, so I'll be down there on Wednesday. And that's 18 it. 19 JUDGE TINLEY: Anything else? 20 COMMISSIONER OVERBY: That's it. 21 JUDGE TINLEY: Commissioner Letz? 22 COMMISSIONER LETZ: I don't believe I have anything 23 other than what we've already discussed. 24 JUDGE TINLEY: Commissioner Oehler? 25 COMMISSIONER OEHLER: Well, I know that we had some 11-28-11 79 1 -- some cat that escaped from somebody's pickup in eastern 2 Kerr County; had to be replaced. And I don't think it was a 3 hard time finding a replacement for some -- some child's 4 birthday. Happens to be, I believe, the son of one of our 5 Commissioners. 6 COMMISSIONER LETZ: Right. 7 COMMISSIONER OEHLER: I believe that the cat issue 8 has been settled. 9 COMMISSIONER LETZ: What you don't know is that 10 shortly after that issue, Riley retrieved the parakeet. 11 COMMISSIONER OEHLER: A parakeet? 12 COMMISSIONER LETZ: Yeah. 13 COMMISSIONER OEHLER: There was a parakeet and a 14 cat involved? 15 SHERIFF HIERHOLZER: I ain't got nothing to do with 16 it. 17 COMMISSIONER BALDWIN: I don't blame you. I'm with 18 you, man. 19 COMMISSIONER LETZ: Riley has a very soft mouth; 20 did not injure the parakeet, just retrieved it to me. 21 COMMISSIONER BALDWIN: Good for Riley. 22 COMMISSIONER OEHLER: Reckon you could teach him to 23 put the cat back? 24 COMMISSIONER LETZ: Everything is fine now. 25 COMMISSIONER OEHLER: Okay. I don't have anything. 11-28-11 80 1 JUDGE TINLEY: Anything else, Commissioner? 2 Anything else you'd like to report? 3 COMMISSIONER OEHLER: I think that's enough. 4 JUDGE TINLEY: All right. Reports from elected 5 officials or department heads? 6 MS. HARGIS: Yes. 7 JUDGE TINLEY: Ms. Hargis? 8 MS. HARGIS: We will have to do those RFQ's next 9 time under that disadvantaged business act, which means we 10 have to do a new one for Lloyd Gosselink, one for Tom 11 Spurgeon, and one for our financial adviser. We'll have to 12 go out for bid and follow all those rules, but we'll -- we'll 13 need to fast track it as much as we can. So, I'm not sure 14 that I'm going to do a detailed RFQ, since these are fairly 15 generic-type services that we're asking, but I'll have to 16 follow whatever their guidelines are. So, that's in order 17 for us to get our money from this SRF loan that we're trying 18 to acquire. And everybody so far is cooperating with our new 19 system. We are signing on our invoices, including myself 20 having to sign a lot of them, but we should have a policy for 21 you to review -- it's just two pages long -- at the next 22 meeting. 23 JUDGE TINLEY: Okay, thank you. Anybody else? 24 Elected officials? Department heads? Anything else to come 25 before the Court today? Hearing nothing further, we're 11-28-11 81 1 adjourned. 2 (Commissioners Court adjourned at 10:41 a.m.) 3 - - - - - - - - - - 4 5 STATE OF TEXAS | 6 COUNTY OF KERR | 7 The above and foregoing is a true and complete 8 transcription of my stenotype notes taken in my capacity as 9 official reporter for the Commissioners Court of Kerr County, 10 Texas, at the time and place heretofore set forth. 11 DATED at Kerrville, Texas, this 5th day of December, 12 2011. 13 14 JANNETT PIEPER, Kerr County Clerk 15 BY: _________________________________ Kathy Banik, Deputy County Clerk 16 Certified Shorthand Reporter 17 18 19 20 21 22 23 24 25 11-28-11